Budget- Department Requests 2001• 2001 BUDGET - DEPARTMENT REQUESTS
• Initial Requests
Attached to this report is a summary of requests for the year 2001 budget. The initial requests were
approximately $300,000 over our established limit for the 2001 budget. The largest areas of increase
over preliminary estimates were capital outlay requests and salaries. Finance underestimated capital
outlay requests by $200,000. This included eliminating the fire station roof and exhaust system from the
preliminary budget. Salaries were underestimated at $75,000. The only explanation for this is additional
contract settlements since the estimate and additional overtime and part-time requests. Departments were
requested to reduce needs for the year 2001 by postponing projects, eliminating programs or reducing
line items. After this process is complete we will be at the maximum established budget for the year
2001. This maximum does include a small contingency amount for the unresolved salary and benefits
agreement for the year 2000 and 2001.
Program budgeting is in effect. We will hand out a listing of programs with affiliated revenues. We are
requesting departments to provide each program's activities and objectives.
COMMUNITY SERVICES
The community services department currently reflects a decrease over last years' budget of 5.3 %. The
community service department is broken down into sixteen programs. The programs with brief
descriptions of their activities are as follows:
• Receptionist — greeting the public, directing inquiries and answering phones.
• Assessing information — provide customers information about assessments.
• Homestead information — provide customers with homestead information.
• Property valuation — appraisals of new construction, reappraisals of existing buildings.
• Special assessments — process and record special assessments.
• Building code inspections — inspect to insure new or remodeled buildings meet minimum state
requirements.
• Fire inspections — inspect existing buildings to insure they meet the minimum state fire code
requirements.
• Heating and plumbing inspections — inspect to insure new or remodeled buildings meet minimum
state requirements.
• Housing inspections — propertys inspected for compliance with city housing code.
• Restuarant/Hotel inspections — health inspections to meet minimum state requirements.
• Miscellaneous inspections — nuisance complaints from citizens are inspected.
• Charter & Council administration — minutes of council meeting, maintaining city code updates.
• Licensing — issue most licenses.
• Purchasing — issue most purchase orders, maintain supply inventory, meet with vendors.
• Records Management — insure necessary documents are retained for correct period.
• Elections — supervise election process, including volunteers, register voters and certify results.
Year 2000 major objectives for the Community Services depait,nent were:
✓ Reinspect 25% of the taxable parcels by January 15.
✓ Reassess 100% of the taxable parcels by January 15.
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✓ Inspect 100% of the new construction by January 15.
✓ Obtain an equalized assessment on all classes of property.
✓ Revise and adopt the new State health and building code.
✓ Implement new inspection division software providing integration with other depac nnents.
✓ Complete two year project to microfilm old building plans.
✓ Develop and implement new occupancy /new business inspection program.
RECREATION
The recreation department currently reflects a 9.6% increase over last years' budget. The increase is
associated with an additional $25,000 payment for the Shady Oak Beach contract with Minnetonka. This
will be our last payment for this project. The recreation department is broken down into four programs.
The programs with brief descriptions for their activities are as follows:
• Adult recreation — recreation programs offered for adults throughout the year at various
locations.
• Youth recreation — provides youth with a variety of recreation programs throughout the year at
various locations.
• Miscellaneous recreation programs — provide Hopkins residents with a variety of recreation
opportunities.
• Shady Oak Beach — manage beach facility.
• PLANNING AND COMMUNITY DEVELOPMENT
The planning and community development shows a decrease over last years' budget of 3.2 %. This is
attributed to a reduction in equipment allocation and expert and professional services. The planning and
community development depac tinent is broken down into four programs. The programs with brief
descriptions of their activities are as follows:
• Zoning and Activities — administer and enforce locally approved zoning ordinance and
comprehensive plan.
• Sign or Fence Permits — administer issuance of sign and fence permits.
• Miscellaneous Planning — through planning, insure orderly development and redevelopment of
city.
• Community Development Activity — coordination of all community development activities
including CDBG and housing redevelopment activities.
Year 2000 major objectives for the Planning and Community development department were:
✓ Review and amend the zoning ordinance regarding warehouse uses in the B -2 and B -3 mainstreet
area and park dedication fees.
• Insure HBCA is kept updated on city activities.
✓ Coordinate implementation of depac tcnent activities with approved vision statement for the City.
