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CR 88-104 Petition Report - Hobby Acres ~ . ~. - . June 1, 1988 " 0 p ~ ' .' "> Council Report: 88-104 PETI~ION FOR ENGINEERS REPORT STREET RECONSTRUCTION - HOBBY ACRES f1:2.e~ Action. staff recommends the following motion: Move th~t Resolution 88-48, ResolutiQn Qrde~ing Preparation of Enqineers Report on Street ImDrovement~. HobbY Acres. be adopted. This action could start the process of an overall street and storm sewer project in Hobby Acres. The petition is for an Enqineerts Report only. Overvie!L.. A petition has been received from the Hobby Acres area for an engineer's study conducted to identify advantages, disadvantages and relative costs of two alternatives to improving the streets in Hobby Acres. A normal petition would be for an improvement. This petition is for an engineerts study only. If a project is initiated as a result of this study, tha Council could order the project constructed, after 'e. public hearinq, but it would take a 4/5 vote of the Council to order .', the project constructed. Primarv Issues to Consider. o Should the petition for a study only be honored? o How should the Council proceed if the petition is honored? o What are the current conditions of the roadway and storm drainage? o Should the Council consider the petition for a study for a two-inch overlay? . o Timetable for improvements? gupDorting Information. o Letter from Hobby Acres Association o Petition o Map showing location of petitioners property o Resolution //'J ~~ rdon P. Anderson . . ~rector 0-; Engineering -- ~ .. .. . Council Report: 88-104 Page 2 >>~ckqround. The Hobby Acres homeowners have been concerned about the status of the streets in their area. They have btaen discussing alternatives with City staff for several months. After the City adopted the Roadway Improvement Pol icy whereby the city shares 40' of the cost ot a complete reconstruction, there has been more acceptance of a possible project in their area. The petition, as presented, asks to have an enqineerinq study conducted to identify advantages and disadvantages and relative costa of two alternatives to improving the streets in Hobby Acres. The two alternatives requested are: 1. application of a two inch overlay on existinq streets, and 2. comprehensive reconstruction of streets in accordance with Hopkins Roadway Improvement Policy .7-D Section 3, Roadwavs The application of a two inch overlay on existing streets does not '. address the two majo=::: problems on those streets, the lack of storm drainage and the failure of the base. An overlay would serve as . temporary measure but would not be a permanent solution. Under Policy . .7-0 Section 3, Roadways, the total cost of the overlay would be an assessable cost with ~o City participation. Present policy is for the City to install storm sewers where needed out of the Storm Sewer Fund. Any street restoration would be aseesscd to the benefitted properties. Storm sewers are needed in the Hobby Acres streets to control the drainage and to protect the street surfaces and subgrade. Storm sewers would be installed based on ~~e forthcoming storm Water Management Plan. The street Reconstruction Policy calls for the property owners to pay 60% of the costs with the City paying 40%. This is for complete restoration, which restoration will include the installation of concrete curb and gu.tter. Analvsis. J In response to the petition, the Council has the following primary I issues to consider: - Should the petition for a study only be honored? Minnesota statutes, Chapter 429, Local Improvements, Special Assessments I sets the guidel ines and rules for special assessment projects. All costs for an improvement, inClUding engineering costs can be assessed. Nothing in the statutes addresses the cost of preliminary engineering and plans if the project is not ordered constructed. These costs may have to be borne by the City as it may be difficult to prove benefit to properties for a study only. w-~ P'T V7."