Memo - New Building Maintenance Position Description and Duties
~, .
Public .W orks Department .
Memorandum.
Copy:.
Honorable Mayor and Members of the City Council
Jim Genellie, Acting City Manager . ~
Steven J, Stadler, Public Works Director
To: '
From:
..-
Date:
November 17, 2004
Subject:
New Building Maintenance Position Description and Duties
At the November 9 work session, City Council requested I provide some detail as to the duties of this
proposed new building maintenance worker position,
The person filling this new position will augment Bob Irrgang in completing building maintenance
tasks at the Fire Station, Public Works, City Hall, Police Station, HCA, Hopkins Activity Center,
Coffee Depot, Hopkins Pavilion and, when necessary,. the Hopkins HRA properties, He/she will
report to the Building Maintenance/Equipment Services Superintendent.
The new facility construction has resulted in more bJ.lilding systems to maintain and, I believe, a
higher expectation from users that timely maintenance willl:le provided, Adequate maintenance of
our existing and new building spaces and building systems is not possible with our current staffing
level. Besides the inability to responCl adequately to user's maintenance requests, failure to provid~
additional city staff will mean we adopt a fix it when it breaks philosophy rather than in~tituting a
periodic maintenance program for our building systems,
The building maintenance crew's work will include the folloWing:
,. Daily review/prioritize and complete ongoing work requests, inspect boilers and air
conditioning chillers and air handlers, open & lock city hall doors .
. Weekly required testing of boiler safety controls, restocking supplies, and .
overseeing/managing standby generator test-runs,
.. Monthly lubing of equipment components
. Semi-annual testing of standby gen~rators under load, testing 6 emergency transfer switches,
testing emergency battery back-up at Police Dept and test/adjust rolling gates :
. Yearly maintenance on 52 rooftop units, 4 hot water boilers, one steam boiler, 12 unit heaters,
9 infrared heat systems, 32 ventilation fans, 6 wet and 2 dry fire suppression systems, 7 fire
monitoring systems, .
" .~
Additional miscellaneous .duties include:
. Respond to problems with,3 new building securitY systems
. 'lv1onitor energYll1anagement systems for City Hall and Fire Station
. Maintenance/repair .of lighting, bathrooms, doors, garage doors, etc,
. Periodic building system.mainterll:lnce training and safety training' .
. Assist Pai-ks .& ForestrY Division with maintenancelrepair of park facility heating and plumbing
. . Snow shoveling at various facility entrances .
. The myriad of other duties that fall upon building maintenance'in order to ensure an adequate
working environment for city employees in 7+ facilities,
. An example regarding light fixture ballasts replacement may help give an idea of the level of city
building maintenance needs, If we were to replace 'one light fixture ballast every workday it would
equate to a five-year replacement cycle, This is not to say that all ballasts will ne.ed to be replaced
every five years but rather illustrate the magnitude of just one building system - see chart below,
I respectfully request City Council's support in funding this new building,maintenance position,
IMPACT OF NEW FACILITIES
Plumbing fixtures
Lighting fixtures
Doors .
SF - office space
Pre-proiect
21
358
73
15,000 .
Post-proiect
84.
1,167
203
40,100
CITY OF HOPKINS - JOB DESCRIPTION
JOB TITLE:
Building Services Technician
DEPARTMENT:
Public Works
Building and Equipment Services Division
REPORTS TO:
Building and Equipment Services Superintendent
PAY GRADE:
INTRODUCTION:
HMEA 4
Under the supervision of the Building and Equipment Services Superintendent, and Building
Services Foreman perform scheduled and unscheduled maintenance and repair on all City
owned buildings,
DUTIES AND RESPONSIBILITIES:
1. Perform routine and emergency maintenance and repair as needed/required.
Emergencies may require unscheduled overtime and/or call back, Normal operations
may require modified working schedule at various times,
2. Perform inspections and maintenance of HVAC equipment, plumbing, and electrical
building systems as required/apparent.
3. Perform mechanical building maintenance as required to maintain service levels set by
policy and as personnel absence, workload, or skill level requires it.
