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Resolution 81-2936- Designation of Neighbors and Providing for LiaisonCITY OF HOPKINS Hennepin County, Minnesota RESOLUTION NO. 81 -2936 A RESOLUTION DESIGNATING NEIGHBORHOODS AND PROVIDING FOR LIAISON. WHEREAS, the U. S. Census Bureau has offered to provide census data by neighborhood if requested by municipal governments, WHEREAS, Hopkins has many active neighborhood associations, WHEREAS, such information can be most valuable to neighborhood associations and for the purpose of professional city planning, WHEREAS, specific mayoral or council action is required to fulfill census requirements, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hopkins, 1. The attached map is deemed to reflect, for census purposes, the neighborhood boundaries of the City of Hopkins. 2. For each neighborhood which has now, or which may organize in the future, an association featuring elected officers, that association shall be con- sidered the official liaison group for municipal matters in that neighborhood. 3. In each neighborhood not having an association as outlined above, the Mayor shall appoint a liaison representative for municipal matters. That repre- sentative shall receive free municipal mailings in the same manner as recognized associations. Passed and adopted by the Council of the City of Hopkins at a regular meeting held the 16th day of June 1981. H. E. RICHARDSON, JERRE A. MILLER, City Clerk Mayor JOSEPH C. VESELY, City Attorney i ii tip u I a m iwilim .......e.. I uniumm Eplivras foram HT% vv.. NM liAMILIMM 1101111110111061il nalmilmaragMMUMEMINI Erd =RIM ISM win 1 7-7 m SE ==10 .6•7 Ed n 1 Bellgrove 2 Drillane/Oakrldge 3 Knollwood 4 Hobby Acres/Campbell .5 Interlachen 6 Park Valley 7 Westbrooke West 8 .Park Ridge 9 Oak Ridge 10 Peaceful Valley 11 Westbrook& East 12— East End 13- Central Hopkins, 14 Northeast Hopkins 15 Oakwood VHC4 @On?' ©Ur NI@PCXOZ GMIMNE©cOn DOCIGIGUIPM V5'^n14$11 m 1980 C nsus Update Supplement to Data User News 7YL I t Department of Commerce jj BUREAU OF THE CENSUS t 'Nits Of These quarterly reports are designed to keep you up to date on the Bureau of the Census's planning and preparatory activities for the 1980 Census of Population and Housing. Information on new reports, services, and other Bureau activities of interest to data users is contained in Data User News (DUN), the Census Bureau's monthly newsletter. An order form for DUN is located at the end of this issue. If you have any questions or suggestions concerning the 1980 census, please write to the Director, Bureau of the Census, Washington, D.C. 20233. TOPICS IN THIS ISSUE Broadcasters Committee of 80.(p. 7) Congressional Activities. .(p. 11) Experimental Programs .(p. 8) Federal Agency Council. .(p. 11) Census Field Operations .(p. 5) Informational Questionnaire .(p. 7) Neighborhood Statistics .(p. 1) Mid decade Census (p. 14) Precensus Local Review .(p. 6) Reapportionment /Redistricting.(p. 12) Recently Available Materials and Key User Dates (p. 15) State Data Center Program. (p. 12) Student Intern Program (p. 9) Tabulations (p. 10) Usual Residence Elsewhere. (p. 11) 1980 CENSUS NEIGHBORHOOD STATISTICS PROGRAM CENSUS 18 In recent years, there has evolved a new type of officially recog- nized area, frequently called a "neighborhood," which provides concerned citizens a means of communicating with local officials. The Bureau of the Census has developed the Neighborhood Statistics Program to assist jurisdictions that have such subareas by pro- viding to local officials and neighborhood representatives basic demographic, social, and economic data by neighborhoods. These statistics are needed to determine the socioeconomic characteris- tics of the population residing in each area, to gauge the possible qualification of the area for participation in Federal and other programs (e.g., Community Development Block grants), and to formu- late programs needed by neighborhood residents. The Director of the Bureau of the Census issued a notice on November 21, 1979, in the Federal Register concerning the Neighborhood Statistics Program. This notice included the final criteria for participation in the program. Pre- liminary guidelines were presented for comment in the April 17, 1979, issue of the Federal Register and in the April 1979 UPDATE. The following provides the content of the Director's statement: Issue No. 13 January 1980 The Secretary of Commerce has determined that the publication of this periodical is neces- sary in the transaction of the public business required by law of this Department. Use of funds for printing this publication has been approved by the Director, Office of Management and Budget through August 1, 1981. -2- As the program evolved, the Bureau obtained comments and advice from many sources including extensive contacts with local officials and neighborhood leaders, as well as national neighborhood organi- zations and Federal agencies. Based on this input, the Bureau is designating the following three characteristics of neighborhoods as criteria for a locality to participate in the program: 1. Official recognition. -All neighborhoods for which data are to be provided must be officially recognized through: A municipal law or similar legal or administrative action; a letter from the locality's highest elected official to the Director of the Bureau of the Census; or written certification from a central neighborhood council or coalition representing all of the neighborhoods in the locality. 2. Nonoverlapping boundaries. -All the area within any given neighborhood must be considered part of that neighborhood only; no portion of the locality may be included in more than one neighborhood. 