~ ,. . . council Report: 88-104 Page 3 The estimated cost for the study as petitioned is $5,000. If the costs as developed for the study are close to those presented to the !tobby Acres homeowners, we have been told that ths petitioning homeowners would be in favor of constructing the project. Projects that have been initiated by petition or by council have been denied in the past by the Council but no costs for the studies for those projects were assessed. - How should the Council proceed if the petition is honored? If the petition is honored, the Council, by resolution, should request an Engineer's Report. This will set up the project for an assessable project. As the pet! tion did not ask for the project but only the report~ the Council could proceed under the provisions of the statute, where, if there is less than 35% in frontage of the real property abuttinq on the streets named in the petition as the location of the improvements, the resolution adopting the project may be adopted only by a vote of fou~-fifth~ of all members of the Council. . - What are the current conditions of the roadway and storm drainaqe? The streets in Hobby Acres were constructed about 35 years ago aftar sewer and water was installed in the area. The city has no record of the amount of base material or the type of asphalt surface constructed. The streets were constructed without curbing. This type of construction allows surface water to infiltrate into the base material, weakening the base and causing failure of the aspbalt surface. As a result, the asphalt surface of most of the streets are in a very poor condition. Normal maintenance would not qive a satisfactory result. No storm sewers exist in the Hobby Acres streets. All surface water drains on the road surface or leaves the road toward the edges, eventually sOftening the base. No curbing exists on the streets which would control the storm waters toward eventual disposition at Farmdale Road and County Road #18. - Should the Council consider the petition fer a study for a two inch overlay. The streets in Hobby Acres as mentioned above are in a very poor condition. Normal maintenance would not give a satisfactory result. The application of a two inch overlay would give a n9~ satisfactory surface to the streets. This overlay would not address the underlying problems of no storm sewer and a deteriorating base conditicn. The ~ . . CouncJl Report: 88-104 Page 4 overlay would be a temporary measure which would be fully assessed. The estimated life of the overlay is about five years. This would not be a good return on the costs of the pr~ject. staff recommends that the overlay not be included in the study but a complete restoration only be studied. - Timetable tor improvements? If the petition is honored and an engineer's study and feasibility report is ordered, this report could be done by the first meetinq in July. A hearing on the report to order the project constructed could not be held before the first meeting in August. This would be too late in 1988 to construct a project of this size. The homeowners in Hobby Acres have been told that if a project is ordered in, that it would not begin before early 1989 and would be completed and assessed in 1989. They are agreeable to this timetable. Al terna1;i ves......L '3J .j . .. 1. Accept the petition and order an engineer's study made. This action would be the first that is necessary for an assesazont project. For the project to be ordered, a subsequent public hearing would have to be called, and a 4/5 vote of the Council would be required. . ....~~ 2. Deny the petition as presented. This action would return :>. the petition to the Hobby Acres homeowners for further 1 action based on the fact that the petition is not a standard petition. 