CR 09-058 Award of Bid - 2009 Blake Rd. Sidewalk ImprovementsG \TY OF
Council July 21, 2009 Co Report 2009 -058 p
NOPKINS
AWARD OF BID
2009 BLAKE ROAD SIDEWALK IMPROVEMENTS
CITY PROJECT 09 -09
Proposed Action
Staff recommends the following motion: "Move that Council adopt Resolution 2009 -39 Resolution for Award
of Bid 2009 Blake Road Sidewalk Improvements City Project 09 -09"
Overview
The bid opening for the 2009 Blake Road Sidewalk Improvements project was held on July 15, 2009. The
low bid was $194,383.09, which is approximately $25,000 less than the final engineer's estimate. In all, 4
bids were opened indicating a competitive construction market. The low bidder is Pember Companies, Inc.,
from Menominee, WI. This contractor has worked on similar projects in Hopkins including the recent
Excelsior Boulevard Streetscape project. Staff is recommending award of the project contract to Pember
Companies, Inc.
Construction is anticipated to begin around August I and be completed by September 1, 2009.
The costs of construction are being paid through a grant from Hennepin County. Because the bids were
significantly lower than the grant amount, elements that were eliminated from the project because of budget
constraints will be reexamined for inclusion in this year's work. These elements may include additional
removal of asphalt sidewalk with concrete replacement on the east side of Blake Road, sidewalk on the west
side of Blake Road, and /or street lighting. Grant dollars not spent in 2009 will be lost.
Utility work to remove and replace hydrants in the project area is funded through the Water Utility Fund.
Supportina Information
• Award Recommendation Letter
• Bid tabulation
• Bid Abstract
• Resolution 2009 -039
ohn R. Bradford, P.E., City Engineer
Financial Impact: $26,896 Budgeted: Y/N No Source: Utility Funds Related Documents
(CIP, ERP, etc.): Notes:
\ \Lisa \engineering \Council Reports\2009 \CR2009 -058 Award Bid 2009 Blake Road Sidewalk Imp.doc
• EaC ) 8L NA R N K
Consulting Engineers & Surveyors
12224 Nicollet Avenue • Burnsville, MN 55337
Phone (952) 890 -0509 • Fox (952) 890 -8065
www.bolton- menk.com
July 16, 2009
Mr, John Bradford, P.E., City Engineer
City of Hopkins
1010 1" Street South
Hopkins, MN 55343
Re: Blake Road Sidewalk Improvements
City of Hopkins, Minnesota
BMI Project No. T16.100794
Dear Mr. Bradford:
I NG®
Bids on the above - referenced project were opened at 11:00 a.m. on July 15, 2009. There were
four (4) bidders for the project; a detailed bid abstract is enclosed. The low bidder on the project
is Pember Companies, Inc. out of Menominee, WI. Their bid amount is $194,383.09. The
engineer's estimate for the project is $221,120.00.
Pember Companies is a reputable contractor with previous similar experience within the City of
Hopkins and throughout the metro area. Based on their experience and acceptable bid prices, we
recommend the City of Hopkins award the project to Pember Companies.
If you have any questions regarding this award recommendation, please do not hesitate to call.
Sincerely,
BOLTON & MENK, INC.
Sarah E. Rippke, P.E.
Project Engineer
DESIGNING FOR A BETTER TOMORROW
Bolton & Menk is an equal opportunity employer.
Bid Tabulation
2009 Blake Road Sidewalk Improvements
City Project 09 -09
Bidder Amount
Pember Companies, Inc $194,383.09
O- Malley Construction, Inc $229,588.33
Ryan Contracting Co. $246,526.00
Park Construction Co. $275,098.45
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CITY OF HOPKINS
HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 2009 -39
RESOLUTION FOR AWARD OF BID
2009 BLAKE ROAD SIDEWALK IMPROVEMENTS
CITY PROJECT 09 -09
BE IT RESOLVED BY THE CITY COUNCIL OF HOPKINS, MINNESOTA, that the
lowest bid of Pember Companies, Inc. in the amount of $194,383.09 is the lowest
responsible bid for the 2009 Blake Road Sidewalk Improvements, City Project 09 -09,
and the Mayor and City Manager are hereby authorized and directed to enter into a
contract with said bidder for and on behalf of the City.
Adopted by the City Council of the City of Hopkins, Minnesota, this 21 day of July,
2009.
ATTEST:
Eugene J. Maxwell, Mayor
Terry Obermaier, City Clerk
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