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Notice/ Tabulation of Bids for Furnishing of Playground- Recreation Equipment0 (Official Publication) CITY OF HOPKINS Hennepin County, Minnesota NOTICE OF BIDS FOR THE FURNISHING OF PLAYGROUND RECREATION EQUIPMENT SEALED BIDS will be received by the City Manager at the City Hall, Hopkins, Minnesota, until Tuesday, October 13, 1981, at 10:00 A.M., local time, and then and there opened and publicly read, and as soon as possible thereafter, award of a contract will be made by the City for the above work. Plans, specifications and further details are available at the office of the City Engineer. Each bid must be accompanied by a Cashier's Check, Certified Check, or Standard Bidder's Bond written by a corporate surety certified by the Minnesota State Insurance Commission, at ten percent (10 of the total bid price, payable to the City of Hopkins, as a guarantee that the bidder will, if successful, promptly execute a satisfactory contract for the faithful performance of the work covered by this specification. The successful bidder must, within ten (10) days after his bid is accepted, execute a contract and bond for one hundred percent (1000) of the full amount of the bid and guaranteeing for one year the entire unit free of defective work- manship and material. Upon the award of the contract any checks of the unsuccessful bidders shall be returned to them, and upon the filing of the contract and performance bond, any check of the successful bidder shall be returned to him. The City provides proposal forms which are to be used. Each proposal must be plainly marked, "PROPOSAL FOR THE FURNISHING OF EQUIPMENT AND MATERIAL NECESSARY FOR THE INSTALLATION OF PLAYGROUND RECREATION EQUIPMENT and addressed to the City of Hopkins. The City reserves the right to reject any and all bids or parts thereof. Any incomplete bid will be rejected. CITY OF HOPKINS To be published in the HOPKINS SUN, September 30, 1981. i p William P. Craig, Cityjanager TABULATION OF BIDS FOR PLAYGROUND AND RECREATION EQUIPMENT 0 Bid Opening October 13, 1981, 10:00 a.m. 0 0 BIDDER TOTAL BID Miracle Recreation Equip. Co. $19,322.00 Hamele Recreation Co.,Inc. 9,972.00 0 DATE: October 14, 1981 TO: Honorable Mayor and City Council THROUGH: William Craig, City Manager FROM: Richard Wilson, Recreation and Park Director t SUBJECT: BURNES PARK PLAYGROUND EQUIPMENT STRUCTURE The Hopkins Park Board did in 1980, recommend to the City Council the inclusion of $20,000 in the 1981 park department capital improvement fund, for a play structure at Burnes Park. The amount was later reduced $10,000 (approved in the 1981 budget). Also, $1,000 was carried over from 1980 so the amount available is $11,000. Recently, specifications were developed for this play structure. Several suppliers were provided these specifications and bids were solicited. Two bids were received. The Park Board met on October 13, 1981, to review the bids, the equipment being proposed, and the funding. The Park Board's recommendations are as follows: 1. That the bid of Quality Timberwork I Hamale, be rejected. It does not meet the minimum specifications. 2. That the City Council award the purchase for a Miracle Equipment Company Wooden MARK IV, as bid by Robert Klein. 3. That the purchase amount in excess of the funds available in the general fund ($8,322) be expended from the "park construction fund The "park construction fund" includes the former park bond sale funding. Recently the City Council approved use of approximately $3,000 of this fund to install curb and gutter at Oakes Park. It is estimated that $35,000 remains in that fund. Members of the Hopkins Park Board will be in attendance at the October 20, 1981, meeting of the City Council to answer any questions that you may have. dmd DATE: October 30, 1981 TO: Honorable Mayor and City Council THROUGH: William Craig,' City Manager FROM: Richard Wilson, Recreation and Park Director Re SUBJECT: BURNES PARK PLAYGROUND E9UIPMENT STRUCTURE (SUPPLEMENTAL INFORMATION) On October 20, 1981, the City Council considered the bids received to provide a playground structure for Burnes Park. A report dated October 14, 1981, had been presented to the City Council explaining the intention of the Hopkins Park Board and its recommendations. This will be considered again on November 3, 1981. The following information will hopefully supplement the previous discussion and report, and clarify points that were questioned. The Park Board did, in July 1980, develop a recommendation that a new large play structure be obtained for Burnes Park. The cost then was estimated at $20,000. The City Manager later reduced that amount to $10,000 in the 1981 budget proposal. The Board's interpretation of this "reduction" and "approval" was that a large (height and multi -unit) structure could possibly become a reality in the future. A technique would be to purchase a portion of the structure such as the central tower and one or two auxiliary slides with the 1981 funds. Later, when funds are available, to purchase the remaining towers and slides, hence a complete large unit. This can still be done except there is the fact that "general fund" monies are becoming more scarce and there are "park bond construction funds" available, hence the recommendation to purchase the complete unit in 1981. The proposed large unit for Burnes is not THE LARGEST conceived, imaginable nor available. If interested and available to view a really elaborate play structure, you are encouraged to view and experience the one at Lake Rebecca Park, a Hennepin County Park Reserve Park, near Rockford, costing originally about $70,000, or the Elm Creek Park near Osseo, costing about $90,000. These parks are larger than Burnes and host a larger number of people yearly. Therefore, the size of the structure and costs are justified. The Park Board's proposal is also not for the smallest structure available, such as at Hopkins Valley Park. The amount of activity there does not justify a large structure. The Board also was not recommending an intermediate size structure. Burnes is a very popular park and during the summer hosts large groups for picnics and celebrations. The Board felt justified in recommending a large play structure. Bid specifications were prepared describing the desire for a large play structure. Miracle Equipment Company bid the "Wood Mark IV" a large structure. Quality Industries bid the "Timberworks "I an intermediate structure. "Timberworks I "'does not meet specifications. Headroom in the main tower is 6 feet instead of 6 feet 6 inches. The 15 foot tube slide is not included in the bid. The triple wave slide as depicted in their presented bulletin is really not a wave as shown with other equipment. A 10 foot straight slide is furnished instead of a 13 feet. The spiral slide is'10 feet high instead of 16 feet. A cargo net is not furnished. No sliding poles are furnished. A 10 foot double slide was not specified but is furnished. cp q Memo Burnes Park Playground Equipment Structure Page 2 The central tower deck.is 9 feet 61 inches instead of 11 feet as specified. The other towers have deck elevations of 58 3/4 inches, 54 3/4 inches, and 54 1/2 inches instead of 120 inches, 72 inches, and 60 inches. Ramps have two railings instead of four, upper stairways two instead of three, and lower stairways one instead of two. Portions of this structure can be viewed at Bloominton's Valleyview playfield, 90th and Nicollet. Not all of the bid components are included there. In addition, they do have additional items that are not bid to Hopkins. The Park Board recommends not reducing the specifications to meet the inter- mediate level. The Miracle "Wooden Mark IV" more than meets the minimum specifications. The nearest installed Mark IV is in Blue Earth, Minnesota. However, a to scale model is now located in the Hopkins City Hall lobby, and will be there during the Council meeting on November 3. There are many features to the "Wooden Mark IV that make it a very unique play structure, and distinctly different than the intermediate structure available from "Quality", "Miracle "Gametime etc. Height, climbing devices, the number of play opportunities, ground space coverage (3,074 square feet compared to Timberworks 1 1,575 square fee) are a few of these features. If there are other questions regarding this subject, I will be available to answer them. dmd