Memo - Interlachen Park Improvement Plans; Steve StadlerPublic Works Department
Memorandum
To: Honorable Mayor and Members of the City Council
Copy: Rick Getschow, City Manager
From: Steven J. Stadler, Public Works Director
Date: May 7, 2009
Subject: Interlachen Park Improvement Plans
Purpose: Staff and Park Board Members will present and discuss the park
improvement plans.
Attached are the draft minutes from the April 20 Park Board meeting and a copy of the
presentation given to the Board and neighborhood residents at the April 20 meeting.
Staff and several Park Board members are scheduled to meet with neighborhood
residents on Tuesday, May 12 at 10:00 am to present three proposed play equipment
proposals. Staff will report to City Council on the results of that meeting.
Since the April 20 meeting, staff has received a $31,000 proposal, via Park Board
Member Brian Furan, from G.M. Northrup Corp (attached) for an alternative warming
house /picnic shelter plan. The alternative plan includes installing a metal roof on the
warming house and constructs a 20'x 20' picnic shelter with identical roofing and
concrete slab floor directly adjacent to the warming house. This cost is less than the
$39,831 proposal that was presented at the April 20 meeting which included new
warming house metal roofing (Rutledge Construction) and a separate metal, hexagonal
picnic shelter with concrete slab and footings (concrete work by Rutledge, electrical
work by Detail Electric, Inc. and shelter erected by neighborhood volunteers).
CITY OF HOPKINS
PARK BOARD MEETING MINUTES
April 20, 2009
A special meeting of the Hopkins Park Board was held on April 20, 2009.
I. CALL TO ORDER
Doug Datta, Chairperson called the meeting to order at 6:35 p.m.
II. ROLL CALL
Present were Park Board members: Molly Cummings, Doug Datta, Sharon Paulson, Brian Furan and
Aaron Kuznia. Also present was City of Hopkins staff liaison Steve Stadler.
III. APPROVAL OF MINUTES FOR MARCH 9, 2009 AND APRIL 13, 2009.
Sharon Paulson moved and Brian Furan seconded a motion to approve the minutes from both meetings.
On the vote, the minutes were approved 5 - 0.
IV. BUSINESS
A. Interlachen Park Improvement Planning
Steve Stadler presented the proposed park improvement plan to the Board and the nine neighborhood
residents who were in attendance. The scope of the proposed improvements included: new play
equipment, a new picnic shelter and concrete floor, enhancements to the existing warming house
(clean/paint, new standing -seam metal roofing and new electrical service and outside lighting), new
outdoor skate lighting, new asphalt path and turf improvements. The plan included completing most of
the work in 2009 with a mix of City work, construction contract work and neighborhood volunteer work
- the estimated total cost: $90,000. Questions and comments from the neighborhood residents
included:
- A good overall improvement plan
- Comments on the location of the portable toilet & enclosure being too close to the warming house
- A question was raised regarding the ability to plan more extensive improvements with a phased multi-
year approach.
- Residents preferred that the play equipment colors be subdued, earth tone colors.
- Concern that the new picnic shelter adds another park structure that will block views from adjacent
homeowners' backyards.
- A request to check the adequacy of the hockey rink outdoor light fixtures to perhaps improve lighting
on the hockey rink.
- A request to add windows to the warming house, if at all possible.
- A request to check out the possibility of modifying the existing warming house to provide for an open -
air picnic shelter area.
s
City of Hopkins
Park Board Minutes
April 20, 2009
Page 2 of 3
After some discussion it was agreed that Staff and Board Member Brian Furan would check into the
feasibility of modifying the existing warming house to include a picnic shelter addition. Also, a
neighborhood contact was given to assist in getting a group of Neighborhood Association members
together to review play equipment options and select the new play equipment. It was agreed that the
Park Board would consider the picnic shelter /warming house options at the next regular meeting on May
18.
Sharon Paulson excused herself from the meeting at 7:45 pm, following the conclusion of the
Interlachen Park improvements discussion.
B. Blake Road Small Area Plan Draft
Stadler handed out a copy of the draft plan to each Park Board member. Stadler and Park Board
members briefly reviewed and discussed the plan. There were no initial objections voiced to the plan -
members would continue to look it over and contact Stadler with any questions or concerns.
C. 2010 - 2014 Capital Improvement Plan
Park Board members reviewed the upcoming park improvement projects and the Park Capital
Improvement Fund (301) working capital projections. It was noted that, given the planned improvement
projects, unless additional revenue comes into the fund it will be depleted in 2013. Park Board members
had no suggested changes or additions to the plan at this time.
D. Park Buy -a -Bench or Tree Program
Stadler stated that the program status hasn't changed since discussed at the March 9 Park Board meeting
and the March 17 joint meeting with City Council. There is a planned presentation of the program at the
May 19 City Council Meeting.
