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CR 09-079 Public Hearing - Adopt Assessment Roll - 2009 Misc. Special AssessmentsOctober 1, 2009 Council Report 2009 -079 Public Hearing Adopt Assessment Roll 2009 Miscellaneous Special Assessments Proposed Action. Staff recommends adoption of the following motion: Move that Council adopt Resolution 2009- 049, Resolution for Adoption of Assessment Roll, 2009 Miscellaneous Special Assessments. Overview. The proposed special assessments as described in Exhibit A are for delinquent utility bills, citations, and invoices. Notices of this hearing have been published, and both notices and assessment statements have been mailed to all affected property owners. Primary Issues to Consider. • Assessment items • Appeal process • Owner appeals /staff recommendations Supporting Information. • Notice of assessment hearing • Affidavit of mailing and mailing list • Exhibit A (Assessment Roll) • Information on Special Assessments • Resolution 2009 -049 Robin Robertson Special Assessment Clerk Council Report 2009 -079 Page Two Primary Issues to Consider. • Assessment items Refer to attached Exhibit A. Assessments that have been paid by certified checks, money orders, cash or credit cards since publication and mailing of the assessment statements have been notated on Exhibit A. • Appeal process If residents have not waived their rights to appeal, they are given the opportunity to approach Council during the public hearing. Standard appeal forms have been available at City Hall and need to be submitted no later than the public assessment hearing date. Should there be appeals presented to Council during the public hearing, Council may continue the hearing to the October 20, 2009 Council meeting to allow staff time to examine the appeals and make a recommendation. This would still meet the statutory requirement of allowing the 30 -day interest free period for payments prior to certification on November 30, 2009. • Owner appeals /staff recommendations To date, our office has not received any appeals. CITY OF HOPKINS Hennepin County, Minnesota NOTICE OF ASSESSMENT HEARING NOTICE IS HEREBY GIVEN that the City Council of Hopkins, Minnesota, will meet in the Council Chambers of the Hopkins City Hall, 1010 1st Street South, Hopkins, Minnesota at 7:30 p.m. on Tuesday, October 6, 2009, to pass upon the proposed special assessments for the costs of delinquent utility bills, for delinquent invoices, and for delinquent citations. PLEASE SEE THE ENCLOSED STATEMENT OF ASSESSMENT FOR YOUR PROPERTY. Except for petitioners who have waived their right to notice or objection, all persons who wish to be heard, or to object with reference to this matter may present their cases at this hearing either orally or in writing. No appeal may be taken as to the amount of any assessment adopted unless a written objection signed by the property owner is filed with the Special Assessment Clerk prior to the assessment hearing or presented to the presiding officer at the hearing. Even though appeals are due by the hearing date on October 6, 2009, the City Clerk strongly recommends that appeals be submitted to the Special Assessment Clerk's office by October 2, 2009. Appeal forms will be available at the assessment hearing or at the Special Assessment Clerk's office at the Hopkins City Hall, 1010 1 st Street South, Hopkins, Minnesota. An owner may appeal an assessment to district court pursuant to MSA Section 429.081 by serving notice of the appeal upon the Mayor or City Clerk of the City of Hopkins within thirty (30) days after the adoption of the assessment and by filing such notice with the district court within ten (10) days after service upon the Mayor and City Clerk. Under provisions of Minnesota Statutes Section 435.193 to 435.195 the City may, at its discretion, defer the payment of assessments for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. The procedures to apply for such deferment are available from the Special Assessment Clerk. Deferment applications should be submitted to the Special Assessment Clerk by October 2, 2009. The following information shall also apply: 1. The property owner shall have the right to