3. Advisory representation. -A mechanism must exist whereby con- cerned residents within a neighborhood are assured the oppor- tunity to present their views on municipal matters to city officials. Examples of such mechanisms are: Elected or appointed representatives, neighborhood councils, citizen as- sociations, and neighborhood liaisons to city hall. As proposed in the April Federal Register article, the Bureau has eliminated preliminary criterion 2, "complete citywide coverage." Therefore, a city with neighborhoods that meet all three of the final criteria, noted above, but which do not cover the entire municipal area, would be able to participate. In such situations, summary data would be produced for a "balance of city" which would include all areas within the municipality that are not part of a recognized neighborhood. As indicated earTier, this program is directed specifically to the type of neighborhood which not only is identified as a subcommunity of the locality (because of traditional recognition, socioeconomic homogeneity, or other common interests of its residents), but also has established a means to express the concerns of its residents to the locality's officials and, thereby, plays a role in the local government process. The final criteria have been selected with this purpose in mind. The neighborhoods need to be officially recognized as part of a citizen participation system since cities may have more than one neighborhood program, and it is not possible for the Census Bureau to produce these special data for more than one set of neighborhoods within a municipality. Furthermore, since the data for neighborhoods will not be available until the period of fall 1981 to spring 1982, the program is designed for -3- neighborhoods with broad organizational bases that are expected still to be in existence at that time and beyond. The Bureau is interpreting the expression "official recognition" in a broad manner and, to date, most interested localities seem to meet this guideline. The nonoverlapping boundaries requirement is necessary because each housing unit and each person must be assigned to one and only one neighborhood for tabulation purposes. In addition, overlapping boundaries would cause duplications in the statis- tics which would make them difficult to interpret. The criterion regarding representation is a key factor in distin- guishing advisory neighborhoods from statistical areas, wards, transportation zones, and other subareas of localities which have been designated for specific purposes other than citizen partic- ipation. Some cities that have neighborhoods which are presently involved in citizen participation also have "inactive" neighbor- hoods affiliated with the same system. In such situations, it may be possible to produce data for the inactive as well as the active neighborhoods as long as all the neighborhoods in the system are officially recognized and have nonoverlapping bound- aries. While the focus of this program is on incorporated places, it is recognized that neighborhoods of the type described here also exist in unincorporated places and counties. However, the pro- duction of neighborhood tabulations for such localities presents some technical and cost considerations that do not exist with cities. Decisions regarding participation by areas other than municipalities will not be made until the Bureau has been able to explore further both these considerations and the possibility of serving the statistical needs of the areas through other types of small -area data to be produced from the 1980 census. Participation in the Neighborhood Statistics Program can be ini- tiated by a written request from either the chief elected official of the municipality or an appropriate representative of the neighborhood system (e.g., central neighborhood council). The request should include a description of the neighborhoods in relation to each of the final criteria, appropriate documentation, and, if available, a map showing the boundaries of the neighbor- hoods. Such requests will be accepted through r.1 -1e0 �,ta however, for budgetary and planning purposes, the Bureau would appreciate receiving at an early date letters of intent from those localities prepared to send them. Likewise, for localities which plan to apply closer to the deadline, an early expression of interest is desired. If a locality has formally requested participation previously or has sent to the Bureau information regarding its neighborhoods, there is no need to duplicate that correspondence unless the locality's interest or neighborhood system has changed. -4- Following this Federal Register announcement, an informational mailing of the final program criteria will be sent to the highest elected official of cities with 10,000 or more population and to persons who previously have written to the Bureau regarding this program. Over the next few months, the Bureau will contact again those cities which have expressed interest in participating and analyze individually each situation. Beginning in the spring of 1981, for areas whose compliance with the program criteria has been determined, the Bureau will provide to each requester the appropriate 1980 census maps and other geographic information along with instructions for preparing a "neighborhood block equivalency list." In that operation, the requester will "define" each neighborhood in terms of census geographic areas which, for the most part, will be census blocks. For blocks cut by neighborhood boundaries, the requester will determine the neighborhood to which the entire block will be allocated since individual blocks cannot be