1 I 1 3. Deny the petition as presented. There is no provisions I in the State statues for the Council to accept a petition I for an engineer's report only. " 40 Order and Engineer's report as the first step in a Council initiated Public Improvement Project. This action would acknowlege the request for a study but would follow the city's improvement policy. . - .... . , . ~ ,'-;~ f , I t- : I r. I.. " . \ j ! '. , . - .-- HOBBY ACRES ANNUAL MEETING APRIl21,1988 MEET J NG NOTES ..i- The Hobby Acres Assoclatlon met Thursday~ April 21, at 7:00 P.M.in the Community Room of the Hopkins CHy Hall. President Dick Niemann presided. ".. The following is a summary of the meeting. If you need more information about the Association or the annual meeting, please call one of the officers (names listed below). 1. A motion to extend the terms of the current officers unti 1 September, 1933, was secondelj and carried. Officers of the Hobby Acres Association are: Dick Nier-T1i:mn, President 938-5306 Douq ,Jensen, Treasurer 933-8142 Barb Geiser., Secretary arllj 933-6034 :3ocial Coordinator 2. Doug Jen::;en reporte1j that the Association has $800.61 in the Treasury. ~bout t';T'entl~ i.ouseholljs have dues outstanljin'l If I~OU ere ne..."r' in the r'i "t"! h 0'+'0 f..... .-.- \-'3" p. ~G t ~ j i d (".I "e'- .-.1' .to! 0 .-; r"-"-' 1,""1 ':- ..~. ~ 1 €'~'~p. "O'~ t ac t D':)t'f' I e: y U I II .-' IJ I.) I ;,' V ~ /I I-' I .J1..I.j \..'.j! "I: \... '=' =' u .... . . I . .:' _..... " , 1:1 . "3 Dij(b G~ j.;;:.j" oj ::.i. e,j for \"J I i.J n t 2 e to::; t I] rJ ::; ::; i ::.~. ; iI ~d ,:-:nnn nil~ ne j gt-lborllO Oij :.\~iCi,}1 8./t=<r"Jt:. 1,:,( I.hi :::i.li(IITI.:-r ,Ji'lIj faii iii;L l:iii!]t.. .J(i F\.:::eborouyh. GefTij ~~r:;rtjrtIJ. ;;rl(~ :=IU':- C!_~njr'(16,.r.)r~j 1~,)juntefrr:-tJ t.1> l;(.; Crr)rt of t.r"l.? Soci~]~ I::.:, :'(1 i'(, it t2 e ~ni~ l)ti'l::r ~j"i~.~r-:~,r.r:-Ij ;:ieocil~ ::jil~lij~IJ 1~;::nt.l~ct ~;Ijrb ,jir2ctll~. . " l~~~~ 1rli':'(r:':.~ ':':,i:, ,-:.."ilr'=-":,:,F-I~ in r'lirj~.Jj(l,j 'i "'It~d( ~t.(~..: (1ljr-1JqF: :C.6~e thlS . . . - -- _'_. . I . '. ~ I . l.. . _ _ _- I :. * l....,j _ _ "_' ~ .'.,r_ . ...... . . .1'~ or-, -.'",. _,r '\'.-_. .-1 ~_..'.j. -, ....-....' I.', . -,:..-, -...' 111=-1. :l} I;~ ., III :.t.'U11.:,I." j.IIJ.J1. r::"~II'. 'jl.J'JI'i III l :"1_1:" I ... ~ . ... . . Thiel proposed that Hobby Acres repair include storm sewer construction. repair of subsurface. installation of a surmountable concrete CiJrb. and a four inch asphalt surfoGe. -:-he recommended construction should last for 30 years. Thiel computed an approximate cost of the project 6S follows: Total street area;: 6350 feet Repair cost as recommended = $50-$60 per foot Project cost @I $55/foot = $350,000 Ho~bll Acres cost (60~) = $210,000 "- Cay's cost (40%) ::: $140,000 City's cost (sewer repair) ::: $ J 50,000 Approx. cost per lot::: $3500 - $3600 The cost to repair the streets using an overlay only would total between $140,000 and S 150,000 ($2250 - $2500 per lot) and waul d last about three to fiye years. The city would probably not partiCipate 1n sharing any costs. AcconHng to state statute, the process to initiate street repair is: -The neighborhoGd petitions the Council to perform an engineering . .... study to determine project actions and cost ;:. .~1f - The Engineering study is performed ;'\. ' r~rA~ - The Engi neeli ng Report is presented at a pub i ;.: !'::.ari r.Q -if the project is ordered, the contract is bid ~. - The project is perf armed -Assessments are determined at a second public hearing ,. - Assessments can be appealed through an esti3blished process If Hobby Acres elected to proceel1, the. project would be approved about July, 1933, the eng~neering study would be performed during 1938, the project ~('r'ouid be bid in Januef\J, '939. '.;'tor}..: 'iT'ould be performed during ti,e summer .). 