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01-03-1989 . . . ~ .. .~ A regular meeting of the Hopkins City Council was held on January 3, 1988 in the Council Chambers of Hopkins city Hall. Present were Mayor Milbert, Councilmembers Anderson, Kritzler, and Redepenning. Councilmember Shirley was absent. Also present were City Staff Rapp, Mielke, Genellie, Thiel and City Attorney Miller. I. CALL TO ORDER Mayor Milbert called the meeting to order at 7:30 p.m. II. CONSENT AGENDA 1. APPROVAL OF THE DECEMBER 20 REGULAR MEETING MINUTES 2. APPROVAL OF DISBURSEMENTS, PRELIST 804 3. APPROVAL OF MISCELLANEOUS LICENSES 4. DESIGNATE OFFICIAL NEWSPAPER 5. APPROVAL OF CONTRACT - PHASE II ASBESTOS REMOVAL 6. APPROVAL OF GAMBLING LICENSE RENEWAL - ELKS CLUB 7. APPROVAL OF COMPUTER MAINTENANCE AGREEMENT 8. APPROVAL - AGREEMENT WITH TKDA - STORM & SEWER 9. APPROVAL - OFF SALE 3.2 BEER LICENSE RENEWAL - KENNY'S MARKET 10. APPROVAL - 3.2 BEER LICENSE REQUEST - ST. JOSEPH'S Councilmember Kritzler requested that Item #5 and #8 be held until the end of the Council meeting. Councilmember Anderson moved and Councilmember Redepenning seconded the motion to approve the balance of the Consent Agenda. A poll of the vote Redepenning, Aye; Councilmember Anderson, carried unanimously. was as follows: Councilmember Councilmember Kri tzler , Aye; Aye; Mayor Milbert Aye. The motion III. OLD BUSINESS (A) CONSIDER ACTION - SKID STEER LOADER BID AWARD Staff recommended adoption of the following motion: Award the bid for the 1989 Skid-Steer Loader to Long Lake Ford Tractor, Inc. for $22,818.00 The bid from Long Lake Tractor was the low bidder meeting all of the specifications. January Ie 2 . . 3, 1989 Jon Thiel appeared before Council to inform them about the selection of Long Lake Ford as the low bidder meeting spec. Mr. Lano appeared before Council to challenge the letting of the bid to Long Lake Ford. He claimed that his bid not only was the lowest but that it certainly did meet spec. Cliff Robinson also appeared before Council to assure them that Mr. Lano's bid did not meet spec and would not accomplish the requirements of the City. Jerre Miller concurred that Mr. Lano's bid did not meet the spec. After a brief discussion Councilmember Anderson moved and Councilmember Redepenning seconded the motion to award the bid for the 1989 Skid Loader to Long Lake Ford Tractors, Inc. for $22,828.00. A poll of the vote Redepenning, Aye; Councilmember Anderson, carried unanimously. was as follows: Councilmember Councilmember Kritzler, Aye; Aye; Mayor Milbert, Aye. The motion IV. NEW BUSINESS (a) CONSIDER ACTION - CONDITIONAL USE PERMIT HAGEN 33 10TH AVENUE SOUTH Staff recommended that the Council adopt the motion approving a CUP for Don Hagen allowing parking in the 20 foot green area adjacent to the Downtown Park. As this property is in a B-2 zone it does not have any parking requirements or landscaping. This will allow 34 new parking spaces to be added. Councilmember Anderson moved and Councilmember Kritzler seconded the motion to adopt the motion to approve a CUP to allow parking in the 20 foot green area adjacent to the Downtown Park. A poll of the vote Redepenning, Aye; Councilmember Anderson, carried unanimously. was as follows: Councilmember Councilmember Kritzler, Aye; Aye; Mayor Milbert, Aye. The motion (B) CONSIDER ACTION - RESOLUTION AUTHORIZING MERIT PAY Staff recommended adoption of the following motion: Move that the Hopkins City Council adopt Resolution #89-7 authorizing the payment a 2% merit pay increase to eligible employees. This action will allow the City Manager to authorize merit pay increases to employees who have met the requirements for merit pay, based on evaluation, in 1988. January Page 3 . . . 