split. The Bureau will review the block equivalency list; however, the local re- quester will be responsible for its accuracy, for the resolution of any omissions or duplications that it may contain, and for any statistical inaccuracies that may result from undiscovered errors. The cost of the work performed by the Bureau of the Census in connection with this program will be borne by the Bureau with no charge to the participants. The expense of program partic- ipation to the municipality or central neighborhood council will be minimal, i.e., making the written request, preparing the neigh- borhood block equivalency list, and providing for such local dissemination of the statistics as the requester deems desirable. At the completion of the tabulation process, a full set of tables containing the statistics for all recognized neighborhoods within the locality--and, where applicable, for a balance of the city- will be provided without charge to the requester. In terms of content, the data for neighborhoods will parallel the statistics published for census tracts and will include such subjects as age, employment, income, shelter costs, and persons per room. The tables will be accompanied by an appropriate text defining the subject terminology and the statistical limitations of the data. Potential methods for further dissemination of the data by the Bureau of the Census are under review. In any event, the neighborhood statistics will be publicly available at reasonable cost. Maps showing neighborhood boundaries will not be available from the Bureau of the Census; any map preparation or dissemination in relation to this program will be a local responsibility. The Bureau, however, will prepare guides on the use of these data, develop case studies to illustrate various ways of applying them to neighborhood problems, and include sessions in data user workshops to familiarize potential users of the neighborhood statistics with the data. -5- CENSUS FIELD OPERATIONS The Census Bureau will open 409 temporary district offices across the country in January 1980. Most of these offices (373) will be set up to take the census on a mailout mailback basis; the area covered by the mail census procedure will cover approximately 90 to 95 percent of the population. A conventional census procedure will be used in 24 district offices and on American Indian reservations. Additionally, 12 district offices will utilize both types of census procedures. In the mailout /mailback procedure, a questionnaire will be mailed to each housing unit. Instructions on the questionnaire will ask a member of each household to complete the questionnaire and mail it back in a postage paid envelope to a designated census office on Census Day (April 1). The Postal Service will deliver the mail- returned questionnaires to local census district offices. There they will be checked in and reviewed for missing or incomplete entries. Incomplete questionnaires will be completed by telephone if possible. Where this is not possible, census enumerators will visit and enumerate households whose questionnaires failed the office review. Enumerators will also visit and enumerate those households that failed to return a questionnaire. The conventional census procedure resembles the traditional house -to -house canvass, and it is now used primarily in sparsely settled areas of the country. In the conventional areas, the postal carriers will leave census questionnaires at all residential addresses on their routes. Once again, it will be requested that a member of the household complete the ques- tionnaire. In this case, however, the respondent will be asked to hold the form until an enumerator calls to pick it up. Enumerators operating out of conventional district offices will systematically canvass and list every residential address in their assignment areas; at the same time, they will stop at each household and collect the questionnaire left by the mail carrier. If a household has not completed the census form by the time the enumerator visits, or if a household did not receive a questionnaire by mail, an enumerator will conduct an interview to obtain the census information. At the time of the visit, enumerators will ask the additional "long- form" questions in a sample of households. Recruitment of personnel for the district offices has been underway since October and will continue for some time. At the peak period, it is antici- pated that over 275,000 temporary employees will be employed nationwide to staff the district offices. These employees will fill a wide range of positions in the district offices, including office managers, clerks, enumerators, etc. Requests for information concerning recruitment should be sent to the Director of Recruiting, Bureau of the Census, Washington, D.C. 20233. -6- PRECENSUS LOCAL REVIEW The Local Review Program is designed to improve the completeness and accuracy of the 1980 census by providing local officials with the opportunity to re- view initial population and housing counts before they are publicly released so that discrepancies can be resolved while the temporary district offices are still open. The precensus part of this program involves the comparison of address counts against local data, and where significant discrepancies exist, the local officials will notify a census office. The October 1978, July 1979, and October 1979 issues of UPDATE contained articles describing various other aspects of the Local Review Program. The precensus phase of the Local Review Program will begin in February 1980. In this operation, the Bureau will provide a precensus local review listing and a census map of the area to the highest elected