1 q.::-,:! dnlj ~1'1F! acs-.~q~l.:;,n. .".,.......id ....-qin ;n 1 qc::;-"\ . I _-1....1...,,, l 'J _. ,=,:..-". '" l rt Uti UC.-. ' I.. _" ..}. ili8 Hobby Acres Street Committee recornlYJerlljelj that the ':;SS,]CiGtion ::;OllClt a preliminan~ en9ineehnq study to deterrmne the pnB. con3. CHid cost.s of t'-,.yo option:;: . ,-. -. - ,- .,,' - f '." - t - - ., . ".' q-, ...., .. - - 1-. - , ~ "-. t i. LU!e., C'..<.I:::.hiiJ '::::'.fl:!/:!I.::. .,.yJ. I ij.;;. .::::,Qlldl\. IfP:!. ~, r:-r"yrn:tr' -, (.:lri3ir ""pr'I~;tl' "'11~1il-l~ ...-:.. r:. I t.. ~'~ r:' 'r:' '. ,..' L..1 '1-1 __ _ I _:- :- '_~ '_ 0_ ":'.:.::'.:.Ci,j!.l,)(j rnsrflt,,?r:. .'....,:.;;n? ,j~;f:ffJ to ::i9r1 c,ne of t.'.....'1) pet.it.iorr3, flU'Ii?r t.o ;:11',:; ':..:::- (li.n t. h :}Io:? .;..(\IJ 1 nt',;.. n n,J :' t Ij,j ij ':;( rll:' i.. ':: t f.:- e t C I) rn rn i tI. ee rn8rntll~r'3 'Hi 11 . ' - - I:. jj(,:. T; I:' ~ IJ:. ::.i:,(. ; J t ~ ,:Ij"j ;";'12 r;'i ti cr'~; i"le; t ':ll-f .:.,;. i"i:. .'':'/1 t n i n t.iL*j4:' n ~ ~~ t \".: ~~:2 t~ to.] .:;sur a? - " i . 1 HOBB.' ACRES HOMEOWNERS" ASSOCIATION I 10 May 1988 . To the CouocH of the City of Hopkins: ." As a result of increas1ng concern over the deterioration of the streets in Hobby Acres (see attached map) a number of actions have been taken by our homeowners' assoc1ation during the past year. These actions included form1ng a Street Improvement Committee, holdlng informational meetings for our association members (with presentations by various members of the City of Hopkins Public Works. Engineering and Street Department staffs), and numerous fo1Jow~up discussions with these City staff il members. The above actions have culminated in a petition to the City of Hopkins to conduct an engineering study to ident try advantages, '. disadvantages and relative costs of two alternatives to improving the streets tn Hobby Acres as follows: 1. Application of a two inch overlay on existing streets. 2. Comprehensive reconstruction of streets in accordance with Hopkins ROadway Improvement Policy #7-0 Section 3) Roadways. . This petition was presented for signature to the attendees of a meet1r.g of the Hobby Acres Homeowners' Assoclation held 00 21 Apron 1988 at the Commlllity Room in the Hopkins City Hall (copy of minutes attached>' This followed a presentaUon by John Thiel. Director of PubHc Works for the Clty of Hopk tns on the new Iy adopted streeet policy and a report from Otr association"s Street Improvement Committee. Subsequent to this meeting an attempt was made to contact all homeowners who had not signed either the petition for the study or another fann indicating that they chose not to sign the petition and reasons for not doing so. The results from the petitioning activity are as follows (petitions attached): Total Hobby Acres Homeowners - 64 Homeowners in favor of the petition - 54 Homeowners not in favor of the petition - 8 Homeowners not contacted - 2 The reason that the pet1tlon includes the two inch overlay alternative to the comprehensive reconstruction of the streets per the polley is because our Street Improvement Committee lacked the engineering expertise to effectively provide answers to those residents who beheve that this approach would be adequate We would like to take this opportunity to publicly acknowledge and thank John Thielf Director of Pub 1 ic Works, CI jff Robinson, Street Superintendant, Gordy An.derson, Director of Engineering and the Crt y Counej i for thelr 1 - ""! , . ass1st~')ce and pat1ence in working with us thls past year. We commend the City Council for the adoption of the Roadway Improvement PoHcy which . we bel1eve to be important to the long term future of Hopkins. We respectfully request that you accept our petition hereby submitted and authorize V'I'e engineering stUdy to proceed as early as practicable. OUr