JOINT REC PROGRAM
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DATE:
January 28, 1985
TO:
Honorable Mayor and City Council
THROUGH:
Willlam Cralg, City Manager
Richard Wilson, Recreation and Parks Director j(~
Hopkins United Methodist Church Plaque in Downtown Park
FROM:
SUBJECT:
The Hopkins Unlted Methodist Church is now celebrating their cen-
tennial. They have brought to our attention that the original site
of thelr church was on a portion of what is now Hopkins Downtown
Park. The attached letter explains this, and detalls their request
to place a plaque in the park, acknowledging this part of theirs
and Hopkins' history.
The above noted request was presented to the Hopkins Park Board at
its meetlng of January 21, 1985. Mr. John Fink, Chairman of the
Church Board of Trustees, was in attendance to further describe
their intent and answer questions. Following that discussion, the
Park Board voted to recommend that the Clty Council approve the
Hopkins United Methodist Church request. Conditions agreed to by
Mr. Fink were:
1. That the plaque be of a size, material, etc., similar to
the plaque commemorating Jennie Arimond.
2. That the plaque be placed on a rock slmilar in size, etc.,
to the current rock with a plaque on it, subject to the
approval of the Park Director.
3. That the wording of the plaque be as proposed in the
December 20, 1984 letter from the Church Centennial
Commlttee.
Based on the foregolng information, it is recommended that the City
Council, at ltS meeting of February 5, 1985, adopt the followlng
motion:
That the Hopklns United Methodist Church be allowed, at
their expense, to install a commemoratlve plaque in the
Hopkins Downtown Park, subJect to the condltions included
in the staff report.
RLW:ph
DATE:
January 28, 1985
TO:
Honorable Mayor and City Council
THROUGH:
William Craig, City Manager
Richard Wilson, Recreation and Parks Director If~
FROM:
SUBJECT:
Agreement to Provide for a Joint Recreatlon Program
The proposed agreement to provide for a JOlnt Recreation Program that
was considered by the City Council on January 15, 1985, was brought
before the Hopkins Park Board at its meeting of January 21, 1985.
City Manager William Craig distributed copies to the members of the
Board, reviewed the proposed changes from the existing agreement,
answered questions, etc. Following that discussion, the Park Board
approved the following motion/recommendation:
That the Park Board recommends to City Council that
Section 2 of the Joint Powers Agreement be renegotiated
to continue to provide that the Joint Recreation Director
still be able to operate functionally as the Hopkins Park
Director, and, Section 5 to be amended to include a repre-
sentative of the Joint Recreation Board in the reviewal
of applications.
RLW:ph
1
DATE:
January 28, 1985
TO:
Honorable Mayor and Clty Council
THROUGH:
Willlam Cralg, Clty Manager
Richard Wilson, Recreatlon and Parks Director !f~J
FROM:
SUBJECT:
Agreement to Provide for a JOlnt Recreatlon Program
The proposed agreement to provlde for a Joint Recreation Program that
was considered by the City Councll on January 15, 1985, was brought
before the Hopklns Park Board at its meeting of January 21, 1985.
City Manager William Craig distributed copies to the members of the
Board, revlewed the proposed changes from the eXlsting agreement,
answered questions, etc. Following that discusslon, the Park Board
approved the following motion/recommendation:
That the Park Board recommends to Clty Council that
Section 2 of the Joint Powers Agreement be renegotiated
to contlnue to provide that the Joint Recreation Director
stlll be able to operate functionally as the Hopklns Park
Dlrector, and, Section 5 to be amended to include a repre-
sentative of the Joint Recreatlon Board in the reviewal
of applications.
RLW:ph
I,
A G R E E MEN T
AN AGREEMENT BETWEEN THE CITY OF MINNETONKA
AND THE CITY OF HOPKINS TO PROVIDE FOR
A JOINT RECREATION PROGRAM
ThIS Agreement, entered Into thIS 1st day of January,
1985 by and between the CIty of MInnetonka, party of the fIrst
part, hereInafter referred to as "Mlnnetonka," and the CIty of
HopkIns, party of the second part, hereInafter referred to as
"HopkIns,"
beIng
both
munICIpal
corporatIons
organIzed
and
eXIstIng by VIrtue of the laws of the State of MInnesota.
WItnesseth, that the partIes hereto In consIderatIon of
the mutual agreements hereIn contaIned agree to cooperate In
provIdIng for
theIr respectIve communIty's JOInt recreatIon
program pursuant to the authorIty granted by MInnesota Statute
SectIons 471.15 to 471.19 and all other applIcable statutes and
powers express or ImplIed and In accordance wIth the fOllowIng
prOVIsIons:
SECTION 1.
