Preliminary Layout approval for Shady Oak Rd Project, Excelsior Blvd to North of TH7
Joint City Council Meeting of Hopkins and Minnetonka
Meeting of September 20, 2006
Brief Description:
Preliminary layout approval for the Shady Oak Road Project,
Excelsior Boulevard to north of TH 7
Recommended Action: Adopt the resolutions
Introduction
The Hopkins and Minnetonka city councils are holding a joint meeting to consider
adopting resolutions approving a preliminary layout for the reconstruction of Shady Oak
Road, between Excelsior Boulevard to just north of Highway 7, presently scheduled for
2009 and 2010. This joint meeting is a follow-up to the joint study session held by both
councils on July 11, 2006. Notice of this meeting has been mailed to area residents in
Hopkins and Minnetonka informing them that both city councils would be considering
approving the preliminary layout.
Background
In the Spring and Summer of 2005, several public meetings and several joint Hopkins-
Minnetonka city council meetings were held to review and discuss concept roadway
plan options. These meetings culminated in an August 23, 2005 approval by both city
councils for a preferred concept roadway plan. At that meeting both city councils
passed resolutions requesting Hennepin County to prepare a preliminary layout based
on the preferred concept roadway plan. This approval was also based on the
understanding that Hennepin County and city staffs would continue to work out
neighborhood concerns during preliminary design development. ,
At the July 11, 2006 joint city council study session, Hennepin County displayed their
new preliminary layout and staff from both cities highlighted the changes between the
preferred concept plan, and the new preliminary layout. Staff also reviewed the
comments that were received at the informational meetings held in June by Hopkins
and Minnetonka staff. A summary of those meetings is attached.
Preliminary Design Layout
Since the August 23, 2005 joint council meeting, Hennepin County and its consulting
engineer, WSB, have been refining the roadway plan in an effort to address
neighborhood concerns, improve design features and ultimately obtain preliminary
layout approvals from both city councils. This preliminary design layout (attached) is
identical to the layout displayed at the July 11 joint study session with the main
exception being the Main Street extension to Oak Drive Lane. It also illustrates
Meeting of September 20, 2006
Subject: Preliminary layout approval for Shady Oak Road
Page 2
proposed ponding areas and total take acquisitions. The key aspects of the preliminary
design layout include:
. A four lane roadway design with a sidewalk on the west and a trail on the east.
Neighborhood trail extensions have been recently added for the north service
drive, West Park Road culdesac, Oak Drive Lane culdesac, and First Street
North.
. The southern portion of the roadway is shifted very slightly to the west in order to
provide better parking and circulation and minimize the partial take acquisitions
needed on the east side of Shady Oak Road.
. The Main Street intersection will be signalized, with a westerly street extending to
the Oak Drive Lane. First Street North will be disconnected from Shady Oak
Road, and the northerly Oak Drive Lane intersection will be right-in, right-out
only.
o The recommended layout incorporates a roundabout design for the
westerly leg. The roundabout design will provide safer and smoother
movements into the commercial and residential areas than a standard
street. The roundabout design also addresses some of the concerns
raised by council at the July 11 joint study session as well as some of the
concerns raised by residents living on Oak Drive Lane.
o The two westerly leg options that were considered earlier are shown as
inserts on the layout. Insert A illustrates both Oak Drive Lane intersections
to be right-in, right-out only with Shady Oak Road. Insert B illustrates a
standard street connection to Oak Drive Lane.
o The Oak Drive Lane neighborhoods continue to be divided on the issue of
making an Oak Drive Lane connection at Main Street.
. To the north, Lake Street Extension and 2nd Street North will be aligned by
shifting 2nd Street to the north. On the west side of Shady Oak Road, a new cul-
de-sac street will provide access to the homes remaining on the west side, north
of Lake Street Extension. Shady Oak Road and Highway 7 will have a realigned
intersection. North of Highway 7, the north service drive is rerouted to intersect
Shady Oak Road further north.
o The three residents affected by the realignment of the north service drive
continue to be strongly opposed to the taking of their property. Minnetonka
staff recently received a petition from over 100 residents north and west of
this area requesting the frontage road to remain open.
Meeting of September 20, 2006
Subject: Preliminary layout approval for Shady Oak Road
Page 3
At the August 23, 2005 joint council meeting and at subsequent neighborhood
meetings, there were several issues raised by neighbors and businesses regarding
access, specific intersection designs, buffering, drainage, and landscaping that would
need to be addressed during final roadway design.