official of each general- purpose local government in the mailout /mailback census area. This listing will contain address counts for census blocks or enumeration districts (ED's). The address counts are tallies compiled from the list of addresses that have been prepared in advance of the census. By law, we cannot provide actual addresses. When the precensus local review listing is received by the highest elected official, it should be reviewed as soon as possible. Either a local review liaison (if one was appointed by the elected official) or the elected official should compare the census address counts to local information on the number of housing units in the area. If at all possible, this review should be carried out at the lowest level of geography for which the address counts are presented, i.e., the block or enumeration district level. If the comparison of the census address counts and the local data uncover large differences, the Bureau should be notified. Response forms for the precensus local review will be provided. They will require identification of the specific geographic areas where discrepancies are found. For each discrepancy, we will also need to know the amount of the alternate local estimate and its source and date. The name and address of a census contact person will accompany the local review listing. We will ask that comments be returned to the Census contact in early April. It should be noted that, for many areas, we expect address counts provided by the Bureau to be a bit lower than the actual number of housing units. There are several reasons for this. One has to do with the preparation date for the address lists from which the precensus address counts will be compiled. These address lists, both the purchased mailing lists and those created by census enumerators who listed addresses, were developed in 1979. In addition, the local review address list counts will exclude those addresses which could not be assigned in the computerized geographic coding operation to the appropriate block, tract, place, etc. These ad- dresses, which basically were derived from the Postal Service check of the purchased address lists for urbanized areas, will be transmitted to the census district offices in February for geographic assignment. These ad- dresses cannot, therefore, be included in the precensus local review. I. -7- As mentioned above, the precensus local review address counts will not reflect certain updating operations scheduled to be done in the first quarter of 1980. However, by the time local officials respond to the precensus local review, the Bureau will have added these addresses to the mailing list. Thus, many possible discrepancies may be resolved by the time comments are received from the local officials. All corrections and additions that occur during the precensus period, both from the precensus local review and the Bureau's other updating operations, will be reflected in the enumeration and the postcensus local review. BROADCASTERS CENSUS COMMITTEE OF EIGHTY Members of the newly constituted "Broadcasters Census Committee of Eighty," key radio and television executives from around the Nation, met at the White House on October 11, 1979. Census Bureau Director Vincent P. Barabba talked to the group about preparations for the 1980 census. At the meeting, contributions of the Advertising Council were the subject of a talk by Mr. Gordon Kinney, Advertising Council Vice President. Also, Ogilvy Mather of New York, the volunteer agency for the census campaign, presented its work on Public Service Announcements PSA's) for the census promotion program. PSA's which have been prepared for television and radio are highlighted by a specially- composed song, "Answer the Census, We're Counting on You." The lead singer in the PSA is Glenn Yarborough, and he is joined in the census message by such celebrities as Kirk Douglas, Patrick O'Neal, Jayne Meadows, Steve Allen, and Mickey Mouse. The PSA's will be distributed nationally in January 1980. Additionally, two stations made presentations at the White House meeting on their plans for promoting the 1980 census. Mr. Robert T. Howard, Vice President and General Manager of the NBC -owned New York station, WNBC -TV, detailed that station's commitment to the census, including public affairs programs, special ethnic programming, station created PSA's, and a special 13 -week half -hour series of educational programs to be circulated to other NBC television stations in Los Angeles, Chicago, Cleveland, and Washington, D.C. On the radio side, Mr. Jack Beauchamp, President of station KMEO in Phoenix, spoke of the plans which media in Phoenix are evolving under the Mayor's Complete Count Committee. INFORMATIONAL QUESTIONNAIRE As in 1970, the Census Bureau has prepared an informational copy of the decennial census questionnaires. The "Informational Copy" questionnaire, Form 0 -60, has been designed to present 100- percent and sample questions on one document. The form looks much l i k e the sample or long-form question- naire, and it is annotated with explanatory notes. Copies of the 1980 census informational questionnaire may be obtained by writing to the Chief, Data User Services Division, Bureau of the Census, Washington, D.C. 20233. -8- EXPERIMENTAL PROGRAMS As a part of the 1980 census, a number of experimental programs will be conducted to examine alternative approaches to 1980 census taking proce- dures. A decennial census offers a unique opportunity to study different methodologies under actual census conditions. These experiments are de- signed to provide important information while maintaining good coverage and high quality in the test