3, 1989 Councilmember Kritzler questioned the advisability of merit pay. He felt this would create problems. Councilmember Anderson also felt very strongly about this. After further discussion it was decided to continue this item and discuss it at the next council workshop session. Councilmember Kritzler moved and Councilmember Anderson seconded the motion to continued this item until the next workshop session. A poll of the vote Redepenning, Aye; Councilmember Anderson, carried unanimously. was as follows: Councilmember Councilmember Kritzler, Aye; Aye; Mayor Milbert, Aye. The motion (c) CONSIDER ACTION - PUBLIC SAFETY/LOCAL GOVERNMENT RADIO SYSTEM Staff recommended adoption of the following motion: Move the Council authorize a contract with Motorola Communications and Electronics for the purchase and installation of a public safety/local government radio system in the amount of $396,658. Gary Therkelson appeared before Council to answer any questions. Councilmember Redepenning moved and Councilmember Anderson seconded the motion to approve the awarding of the Contract to Motorola Communications and Electronics for the purchase and installation of a pUblic safety/local government radio system in the amount of $396,658. A poll of the vote Redepenning, Aye; Councilmember Anderson, carried unanimously. was a follows: Councilmember Councilmember Kritzler, Aye; Aye; Mayor Milbert, Aye. The motion (d) CONSIDER ACTION - FIRE DEPARTMENT PAGER/MONITORS Staff recommended that Council move to authorize purchase of Fire Department monitor pagers in the amount of $23,814. Councilmember Anderson moved and Councilmember Redepenning seconded the motion to approve the purchase of the Fire Department Pager/Monitors. A poll of the vote was as follows: Councilmember Redepenning Aye; Councilmember Kritzler, Aye; Councilmember Anderson, Aye; Mayor Milbert, Aye. The motion carried unanimously. (e) CONSIDER ACTION - MEDICAL AND DAY CARE REIMBURSEMENT PLAN January Ie 4 . . , ' 3, 1989 staff recommended adoption of the following motion: Move the Council adopt Resolution #89-6 adopting the City of Hopkins Medical and Day Care Expense Reimbursement Plan. This plan consists of three sub-plans: 1. Health Insurance Premiums, 2. Medical Cost Reimbursement, 3. Day Care. Under the plan employees may participate in one or all three sub-plans by designating a part of their salary to be deducted for application to a sub plan. The benefits to the employees and the City is that no Federal, state or Social Security taxes are due on dollars set aside. After discussion Councilmember Councilmember Kritzler seconded Resolution #89-6 adopting the City Day Care Expense Reimbursement Plan. Anderson moved and the motion to adopt of Hopkins Medical and A poll of the vote Redepenning, Aye; Councilmember Anderson, carried unanimously. was as follows: Councilmember Councilmember Kritzler, Aye; Aye; Mayor Milbert, Aye. The motion (f) CONSIDER ACTION - AGREEMENT FOR REVIEW OF BENEFIT PLANS Staff recommended that Council move to authorize execution of agreement with Moore, Costello and Hart, Attorneys at law and DCA. Inc. to review benefit plan. Due to the complicated laws a number of cities will participate in this project through Logis. The cost will be $2,000 to $3,700 depending on the number of plans reviewed. The effect of authorizing a review by this law firm would be to insure the City complies with Section 89. Councilmember Kritzler moved and Mayor Milbert seconded the motion to move to authorize execution of an agreement with Moore, Costello and Hart, Attorney at Law and DCA, Inc. to review the City's benefit plans for compliance with IRS section 89. A poll of the motion was as follows: Councilmember Redepenning, Aye; Councilmember Kritzler, Aye; Councilmember Anderson, Aye; Mayor Milbert, Aye. The motion carried unanimously. (g) CONSIDER ACTION - CURBSIDE RECYCLING BID AWARD Staff recommended the Council move to award the Bid to Super Cycle, Inc. for $1.10 per certified dwelling. Award of this bid will allow the City to begin residential curbside recycling of newspaper, cans and glass on February 1, 1989. January Page 5 . . . . . 