Redevelopment Study
Hoisington Koegler Group Inc. (HKGi), who conducted the land-use analysis done
during the concept layout process in 2005, has been hired by Hennepin County to work
on a redevelopment study. As indicated at the July 11 joint study session, HKGi has
already begun the study with some information collection. The process is scheduled to
continue through the remainder of 2006, with a redevelopment plan to be completed at
the end. A series of community meetings and joint study sessions with the city councils
will be held as part of the redevelopment study process. Dates, times and locations of
these meetings will be announced as they approach.
No action with regards to the redevelopment study is being considered as a part of the
preliminary layout approval process. Additional information on the redevelopment study
process will be brought back to both councils at a later date.
Schedule and Next Steps
If both councils approve the preliminary layout, the schedule calls for the detail roadway
design to be completed by the end of 2007, acquisition of right of way occurring in 2008,
and construction taking place in 2009 and 2010.
Hennepin County has provided the attached one page brochure on right of way
acquisition.
Recommendation
Adopt the attached resolutions approving the preliminary layout for the Shady Oak Road
Project from Excelsior Boulevard to 1200 feet north of TH 7.
Submitted through:
Rick Getschow, Hopkins City Manager
John Gunyou, Minnetonka City Manager
Originated by:
Jim Kerrigan, Hopkins Director of Economic Development & Planning
Steve Stadler, Hopkins Public Works Director
Lee Gustafson, Minnetonka City Engineer
Ron Rankin, Minnetonka Community Development Director
RESOLUTION NO. 2006-
RESOLUTION APPROVING LAYOUT NO.1 FOR THE RECONSTRUCTION
OF COUNTY STATE AID HIGHWAY NO. 61 (SHADY OAK ROAD)
BETWEEN CSAH 3 (EXCELSIOR BOULEVARD) TO 1200 FEET NORTH OF TH 7,
AUTHORIZING EASEMENT ACQUISITION, AND IMPOSING A PARKING BAN
BE IT RESOLVED by the City Council of the City of Minnetonka, Minnesota as follows:
Section 1. Background.
1.01. Hennepin County has prepared Layout No.1, Hennepin County Project No.
9112, for the reconstruction of County State Aid Highway No. 61 (Shady Oak
Road) between County State Aid Highway NO.3 (Excelsior Boulevard) to
1200 feet north of TH 7.
1.02. Hennepin County has requested that the City of Minnetonka approve Layout
No.1, and prohibit on-street parking within the project area.
1.03. Hennepin County has also requested that the City of Minnetonka participate
in the right-of-way costs associated with this project and that the city agrees
to enter into a Construction Cooperative Agreement.
Section 2. Council Action.
2.01. Layout No.1, Hennepin County Project No. 9112, for the reconstruction of
County State Aid Highway No. 61 (Shady Oak Road) between County State
Aid Highway NO.3 (Excelsior Boulevard) to 1200 feet north of TH 7 is hereby
approved.
2.02. Hennepin County is hereby authorized to acquire all rights of way, permits
and/or easements required for said improvement in accordance with Layout
NO.1.
2.03. The City of Minnetonka agrees to participate in the right-of-way costs
associated with this project as per Hennepin County's Cost Participation
Policy.
2.04. The City of Minnetonka agrees to enter into a Construction Cooperative
Agreement which will define financial responsibilities for the construction
items, right-of-way, city design, county construction management, and other
related items associated with said project.
2.05. The parking of motor vehicles is prohibited at all times on both sides of
County State Aid Highway No. 61 (Shady Oak Road) from County State Aid
Highway NO.3 (Excelsior Boulevard) to 1200 feet north of TH 7.
Resolution No. 2006
Page 2
Adopted by the City Council of the City of Minnetonka, Minnesota, on September 20, 2006.
Janis A. Callison, Mayor
ATTEST:
Laura L. Ronbeck, Acting City Clerk
ACTION ON THIS RESOLUTION:
Motion for adoption:
Seconded by:
Voted in favor of:
Voted against:
Abstained:
Absent:
Resolution adopted.
I hereby certify that the foregoing is a true and correct copy of a resolution adopted by the
City Council of the City of Minnetonka, Minnesota, at a duly authorized meeting held on
September 20, 2006.
Laura L. Ronbeck, Acting City Clerk
CITY OF HOPKINS
Hennepin County, Minnesota
RESOLUTION NO. 2006-059
RESOLUTION APPROVING LAYOUT NO.1 FOR THE RECONSTRUCTION OF
COUNTY STATE AID HIGHWAY NO. 61 (SHADY OAK ROAD) BETWEEN CSAH
3 (EXCELSIOR BOULEVARD) TO 1200 FEET NORTH OF TH 7, AUTHORIZING
EASEMENT ACQUISITION AND IMPOSING A PARKING BAN
WHEREAS, Hennepin County has prepared Layout No.1, Hennepin County Project No.