prepay the entire assessment. Your assessment may be paid without interest from October 6 2009 to November 5 2009 to the Special Assessment Clerk at City Hall, 10101st Street South, Hopkins, Minnesota. You may at M time thereafter and prior to November 30 2009 pay to the Special Assessment Clerk the entire amount of the assessment remaining unpaid with interest accrued from October 6 2009 to the date in which such payment is made. Such payment must be made prior to November 30, 2009 or interest will be charged through December 31 of the succeeding year. 2. Partial prepayment of the assessment in excess of 25 percent of the total assessment has been authorized by ordinance. A partial prepayment can only be made rip or to November 30, 2009 with interest accrued to the payment date, except that no interest shall be charged on said partial payment if such partial payment is made by November 5, 2009. 3. In the case where accrued interest applies, the rate of interest to be accrued, if the assessment is not prepaid within the required time period, is proposed to be 7 percent commencing on the date of adoption by the City Council. Assessments shall be payable in one annual installment unless otherwise specified in Exhibit A. 4. The amount to be specially assessed against your property is shown on the enclosed Statement of Assessment. 5. A $50.00 service charge has been added to the amount to be assessed for all delinquent bills. This is an important hearing because this is your last opportunity to be heard on the matter of this assessment, which affects your property. If you have any questions regarding this assessment, please call the Special Assessment Clerk at 952 -548 -6310. _!� Terry Obermaier, City Clerk City of Hopkins, Minnesota Publish in Hopkins Sun Sailor, Hopkins, Minnesota September 17, 2009 AFFIDAVIT OF MAILING ASSESSMENT HEARING NOTICE STATE OF MINNESOTA ) SS. COUNCIL OF HOPKINS ) Terry Obermaier, being first duly sworn, deposed and says: I am a United States citizen, over 21 years of age, and the City Clerk of the City of Hopkins, Minnesota. On September 17, 2009, acting on behalf of the said city, I caused to be deposited in the United States Post Office at the City of Hopkins, Minnesota, copies of the attached notice of hearing on proposed assessments for the costs of delinquent utility bills, for delinquent invoices, and for delinquent citations, enclosed in sealed envelopes, with postage thereon fully prepaid, addressed to the following persons at the addresses appearing on the attached copy of the mailing list. There is delivery service by United States mail between the place of mailing and the places so addressed. Signature Subscribed and sworn to before me this 17th day of September, 2009. Notary Public • CITY OF HOPKINS STATEMENT OF ASSESSMENT Description» ACCT # « Account» Owner » Owner <<Owner_Address_3» Owner Address 4» RE: PID #«Tax Map» - « Service Address» THIS IS THE ONLY STATEMENT YOU WILL RECEIVE It is important that you read and fully understand your rights and obligation concerning this assessment as stated on the attached Notice of Assessment Hearing. Your total assessment for Parcel Identification Number <<Tax_Map» is as follows: Invoice Amount « Original_ Assessment» Service Charge « Service_Charge» TOTAL ASSESSMENT: «Total Assessment» @ 7% interest payable in 1 year When requesting information or corresponding about this statement, please refer to Parcel Identification Number « Tax_Map». Questions can be directed to the Special Assessment Clerk at 952 -548 -6310. NOTE -- Objections to this assessment will be accepted until the close of the Assessment Hearing. Assessment hearing appeal forms are available in the Special Assessment Clerk's office. Absolutely no objections (oral or in writing) to any part of this assessment statement will be accepted by the Assessment Clerk or the Hopkins City Council after the close of the Assessment Hearing. Even though appeals are due by October 6, 2009, the City Clerk strongly recommends appeals be submitted by October 2, 2009. DETACH AND RETURN THIS PORTION WITH YOUR PAYMENT TO: CITY OF HOPKINS, ATTN: SPECIAL ASSESSMENT CLERK, 1010 1sT ST S, HOPKINS, MN 55343 