09-01-09A regular meeting of the Hopkins City Council was held on September 1, 2009, in the
Council Chambers of the Hopkins City Hall.
Present were Mayor Maxwell and Council Members Youakim, Brausen, Rowan, and
Halverson. Also, present were staff members Getschow, Genellie, Stadler, Elverum,
Harkess, Bradford, and City Attorney Jerry Steiner.
I. CALL TO ORDER
Mayor Maxwell called the meeting to order at 7:24 p.m.
II. OPEN AGENDA PUBLIC COMMENTS AND CONCERNS
There were none.
III. PRESENTATIONS
1. Golden Living Center Presenting a $500 Donation to the Hopkins Police
Department
Ann Marie Buck, Police Services Liaison, introduced Brook Viegut, Administrator,
Golden Living Center. Ms. Viegut presented a check for $500 to Sergeant Glassberg
for the Hopkins Police Department for the purchase of "File of Life" kits for seniors in the
community. The kits allow residents to record vital medical information so it is available
to first responders in case of a medical emergency.
2. Rotary Oasis
John Anderson and Scott Anderson gave a presentation about the Rotary Trail Oasis.
The oasis is a rest area by the trail at the corner of 1 St N and 9 Ave N. Construction
was done by Rotary Members and other business owners in Hopkins. More than 1,000
man hours were donated to complete the project. Volunteers will maintain the area.
Funding was provided by the Rotary, Historical Society, Youth Hockey, and many
others. A grand opening and ribbon cutting will take place on September 12 at 2:00
p.m.
3. Presentation of the Distinguished Budget Award, Memo
Finance Director Christine Harkess presented the "Distinguished Budget Award" to the
Mayor and City Council. The award is made by the Government Finance Officers
Association of the United States and Canada. The Distinguished Budget Presentation
Award recognizes the City's 2009 Budget Document for conformance with strict
program criteria.
September 1, 2009 City Council Meeting Minutes Page 1
IV. CONSENT AGENDA
1. Minutes of the August 18, 2009 City Council Meeting
2. Ratify Checks Issued in the Month of August, 2009 (Memo)
3. Second Reading of the Charter Amendment (Geneliie)
4. Order Public Hearing 2009 Miscellaneous Special Assessments (CR2009-
066)
5. Approve Temporary 3.2 Malt Liquor License for St. John's Catholic Church
(CR2009 -071)
Council Member Rowan moved and Council Member Brausen seconded a motion to
approve the Consent Agenda. A poll of the vote was as follows: Council Member
Youakim, aye; Council Member Brausen, aye; Council Member Rowan, aye; Council
Member Halverson, aye; Mayor Maxwell, aye. The motion carried unanimously.
V. NEW BUSINESS
1. Approve 2010 Preliminary Tax Levy and Budget (CR2009 -067
The City is required to certify a preliminary tax levy to the County. The preliminary
levies are the maximum amount that the City can set. The final levy can be set lower,
but not higher than the preliminary levy.
Finance Director Christine Harkess gave a presentation of the budget process.
The Truth -in- Taxation process for the 2010 levy has been suspended, but the City is
required to hold a meeting where the Council discusses the budget and public
comments are taken. Staff recommended that this discussion take place at the regular
City Council Meeting on December 1, 2009. The final levy will be set on December 15,
2009.
Council Member Rowan moved and Council Member Brausen seconded a motion to
adopt Resolution 2009 -043, Approving Proposed 2010 Tax Levy, Debt Service Levies
at Levels Under Those Required in the Bond Covenants, Proposed 2010 General Fund
Budget, and Setting Budget Meeting Dates. A poll of the vote was as follows: Council
Member Youakim, aye; Council Member Brausen, aye; Council Member Rowan, aye;
Council Member Halverson, aye; Mayor Maxwell, aye. The motion carried unanimously.
2. Approve Plans, Order Bids for Water Plant Emergency Generator Project
(CR2009 -069)
The 2007 Comprehensive Utility Plan identified an emergency generator at the Elmo
Water Treatment Plant as a needed piece of equipment to ensure the reliability of a safe
water supply. The cost of the generator was included in the 2007 water and sewer rate
study adopted by the Council.
September 1, 2009 City Council Meeting Minutes Page 2
Mr. Bradford reviewed the plans and specifications. Estimated costs are $320,000.
Bids will be opened October 7, 2009 with consideration by the Council at the October
20 meeting. The generator would arrive approximately four months afterward.
Council Member Brausen moved and Council Member Halverson seconded a motion to
adopt Resolution 2009 -044, Resolution Accepting Plans and Specifications and
Authorizing Ad for Bid, Water Treatment Plant Emergency Generator. A poll of the vote
was as follows: Council Member Youakim, aye; Council Member Brausen, aye; Council
Member Rowan, aye; Council Member Halverson, aye; Mayor Maxwell, aye. The
motion carried unanimously.
3. Approve Purchase of Aerial Lift Truck (CR2009 -069)
The existing aerial lift is a 1988 model. The truck is used by the forestry division for tree
removal and tree trimming. It is also used for ball field light maintenance. The Cab
chassis portion of the vehicle will be purchased off the State of Minnesota contract. The
aerial lift and chipper body is purchased off of a GSA (Government Services
Administration) contract. The City budgeted $130,000 in the 2009 equipment
replacement fund. The cost of the vehicle is $120,941.00.
Council Member Youakim moved and Council Member Halverson seconded a motion to
approve the purchase of an Aerial Lift and Body from ABM Equipment for $69,754. and
purchase of a Freightliner Cab and Chassis to 1 -State Truck Center for $51,187. Total
purchase price for the completed unit is $120,941 plus any sales tax. A poll of the vote
was as follows: Council Member Youakim, aye; Council Member Brausen, aye; Council
Member Rowan, aye; Council Member Halverson, aye; Mayor Maxwell, aye. The
motion carried unanimously.
4. Approve Resolution 2009 -070 to Approve a Grant Agreement with Hennepin
County to Receive "Incentive Funds" for a Waste Abatement Project at the
City of Hopkins (CR2009 -070)
This action will allow the City to receive a grant that will cover the start up costs for
implementing a Source Separated Organics (SSO) project. The implementation of the
SSO program and the emphasis of the importance of traditional recycling methods will
demonstrate to the Hopkins business and residential communities the City's
commitment to reducing solid waste.
Council Member Halverson moved and Council Member Rowan seconded a motion to
adopt Resolution 2009 -045, approving a grant agreement with Hennepin County for
"Incentive Funds" for a Waste Abatement Project at the City of Hopkins Municipal
Buildings. A poll of the vote was as follows: Council Member Youakim, aye; Council
Member Brausen, aye; Council Member Rowan, aye; Council Member Halverson, aye;
Mayor Maxwell, aye. The motion carried unanimously.
September 1, 2009 City Council Meeting Minutes Page 3
VIII. ADJOURNMENT
There being no further business, Council Member Halverson moved and Council
Member Youakim seconded a motion to adjourn the meeting. The meeting was
adjourned by unanimous consent at 8:38 p.m.
Respectfully Submitted,
Terry Obermaier, City Clerk
ATTEST:
Eugene a 1 Mayor
71,zer
COUNCIL MEMBERS
September 1, 2009 City Council Meeting Minutes Page 4