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CR 88-200 Engineer's Report - Street Reconstruction .. '70. . . '. I I l () o " " .. \ October 13, 1988 Counail Report: 88-200 ENGINEERS REPORT STREET RECONSTRUCTION - HOBBY ACRES Proposed Aotion. Staff recommends the Resolution Ordering Acres, be adopted~ following Illotion: Public Hearing on Move that R~801ut1on Street l~provements. 88-8~ Hobbl'.. The original petitions were for an Engineers Report. This aotion will aocept the Engineer's Report and will continue an assessable projeot by calling for a Public Hearing on November 15, 1988. Overview. A petition has been received from the Hobby Aores area tor an engine~r's study conducted to identify advantages, disadvantages and relative costs of two alternatives to improving the streets in Bobby Aores. A normal petition would be for an improvement. This petition i~ tor an engineer1s study only. If a project is initiated as a result ot this study and hearing, the Council could order tbe proje~t construoted, after public hearing, but it would take a 4/5 vote or~b. Counoil to order the project oonstruoted. Pri8ary Issues to Consider. o How should the Council prooeed with a Publio Bea~ing? o What are the ourrent conditions of the roadway and storm drainage? o Should the Council consider the petition for a study for a two-inch overlay? o Timetable for improvements? Supporting Information. o Letter from Hobby Acres Association o Petition o Map showing location of petitioners property o Resolution :l.,~ G rdon P. Andereon Director of Engineering --- . . .. .. 11-" . ~ .... ", . .' - . ' . . . CR: 88-200 Page 2 Baokground. The Hobby Acres homeowners have been concerned about the st8tus of the streets in their area. They have been disoussing alt~rnat1ves with City staff tor several months. After the City adopted tbe Roadway Improvement Policy whereby the City shares 40$ of the coat of a oomplete reconstruction, there has been more acceptanc9 of a possible project in their area. The petition. as presented, asks to have an engineering study oonducted to identify advantages and disadvantages and relative costa of two alternatives to improving the streets in Hobby Acreso The two alternatives requested are: 1. application of a two inch overlay on exis t1ng streets. and 2. oomprehensi ve reconstruction of streets in accordance with Hopkins Roadway Improvement Poli~y #7-D Section 3. Road ways The application of a two inch overlay on existing streets does not address the two major problems on those streets, the lack of storll drainage and the fai lure of the base. An overlay would serve as a temporary measure but would not oe a permanent solution. Under Policy #7-D Se~t1on 3, Roadways, the total cost of the overlay would be ae assessable cost with no City participation. Present polioy is for the Ci ty to install starID sewers where needed out of the Storm Sewer Fund. Any street restoration would be aS5e~aed to the benet! tted properties. Storm sewera are needed in the f.obby Aores streets to control the drainage and to protect the street surfaces and 8ubgrade. Storm sewers would be installed based on the forthcoming Storm Water Hanag&ment Plan. The Street Reconstruction Policy calls for the property owners to pay 60J of the costs for ths street reconstruction with the City paying 40%. This is for complete restoration, which restoration will include the installlation of concrete curb and gutter. Analysis. In response to the petition, the Council has the following primary issues to consider: How should the Council proceed if the petition is honored? If the petition is honored, and the Engineers Report accepted, the Council1 by resolution1 should call for a public hearing. This will set up the project for an assessable project. As the petition did not ask for the project but only the report, the Council could proceed under the provisions of the statute, where, if there is less than 35~ in frontage of the real property abutting on the streets named in the petition as the location of the improvementa, the resolution adopting the project may be adopted only by a vote of four-fifths_ of all members of the Council. ..,;::~ . . . . . CR88-200 Page 3 What are the current conditions of the roadway and storm drainage? The streets ifi Hobby Acres were construoted about 35 years aso after sewer and water was installed in the area. The City has no reoord ot the a~ount of base