• ACTIVITY CENTER
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The activity center currently reflects a 2.4% net increase over last years budget. We have changed the
accounting for revenues and expenditures in the activity center which more accurately reflects program
activity. Expenditures increased 26% but at the same time revenues increased 424 %. This is why the net
increase to the general fund is 2.4 %. The activity center department is broken down into four programs.
The programs with brief descriptions for their activities are as follows:
• Community Use — make available the facility to be used by residents for active or passive, large
or small activities.
• Senior Activities — provides programs and a place for older adults to gather and organize
activities.
• Teen Programs — provides a Friday teen program throughout the school year.
• Maintenance — maintains the building and facilities.
Year 2000 major objectives for the Activity Center department were:
✓ Market the Hopkins Activity Center to resedents.
✓ Continue to implement a Hopkins Activity Center "Gifts to Share" program.
✓ Partnership with Chapel View and Hopkins Care Center to provide group transportation.
MUNICIPAL BUILDING
The municipal building department shows a decrease over last years' budget of 40.4 %. This is attributed
to the elimination of the fire roof and exhaust system replacement. This project has been put on hold
until further space analysis has been complete. The municipal building department is broken down into
two programs. The programs with brief descriptions of their activities are as follows:
• Cleaning — public facility maintenance to insure that a neat and orderly environment may be
provided for the transaction of public business.
• Maintenance — physical maintenance of public facilities includes proper and preventive
maintenance scheduling to maximize the expected life of public investments.
Year 2000 major objectives for the Finance department were:
✓ Fire station roof replacement.
• Police station carpet replacement.
PUBLIC WORKS
The public works depai linent shows an increase over last years' budget of 7.3 %. This increase is
associated with salary and benefit cost increases. The public works department is broken down into
fourteen programs. The programs with brief descriptions of their activities are as follows:
• Buildings — maintenance and cleaning of the public works facility.
• Vehicle and equipment maintenance — maintenance and repair of all city vehicles.
• Public works administration — administrative support for enterprise funds.
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• Engineering — drafting, surveying, layout, design and other engineering services.
• Streets and Alleys — maintain city streets, alleys and parking lots on a systematic basis.
• Street cleaning — streets, alleys and parking lots are swept to keep dirt and debris from entering
storm sewer system.
• Snow & ice removal — provide safe travel and parking conditions within the city during winter.
• Seal coat zone — maintenance of streets and parking lots for longevity.
• Sidewalk repair — maintenance of sidewalks annually to provide for safe pedestrian passage.
• Traffic signs & signals — maintenance of traffic signs, signals and street markings.
• Street lighting — for safety of pedestrians and vehicular traffic throughout the city at night.
• Mall maintenance — specific maintenance for the downtown area.
• Parks — maintenance of developed parks and grounds adjacent to public buildings and right of
ways. Maintenance of picnic facilities and trails.
• Tree service — all trees on public property will be maintained in acceptable condition. Residents
are consulted on tree related issues and consulted on solutions.
Year 2000 major objectives for the Administrative Services depaitment were:
✓ Plans and specs for new public works storage facility.
✓ Continue aggressive maintenance on all city equipment.
✓ Fuel system hardware and software replacement.
✓ Planning and design of Hopkins Crossroad corridor improvement.
✓ Complete planning and coordination of Shady Oak Rd improvement.
✓ Keep community abreast of Excelsior Blvd. Design, property acquisition and construction
issues and schedules.
✓ Continue to analyze and respond to opportunities to improve service quality and efficiency.
✓ Continue improvements in sanitary sewer and storm sewer problem areas.
✓ Continue to develop sanitary sewer maps in digitized format and apply to GIS program.
✓ Continue field survey and inventory of storm sewer system for GIS application.
✓ Utilize pavement management for street maintenance.
✓ Alley and parking system maintenance as required.
✓ Continued maintenance of storm water drainage system.
✓ Civic event assistance as required.
✓ Continue contractual crack sealing.
✓ Early spring sweeping utilizing extended shift operations.
✓ Sweeping of seal coat rock.
✓ Downtown sweeping every three weeks.
✓ Residential sweeping three times a year.
✓ Continue research of reuse of metro seal rock in salt/sand operations.
✓ Complete plowing/sanding operations within 12 hours.
✓ Complete snow removal operations downtown to meet parking and traffic flow demands.
✓ Secure permanent snow dump sites.
✓ Continue efforts of snow policy information to high density problem areas.
✓ Seal coat as per pavement management plan.
✓ Seal coat lot #200.
