CR 88-195 Award Contract - City Hall Renovation
r
.
.
.
(J
o "
I' K I\.
September 29, 1988
Council Deport: 88-195
AWARD CONTRACT - CITY HALL RENOVATION
Proposed Aotio~.
Staff reco~mends adoption of the following motion: Move to award bid
to Penner Developm~nts Inc. of St. Paul for the amount of *653.000.00
and autborize the Mayor and Manager to enter into a c,qnt!"aot wi th
Penner Developments Inc.
Adoption o~ this motion will enable the stafr to work vith Penner
Developments Inc. to begin the renovation project of tbe lower leyel
and basement of City Hall.
Overview.
The statf and Council bas studied the alternatives for renovation ot
City Ball apace to np-date and better utilize the space available
within City Ball. The Council bas authorized the formulation of ~ids
for the renovation of the lower level and basement to provide tor .ore
space to tbe Police Depart.ent in the lower level and to bring tbilt
base.ent level up to minimum code requirements.
Bernard Jacob Arcbitects prepared bid speoifications and solioited
bids.
The bida WGre opened on September 20, '98& and the apparent low bidder
is Penner Developments of st. Paul. Staff has reviewed tbe bids and
is recommending approval of the bid to tbe City Council.
Prl.ary Issues to Consider.
o Does the City wish to include tbe three bid alternates in
the pr-oject'Z
o Is Penner Developments a qualified contractor?
o Wbat is the projected timetable for construction?
!upporting Information.
o Staff analysis of issues
o Memorandum - Bernard Jacob Architects
o Bid Tabulation
o Contractors Qualifications
~~~.
....Steven C < Mielke
Community Development
Director
.
.
.
CR:88-195
Page 2
fri.ary I~sues to Consider.
Does the City wish to include the alternate items in the p~oject?
As part of the bid processt three deduct alternates were inoluded 1n
the bid price.
The first alternate relates to the front entry to C1 ty Hall. The
orig1nal drawings included a new entryway and sidewalks leading to the
two parking lots. After discussion wi tb the Ci ty Council prior to
bid, the Council requested that a new design for the front entryway be
considered which would bave a full stairway to the sidewalk as well a8
reconstruction of the other areas. This alternative leaves U8 with
the potential of several alternatives. The City could accept the new
design as it is has been proposed or asle for a change order in the
project with a new design. T.he bids called for the ability to deduct
$11 ,310.00 if we did not change the front en tryway at alL It ve
waited with doing the work until spring construction we vould aa.,.
$2,000.00 from that price. Should we go with the original drawinas, a
change order to the bids would be necessary and we would pot~nt1al17
save $4,000-$6,000 from the tall oonstruction price~ Start 1a
recommending tbat we accept the fall cOllstruction bid or $11,310.00.
The second alternative which could be deducted troll the proJeot 1a
lIall co verine for the vestibule and lobby as well as training roo..
t.nd the chiefs office. The purpose at this wall coverins ia to
enhance the aesthetics ot these areas; however if the vall oovering 1s
deducted, the City would save $4,200.00 and have painted surfac..
instead. Staft is recommending that the wall covering bo included.
Tbe third alternate inoluded a potential deduction of $20,600.00 fro.
the bid if sprinklers on the lower level of City Hall be ollitted.
This as well is an optional item within the bid and would not bave to
be installed; however as a matter of public poliCY the City tries to
encourage sprinklers in buildings and we would set a good example by
doing the same within City Hall. Start as well is recommending that
this alternate be included.
The estimated cost of construction on August 12t 1988, without tbe
alternates was $614tOOO.OO. When you add in the alternates as well a8
other items which were added by the staff after the estimate was
proposedt the bid 1s within $9,200.00 of the estimate. This is within
1 1/2J of the bid amount.
, I- ...l . -,,' '." ... .",.1
l
-..:'
.
..,..
"
.
CR:88-195
Page 3
Is Penner Developments Inc. a qualified contractor?
Bernard Jaoob b&s reviewed the re8u~e and discussed with other
aJ'"obiteota the baokground of Penner Development3. His itnestigat10n
haa found that Penner tends to be oareful, oonscientious, attentive to
detail and responsible. They are baaed in St. Paul; however their
parent company 1s a Canadian firm who bave apeGia11zed in large
p~ojeots in Canada. Mr. Jaoob is recommending approval of Penner as a
qualified contraotor.