Only certified checks. mo ney orders. cash or credit cards will be accented. NO PERSONAL CHECKS WILL BE ACCEPTED Assessment Payment for «Description» ACCT # «Account» PID # « Tax_Map» TOTAL ASSESSMENT: «Total Assessment» TOTAL PAYMENT ENCLOSED - $ INTEREST CHARGES WILL APPLY ON ANY PAYMENTS MADE AFTER NOVEMBER 5, 2009. PLEASE CALL THE SPECIAL ASSESSMENT CLERK @ 952 -548 -6310 FOR INTEREST OWED ON PAYMENTS MADE AFTER NOVEMBER 5, 2009. PAYMENTS MUST BE MADE TO THE CITY OF HOPKINS PRIOR TO NOVEMBER 30, 2009. ANY BALANCE REMAINING ON NOVEMBER 30, 2009 WILL BE CERTIFIED TO HENNEPIN COUNTY FOR COLLECTION WITH THE 2010 PROPERTY TAXES. 1311722230002 APURVA G PATEL SARIKA PATEL 3 ST ALBANS RD W HOPKINS MN 55305 1911721110004 DALE T VOSIKA SANDRA A VOSIKA 1418 DIVISION ST HOPKINS MN 55343 1911721110046 SAMAWI & SONS PROPERTIES LLC 16022 HYLAND AVE LAKEVILLE MN 55044 1911721110093 MELISSA GENDRON 1418 LAKE ST NE HOPKINS MN 55343 1911721110118 PHILLIP F MARTINSON 1407 LAKE ST NE HOPKINS MN 55343 1311722420045 WILHELM HAEGER 734 DRILLANE CIR HOPKINS MN 55305 1911721110007 NORMA S LINCOLN JEAN A LINCOLN 1430 DIVISION ST HOPKINS MN 55343 1911721110046 SAMAWI & SONS PROPERTIES LLC 16022 HYLAND AVE LAKEVILLE MN 55044 1911721110108 D M BERG & C OLSON -BERG 45 NEPTUNE ST BEVERLY MA 01915 1911721110118 PHILIP F MARTINSON 1407 LAKE ST NE HOPKINS MN 55343 1911721120023 1911721120023 TWIN CITIES STORES INC TWIN CITIES STORES INC 1800 E CLIFF RD STE 2 1800 E CLIFF RD STE 2 BURNSVILLE MN 55337 BURNSVILLE MN 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M M Q P P Q P -Z- �� N NMPPPPPPQ N N N N N N N N N N N N QP PQQP w N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N EXHIBIT A PID Number Service Address Total Assessment Delinquent Utility Bills - Payable in 1 year @ 7% interest 1311722230002 3 ST ALBANS RD W $447.25 13117224200M 708 DRILLANE RD N end PAID 1311722420045 734 DRILLANE CIR $395.26 1311722440037 420 COTTAGE DOWNS $1,079.22 1911721110004 1418 DIVISION ST $545.70 1911721110007 1430 DIVISION ST $751.82 1911721110019 1407 CAMBRIDGE ST $803.13 1911721110046 525 BLAKE RD N $556.44 1911721110093 1428 LAKE STNE $1-66.70 PAID 1911721110118 1405 -1407 LAKE ST NE $1,216.69 1911721120023 530 BLAKE RD N 600 $3,687.45 1911721130001 240 BLAKE RD N 541 $370.26 1911721130048 905 ABBIE LA $690.90 1911721230010 333 HERMAN TER $765.95 1911721230051 233 ALTHEA LN $694.70 $769.70 1911721230061 341 MADISON AVE N $646.11 1911721230084 224 MADISON CIR S $723.97 1911721240017 509 511 SHnDYSIDE G! $1,946.94 2 A PAID 1911721240012 501 -503 SUNNYSIDE LA $1,214.57 1911721240016 506 -508 SUNNYSIDE LA $1,013.76 1911721240057 234 VAN BUREN AVE N $420.11 1911721240058 226 VAN BUREN AVE N $184.03 1911721240080 241 -243 MONROE AVE N $1,181.57 1911721240108 343 VAN BUREN AVE N $570.97 1911721240204 318 VAN BUREN AVE N $1,504.08 1911721310060 8820 EXCELSIOR BLVD $323.42 1911721340019 22 HARRISON AVE S $960.81 1911721340033 37 VAN BUREN AVE S $361.29 1911721340047 38 VAN BUREN AVE S $570.04 1911721340070 30 JACKSON AVE S $936.23 1911721340090 106 VAN BUREN AVE S $772.65 1911721340093 118 VAN BUREN AVE S $230.08 1911721340095 126 VAN BUREN AVE S $137.86 1911721340103 106 HARRISON AVE S $259.20 1911721440098 238 ASHLEY RD $351.18 20117213200 1 HAWTHOWNIE RD $69 2.52 PAID 2011721330OW 154 HOMEDALE RD $383.75 PAID 2311722130025 233 SHADY OAK RD $622.42 2311722140014 350 18TH AVE N $829.29 2311722140025 317 19TH AVE N $540.42 2311722140029 329 19TH AVE N $326.73 2311722140030 358 19TH AVE N $244.72 2311722140034 330 7 9T-H n VE N $365 -.0-1- PAID 2311722140060 214 20TH AVE N $785.64 2311722140062 202 20TH AVE N $1,032.72 2311722140093 244 18TH AVE N $141.26 09/09/09 2311722140104 205 -207 19TH AVE N $1,059.36 2311722140139 244 17TH AVE N $552.48 2311722410004 35 21ST AVE N $179.60 2311722410013 134 17TH AVE N $849.38 2311722410089 1 1 01 0^7 54 20TH AVE N 19 T14 $790.97 $2 231 2311722440002 20 AVE - N 40 19TH AVE S $812.77 2311722440052 126 17TH AVE S $663.39 2311722440087 118 19TH AVE S $224.14 2311722440112 2056 MAINSTREET $320.64 2411722110022 424 ALTHEA LN GTII AVE $836.18 $2 241172213002 2411722130036 241 -N 226 6TH AVE N $789.62 2411722130109 303 9TH AVE N $655.56 