9112, for the reconstruction of County State Aid Highway No. 61 (Shady Oak Road)
between County State Aid Highway No.3 (Excelsior Boulevard) to 1200 feet north of
TH 7 and,
WHEREAS, Hennepin County has requested that the City of Hopkins approve Layout
No.1, and prohibit on-street parking within the project area and,
WHEREAS, Hennepin County has also requested that the City of Hopkins participate in
the right-of-way costs associated with this project and that the city agree to enter into a
Construction Cooperative Agreement;
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Hopkins,
Minnesota that:
1. Layout No.1, Hennepin County Project No. 9112, for the reconstruction of
County State Aid Highway No. 61 (Shady Oak Road) between County State
Aid Highway No.3 (Excelsior Boulevard) to 1200 feet north ofTH 7 is
hereby approved.
2. Hennepin County is hereby authorized to acquire all rights of way, permits
and/or easements required for said improvement in accordance with Layout
No. 1.
3. The City of Hopkins agrees to enter into a Construction Cooperative
Agreement which will define financial responsibilities for the construction
items, right-of-way, city design, county construction management and other
related items associated with said project
4. The City of Hopkins agrees to participate in the right-of-way costs associated
with this project in accordance with the terms of the aforementioned
Construction Cooperative Agreement.
5. The parking of motor vehicles is prohibited at all times on both sides of
County State Aid Highway No. 61 (Shady Oak Road) from County State Aid
Highway No.3 (Excelsior Boulevard) to 1200 feet north ofTH 7.
Adopted by the City Council of the City of Hopkins this 20th day of September 2006.
Eugene J. Maxwell, Mayor
ATTEST:
Terry Obermaier, City Clerk
Informational Meeting Summaries
Shady Oak Road Project, Excelsior Boulevard to TH 7
June 21 and 29 with Hopkins Residents
June 28 with Minnetonka Residents
June 29 with Commercial Property Owners
On June 21 and 29, 2006 Hopkins staff and Hennepin County met with
residential neighborhoods to present the refined roadway layout. Comments and
responses received include:
North segment (West Park Road/21st Avenue neighborhoods):
. Bufferina from new roadway: Adjustments to the previous alignment have
left room for adequate buffering to include berms, plantings and/or
fencing. Illustrated cross sections were presented at the meetings
showing the relative elevation and distance from the proposed
reconstructed roadway to the remaining homes and the areas where a 4'-
6' high berm could be built. Staff did not commit to fencing but stated the
decision on extent of fence, if any, could be made during final design
phase.
. Shady Oak Road/2nd Street North intersection function & safety: The
consultant completed a detailed traffic/safety analysis of the new 2nd
Street North/Lake Street Extension intersection. At the public meetings a
traffic simulation was shown depicting projected 2025 traffic levels and the
length of Highway 7 approach queues and spacing of vehicles allowing
reasonable access to Shady Oak Road from 2nd Street North or Lake
Street Extension. The proposed new roadway will eliminate the hill on
Shady Oak Road north of 2nd Street. This will be a great improvement
from the current situation regarding sight distance from the intersection.
. Drainaae improvements: The project will include a new pond outlet
structure and new drainage channel and/or pipes from the pond to the
existing storm sewers at the Excelsior Boulevard intersection - significant
improvements are expected. Work is continuing to better define the level
of expected improvement given existing drainage constraints.
. Future land use: Staff and consultants explained the previous City
Council decisions dictated the area between West Park Road and Shady
Oak Road would be dedicated to a landscaped buffer area only.
. Cut-throuah traffic from Shady Oak Road to eastbound Hiahway 7: Staff
and consultants stated the improved function of the Shady Oak
Road/Highway 7 intersection should cut down on the amount of
neighborhood cut-through traffic.
. Noise concern for hiaher around properties (218.226.238 21st Avenue
North): Although these homes are 500+ feet from the realigned roadway,
there is line-of-sight visibility and there will also be road noise. Berming
and planting or a fence will reduce, but not eliminate this noise. Currently,
these homes are 600' - 650' from the roadway and somewhat buffered by
the existing, homes along Shady Oak Road.