What 1s the proposed timetable tor this project?
The work is being proposed to
least i.pact on City Hall
anticip&ted that we would be
1989.
be done in four phases so as to have the
employees. If all goes vell, it 1s
oompleted witb oonstruotion by April 1,
.
.
.
27 September 1988
MEKEANrU1
TO Mr. Steven C. Mielke
Di rector of CooImmi ty Develo;xnent
Ci ty of Ho~ins
FR Bernard Jacob FAIA
RE OOPKINS CITY HAll..
POLICE DEPAR'1MmlI' RBNOVATI<H3
BID PHASE REPCRr
'!be project was advertised for bid on 26 August 1988 in Construction
Bulletin and subsequently picked up by Qther construction industry
information services. Bid docunents were placed for contractors' inspection
at the Minneapolis and Saint Paul Builders t Exchanges and in the Dodge Plan
Room. A total of 12 general contractors obtained a total of 19 bid sets and
7 subcontractors obtai.ned 7 sets also.
01.
The bids were opened on 20 September 1S88 at 2:00 P.M.. A total of
nine proposals were received. A tabulation of these proposals is
enclosed. The apparent low bidder is Penner Develo~t..s of Saint
Paul. '!be base bid is the am01.mt of .$653 t 000.
'n1e alternates that were requested in the bid form are as follows:
Alternate G-1: Quit all concrete
walks, stairs and rails.
(Fall 1988 Construction) Deduct............$11.310.00
(Spring 1988 Construction) Deduct............9,310.00
Altemate G-2: emit all we11covering.
~t. . . -J . . . . . . . . .. .. . . . . . . . . . . . ., . . . I . . . . . . . .. . 4 t 200 . 00
AI ternate M-l : Qni. t all sprinklers
on Lower Level. Deduct.....................20,600.00
02. Our estiDBte of the anticipated costs of
construction of 12 August 1988 was in the amO\mt of
$614 ,000.00
Not incltrled in that estimate was the fire
protection for the Lower Level, Al terna.te M-l in
the ammmt of
$ 20,600.00
Also not included 'was the revised design of the
stairs and railings at the north side, AI ternate
G- I, at 50%
$ 11 ,310.00
The other item that was added later, also, was the
renovation of the men's and women's toilet rooros to
allow access for the physically handicapped. The
quot-ation on that work iB
$ 3,540.00
$643,795.00
The total bid is within less than 1-1/2% of this amount.
More.. .
SER.......\RD I.'\COB\RCHITECTS LTD
~ Ii Li-l I D" Tn\ \ E R
'\ \1" '" HPOLl S ).)-+02
(612) 332~jj17
.
.
.
HOPKINS CITY HALL
roLlCE DEPAR'lMENT RENOVATIONS
BID PHASE REKRT
Page 2 of 2
03. Penner Developoents, Inc. is a subsidi8.l"Y of A.K. Penner &: Sons Ltd. of
Blu:oenort, Manitoba.. They have heen loc&ted in this area since 1986
and have since erected a mmtber of large apartment buildings. We have
spoken wi t.h two of the local archi tecta with ..maD they have loolOrked ani
both have fourd them to be careful, conBCientious~ Slttentiv~ to detail
and responsible. A large, local contracting firm related to us that
they have seen Penner DeveloJDellt bidding on projects in the $3&.4
million range. Poulte of Saint Paul, an apartment b.1ilding 'Which
Penner built in downtown Saint Paul, had a btdget of $13.5 million.
1be general consensus is that Penner Developll/lent is working hard to
establish itself in tllis area as a quality general contractor.
<A1 this bEL..i!'; ~ ~ that the contract for the Police Department
Renovations ani the related work be awarded to the low-bidc.ier, Fermer
Develoy:ments, Inc. of Saint Paul for the amotmt of $653,000.
BJ:dr:86
BER'\~\fW I"\COB \RCHIHC1~ l.TD
2iili.j ![)~ l( )\\ ER
\\1 \, \, E.\F( ;Ll~. ll-W2
i612i 332-551;-
". . . ,.,."- ...... .",' ,./." ~..' .