4, Perform or assist snow removal and grounds maintenance as required,
5, Perform occupational safety and health inspections of physical plant and Buildings,
complete accident reports and recommend corrective actions,
6, Receive and respond to building occupant requests and complaints related to building
maintenance,
7, Coordinate with the various Public Works divisions and other City departments to attain
mutual goals, Promote harmonious relations within Public Works and with other
departments and the public,
8, Inform the Building and Equipment Services Superintendent promptly on all matters of
importance and recommend action if appropriate,
9. Maintain records as needed, Perform administrative duties as required, Communicate
effectively, orally and in writing,
10, Requisition supplies or recommend specifications for purchasing supplies and equipment.
Monitor line item bUdgeted expenditures,
11, Recommend levels of expenditure for planned maintenance on an annual basis, Assist in
the development of Capital Improvement Plan and annual operations budget.
12, Supervise crew of up to 3 men if assigned,
13, Perform other related duties as assigned, required, or apparent.
MINIMUM QUALIFICATIONS:
High School graduate,
Valid Minnesota Driver's License,
2 years experience in building maintenance, mechanical HVAC or closely related fields,
Possession of a MN Special License for hot water or low pressure steam, (able to attain within
six months)
Meet minimum physical requirements for the position, (page 3)
DESIRABLE QUALIFICATIONS:
Vocationalrrechnical training or equivalent in a field related to building maintenance,
Background in HVAC operation, Building Mechanical Systems, Basic Electrical, Heating and
Air Conditioning Knowledge,
Strong Mechanical Ability,
Prior Supervisory Skills,
OTHER:
Advancement to Building Maintenance Foreman position when minimum requirements of
Foreman Position are meet.
REVISED 11.04 NK
PHYSICAL ENVIRONMENTAL
FACTORS CODE TASK NUMBERS FACTORS CODE TASK
NUMBERS
Standard Stationary V 1-611,12, Work Alone 0 1-11, 13
Moving About F 1-812 Work With Others C 1-13
Sitting 0 1-13 Work Around Others C 1-13
PHYSICAL STRENGTHS AND DEMANDS Public Contact 0 1-6,10,13,
Lifting - Push and Pull While Stationary Shift Work V 1-13
Sedentary-Up to 10 Ibs F 1-10 Extended Day V 1-5, 9,10,13
Light Work-11 to 20 Ibs 0 1-10 Inside F 1-13
Medium Work-21 to 50 Ibs V 1-6 Outside F 1-6,10,12,13
Heavy Work-51 to 100 Ibs V 1-6 Confined Area V 1-6,13
Very Heavy-over 100 Ibs V 1-6 Extreme Hot V 1-6,12,13
Carrying - Push & Pull While Moving About Extreme Cold V 1-6,12,13
Sedentary up to 10 Ibs F 1-10 Wet and/or Humid V 1-6,12,13
Light Work-11 to 20 Ibs 0 1-10 Noise 0 1-13
Medium Work-21 to 50 Ibs V 1-6 Vibration 0 1-6,12,13
Heavy Work-50 to 100 Ibs V 1-6 Mechanical Equipment F 1-6,12,13
Very Heavy-over 100 Ibs V 1-6 Electrical Equipment F 1-6,12,13
Pressurized Equipment V 1-6,12,13
Climbing V 1-6 Burning Material/Equipment V 1-6,12,13
Balancing V 1-6 Explosive Material/Equipment
Stooping 0 1-6 Radiant Energy V 1-6
Kneeling 0 1-6 Moving Objects F 1-6,12,13
Crouching 0 1-6 High Places 0 1-6,12,13
Crawling V 1-6 Fumes/Odors 0 1-13
Reaching F 1-6 DirUDust F 1-13
Twisting-Silting V 1-6 Gases 0 1-6,13
Twisting-Standing V 1-6 Poor Ventilation V 1-6,13
Handling F 1-13 Other (specify)
Fingering V 1-13 Other (specify)
Feeling F 1-13
Talking F 1-13
Hearing C 1-13
Seeing - Near Vision C 1-13
Seeing - Far Vision C 1-13
Seeing - Depth Perception C 1-10
Seeing - Color Vision C 1-10
Seeing - Field of Vision C 1-13
Smelling F 1-612,
Walking C 1-13
Reading F 1-13
Driving F 1-710,12,13
Other (specify)
Other (specify)
Codes:
Blank - Not Present
V = Very Infrequent - 1 to 2 times a week
o = Occasional - Up to 1/3 of time a week
F = Frequent - 1/3 to 2/3 oftime
C = Constant - More than 2/3 of time
BUILDING MAINTENANCE TECHNICIAN AND FOREMAN POSITIONS,
CREATED 11-04 NK
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