CR 09-040 Approve Amendment to 2009-2013 CIPG \TY OF
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May 1, 2009 N O P K I N S Council Report 2009 -040
Approve amendment to 2009 -2013 Capital Improvement Plan
Proposed Action.
Staff recommends adoption of the following motion: Move that Council improve an amendment to the 2009-
2013 CIP moving the City Hall Roof Replacement project from year 2013 to 2009.
Overview_
The existing rubber membrane roof over the 1989 addition to City Hall was originally slated to be replaced
as part of a 2006 Historical Society /City Hall project. Due to a higher than expected cost for the Historical
Society and City Hall Roof it was decided to proceed with the Historical Society Roof and delay the City
Hall Roof replacement to a later date. The roof replacement was again proposed in the 2008 and 2009
building maintenance budgets as roof repair. However, it was not approved due to budget constraints. In the
spring of 2009 a major seam failure resulted in numerous large leaks in the roof. The aging rubber
membrane is shrinking and is pulling apart at the seams. The cost to cut back and repair all the seams is half
the cost of a new roof. The roof is 20 years old and is currently in the 5 -year CIP for replacement in 2013.
Primary Issues to Consider.
• Cost factor of repairing verses replacement
The estimated cost of cutting back the seams and gluing in a perimeter patch is estimated at $12,000. This is
due to the small size of the roof and the skylight that runs down the center of the roof. The estimated cost of
replacement is $22,000.
Supporting information.
• City Hall roof diagram
• Capital Improvement Fund Cash Flow Statement & Projects by Funding Source
Steven J. Stadler, Public Works Director
Financial Impact: $ 22,000 Budgeted: Y/N _N Source: Capital Improvement Fund (305)
Related Documents (CIP, ERP, etc.): Amended 2009 -2013 CIP
Notes:
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CITY HALL ROOF DIAGRAM
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CAPITAL IMPROVEMENT PLAN
2009 thru 2013
PROJECTS BY FUNDING SOURCE
Source Project# Priority
2009
2010
2011
2012 2013
Total
Cable Television Fund
City Council Chambers Lighting
08- CIP -BO51
n/a
20,000
20,000
City Council Chambers Video
08- CIP -BO52
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45,000
45,000
City Council Lectern Monitors
08 -CIP -BO53
n/a
8,000
8,000
Automated Playback
08- CIP -BO54
n/a
25,000
25,000
Cable Television Fund Total
45,000
28,000
25,000
98,000
CI - Capital Improvement Fund
Parking Lots - Lot 200
06- CIP -S118
n/a
200,00
200,000
Arts Center Carpet: Redepenning Gallery
08 -CIP -B005
n/a
18,900
18,900
Arts Center - Replace Office Carpet
08- CIP -B006
n/a
15,000
15,000
Arts Center - Wireless Internet Installation
08 -CIP -8007
n/a
8,000
8,000
Replace Carpet - Activity Center "Raspberry Room"
08 -CIP -8015
n/a
16,000
-
16,000
Replace Roofing -City Hall
08 CIP 8017
n/a
X
25,000
25,000
Activity Center HVAC Upgrade
08 -CIP -BO20
n/a
50,000 275,000
325,000
Cl - Capital Improvement Fund Total
8,000
218,900
31,000
50,000 300,000
607,900
ED - Economic Development Fund
Block 64 Redevelopment Project
06- CIP -D404
n/a
2,000,000
2,000,000
ED - Economic Development Fund Total
2,000,000
2,000,000
GU - Other Governmental Units
County Road 3
01- CIP -S104
nla
1,600,000
1,600,000
County Road 61 (Shady Oak Road)
01- CIP -S106
n/a
2,010,000
1,500,000
3,510,000
Shady Oak Beach Community Play Area
07- CIP -P219
n/a
220,000
220,000
Construct Picnic Shelter -- Cottageville Park
08- CIP -P012
n/a
25,000
25,000
Play Equipment - Cottageville Park
08- CIP -PO13
n/a
40,000
40,000
GU - Other Governmental Units Total
65,000
220,000
2,010,000
1,500,000 1,600,000
5,395,000
MS - Municipal State Aid Streets
County Road 3
01- CIP -S104
n/a
700,000
700,000
County Road 61 (Shady Oak Road)
01- CIP -S106
n/a
721,000
721,000
Municipal State Aid Road Improvements
02- CIP -S116
n/a
300,000
300,000
MS - Municipal State Aid Streets Total
300,000
721,000
700,000
1,721,000
PA - Pavilion Fund
Pavilion Overhead Door Improvement
07- CIP -B314
n/a
35,000
35,000
Monday, July 28, 1008
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