areas. Six experimental census procedures will be tested during the 1980 census. The first three deal with variations in the enumeration process, followup procedures, and questionnaire design. The other three experimental programs, taken as a group, may be viewed as tests of alternative or supplemental methods of recruiting, training, and motivating followup enumerators. Briefly, they are as follows: 1) The Update /List /Leave Experiment will study an alternative to Postal Service delivery of the census questionnaires. For this procedure, an enumerator will follow a prescribed path of travel and update a previously compiled list of housing unit addresses. While updating the list, the census enumerator will leave a questionnaire at each unit and attempt to make personal contact with the occupants of all housing units to verify the address and obtain a count of the persons in the households. The questionnaire, itself, is still to be filled out by a household respondent. The working hypothesis behind this experiment is that perhaps the "person- alization" of enumerator contact may improve coverage, particularly of persons. The List /Leave Experiment has been designed to provide measures of coverage and data quality for comparison with results from similar areas where 1980 census procedures are used. 2) The Telephone Followup of Nonresponse Experiment will explore the cost effectiveness of doing a portion of the followup interviews for nonrespond- ing households by telephone, rather than by personal visit. This procedure will be carried out in eight areas of the country using current street address directories supplied by the telephone company. To evaluate this procedure, the results of telephone followups and personal visit followups will be compared. The variables for analysis include the rate of contact, questionnaire completion, costs, quality of data obtained, and personnel turnover. 3) The Alternative Questionnaire Experimental Program will test the effect of questionnaire design on mail return rates and item completion rates. For this test, two sets of questionnaires have been designed with different appearances than the standard short -form and long -form questionnaires. On one alternative questionnaire, the basic population questio.ps (age, race, sex, etc.) have been reformatted so that individual answers are provided horizontally in rows, as was the case in 1970, rather than in the vertical columns used on the 1980 form. The second alternative question- naire is a non FOSDIC- readable form (i.e., not machine readable for computer processing). National samples of households will be mailed the alternative questionnaires instead of the standard census forms; one sample will receive the first alternative and the second the other alternative. A sample of standard census forms will be used as a control. The mail return rates and questionnaire item completion rates for each type of questionnaire will be compared. -9- 4) The Alternative Training Experiment will compare standard enumerator training with an alternative method. The experimental training variation uses a training manual designed to be a job performance aid, rather than a reference tool like the standard census manual. The redesigned manual will emphasize tasks rather than concepts and require less cross referencing than the standard materials. 5) The Job Enrichment Experiment is a small -scale feasibility study. In one district office (out of the 409 nationwide), a brief training session on public relations will be given to enumerators who contact nonrespondents. Participating enumerators may volunteer for public speaking assignments, such as making a short presentation to a small neighborhood gathering. The major purpose is to reinforce the individual enumerator's motivation and knowledge of the scope of the job with extra training and experience. The experiment will study the usefulness of such a procedure. This operation will be performed in conjunction with the Community Services Program. 6) The Experimental Student Intern Program will explore the employment of college students as a new source of census takers, particularly in minority areas. The Census Bureau will supply curriculum support materials, appro- priate to a number of academic disciplines, to participating universities. In turn, it is expected that the universities will supply a number of students to work as enumerators. The completion of an assignment as a census enumerator will be a prerequisite for obtaining academic credit for the related course. The evaluation of the program will examine the experi- ence of the participating schools and the success of the student enumerators in their work. A more detailed description of this operation is provided in the following article on the Experimental Student Intern Program. EXPERIMENTAL STUDENT INTERN PROGRAM Students and instructors at more than 40 universities and colleges across the country w i l l be working with the Rureau in a program to determine the feasibility of using college students during the census followup activi- ties. The students will be paid to serve as census takers, working princi- pally in areas that are difficult to enumerate. About 40 to 50 jobs may be filled by students from each of the educational institutions participating in the Experimental Student Intern Program (ESIP). Students will receive academic credit not only for working as census takers but also for instruction they will receive from university personnel con- cerning the kinds of data collected, census procedures, and uses of census data in the public and private sectors. In most universities, the students will, in addition to their regular