Street Irr~rovement Committee further recommends that the foHow1ng guldel1nes be taken under advisement in conduct of the study as these are of the utmost importance to the residents of Hobby Acres. These recommendations were discussed at the 21 Aprl1 Assoc1aUon meeting mentioned above and the expectation that they would be given serious considerat1on by the City 1s largely responsible for the overwheJm1ngly favorable response to the petition These gc1del1nes are as fcHows: - No tree removal - Replace streets at approximately the current width - -ROlled- design for concrete gutters, If gutters are necessary - 60/40 homeowner/city cost Share basis for street improvement - Professtonal opinion on the effect that storm sewer installation would have on the present sanltary sewer backup problems tn some of the homes in the neighborhood . - Include replacement of crjveway aprons Assuming favorable action by the CIty Councl1 on our pet1Uon.. we request U".at upon compleUon of the engIneering study our Street Improvement CommIttee be brfefed on the results ~jor to the holding of a pubHc hearing. This will give us a chance to brief our Assoclat1on members before the hearing which could facflitate the hearing. Members of our Street Jmprovement Committee plan to be at the CouncH meeting on 17 May to answer any questions that Councll members may wish to ask. Respectfully submitted by: ~~;~ C~~. /'James C. 5indtJ Chairman /' Street Improvement Comm1ttee Attachments: . HObby Acres area map HObby Acres Annual Meeting Aprll 21, 1988 - Meeting Notes Original signed pet it ions I 2 - -- . CITY OF HOPKiNS 4/21/88 . To the Counell of the CH~ of HO(lklm; We, ttl€ underslgned, tlE'lng Ule owner~, of rel:d property et1utUng Hw streets of Hobby Acres. dO hereby petitIOn to have en englneerlng study conducted to ldentHy 8dvent6Qes/dlSodventages eno reletive costs of two tJltern6tives to improving toe streets In Hobby Acre~. 6S follows: - I. App}JcoUon of (I two tnctr overlay on existlng streets. 2. Comprehenslve reconstruction of streets 1n ficcordE!nce with Hopkins Roadway Improvement Policy #7-0 Sectlon 3, Roedwt:lYf. ADDRESS "3t'.{ il-It.rt~{ W tAl ;201 L'lJ~~ w. ,zop t.v. (J~ R.i. J3 f (U W LU ~_ 46 . ./~ ".: t-i3D~~~ I 3 r /) We.s7 W.'Y 5 ,de V. ftJ;1. ~~~ if-z, wu.; c'lcJ... ~- r.. J \ F.:>o-VW1. ci-../-4.... ,<.d- - 7..-- 0 f (..AJ - Typical of Petition Signed by Hobby Acres Homeowners as Shown on Attached Map . . . ~ - - -- . - Of> x 0 "'0 "'0 03 1"'1 03 -t ~ ..c; .... -t -t - .... -t ~ ...... >. 0 (') :z to :Jd . _.~,,"'T! pj :;lO 0 (J') :;lO VI -t -t :c :00: Xi 0 P.l i rr'I fTl .... -t - to") :z :c ("') n ::r t:l:' ! 0 0 ! ::z V1 0 ~ -t < :c . :::a IT! 0 X) c:: r- 0 n > t:1 . -f .... -< . 0 0 :z z r- : V1 -< -t 1 c:: 0 ?=- -< ., -\.. s- o' . .. - .- - ., - - r-- 11 . . CITY OF HOPKINS HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 88-48 A RESOLUTION ORDERING PREPARATION OF ENGINEER'S REPORT ON IMPROVEMENTS WHEREAS it is ordered by the City Council that consider.stion be given to the improvement of Hobby Acres by street reconstruction thereon and the assessment of benefiting property for all or a portion of the cost of the improvement pursuant to M.S.A., Secs. 429.011 to 429.111, as amended. NOW, THEREFOP.E, BE IT RESOLVED BY THE CITY COUNCIL OF i'. THE CITY OF HOPKINS, MINNESOTA, that the proposed .. improvement be referred to Gordon Anderson, Director of Enqineerinqi for study and he is instructed to report with all convenient speed advising the Council in a preliminary way as to whether the proposed improvements are feasible and as to whether they should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvements as recommended. Adopted by the City Council of the City of Hopkins, Minnesota this 7th day of June, 1988. JAMES A. GENELLIE DONALD J. MILBERT, City Clerk Mayor JERRE A. MILLER, City Attorney .