3, 1989 After a brief discussion Councilmember Anderson moved and Councilmember Redepenning seconded the motion to award the bid to Super Cycle, Inc. for $1.lO per certified dwelling. A poll of the vote Redepenning, Aye; Councilmember Anderson, carried unanimously. was as follows: Councilmember Councilmember Kritzler, Aye; Aye; Mayor Milbert, Aye. The motion (h) CONSIDER ACTION - TWINWEST PROPERTY TAX STATEMENT Staff recommended that the Council move to support the Twinwest Chamber of Commerce tax statement. The effect of this motion will strengthen the message to the Legislature to improve property tax legislation. Mr. Rapp informed Council that he had worked closely with the Twinwest group and whole heartily supports this recommendation. Councilmember Redepenning moved and Councilmember Anderson seconded the motion to support the Twinwest Chamber of Commerce tax statement regarding property tax. A poll of the vote was as follows: Councilmember Redepenning, Aye; Councilmember Kritzler, Aye; Councilmember Anderson, Aye; Mayor Milbert, Aye. The motion carried unanimously. (i) CONSIDER ACTION - CENTRAL VACUUM SYSTEM - CITY HALL Staff recommended adoption of the following motion: Move to approve expenditures of up to $2,900.00 for a central vacuum system for the dispatch and computer rooms in the Police Department. As this is a twenty four hour facility, cleaning and maintenance have always been a problem. Dispatchers are continually receiving information via radio and telephone and are distracted by the need to vacuum the dispatch area. This system would eliminate the noise and disruption associated with normal vacuuming Councilmember Anderson moved and Councilmember Kritzler seconded the motion to approve expenditures of up to $2,900 for a central vacuum system for the dispatch and computer rooms in the Police Department. A poll of vote was as follows: Councilmember Redepenning, Aye; Councilmember Kritzler, Aye; Councilmember Anderson, Aye; Mayor Milbert, Aye. The motion carried unanimously. January Page 6 . . . . . 3, 1989 (j) CONSIDER ACTION - MESSAGE BOARD, CITY HALL ENTRANCE Staff recommended that Council approve an expenditure of up to $6,100 for a telesign message board to be installed at the entrance to City Hall. Adoption of this motion will allow for an electronic message board to be installed at the entrance of City Hall for the purposes of messages and information to City Hall customers. Councilmember Redepenning moved and Councilmember Kritzler seconded the motion to approve an expenditure of up to $6,100 for a telesign message board to be installed at the entrance to City Hall. A poll of the vote was as follows: Councilmember Redepenning, Aye; Councilmember Kritzler, Aye; Councilmember Anderson, Aye; Mayor Milbert, Aye. The motion carried unanimously. Item No.5 was again brought before Council. Councilmember Kritzler wanted more information on this item. Steve Mielke informed the Council that the removal of the asbestos concerned Phase #2 of the building plan and not related to any other project. Councilmember Redepenning moved and Councilmember Anderson seconded the motion to approve Item #5 and award the contract to Mavo Systems, Inc. in the amount of $3,356. A poll of the vote was as follows: Councilmember Redepenning, Aye; Councilmember Kritzler, Aye; Councilmember Anderson, Aye; Mayor Milbert, Aye. The motion carried unanimously. Item #8 was removed until the next council meeting. V. REPORTS - COMMITTEES/COMMISSIONS Mayor Milbert informed Council that he had attended the swearing in ceremonies of the County Commissioners whom represent the City of Hopkins at the State Capitol. He said it was very impressive. VI. ADJOURNMENT Councilmember Anderson moved seconded the motion to adj ourn. unanimous consent. and Councilmember Kritzler The meeting adjourned by January Ie? . . , , . . 3, 1989 Respectfully submitted, ~J~ Pat Gisborne, Deputy City Councilmembe C;;;~~~ Donald J. Milbert, Mayor '" j)