classes, enroll in a 3 -hour content course and a 3 credit hour internship course during the spring academic term. The content portion will be completed before April 1, 1980, so that the students can devote afternoon hours after April 1 working as enumer- ators to fulfill internship requirements. As a result of the experience, students will gain a knowledge of population and housing statistics that will deepen their understanding of today's social issues. They have the potential to earn $4.00 or more per hour serving as census takers, and there is a possibility of additional summer work for those who complete the internship successfully. -10- The instructional part of the program is being developed by college and university professors in cooperation with the Bureau. The Bureau's role has been to develop a college textbook, which will be provided to the participating students, and to conduct seminars for the instructors. ESIP represents the first time that the Bureau has designed a formal program to test the value of encouraging universities to grant academic credit to college students who serve as enumerators. The program was launched after close consultation with many professional associations and officials of academic institutions. Approximately 85 percent of the universities and colleges which were invited have decided to participate in the program. TABULATIONS Draft tabulation specifications for Summary Tape File 3 (STF 3) have been reviewed by individuals who expressed an interest in seeing such draft STF materials. Work on finalizing this set of tabulations is proceeding. Tabulation specifications for STF 4 have been prepared in draft, and they have been mailed out to interested groups and individuals for review. Work is underway on the finalization of the table outlines for the printed reports that will present sample data. Overall, the Bureau estimates that the full set of population and housing census printed reports will total approximately 250,000 pages. Over the last several years, the Bureau has received significant input on the tabulations program from Federal, State, and local governments and from private groups and individuals. Some of the most important recommenda- tions included those which specified that certain tabulations are necessary to meet the requirements of assistance programs or governmental regulations. All recommendations were reviewed on the basis of the geographic area level requested, the availability of the data items (100 percent versus sample data) and the detail of the data presentation, e.g., would a request add too many data cells which would be subject to high sampling error, or would the level of specification lead to a large number of data cells being suppressed to avoid disclosure. In a number of cases, recommendations which were not appropriate for one set of tabulations are being considered for later tabulations which will present data at higher levels of geography or which are designed to contain more detailed data. For example, some suggestions for STF 1 were found to be more acceptable for STF 2 which presents more detailed data, but at higher levels of geography. (Note: STF 1 tabulations will be available at the hl ock level and above, and STF 2 tabulations will be available at the census tract level and above.) A summary report on the Census Bureau's review of suggestions for the 100 percent STF's is available on request. At the time of this writing, a "test tape" version of STF 1 is expected to be available in early February of 1980. A test tape for STF 2 will be available a few months later. The test tapes will contain summary data from the 1978 dress rehearsal census taken in the Richmond, Virginia, area. These tapes will provide summary tape file users with the opportunity l to start to work on software that they might wish to prepare in addition to that provided by the Bureau. Questions concerning the test tapes and requests for the summary review of suggestions for STF's 1 and 2 should he directed to the Chief, Data Users Services Division, Bureau of the Census, Washington, D.C. 20233. USUAL RESIDENCE ELSEWHERE The Census Bureau is aware of the need for statistics on the nonpermanent resident population of certain areas of the country, and procedures have been designed to obtain some information on this group. Although the standard tabulations from the 1980 census will be based on the usual resi- dence of households and persons, we also plan to produce special tabulations to provide counts of households and household members who indicate that they are not residing at their usual residence on Census Day. These tabula- tions will be restricted to the housing units occupied entirely by non- permanent residents on April 1, 1980. The tabulations will not include individuals staying temporarily in hotels, motels, or homes of permanent residents. Only information collected on a 100- percent basis will be made available, III such as age and sex. Data on income and other socioeconomic characteristics, which will be collected on a sample basis in the 1980 census, will not be available for the nonpermanent resident households. Decisions concerning how much 100 percent data and what degree of geographic detail will be shown in these tabulations cannot be finalized until the volume of such households by State and area is determined, probably in the summer of 1980. A future issue of UPDATE will announce the scope of this program. CONGRESSIONAL ACTIVITIES Congressional committees continued to hold oversight hearings around the country on various aspects of the 1980 census. Following a September 18, 1979, hearing by the House Committee on Post Office and Civil