material or the type of asphalt surfaoe oonstructed. The streets we~e constructed without curbing. This type of construction allows surface W9.ter to infiltrate into the base material, weakening the base and causing failure of the asphalt surfaoe. As a result, the a3phalt surface of most of the streets are in a very poor condition. Normal maintenance would no, give a ~atisf&ctory result. No storm sewers e~ist in the Hobby Acres streets. All surface water drains on the road surface or leaves the road toward the edges, eventually softening the baee. No curbing exists on the street~ which would control the storm waters toward eventual disposition at Farmdale Road and County Road #18. Should the Council consider the petition for a study tor a two inch overlay. The streets in Hobby Acres as mentioned above are in a very poor co~d1t1on. Normal maintenance would not give a aatistBctory result. The applioation of a two Inch overlay would give a new satistactory surface to the streets. This overlay would not address the underlying problems of no storm sewer and a deteriorating base condition. Tbe overlay would be a temporary lDeasure which would be fully asses.ed. The estimated life of the overlay is about five years. This would Dot be a good return on the costs of tbe project. Staft reco.aenda that the overlay not be considered but a complete restoration only be considered. Timetable for improvements? A hearing on the report to order the project constructed should be held the secend meeting in November. The homeOwners 1n Bobby Acres have been told that if a project is ordered int that 1t would begin early in 1989 and would be completed and assessed in 1989. Al ternati vea . 1. Accept the Engineer's Report and order a Public H9ar1ng. This action would be the next step that is necessary for an assessment project. For the project to be ordered at the public hearing, a 4/5 vote of the Council would be required. 2. Do not accept the Engineer's Report and deny the petition as presented. This action would return the petition to the Hobby Acres homeowners for further action bused on the fact that the petition is not a standard petition. Staff recommends Alternative No.1, accepting tbe Engineer'S Report and call of a public hearing on November 15, 1988. . ',. . . I CITY OF HOPKINS HENNEPIN COUNTY, MINNESOTA RESOLUTION NO~ 8B-89 A RESOLUTION RECEIVING REPORT AND CALLING FOR HE~RING ON IMPROVEMENTS WHEREAS, pursuant to Resolution No: 88-48 of the Council adopted June 7, 1968, a report has been prepared by Robert '['. Tod(11e, Ci ty Engineer, TIDA, with referenoe t'O improvement of Hobby Acres streets by the re-oonstruotion thereof with curb and gutter and asphalt surfaoe and tbe installation of storm sawers and this report was received by the Council on Ootober 18, 1988. NOW, THEREFORE, B~ IT RESOLVED BY THE CITY CODICIL OF BOP(IIS, MINHESOTA, as follows: 1. The Council will consider the improvement of suoh streets in aocordance with the report and the ass8sament ot benefiting property for all or a po~tion of the cost of the improvement pursuant to M.S.A., Sees. 429.011 to Secs. 429.111, as amended, at an estimated total cost of the improvement of $472,407 for curb and gutter and aspbalt surface and $160,400 for storm sewers and will furtner consider the market value befo~e and after said improvement. of the property affected thereby. ,,I I 'I ---.;...i - . 2. A public bearing shall be held on such propo~ed improvement on the 15th day of November, 1988 in tbe Council Chambers of the City Hall at 7:30 o'clook P.M., and tbe Clerk shall give pUblished notice of such bearing and improvement as required by law. Adopted by the Council of the City ot Hopkins Minnesota, this 18th day of October, 1988. JAKES A~ GENELLIE City Clerk DONALD J. HILBERT, Mayor JERRE A. MILLER, City Attorney . . - .-;,- ...... . 1\ . \ . t -......- HOBBY ACRES ANNUAL MEETING APRil 21,. 