2411722130144 608 MINNETONKA MILLS RD n 10 1 n $386.98 $A� 24117222100 2411722210020 OT14 V N 418 12TH AVE N $164.18 2411722210030 425 13TH AVE N $551.85 2411722220028 414 15TH AVE N $400.20 2411722230029 301 17TH AVE N $946.07 2411722230042 214 16TH AVE N $714.38 2411722230047 205 17TH AVE N $438.85 2411722230094 209 15TH AVE N RT 15TH $47.85 $747.85 $5 2411722230115 2411722230152 313 N' 246 14TH AVE N $1,227.52 2411722240086 346 12TH AVE N $688.45 2411722240149 338 9TH AVE N $1,016.44 2411722240163 325 10TH AVE N $525.13 2411722310066 106 12TH AVE N $763.53 2411722310079 105 12TH AVE N $563.94 2411722310114 106 9TH AVE N 17TU n VE $596.92 241172232004-3 2411722320067 141 N 34 15TH AVE N $5 $625.00 2411722320101 1421 MAINSTREET $197.55 2411722320124 115 15TH AVE N $753.18 2411722340090 102 12TH AVE S $676.24 2411722340106 133 12TH AVE S $700.69 2411722340118 1022 MAINSTREET $2,557.00 2411722340124 1016 MAINSTREET $1,741.00 2411722410060 141 OAKGLEN DR $697.00 2411722420062 30 8TH AVE N $1,027.66 2411722420105 138 7TH AVE N $814.62 2411722420109 122 7TH AVE N $747.30 2411722420123 135 8TH AVE N $716.62 2411722420131 130 6TH AVE N $973.23 2411722420153 134 5TH AVE N $223.42 2411722430025 27 6TH AVE S $329.71 2411722430035 40 6TH AVE S $185.86 2411722430036 46 6TH AVE S $135.31 2411722430048 37 7TH AVE S $504.65 2411722430050 21 7TH AVE S $1,041.08 2511722130005 516 5TH AVE S $709.63 2511722130022 604 5TH AVE S $704.12 PAID PAID 1711 PC PAID PAID 2511722130066 620 7TH AVE S $281.48 $381.48 2 INVOICES 251172213 606 aru A VE c $243 PAID 2511722130094 641 7•-H AVE c $232.2 PAID 2511722130095 633 7TH AVE S $10.98 $ 1 � rrv.9v 2411722130063 2511722130106 601 7TH AVE S $360.07 PAID 2 2511722140030 522 PARK VALLEY DR W $739.71 iN VOICES 3 INVOICES 2511722140091 622 PARK VALLEY DR W $408.22 2 INVOICES 2511722140093 630 PARK VALLEY DR W $950.05 2 INVOICES 2511722240075 609 10TH AVE S $434.89 2 INVOICES 2511722240128 629 10TH AVE S $716.90 2511722310699 1120 7TH ST S $2,246.12 251172241 n 1.1 7T ST $18 - 1.53 PAID 2511722420013 722 8TH AVE S $213.83 $303.83 2511722420037 721 6TH AVE S $792.13 251 172242006 737 4T 14 AVE Q Q2 � PAID 2511722420088 719 -723 9TH AVE S $621.94 2 ACCOUNTS 2511722420089 725- 727 -729 9TH AVE S $2,433.96 3 ACCOUNTS 2511722420094 738 -746 8TH AVE S $1,324.88 2 ACCOUNTS 2511722420096 733 -735 9TH AVE S $1,093.58 2 ACCOUNTS 2511722420097 745 9TH AVE S $639.69 Delinquent Invoices - Payable in 1 year @ 7% interest 1911721110046 525 BLAKE RD N $939.20 2 INVOICES 191 1721110118 1407 LAKE ST NE $140.57 202 20TH AVE N 1911721110121 1328 LAKE ST #136 $55.00 $300.00 1911721120023 530 BLAKE RD N $100.00 2411722130063 191172124000 509 511 cu n DYSIDE G! $1� PAID 2 1911721420000 2311722410004 8660 EXCELSIOR BLVD 35 21ST AVE N $1, 500.00 $1,072.39 iN VOICES 3 INVOICES 2311722410095 20 20TH AVE N $309.49 2 INVOICES 2311722410096 20 20TH AVE N $309.48 2 INVOICES 2311722410097 20 20TH AVE N $309.45 2 INVOICES 2411722240086 346 12TH AVE N $150.00 2411722340003 10430 EXCELSIOR BLVD $90.00 2511722130035 500 6TH AVE S $520.05 2 INVOICES Delinquent Citations - Payable in 1 year @ 7% interest 1911721110108 1423 LAKE ST NE $500.00 2 CITATIONS 1911721240012 501 -503 SUNNYSIDE LA $300.00 2311722140062 202 20TH AVE N $300.00 2311722140104 207 19TH AVE N $300.00 2311722410146 42 17TH AVE N $250.00 2411722130063 202 7TH AVE N $250.00 2411722230029 301 17TH AVE N $250.00 2411722420012 44 5TH AVE N $600.00 2 CITATIONS PAID INFORMATION ON SPECIAL ASSESSMENTS HOW ARE SPECIAL ASSESSMENTS PAID? If the assessment is not paid prior to November 30, 2009, it will automatically be included with the real estate taxes payable beginning in 2010. The actual terms of financing are set by the City Council at the Public Hearing. The interest rate is proposed to be 7 %. 