CR 88-09 Contigency Transfers
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December 31, 1987 Council Report 88 . 9
1987 CONTINGENCY TRANSFERS
Proposed Ac~i9n
It is recommended that the Council approvp- the following motion: That the
Resolut~9.n approvinq 1987 continaency transfers be adopted.
.(..' The effect of this motion is to approve the transfers from the contingency account
'., to the accounts listed in the resolution.
Ov~rview
Each year, the City Council includes a contingency appropriation in the annual
budget. This is dene to account for unforeseen expenditures and emergencies that
occur.
In the past., some accounts receiveu a transfer from the contingency fund when an
over-expenditure occurred. In sou.-d instances, the Counc i 1 was consulted, and in
other instances the City Manager gave final approval. Beginning with 1987, it is
recommended that the Council approve a resolution which adopts the various major
transfers that occun:ed over the course of the preceding year.
e PrimarY issues to consider
The resolution transferring funds froin the contingency account to other budgeted
accounts will create a clear audit trail. In addition, it clarifies the Council's
intentions with regard to use of the contingency account, and it will be a useful
base of information for the future.
The primary issue to consider is whether the resolution as proposed, accurately
reflects the City Council's position on the transfer of funds.
~uPDortlni Information
0 Resolution 88-8
CL -f-11.fJ ~-
cr.~ ity M.;~r
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fJ CITY OF HOPKINS
Hennepin County, Minnesota
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RESOLUTION NO. 88-8
RESOLUTION APPROVING 1987 CONTINGENCY TRANSFERS
WHEREAS , the Hopkins City Council includes a contingency
appropriation within the annual operating budget t.o cover
unanticipated expenditures, and,
WHEREAS , the City Council and city Manager make nUllerous
er~~nditure deci.ions during each year that exceed line item
appropriations, and,
WHEREAS , The City Council has determined that it is
appropriate to provide for major unanticipated expenditurBS
by tranSferring funds from the contingency account to the
expenditure accounts that were exceeded, then,
NOW THEREFORE BE IT RESOLVED, that the fOllowinq transfers
be adopted:
e (1) From: 43931 (contingency)
To: ~0420.l00 (City Mgr. - salaries)
Amount - $13,000
To account for the 1987 salary adjustment of the City
Manager
(2) From: 43931 (Contingency)
To: 40600, 310, 311 (Legal)
Amount - $9,000
To account for unforseen legal expenses
(3) From~ 43931 (Contingency)
To: 41200.100, 141, 143 (fire)
Amount - $17,600
To account for flood related expenses, to be offset to a
large degree by Federal and State Aid.
(4) From: 43931 (contingency)
To: 41800.100,200,303 (inspections)
Amount: $27,000
To account for additional parsonnel costs related to
construction activity. Increase was offset by increased
revenue collection.
(5) From: 43931 ( cc.ntingency)
To~ 40530.100 (assessing)
Amount - $3,600
To account for personnel overlap costs due to retirement and
maternity leave.
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6' (6) From: 43931 (contingency)
:~:-.- - - ' To: 40940.570 (municipal building)
Amount - $2,000
To account for replacement of binding machine that broke.
(7) From: 43931 (contingency)
To: 41100.303 (police)
Amount - $11,600
To account: for expenses related to Police Organizational
study
(8) From: 43931 (contingency)
To: 41500.100, 303
Amount - $7,500
To account for salary allocations and consultant costs
~TAL TRANSFERRED - $91,300
Passed and adopted. by the Council of the City of Hopkins,
Minnesota at a regular meeting held the 5th day of January,
1988.
;- Donald J. Hilbert, Mayor
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CIty Clerk
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