1983 MEET I f~G NOTES . The Hobb4 Acres Association met Thursdal.f, April 21, at 7:00 P.M.in the ~ ~ Community Room of the Hop~~ins City Hall. President Dic{( Niemann presided. The follc"rling is a summary of the meeting. If you need more inform6Uon about Ui8 Association or the annual meeting, pJBi5se caU one of U.a officer3 (names listed balo'"",'). L A molion to extend the terms of the current officers untO September, ~ 933, was seconded uno earned. Officers of the Hobby Acres Association fire: Dick NiemiJnn. President 933-5306 DDIjI~ Jensen Treasurer 933-3142 '. , Barb Gaiser, Secretary end 933-6034 Social Coordinator 2. Doug Jensen reported that the Association has $300.61 in the Treasury. About twentl~ hOlJseholtjs have dues outstanding. if you ere new 1n the neig;)borhoI}G or ha'.,'e not paid dues of $ J 0 since t 984, please contact Doug. 3. Borb Gei5r=r ij~;keij for '.,'olunteers to assist in pldnnning neighborhood sociai e'~ent3 j,]r this summer Jnd fail. Nikki Sindt Jo Roseborough., G6rry ;-;2.i!iina, i}rjlj Sue Cummerfonj voiunteere/j to tii~ j)ijrt of the Social CGmill; t teE:. Ail,] oUter i i1ter83 ted DeoD I e :;:houl d con tact Bartl di rectl y. Li ~.u:; int8r83l. \'ias e:-:Dre::.sed in hfivlng a Hobbl~ Acres 90roge sale this -.""........, - ,.....-. .....~ .,.';11 .-.r"'to............-..- +'-....~j; .~II~~.. ....",.,."':\.'r. ;..... 1 j\~r"\ .:. \.J ~ " t '-':,1 .::.._~ f"t -;:;. rt ~ ,. """'1 f I~:; IfJ. -.. If It.. C;:? c:;: I . l U!~ IJ 5 I '~I . =" Ij :; . ~ . . e '. . -~~--------:--..~ '.'-" .." -~~i Thiel proposed thGt HoOby Acres repair include storm sevy'er construction, repa1r of subsurface, installation of {) surmountable concrete curb, and a four inch aspl1alt sur-face. The recommended construction should iast for 30 years. Thiel computed on approximate cost of the proJect 6S tallows: T utat street area =: 6350 feet Repair cost flS recommended = $50-$60 per foot Project cost @ $55/(00t = $350,000 Hobby Acres cost (60%) =: $210,000 City's cost (40%) = $ f 40,000 City.s cost (sewer repair) = $150,000 Appro;;. cost per lot = $3500 -. $3600 The cost to repair the streets using on overlay only would total between $140,000 and $1501000 ($2250 - $2500 per Jot) and would last about three to five years. The city would probably not partiCipate in sharing any costs. According to state statute, thp, process to initiate street repair is: -The neighborhood petitions the Council to perform an engineering study to determine project actions and cost -The Engineering stUdy is performed -The Engineering Report is presented at a pUblic hearing -if the project is ordered, the contract is bid -The project is performed -Assessments are determined at a second public hearing -Assessments can be appealed through an established process if HODb'~ Acres elected to proceed, the project would be approved about JlJjy, 1933, the engineering study would be performed during 1938, the project 'y';,ou;d be bid in Januanj, 1939, 'iT'erk would be pe,r-fonned during the summer of 1939, and U",e assessment would begin in 1990. The Hobby Acres Street Committee recommended that the Association solicit a pre)jminary engineering study to determine the pros, cons,. i)nd costs of tViO oPtions: 1. [over 6i(i sting streets wi th OJ T aSPhalt rnat 2. F'2rform street repair per CHy policy AssGciGUon rnerntjers 'rvere asked to sign one of t''07'o petitions, either to procee.j with the en,~jne8ring study or not. Street Cornmittee rnembers wfll I~~'''''~t'' "'~'-''-'I~;"''l';I-''.'''''''''''''''~''':'' '"'l...t p'-e';:-'.....,. .....).+1,1'(' 't.".., ~'=rxt '''''-'el' ',": ;:,.:--:,u-~ ~I)II'.I..~~ ,j~'vl..'_"lu'.1 ." 1I1l;;IIIl'CI.... 11.) I ....CI.'. ,1 U I ~ <::; II.... r1c \ lv ............ I,", . . . 10 May 1988 HOBBY ACRES HOMEOWNERS' ASSOCiATION To the Councfl of the Cay of Hopkins; .' As a result of 1ncreasing concern over the deterioration of the streets in Hobby Acres (see attached map) a number of actions have been taken by our homeowners' association during the past year. These actions included forming a Street Improvement CommitteeJ holdIng informattonal meetings for our association members (with presentations by various members of the Cay of Hopk.ins Public Works, Engineering and Street Department staffs), and numerous fOllOW-Up discussions with these City staff members. The above actions have culminated in a petition to the City of Hopkins to conduct an engineering study to identify advantages, disadvantages and relative costs of two alternatives to improving the streets in Hobby Acres as follows: 1. Application of a two inch overlay on existing streets. 