MEMBERSHIP
A JOInt RecreatIon Board conSIstIng of nIne (9) members
shall be establIshed.
Each party to thIS Agreement shall be
entItled to appOInt a specIfIed number of members to the JOInt
RecreatIon Board,
wIth saId number beIng determIned by the
proportIonate partIcIpatIon of reSIdents In each communIty In
JOInt recreatIon program actIvItIes as IdentIfIed In the most
recent JOInt RecreatIon Department Annual PartIcIpatIon Study.
Members must be reSIdents of the communIty for WhICh they are
appOInted.
ThIS proportIon shall be determIned by totalIng the
combIned partIcIpatIon totals for MInnetonka and HopkIns and
dIVIdIng the IndIvIdual totals for each communIty by the combIned
total.
That proportIon shall be multIplIed by nIne to determIne
the number of Board members for each communIty.
All fractIons of fIve-tenths (.5) or greater WIll be rounded up
and all fractIons of less than fIve-tenths (.5) WIll be rounded
down
for
purposes
of
determInIng
whole
numbers
of
the
appoIntments for each communIty.
On thIs baSIs, MInnetonka shall
be entItled, begInnIng the 1st day of January, 1985, to appOInt
SIX (6) members and HopkIns three (3) members.
At least one
t-1I n net 0 n k a apPoIntee shall be a resIdent of the HopkIns School
DIstrIct, at least one appOIntee shall be a reSIdent of the
MInnetonka School DIstrIct and at least one appOIntee shall be a
reSIdent of the Wayzata School DIstrIct.
At least one HopkIns
appOIntee shall be a reSIdent of the HopkIns School DIstrIct.
Further,
one
appOIntee
from
each
communIty
shall
be
the
ChaIrperson of ItS
respectIve Park Board,
or a desIgnated
representatIve thereof.
A t the request of el ther party, the
number of appOIntees for each communIty may be re-examIned and
changed by mutual agreement, based on the partICIpatIon formula
used hereIn, but saId changes shall not be made more often than
every other year.
SECTION 2
POWERS AND DUTIES
The JOInt RecreatIon Board shall plan and recommend a
JOInt recreatIon program for the partIes, recommend and submIt an
annual budget to the respectIve CIty managers. The RecreatIon
DIrector shall admInIster the program establIshed by the CIty
CounCIls. The DIrector shall prepare an annual budget and submIt
the same for consIderatIon by the Board. Upon recommendatIon by
the Board, the budget shall then be submItted to the CIty Manager
of each CIty. The admInIstratIve costs IncludIng the RecreatIon
DIrector's salary and salarIes of hIS staff, offIce expense and
supplIes shall be SplIt between the partIes on the same baSIS
2
that representatIon on
the
Hoard
IS
determIned.
EffectIve
January 1, 1985, the RecreatIon DIrector wIll no longer be termed
the HopkIns Park DIrector or supervIse any other functIon not
covered by thIS agreement for eIther party.
It IS mutually
recognIzed that the operatIon of a recreatIon program requIres
the use of par~ facIlItIes, and that such facIlItIes must often
be prepared for a specIfIc recreatIonal use, on a schedule
dIssemInated by the RecreatIon Department.
It IS mutually agreed
that the dIspatch of work orders from the RecreatIon DIrector to
Hoo~lns
the approprIate/cIty department to accomplIsh such work shall not
be contrary to thIS Agreement.
It IS also mutually agreed that
the RecreatIon DIrector wIll contInue to exercIse supervIsory
authorIty at the Shady Oak Lake facIlIty.
Based on present
representatIon, MInnetonka shall pay 66-2/3% and HopkIns shall
pay 33-l/3% of all admInIstratIve costs.
These respectIve
contrIbutIons shall remaIn In effect as long as the Board remaIns
constItuted
by
SIX
(6 )
MInnetonka
and
three
(3 )
HopkIns
appoIntees.
SECTION 3.
JOINT CITY COUNCIL MEETINGS
Upon budget recommendatIon by the Board and submIssIon
. to the Mlnnetonka and HopkIns CIty Managers, a JOInt meetIng of
the MInnetonka and HopkIns CIty CounCIls shall be scheduled for
the purpose of JOIntly revIewIng the RecreatIon Budget and
dIscussIng
any
other
POlICY
consIderatIons
related
to
the
operatIon of the RecreatIon Program.
.
If It IS desIred by eIther
CIty CouncIl to gIve POlICY gUIdance to the Board, a JOInt
meetIng of the MInnetonka and HopkIns CIty CouncIls may be
scheduled upon 15 days wrItten notIce.
3
SECTION 4.