. Concern reaardina school children safety: Staff will have to follow-up with
the School District Transportation personnel to ensure that school bus
drop-off/pick-up locations preclude children having to cross Shady Oak
Road.
. Property acauisition concerns: Residents whose homes are projected as
"total-takes" had questions regarding appraisal process (fair market value
determination) and flexibility on the timing of the takings. Hennepin
County personnel explained the appraisal process and that individual
negotiations can allow for some flexibility of when owners must vacate
their properties. It was stated that after both City Councils approve the
preliminary layout more detailed information would be provided to those
property owners whose homes are being taken due to the road project.
South segment (Avenues north of Mainstreet and just east of Shady Oak Road):
. Buffer from roadway: The current roadway alignment improves upon the
current situation by providing about 15' of space to buffer the nearby
single family homes from the edge of the proposed trail and road.
. Cut-throuah traffic on 18th - 20th Avenues between Mainstreet and 1 st
Street North: The consultant used traffic counts to show the impact
(expected traffic redistribution) of terminating 1 st Street North at 21 st
Avenue. The expected increases are on the order of an additional 18
vehicles per avenue during the PM peak traffic hour.
. Future land use between Shady Oak Road and 21st Avenue North:
Determined by previous City Council action to be landscaped buffer area
only. The upcoming redevelopment study (see below) will address
resident concerns regarding short-term and long-term land use changes
adjacent to residential areas.
On June 28, 2006, Hennepin County and Minnetonka staff met with two
neighborhood groups to discuss the preliminary roadway design and the issues
they raised during the concept layout approval process.
Oak Drive Lane Neighborhood:
. Access points: Oak Drive Lane has two access points onto Shady Oak
Road, but with the reconstruction a new median will be built and both
access points will be right-in, right-out only. During the concept layout
approval, the neighborhood was divided on if an access to an extended
Mainstreet should be provided. The neighborhood continues to remain
divided on whether this connection should be made.
North of Highway 7:
. North Service Drive: The north service drive is shown to be rerouted to
intersect Shady Oak Road further north. Rerouting the service drive
necessitates taking two houses for the right of way necessary to make the
connections. Those in attendance at the meeting, with the exception of a
few of the property owners who would be impacted by the rerouting,
agreed that if the location of the north service drive could not stay where it
is today they would rather have it rerouted than no service drive at all.
On June 29, 2006 affected business and commercial property owners met with
city staff and consultants.
. Property acauisition and how tenant business owners are treated:
Hennepin County staff explained that the law includes provisions for
government payment of relocation costs of current businesses and that
this is figured uniquely for each business. It was also stated the
redevelopment study will include a relocation specialist that will be
available to consult with every business regarding their particular situation
and the relocation law.
Property Acquisition Information
CSAH 61 (Shady Oak Road) between CSAH 3 (Excelsior Boulevard) and TH 7
County Project 9112
The following information is provided to assist residents and businesses that will have
right of way impacts as part of this road reconstruction. This information assumes the
cities of Hopkins and Minnetonka approve the Preliminary Layout and authorize right of
way acquisition on September 20,2006. It also assumes the cities and county approve a
Right of Way Agreement shortly after the Preliminary Layout approval.
Businesses and business property owners west of Shady Oak Road between ExcelSIor
Blvd and Oak Drive Lane (Redevelopment Area - cross hatched on Preliminary Lavout):
Anticipate funding approval by the end of December 2006 to cover most of the
immediate needs for compensation. These funds are for redevelopment. Negotiations
could begin in 2007.
Contact: Larry Blackstad, Hennepin County Community Works, 612-348-5859
All other businesses and business property owners and all residential property
A limited amount of funds are available now. Additional funding for right of way
compensation would need to be provided after the approval of the Preliminary Layout.
These funds are for total acquisition, relocation and easement compensation as part of the
road construction project.
Contact: Brent Lindgren, Hennepin County Design, 612-596-0395
Schedule
Cities approval of Preliminary Design
Detail Design
Acquire Right of Way (after Design 90% complete)
Bidding Process
Construction
September 20, 2006
September 2006 to Spring 2008
End of 2007 to Spring 2009
Spring 2009
Spring 2009 to Fall 2010
Additional Information
Visit Hennepin County website (below) for the most current information and the link to
the handout "Land Acquisition Information For Property Owners"
Go to: www.Hennepin.us then Environment. Property. & Transportation then
Transportation then Roads & Brid~es then Design Road 61 North of Excelsior Boulevard
to Highwav 7 - Hopkins/Minnetonka 9112
Also, visit the cities of Hopkins and Minnetonka's websites.
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