E. Miscellaneous Updates
• Tennis Court rehab: The color coatings should be done within the next few weeks as temperatures
stay above 50 degrees.
• Rotary Trailside Improvement Project (Rotary Oasis): This project is waiting for the Rotary Club to
complete fund raising and continue planning. It is anticipated that much of the work would be
completed this year.
• Blake Road /Cottageville Park planning: The draft small area plan was reviewed and discussed
earlier in the meeting. Stadler mentioned that grant funds had been approved for sidewalk
construction to be completed on certain segments of the corridor this summer.
• Central Park Field #4 Improvements: no update - Park Board recommended dropping this item.
• Park Valley Playground Naming: no update - Park Board recommended dropping this item until
more information becomes available from interested neighborhood resident /s.
• Southwest Transitway Project: Stadler reported that the TAC and PAC are currently working
towards the selection of a locally preferred alternative route from the four possible LRT routes.
City of Hopkins
Park Board Minutes
April 20, 2009
Page 3 of 3
• Interlachen Park Mosquito Spraying Incident: Stadler reported that the MDA still considers this an
open investigation - no other update at this time.
• Zion Lutheran Church parking lot lease agreement: Stadler reported that he has not met with Pastor
Neal yet to discuss this agreement.
• New annual Hopkins healthy living annual community event, "Hopkins -in- Motion" to be held on
September 12, 2009. No update - Stadler will inform Board members when another organizing
meeting is scheduled.
Aaron Kuznia asked about the 9 Mile Creek improvement project. Stadler stated that the plan is still to
begin creek side erosion control work this fall with the new regional trail construction next year. This
item will be added to the miscellaneous updates list.
F. Park Area Assignment Report
Sharon Paulson: Hilltop, Buffer, Burnes Park - absent.
Aaron Kuzma: Maetzold Field, Interlachen Park, Shady Oak Beach - Nothing to report.
Brian Furan: Valley Park, Central Park, Oakes Park - reports that he has heard from a
friend that lives nearby that there are daily drug deals occurring at the park
pavilion. He mentioned that this same person has a suggestion regarding
improved use of park space - he will contact the City.
Molly Cummings: Cottageville Park, Harley Hopkins Park, Elmo Park - Digger play equipment
piece is broken and there is graffiti on the park bench.
Doug Datta: Park Valley Playground, Shady Oak Nature Area, Downtown Park,
Hiawatha Oaks - Nothing to report.
IV. NEXT SCHEDULED MEETINGS:
The next regular Park Board Meeting is May 18, 2009.
V. ADJOURNMENT
Molly Cummings moved and Brian Furan seconded a motion to adjourn. The motion carried on
a 4 - 0 vote. The meeting adjourned at 9:05 p.m.
Attest:
Chairperson
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PROPOSAL
G.M. NORTHRUP CORPORATION
15950 Franklin Trail SE
PRIOR LAKE, MINNESOTA 55044
(952) 226 -3090
FAX (952) 226 -3091
PROPOSAL SUBMITTED TO
PHONE _J_ 5ATE
City of Hopkins/ Brian Furan
612 -860 -0026
STREET
JOB NAME
I
Interlachen Park upgrades
CITY, STATE AND ZIP CODE
JOB LOCATION
ARCHITECT
DATE OF PLANS
JOB PHONE
N/A
N/A
We hereby submit specifications and estimates for:
Install new "Image II" metal roof on existing warming house, includes required framing and sheathing. Roof
will have a 3:12 pitch with the ridge approx 3'- 6" above the existing parapet.
Total cost: $ 11,092.00
Supply and install new 20' x 20' picnic shelter with "Image 11" metal roof. Includes thickened edge concrete
slab. (Interior clear height approx 9')
Total cost $ 18,324.00
Supply and install lighting and receptacles for picnic shelter.
Total cost $ 1,585.00
http:/ /www.metalsales.us.com /ImageII/
We Propose hereby to furnish material and labor — complete in accordance with above specifications, for the sum of:
dollars ($ See above
Payment to be made as follows:
Net 30 days from invoice date
All material is guaranteed to be as specified. All work to be completed in a
workmanlike manner according to standard practices. Any alteration or
deviation from above specifications involving extra costs will be executed
only upon written orders, and will become and extra charge over and above
the estimate. All agreements contingent upon strikes, accidents or delays
beyond our control. Owner to carry fire, tornado and other necessary insurance.
Our workers are fully covered by Workman's Compensation Insurance.
Acceptance of Proposal — The above prices, specifications and
conditions are satisfactory and are hereby accepted. Your are authorized to do
the work as specified. Payment will be made as outlined above.
Date of Acceptance:
Authorized
Signature
Note: This proposal may be
withdrawn by us if not accepted within days.
Signature
Signature
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