2. The assessment can be paid off in full or in part (at least 25 %). The procedure and deadline for payments will be as follows: October 6, 2009 to November 5, 2009 (assuming adoption on October 6, 2009) — 30 day interest free. - During this period, the owner may pay all or part of the total, interest free. Partial payments must be at least 25% of the assessment. November 6, 2009 to November 29, 2009 — interest accrues from date of adoption on any payment made during this time. - After the 30 -day period, the total may be paid with interest prorated from the date of adoption, October 6, 2009, to the date of payment, until November 29, 2009. Partial payments of at least 25% are still accepted, although interest charges will apply to the payment. November 30, 2009 — assessments are certified to Hennepin County. Payments can no longer be accepted by the City of Hopkins. On November 30, 2009, the assessments are certified to Hennepin County for collection with the property taxes payable beginning in 2010 for a term of one year. - 15 months of interest is added to the assessments certified to the property taxes payable in 2010. NOTE: Pursuant to State Statutes, the City is required to follow the procedure and deadlines listed above. SPECIAL ASSESSMENT DEFERMENTS The City Council may in its discretion defer payment of special assessments upon request. The property must be homesteaded by the property owner. Also the property owner must be 65 years of age or older or retired by virtue of a permanent and total disability. The income is not to exceed $33,882 as of January 1, 2009. Income verification is required. Application for deferment must be made no later than the hearing date. WHERE CAN ADDITIONAL INFORMATION CONCERNING SPECIAL ASSESSMENTS BE OBTAINED? Residents may come into City Hall or call the Special Assessment Clerk at (952) 548 -6310 for special assessment information. CITY OF HOPKINS HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2009 -049 ADOPTION OF THE ASSESSMENT ROLL 2009 MISCELLANEOUS SPECIAL ASSESSMENTS WHEREAS, pursuant to proper notice duly given as required by law, the City Council has met and heard and passed upon all objections to the proposed assessment for delinquent utility bills, citations, and delinquent invoices, all as more fully set forth and described in Exhibit A as attached to this resolution, and has amended such proposed assessment as it deems just, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HOPKINS, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessments shall be payable in equal, annual installments extending over the periods of years set forth in Exhibit A, the first of the installments to be payable on or after the first Monday in January of 2010. Any deferred installments shall bear interest at the rate set forth in said Exhibit A from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from October 6, 2009, until December 31, 2010. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, pay the whole or a partial payment of at least 25% of the assessment on such property, with interest accrued to the date of payment, to the city treasurer, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and he may, at any time thereafter, pay to the city treasurer the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made prior to November 15 or interest will be charged through December 31 of the next succeeding year. 4. It is hereby declared to be the intention of the Council to reimburse itself in the future for the portion of the cost of this improvement paid for from municipal funds by levying additional assessments, on notice and hearing as provided for the assessments herein made, upon any properties abutting on the improvement but not made, upon any properties abutting on the improvement but not herein assessed for the improvement, when changed conditions relating to such properties make such assessment feasible. 5. To the extent that this improvement benefits nonabutting properties which may be served by the improvement when one or more later extensions or improvements are made, but which are not herein assessed, therefore, it is hereby declared to be the intention of the Council, as authorized by Minnesota Statutes Section 420.051, to reimburse the City by adding any portion of the cost so paid to the assessments levied for any of such later extension or improvements. 6. The clerk shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the City Council of the City of Hopkins this 6th day of October, 2009. By Eugene J. Maxwell, Mayor ATTEST: Terry Obermaier, City Clerk