Memo - City Council PresentationsPublic Works Department
Memorandum
To: Honorable Mayor and Members of the City Council
Park Board Members
From: Steven J. Stadler, Public Works Director
Copy: Rick Getschow, City Manager
Date: May 15, 2009
Subject: City Council Presentation: Memorial Bench and Tree Program
Memorial Bench & Tree Donation Program
The Park Board is developing a new program that would allow residents to purchase
and donate a park bench or tree for placement in the park of their choosing. The
following is a summary of the proposed program.
• Bench donation amount: $1,000
This would include the same or very similar 6' bench as we've used with the
memorial bench program in Downtown Park, a memorial plaque
and a concrete pad for the bench.
• Tree donation amounts:
Tree with deed - $300
This donation would include a 2" caliper
tree and a parchment Memorial Deed bound in a padded portfolio.
Tree with monument marker - $600
This would include the tree and a TBD size x 4" thick light granite marker with up
to four lines of lettering, 16 letters per line
• Tree and bench locations and tree type: Donors will specify a location
preference and the Street/Park Superintendent will then assist in determining the
location. We will develop a tree list for donors to choose from.
Tree guarantee: five years
Program implementation, timing & marketing
Anticipated start date: June 15, 2009
Design deed document
Develop order forms
Marketing:
Presentation to City Council - May 19
Hopkins Highlights announcement: June 2009
Website information available late May
Community bulletin board item on local access TV
Hopkins SunSailor article
'00kin,s
•
Partnering, with
the Community,
Enhancing the
Quality of Life
•
June
hIIA ts
2009
Remembe r O dd/E ve n Syst
Memorial Bench
Order Form
Date:
Name:
Mailing Address:
City: State: Zip:
Daytime Phone: Alternate Phone:
E -mail Address:
Bench Information:
The Parks Superintendent will assist in choosing the location of the bench. The bench will be 6' long,
forest green in color, with high- strength aluminum alloy cast legs and plastisol- coated rib style bench.
The City of Hopkins will provide a concrete pad for the bench and secure it. The Parks Superintendent
must approve the final location. Please indicate the location that you are requesting and the specific area
within the park:
Location Preference:
(Specific park and area)
Plaque Information:
4 "x 6" cast aluminum plaque. Please indicate below the wording you would like on the plaque.
Cost: $1000.00 (Check or Money Order only, please.
Checks should be made payable to City of Hopkins)
Mail this form and check to: City of Hopkins
Attn: Memorial Tree Program
1010 First Street South
Hopkins, MN 55343
For more information call: Ray Vogtman, Parks /Streets Superintendent
952- 548 -6372 or email: rvogtman @hopkinsmn.com
City of Hopkim
Memorial Tree with Marker
Order Form
Date:
Name:
Mailing Address:
City:
State: Zip:
Daytime Phone: Alternate Phone:
E -mail Address:
All trees will be planted between October and December as a part of the annual City fall tree planting
program. Memorial trees have a five year replacement guarantee. If a tree should die within five years of
its planting, please notify Public Works and it will be replaced during the next fall tree planting season.
Please indicate the type of tree you are requesting and the location:
Tree Preference:
(Refer to approved tree listing)
Location Preference:
(Specific Park)
Marker Information:
The inscription may be up to three lines with 16 spaces per line. Punctuation marks and spaces between
words count as spaces. Please fill in the blanks below with the inscription you would like.
Cost: $600 (Check or Money Order only, please. Checks should be made payable to City of Hopkins)
Mail this form and check to: City of Hopkins
Attn: Memorial Tree Program
1010 First Street South
Hopkins, MN 55343
For more information call: Ray Vogtman, Parks /Streets Superintendent
952 - 548 -6372 or email: rvogtman @hopkinsmn.com
City of Hopkins
Memorial Tree with Deed
Order Form
Date:
Name:
Mailing Address:
City:
Daytime Phone:
E -mail Address:
State: Zip:
Alternate Phone:
All trees will be planted between October and December as a part of the annual City fall tree planting
program. Memorial trees have a five year replacement guarantee. If a tree should die within five years of
its planting, please notify Public Works and it will be replaced during the next fall tree planting season.
Please indicate the type of tree you are requesting and the location:
Tree Preference:
(Refer to approved tree listing)
Location Preference:
(Specific Park)
A parchment Memorial Deed bound in a padded portfolio will be provided to the donor as a permanent
record of this special tree's significance and location with GPS coordinates. The Public Works
Department will maintain a permanent record of this Memorial Deed. Please use the form below to show
what you would like the final document to say.
In Recognition of
_In Memory of
_Other (specify below)
Cost: $300 (Check or Money Order only, please. Checks should be made payable to City of Hopkins)
Mail this form and check to: City of Hopkins
Attn: Memorial Tree Program
1010 First Street South
Hopkins, MN 55343
For more information call: Ray Vogtman, Parks /Streets Superintendent
952 - 548 -6372 or email: rvogtman @hopkinsmn.com
City of Hopkin8l