PROPERTY RETENTION
Land, playground equIpment and supplIes prOVIded by
eIther party shall remaIn the property of the party so furnIshIng
or SupplYIng the same, except that nothIng hereIn shall be
construed as to prohIbIt the purchase of recreatIon supplIes or
equIpment WIth the use of JOInt funds If agreed to by the
partIes.
SECTION 5.
PROGRAM ADMINISTRATION
The
DIrector
and
hIS
ImmedIate
staff
shall
be
conSIdered employees of Mlnnetonka for payroll, Insurance and
other purposes and under the dIrect supervIsIon of the CIty
Manager of MInnetonka.
The department offIce wIll be located In
MInnetonka;
SIte. It
SIgn-ups and permIts WIll be avaIlable at a HopkIns
IS mutually understood that the selectIon of the
DIrector IS a matter of JOInt concern between the CItIes.
In the
event of a vacancy In the posItIon of DIrector, the CIty Managers
wIll reVIew applIcatIons and IntervIew several qualIfIed
candIdates. The fInal applIcant or applIcants wIll be referred
to the JOInt RecreatIon Board for IntervIew and advIsory
recommendatIon.
FInal selectIon wIll be by the MInnetonka CIty
Manager, only wIth the wrItten concurrence of the HopkIns CIty
Manager.
TermInatIon of the DIrector, If necessary, would be by
the Mlnnetonka CIty Manager, only wIth the wrItten concurrence of
the HopkIns CIty Manager. All other JOInt RecreatIon employees
may be hIred or termInated In a manner consIstent wIth the
procedure
then
applIcable
to
other
SImIlar
employees
of
MInnetonka.
4
SECTION 6.
PROGRAM FUNDING
.
All programs offered by the recreation program Insofar
as It IS possIble shall have fee structures WhICh cause them to
be self-supportIng.
Program costs not covered by program fees
shall be apportIoned for each actIVIty accordIng to the number of
HopkIns and MInnetonka resIdents partICIpatIng In that actI'JCIty
or on the baSIS of the number of faCIlItIes operated (such as the
MInnetonka or HopkIns playgrounds) and methods of apportIonment
shall be reflected In the annual JOInt RecreatIon Department
budget.
SECTION 7.
PROVISION OF FACILITIES
It shall
be
the goal of both partIes to prOVIde
recreatIonal and park faCIlItIes In proportIon to the needs of
theIr respectIve populatIons.
Whenever
the
JOInt
RecreatIon
Board
dIscerns
from
program
between
statIstICS
program
that
there
IS
a
sIgnIfIcant dIsparIty
pratIcIpatIon
and
faCIlItIes provlded,theBoard
may
recommend
correctIve
actIon
through the establIshed plannIng and budgetary process of the
respectIve party.
SECTION 8 NON-EXCLUSIVITY
The JOInt RecreatIon Board shall extend serVIces to
Hopklns-Mlnnetonka
cItIzens
regardless
of
school
dIstrIct,
dIrectly or by cooperatIon WIth recreatIon departments of those
areas but recognIzIng thIS IS a non-exclUSIve contract and
nothIng contaIned hereIn should be construed as prohIbItIng
eIther party from contractIng WIth other munICIpalItIes or other
school
dlStlCtS
to
prOVIde
recreatIonal serVIces
to
theIr
cItIzens.
5
SECTION 9.
TERMINATION
ThIS Agreement may be termInated by eIther party hereto
by wrItten notIce to the other p~rty at least one year prIor to
the date of the deSIred termInatIon.
However, In the fInal year
of thIS agreement, notIce by eIther party prIor to July l, shall
be acceptable.
The Agreement shall contInue In effect untIl such
notIce IS gIven or It IS amended by agreement of both partIes.
In the event of a termInatIon, an accountIng shall be had between
the
partIes
as
to
JOlntly
purchased
supplles,
eqUIpment,
admInIstratIve offIce eqUIpment or lIabIlItIes and a settlIng of
such acountlng shall be had In a manner mutually satIsfactory to
the partIes.
ThIS Agreement shall be In effect for the perIod
January 1, 1985 through December 3l, 1988.
In wItness whereof, the partIes have caused thIS
agreement to be executed by theIr duly authorIzed offIcers as of
the day and year fIrst wrItten above.
CITY OF MINNETONKA
BY
CITY OF HOPKINS
BY
LARRY A. DONLIN, MAYOR
ROBERT F. MILLER, MAYOR
BY
BY
JAMES F. MILLER, CITY MANAGER
WILLIAM P. CRAIG, CITY MANAGE
Approved as to form and legalIty:
Desyl Peterson, CIty Attorney, Mlnnetonka
Jerre A. MIller, CIty Attorney, HopkIns
6