2. Comprehensive reconstruction of streets in accordance with Hopkins Roadway Improvement Policy -7-0 Section 3, Roadwa~s. Th1s petition was presented for sfgnature to the attendees of a meeting of the Hobby Acres Homeowners' Association held on 21 April 1988 at the Community Room in the Hopkins City HaJJ (copy of minutes attached). This followed a presentation by John Thiel, Director of Public Works for the, City of Hopkfns on the newly adopted streeet poHcy and '3 report from our association's Street Improvement Committee. SUbsequent to this meeting an attempt was made to contact all homeowners who had not signed either the petition for the study or another form ind~caUng that they chose not to sign the petition and reasons for not doing so. The results from the petitioning activity are as follows (petitions attached): T ota 1 Hobby Acres Homeowners - 64 Homeowners in favor of the'petition - 54 Homeowners not in favor of the petition - 8 Homeowners not contacted - 2 The reason that the petltion includes the two inch overlay alternative to the comprehensfve reconstruction of the streets per the policy is because our Street Improvement Committee lacked the engineering expertise to effectively provide answers to those residents who believe that this approach would be adequate. We would like to take this opportunity to publicly aCknowledge and thank John Thiel, Director of Public Works, CHff Robinson, Street Superintendant, Gordy Anderson, Director of Engineering and the City Councll for their . . . - assistance and patlence in working with us this past year. We commend the City Councll for the adopti"n of the Roadway Improvement Polley which we believe to be important to the long term future of Hopkins. -We respectfully request that you accept our petition hereby submitted and authorize the engineering study to proceed as early as practicable. Our Street Improvement Committee further recommends that the following guidelines be taken under advisement in conduct of the study as these are of the utmost importance to the residents of Hobby Acres. These recommendat ions were discussed at the 2 J Aprll Assoc1at ion meeting mentioned above and the expectation that they would be given se,rious consideration by the City is largely responsible for the overwhelmingly favorabJe response to the petition. These guidelines are as (oHows: - No tree removal - RepJace streets at approximately the current width - -RolJed- design for concrete gutters, if gutters are necessary - 60/40 homeowner/city cost share basis for street improvement - Professional opinion on the effect that storm sewer installation would have on the present sanitary sewer backup problems in some of the homes in the neighborhood - Include replacement of driveway aprons Assuming favorable action by the City Council on our petltionl we request that upon completion of the engineering study Otr Street Improvement Committee be briefed on the results prior to the holding of a public hearing. This will give us a chance to brief our Assoc1ation members before the hearing which could facilitate the hearing. Members of our Street Improvement Committee plan to be at the Council meeting on 17 May to answer any Questions that Council members may wish to ask. Respectfuny submitted by: ~~~ C~~ ~ames C. Sindt, Chai!1nan Street Improvement Committee Attachments: Hobby Acres area map Hobby Acres Annual Meet ing Apri 1 21, 1988 - Meet 1ng Notes Origfnal signed petftfons - '. e . . CITY OF HOPKINS 4/21/85 To the Council Of th8 CIty of Hopldn~;: We" the undersigned, tieIng ttle owner~; of real property ctlUtting t.he streets of Hobby Acr"es. do ~Ier('by pl?tHion to have elf! engineering stUjy conducted to identify e!dvantflgesldisEldvf.mtages and relliUve costs of two fl1terneUves to improving ttle streets in HobDy Acres oS fo)1ows: 1. Appl icaUon of (1 t W(I lnch overlay on existing streets, 2. Comprehensive reconstruction of streets in l"Jccordf!nce with Hopkins ROfidw8Y Improvement Polley $'7-0 Section 3, R06dw6Yf:., /~ ~~ ~~ tfUIkK ~ ~,~S~ ~ e 1j-~ ADDRESS '3t7{' ~(..i'~~II{ ~/ L-I. ;lo'T, w V .. f4l w. ,zap Lu. ~ R.I. J 3 / tv 1M l{) -4/.5 . ~ t-J.3 0 a:f:,h ;;( ~ 3 (I) W~1 W4:'( S role ~). ~d;( ~~~ if -Z , W u..l' C'( cI t. (ZJl. , \ _ FCA-VWt. ~ I~ 1..J... . -z., 0'1 (.IV . Typical of Petition Signed by Hobby Acres Homeowners as Shown on Attached Map Of> "" "'0 fT1 ,.., -i -i - -i --i ..... - 0 0 z ::z to . ."T\, '." o 0 XI ;;0 V) --4 -t ::c :;0 <:) ITI f"l ~ -t ::z <""> <""> :x C> z 0 V) <: -t f'Jl ::0 ;C c: r- n ~' -t -< - 0 0 z ::z r- Vl -< -f c: 0 -< . $'U, A~~ .' ".:2:'.. Q" ., -\- S- ". ~ o ... ..... 1..1I :x: o UJ t;1 .-<: >. (") :;tj ~ (J) :2: [:t] ~ a :x: tx1 o ~ ::r: o o <<:1 e i . J .e" :!~: L ..>.:' i, .~ .:::f ;, . . . .