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CR 88-193 Authorized Preparation Asbestos Removal . . . () o ~ ~ ... ., o " f> t-: , Consent Agenda September 29, 1988 Counoil Report: 88-193 AUTHORIZED PREPARATION OF SPECIFICATIONS ASBESTOS REMOVAL - CITY HALL Proposed lotion. Starr recommends adoption or the following motion: Move to authorize Pace Laboratories to prepare specifications and solioit Quotations f~ asbestos removal within the lower level and basement of City Hall at a co s t of $ 2 .100. 00 ldoption ot this motion will result in the second step of asbestos re.oval to be completed leading to tbe actual award of e bid to reaove asbestos in City Ball. OYervie. . In anticipation of the remodeling of City Hall, staft felt important to check the City Ball for potential asbesto8 problema. CouDcil has previously awarded an anaIysia ot the City Ball determine the amount ot asbestos containing materials in City Hall. it Tbe to Paoe Laboratories conducted the asbestos oontaining lIaterials. a large allount of asbestos insulation ot pipes throughout assessment and found a SpeCifically the boiler and asbestos was also the City Ball building. wide area ot roo. contains used iu the Statf is of the opinion that removal ~f this asbestos would be wise at this time since construction will be taking place although it 1s Dot required by State law. Primary Issues to Consider. o Are we required to remove the asbeatos? o What are the implications of not removing the asbestos? o What are the anticipated costs of removal? ~orting Intormation. o Staff analysis of issues ~~~~ 'Steven C. Mie lke Community Development Director . . ... CRB8-193 Pagti 2 Statf Analxaia or ISBuea. Are we required to remove the asbestos? The ourrent building oo~e does not require removal of asbestos unless asbestos oontaining materials are to be wor~ed OD. Muob of tho asbe~to8 whioh would be removed, if approved, would be on pipes which we are not intending to disrupt with this construotion. Bowever some asbestos removal will ~~ required with the project since we are doing extensive work in the boiler roo~. Since ve are required to remove that asbestos it s~ema to make sense to look at the entire building and remove all asbestos. What are the implioations of not removing the asbestos? The reaoval of asbestos at this time will facilitate not onll construction of the existing project but will also allow tor leas disruption in the future if and when the federal gUidelines require asbestos removal from public buildings. As was stated earlier, ve are going to have to remove some asbestos in order to faoilitate the remOdeling project and therefore think that re.oval now ot all tbe aabe~to8 oontaining materials would be the most prudent. Tbe ooat at removal now would be muoh oheaper than having to re.ove the asbestos once the remOdeling projeot is oompleted. There ia a180 tbe risk of leaving asbestos containing materials in City Hall which will require on-going maintenance and special attention. What are the anticipated costs of removal? Because the project contains asbe3tos containing materials throughout the bUilding it is diffioult to anticipate the costa. However, a rough estimate of 20-25 thousand dollars has been projected by Pace Laboratories. It is antioipated that removal will take place in four phases to ooincide with the remodeling project. By oonducting the work in this fashion, we will have the least disruption to our staff members considering the special arrangements which must be made for removal of the asbestos. The funds are whioh wi 11 be fund, anticipated to come from the remodeling from the general fund reserv'es or real prooJect rund es tate salss l ," 0... -.,";'..".. . : . >:.K: ~1:?fJ .... aooratorieSr inc. Offic~s: Minneapolis, Minnesota Tampa, Florida Coralville, 10'11I8 . fIlIONSI.lC)MAl .,.41 'fll(.f,l CMI/lIllSnl' .. ~IHG I .' H10 Douglas Drive North 0 Minneapolis, MN 554220 Phone (&12:) 544.55430 FAX (612) 544-3974 Septenter 29 ~ 1988 Mr. Steven C. Mielke Community Development Director City of Hopkins 1010 First Street South Hopkins, MN 55343 Re: PACE Project No. 880928.365 Asbestos Removal Project Management and Specifications Hopkins City Hall Dear Mr. Mielke: PROJECT APPROACH The following is our proposal for asbestos removal project specifications development and project management at the City of Hopkins City Hall. We understand that in conjunction with the planned remodeling of the lower level of the facility. four separate removal projects will be accomplished to coincide with the four phases of remodeling.. As such, four separate bid/specification packages will be prepared. The locations and amounts of asbestos containing materials will be as determined during the building assessment recently completed by PACE. 1) The results from the asbestos assessment win be used to develop specifications for removal of the ACM in accordance with the building remodel ing schedule. One specification will be developed for each phase. Each specification will reference applicable OSHA, MPCA, EPA or other regulations and will clearly define the scope of work to be provided by a removal contractor. Any standard specification inclusions, such as Equal Employment 9uidelines~ etc. should be furnished by the City of Hopkins. 