Service in Washington, D.C., at which Census Bureau Director Vincent P. Barabba testi- fied on the status of decennial operations, hearings were held by the House Subcommittee on Census and Population in Puerto Rico, New York, Chicago, Detroit, Phoenix, Atlanta, and Miami during October, November, and December. Additionally, the Subcommittee on Immigration, Refugees and International Law of the House Committee on the Judiciary held a hearing in New York in October on proposed legislation to encourage the participation of undocu- mented aliens in the census. FEDERAL AGENCY COUNCIL FOR DEMOGRAPHIC CENSUSES (FAC) A meeting of the Federal Agency Council for Demographic Censuses has been scheduled to be held January 21, 1980. Primary topics to be discussed will be the 1985 mid decade census and 1980 census summary tape files and printed reports. -12- STATE DATA CENTER PROGRAM Two additional States have officially joined the State Data Center Program since the last report in the October 1979 issue of UPDATE. The Governors of Montana and New York have recently signed joint statistical agreements with the Bureau bringing the number of participating States to 13. Contact persons in these States who can provide specific details about the operation of their State Data Centers are: Montana Thomas Dundas, Administrator Research and Information Systems Division Montana Department of Community Affairs Capitol Station Helena, Montana 59601 406/449 -2896 REAPPORTIONMENT /REDISTRICTING New York Peter Ansell Assistant Deputy Commissioner N.Y. Department of Commerce 99 Washington Avenue Albany, New York 12245 518/474 -8854 Other agreements that are in the final stage of negotiation and could be signed shortly include Idaho, Indiana, Iowa, Kentucky, Maryland, Nebraska, New Jersey, Oklahoma, and Oregon. The status of the State Data Center Program in other States may be obtained from the State Data Center Branch, Data User Services Division, Bureau of the Census, Washington, D.C. 20233 (301/763 2400). The National Conference of State Legislatures recently completed a series of regional workshops for legislators and legislative staff on "Census and Reapportionment." At the workshops, Bureau of the Census representa- tives described the data products being prepared by the Bureau under the provisions of Public Law 94 -171. These tabulations will contain counts for total population, major race groups, and the Spanish /Hispanic origin population. Data will be provided for census tracts, places, county sub- divisions, counties, and States and where applicable for blocks, enumeration districts /block groups, and election precincts. Summaries will be avail- able on public -use computer tape files, on microfiche, and on photocopies made from the microfiche. The following is a summary of State participation in the major elements of the Bureau's program to provide 1980 census data to States for legislative reapportionment /redistricting purposes in accord- ance with the provisions of this law. Fourteen States submitted acceptable geographic plans based on election precincts or similar areas for all or a portion of the State by the dead- line specified in P.L. 94 -171, April 1, 1977. In these States, enumeration districts have been designed by the Bureau to fit the areas submitted by the State, or census blocks have been combined to match these areas. e s The States that submitted geographic plans include: Florida Maine New Jersey Virginia Idaho Maryland South Carolina Wisconsin Iowa Minnesota South Dakota Louisana New Hampshire Tennessee Additionally, 23 States not submitting geographic plans have indicated a desire to participate in either Version 1 or Version 2 of an "Alternative Approach for Blocked Areas" wherein the population counts produced as a part of the Bureau's regular block statistics program will be cumulated to election precincts (or similar areas). A total of 15 States are planning to take part in Version 1. These States will receive, in mid -1980, census maps and a listing of block numbers associated with larger geographic areas (e.g., census tracts, county subdivisions) to enable them to prepare for their use a list equating census blocks to election precincts or similar areas. These States will then have the capability of aggregating the population counts for individual census blocks to precincts. The population counts will be delivered to the States in 1981. Eight States plan to take part in Version 2. This version differs from Version 1 in that the equivalency list of blocks /precincts must be prepared and submitted to the Bureau within a 90 -day period during mid -1980 so that it can be used by the Bureau to tabulate the final population counts. Version 1 (State aggregates block counts to precinct level) -13- Version 2 (Bureau aggregates block counts to precinct level) Alabama New York Connecticut Arizona North Dakota Illinois Arkansas Ohio Indiana Delaware Oregon Kentucky Georgia Pennsylvania North Carolina Kansas Utah Oklahoma Missouri Washington Rhode Island Nebraska Texas States not participating in the above options will receive population counts for all geographic areas which are customarily recognized in the census, i.e., blocks, block groups /enumeration districts, census tracts, block numbering areas, places, minor civil divisions /census county divisions, and counties. If you have questions or would like further information on this program, please write to the Director, Bureau of the Census, Washington, D.C. 20233. -14- 1985 MID- DECADE CENSUS As mentioned in previous issues of UPDATE, legislation requiring a mid decade census of population and housing beginning in 1985 was signed into law in 