SEWER CLEANING MACHINE BIDS
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CITY OF HOPKINS
1010 FIRST STREET SOUTH · HOPKINS, MINNESOTA 55343 · 612/935-8474
May 10, 1983
SEWER CLEANING MACHINE
BID TAB OPENED 5-5-83, 10 A.M.
A total of six machines were bid by four bidders.
The low Bid of Itasca Equipment Co. does not meet 3pec as follows:
Truck engine not diesel as required, truck not 82 model year or later (1980).
Called International Harvester Regional Warranty Office, they state warranty
would be very limited from their Co. No bid on ,option No.1 as required by
spec. Exception to downtime requirement. Exception to back up unit provision.
Company is no longer Vactor Rep. could cause parts and service problem.
e The Bid of Super Products Co. is a single engine unit. Basically meeting
spec .
Questionable offer on back up unit (see Tab portion of this report,not equal)
No local serVlce or parts at this time, only 15 units sold nationwide, fourteen
of them in 81-82. I am concerned about this unit, no one has any track record
to go by. Uses Split P.T.O. System, possible problems with this power unit.
The Bids of Novack-Koland are as follows:
No.1 Vactor, this unit meets or exceeds all aspects of Spec., including back
up machine and downtime provision. This Bid is low meeting specs if Diesel
Blower Engine option is not exercised. (See tab sheet)
No.2 Vactor,this unit meets and exceeds Spec., truck GVW is larger also tires.
This unit dollarwise is the best Bid for the City. This unit has two Diesel _-'.
Engines which should more than pay for themselves ln fuel and maintenance costs
over the 12 to 15 years life expectancy of the machine. (See tab sheet for Diesel
vs Gas on existing units.)
No.3 Vactor, this unit meets and exceeds all Specs., things exceeding our Spec
are Automatic washdown of tank etc., not necessary to our operation.
Vactor has 495 units in service, 28 of them in the Twin Cities trading area.
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The Bid of Ruffridge-Johnson Vac All, this unit meets or exceeds our Spec.,
has larger pick-up tube, three engines for extra maintenance.
SUPER PRODUCTS - Camel
Base Bid $100,235.40
Less Trade 13,235.40
$87,000.00
Option 1
Option 2
Total
Not Nec.
$1926.00
$ 88,926.00
ITASCA EQUIPMENT CO - Vactor
Base Bid $94,460.00
Less Trade 17,560.00
76,900.00
No Bid
Option 1
Option 2
Total
1,178.00
$78,078.00
NOVACK - KOLAND - Vactor #1
Base Bid $98,896.00
Less Trade 11,689.00
$87,207.00
5,680.00
925.00
$93,812,00
Option 1
Option 2
Total
Deletion of
Option #1
Total
5,680.00
$88,132.00
In lieu of liquidated damages spec., we keep our old
machine for back up. Problem, maintenance on 2
machines, our costs. Also storage problem in winter,
and no local service and parts at this tlme. One
year Warranty. Bidder would insure and supply major
repair, to Truck and Jet Unit
Truck Chassis is a 1980 model year. Total unit
is gas, spec called for Diesel truck engine. I
believe there could be a problem with truck
Warranty in this instance, as I.H. has been very
conservative on Warranties in the past with us.
5-6-83 I called North Star I.H. Regional Warranty
Advisor, Mr. Loeke, He states that Warranty would
be very limited. No oil seals, transmission seals
glass, tires or paint failures due to any of above
would be covered.
Our experience so far with existing Diesel
equipment is operating with at least fifty percent
less gallons of fuel in like equipment. Over the
twelve to fifteen year life of this equipment will
more than justify the purchase of Deisel power.
The following example is on two existing units.
Unit 330 -Cas - 1252 Gal. 1983 to date
Unit 327 - Diesel - 692 Gal. ~983 to date
(Four Months snow plow each usage.) Bidder takes
exception to liquidated damage clause. Bidder
unclear as to compliance with back up machine
portion of Spec. Bidder no longer Vactor dealer.
One year Warranty.
Flive year Warranty onoBlower unit, No exceptions
to Spec. One year on balance of unit.
Back up unit available as per Spec.
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NOVACK - KOLAND - Vactor #2
Base Bid $104,603.00
Less Trade $14,865.00
$89,738.00
Standard
Option 1
Option 2
Tot al
$925.00
$90,663.00
NOVACK - KOLAND - Vactor #3
Base Bid $106,579.00
Less Trade $13,867.00
$ 92,712.00
Standard
$925.00
$ 93,637.00
Option 1
Option 2
Tot al
RUFFRIDGE - JOHNSON - VacAll
Base Bid $114,368.00
Less Trade 20,000.00
94,368.00
5,500.00
1,900.00
$101,768.00
Option 1
Option 2
Total
No negative exceptions to Spec. Truck Spec.
exceeds our Spec GVW is 41,000 # Spec is 34,000,
additional tire capacity. These additions to Spec.
would be a great benefit when we have to start
hauling to landfill because of load restrictions.
Five year Warranty on Blower Unit. One year
Warranty on Balance of unit. Back up unit
available as per Spec.
No negative exceptions to Spec. Cleaning unit
exceeds our spec as follows, extra 100 ' Jet Hose,
Automatic washout in tank, body load limit alarm,
special paint. Five year Warranty on Blower unit.
1 year on balance of unit. Back up unit available
as per Spec.
Takes exception to downtime proVlslon. No back-
up machine Qffered. Exceeds Spec. by the following:
Twelve 'inch pick up tube, 700' capacity reel, one
year Warranty on all.
This unit has 3 engines, a deduction of $5000.00
is offered if a gasoline engine is accepted on the
truck
The Public Works Operations Department estimate for this unit was $90,000.00
plus Trade-in unit.
It is the recommendation of the Public Works Operations Department that the Bid
of - Novack-Koland - Vactor # 2 in the amount of $ 90,663.00
be accepted as the Bid most beneficial to the City of Hopkins.
Thank you for your consideration of this matter.
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Everett E. Beecher
Public Works Operations Director
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