2) Bidding coordination to select and notify prospective bidders of the availability of th~ specifications and answer pre-bid questions will be provided by PACE. 3) A pre-bid walk-through will be conducted by PACE in the company of the prospective bidders. It is bidders who do not attend the disqualified from bidding. our practice that pro$pective pre~bid walk-through will be an equal opportumty employer _ ' .~.. ~" ,', ':",". ' ';" r ,~,," "....... - ";".,." '~"..""." ," ,'_.'::..... ~ ,.;. ,. . . ,.., PACE Laboratories, Inc. September 29, 1988 -2.- Mr. Steven C. Mielke Community DEvelopment Director City of Hopkins 4) The City of Hopkins will receive the bids at the City Hall. At the se lected date and t iwre the bids will be opened by the city in the presence of any contractors who wish to attend, ';'ead aloud and recorded. No bid award will be made at that time pending discussion with City personnel. PACE will recommend the bidder who, in our opin ion, 15 most qual i fied for each project at the most economi ca 1 price. 5) PACE personnel win conduct a pre-construction meeting with the successful bidder to examine the requested submittals from the contractor and to discuss any technical details of the project conduct. This meeting will be held at the city offices. 6) On-site monitoring services during the removal project by an industrial hygiene technician will be provided to ensure that the removal specifications are adhered to and to preclude release of airborne fibers to the environn~nt. 7} A final report will be prepared and submitted that will document the air sampling resul ts) contract the work. practi cest project activities and proper disposal of ACM. As we discussed, the materials to be removed are asbestos containing insulating materials on all pipe joints and other fittings on the building piping systems. As such, this part of the removal will most iikely be performed using "glove bag" techniques. However, in the boiler room, IOOre extensive enclosure techniques may be practical due to the large nunber of pipe fittings, etc. The projected date for the bids to be due is October iO, 1988. Subsequently t a contractor wi 11 be selected and recommended for City Council approval at their regular meeting on October 11, 1988. ESTIMATED COST The estimated cost for each of the major tasks for each project is outl ined below: DESCRl PT ION E STIMATEO COST $500 300 300 300 300 400/ day 400 Sped fi Cd t ion deve lopment Bid coordination Pre-bid walk-through Bid opening and review Pre-construction meeting On-site monitoring F ina 1 report Total estimated cost $2,100 (not including on-site monitoring) '. .~.."."....'.'.'.... . '........ ~~~~>,. . ".. PACE Laboratories, Inc. September 29, 1988 -3- Mr. Steven C. Mielke Community Development Director City of Hopk ins It should be noted that the above costs are for each of the four removal projects. Efficiencies may be realized in the latter projects that will reduce the per-project cost. However, the exact amount of this reduct ion cannot be determined at this time. Since the nUnDer of days the removal contractor will require for each project is not known, the on-site monitoring is quoted as a daily C(Jst. This co~t includes collection and analysis of up to 8 air samples per day. Thank you for the opportunity to submit this proposal and please call if you have any questions or if it does not reflect our mutual understanding of the scope of the project. Sincerely, c--/~ < ~~~ J. Co~liton, P.E.. CIH Manager. Industrial Hygiene Department f)~"f{ a~~~ Donald P. Duffy, P.E. ~ Director, Consulting Services Division TJC:DPD/mp(TJC86) ;. . September 29, 1988 Council Rpt 88-194 1988 DISPATCHERS/PSO CONTRACT f~"po..<l Action staff recommends that the Council approve the following motion: Authorize the Mayor and city Manager to sian ~p~ 19~8 DisDatcherl/P~O ~9ntract. This action will result in a contract settlement for 1988 between the city and DispatchersjPSO Association. ,':. Qyervi.. Negotiations between the city and the Dispatchers/PSO Association have resulted in the following: o A 4' cost of living increase. o The City's contribution toward health, life, and dental insurance was increased from $170.00 per month to $180.00. This agreement is in line with the City's requirement to achieve comparable worth. The Dispatchers/PSO salaries are within the pay range established as a result of comparable worth. PrimarY Issue. to Consider o Is this settlement in line with both the cost of living and the need to achieve pay equity? The 4\ wage increase is identical to that received by the non- union personnel and RHEA. The resulting salaries are within the range established by our pay equity plan. /~ c~uA "