1976. In approving the mid decade legislation, Congress avoided establishing by law the scope and content of the program. Rather, the legislation is flexible so that the Census Bureau may take into account the anticipated data needs of the latter half of the 1980's. The law does not require the mid decade census to duplicate the decennial census, provided that basic objectives are met, e.g., updates of characteristics along with population totals. The updating of census data is particularly important for the distribution of Federal funds and the administration of Federal program benefits to various segments of the population. The legislation also encourages the use of sampling. The law specifically prohibits the use of mid decade census results for apportioning the House of Representatives or delineating congressional districts. It is antic- ipated that the mid decade program will be used to satisfy some of the statistical needs now being met through special intercensal surveys. To the extent that this objective can be achieved, a mid-decade census could include inquiries on subjects which are now contained in special- purpose surveys. In planning for the mid decade program, one of the basic decisions that needs to be made is which approach should he used. Should the mid decade program be a complete count, that is, a census, or should it be a sample survey? For discussion purposes, the Bureau is proposing that the mid decade program be limited to a sample survey and that data be collected and tabulated for the following geographic levels: States, SMSA's, central cities, and balance of State. It must be emphasized that this is an initial proposal, offered primarily to provide a framework to which data users can react. As objectives and data needs are evaluated, it is entirely possible that these geographic levels may he modified. The basic purpose of the mid decade program is to provide the most useful information in a cost effective manner. Planning for the mid decade program has already begun. Some data needs have been identified, and this effort will continue over the next several months. As these data needs are further refined and as additional needs are identified, specific design proposals for the census will be developed. Additional information on mid decade program planning will be forthcoming in future editions of UPDATE. In the meantime, we welcome any questions, comments, and /or recommendations regarding any aspect of the proposed mid decade program that you might have. Your responses should be addressed to the Chief, Mid decade Census Staff, Bureau of the Census, Washington, D.C. 20233. 1 Upcoming Key Dates February 1980 February 1980 February 1980 February 1980 March 1980 April 1, 1980 April 1980 April 1980 May 1980 June 1980 -15- RECENTLY AVAILABLE MATERIALS AND KEY USER DATES The following is a listing of recently available materials relating to the 1980 census and a schedule of key user related dates for the next six months. Information about available materials and key dates will be revised for each issue of UPDATE. Requests for census materials listed below should be directed to the Chief, Data User Services Division, Bureau of the Census, Washington, D.C. 20233. Newly Available Materials Geographic Base Files (GBF's), without coordinates Census Software Package (CENSPAC). CENSPAC is a generalized data retrieval system developed for use with Census Bureau statistical files. Draft tabulation specifications for STF 4 available for review and comment Final tabulation specifications for STF's 1 and 2 Tentative Publication and Computer Tape Program Schedule A booklet, 1980 Census: Introduction to Products and Services Informational Copy of the 1980 census questionnaire Richmond Dress Rehearsal Master Area Reference File (MARF) available Richmond Dress Rehearsal STF 1 Test Tape available Technical documentation for STF 1 available Local Review Program (precensus) begins Draft tabulation specifications for STF 5 available for review and comment CENSUS DAY Technical documentation for STF's 2 and 3 available Richmond Dress Rehearsal STF 2 Test Tape tentatively available Technical documentation for STF 4 available Local Review Program (post census) begins *U.S. GOVERNMENT PRINTING OFFICE: 1979 -657- 115/291 Region No. 5 -11 1. Continuous Reporting on Plans for the 1980 Census of Population and Housing and the 1977 Economic Censuses 2. Descriptions of Major New Publications and Computer Tape Files 3. Announcements of Seminars and Conferences 4. Descriptions of New Services for Data Users 5. Technical Explanations of Census Activities and Methodology Data User News subscribers also receive the 1980 Census Update, a quarterly publication covering 1980 census developments. SUBSCRIPTION ORDER FORM ENTER MY SUBSCRIPTION TO THE MONTHLY BUREAU OF THE CENSUS DATA USER NEWS AT $4.00 PER YEAR. Send Subscription to: i 11 I 1 1 1 1 1 I NAME—FIRST, LAST 1 1 1 1 1 1 1 1 1 1 1 1 1 I 1 1 COMPANY NAME OR ADDITIONAL ADDRESS LINE 11111111111 i I 11 CITY 11111111111 PLEASE PRINT 10 Good Reasons Why You Should Subscribe— To Data User News STREET ADDRESS (please detach here) STATE I 6. Regular Listing of "Selected New Publications" with Ordering Information 7. "Telephone Contacts for Data Users" Updated Frequently 8. A "Reader's Exchange" Section How Data Are Being Used 9. An Article Index in June and December Issues 10. And Much, Much More ZIP CODE 1111 0 Remittance Enclosed (Make checks payabl to Superintendent of Documents) Charge to my Deposit Account No. MAIL ORDER FORM TO: Subscriber Services Section (Publications), Bureau of the Census, Washington, D.C. 20233 or any U.S. Department of Commerce district office