✓ Inspect and repair all defective sidewalks in district 4.
✓ Continue change from electric outlet to vandal proof bollard system.
✓ Maintain traffic lights and signals.
✓ Continue sign inventory, traffic control, safety issues, etc...
✓ Complete street light pole painting (Mainstreet, 5 Ave. to Washington).
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✓ Continue to plan installation process of 11 Ave. So. street lighting improvement.
✓ Continue grounds maintenance at all parks and city facilities.
✓ Provide rinks for open skating and hockey.
✓ Develop rules and regulations for skate park, construct and operate.
✓ Monitor Excelsior Blvd. landscaping.
✓ Trim 10% of trees on city boulevards.
✓ Remove and replace all diseased, dead or dying trees on public property.
✓ Provide prompt service for customers requesting trimming or tree consultation.
DEPARTMENT - COMMUNITY SERVICES FUND 101
Receptionist
CATEGORY
Property Valuation
Special Assessments
Fire Inspections
PROGRAM SUMMARY
Net General
and Tax Percent
Revenues Expenditures Supported Change
2001 Budget $ $ 46,278 $ 46,278 3.36%
2000 Budget - 44,775 44,775
2000 Projected Actual 47,303 47,303
Assessing Information
2001 Budget $ 300 $ 86,994 $ 86,694 0.69%
2000 Budget 300 86,397 86,097
2000 Projected Actual 449 87,587 87,138
Homestead Information
2001 Budget $ $ 33,722 $ 33,722 3.46%
2000 Budget - 32,594 32,594
2000 Projected Actual 33,565 33,565
2001 Budget $ $ 82,975 $ 82,975 -2.45%
2000 Budget - 85,060 85,060
2000 Projected Actual 75,441 75,441
2001 Budget $ $ 21,255 $ 21,255 6.38%
2000 Budget 19,981 19,981
2000 Projected Actual 60 17,658 17,598
Building Code Inspections
2001 Budget $ 225,000 $ 137,238 $ (87,762) 13.02%
2000 Budget 187,000 109,351 (77.649)
2000 Projected Actual 260,816 150,880 (109,935)
2001 Budget $ $ 37,405 $ 37,405 9.30%
2000 Budget 34,221 34,221
2000 Projected Actual - 26,517 26,517
Heating and Plumbing Inspections
2001 Budget $ 65,000 $ 72,110 $ 7,110 22.44%
2000 Budget 63,000 68,807 5,807
2000 Projected Actual 64,917 56,142 (8,775)
DEPARTMENT - COMMUNITY SERVICES
Housing Inspections
Restaurant/Hotel Inspections
2001 Budget $
2000 Budget
2000 Projected Actual
Miscellaeous Inspections
2001 Budget $
2000 Budget
2000 Projected Actual
Charter & Council Administration
2001 Budget $
2000 Budget
2000 Projected Actual
Licensing
Purchasing
CATEGORY
Records Management
Elections
2001 Budget $
2000 Budget
2000 Projected Actual
2001 Budget $
2000 Budget
2000 Projected Actual
2001 Budget $
2000 Budget
2000 Projected Actual
2001 Budget $
2000 Budget
2000 Projected Actual
PROGRAM SUMMARY
Revenues Expenditures
7,000 $
19,500
6,923
19,000 $
16,500
19,951
6,700 $
7,200
6,647
2001 Budget $ 200 $
2000 Budget
2000 Projected Actual 165
45,609 $
45,738
32,997
28,197 $
33,976
37,032
- $ 65,331 $
250 74,221
54,487
$ 16,759 $
16,100
13,585
10,119 $
8,532
7,360
$ 10,471 $
9,440
17,625
8,870 $
7,954
11,313
5,500 $ 20,241 $
33,672
28,217
Net General
and Tax
Supported
38,609 47.15%
26,238
26,074
9,197 - 47.37%
17,476
17,081
65,331 - 11.68%
73,971
54,487
16,759
16,100
13,585
FUND 101
Percent
Change
4.09%
3,419 156.68%
1,332
713
10,471 10.92%
9,440
17,625
8,670
7,954
11,148
9.00%
14,741 - 56.22%
33,672
28,217
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DEPARTMENT - COMMUNITY SERVICES FUND 101
CATEGORY
PROGRAM SUMMARY
COMMUNITY DEVELOPMENT TOTAL
Net General
and Tax Percent
Revenues Expenditures Supported Change
2001 Budget 328,700 723,574 394,874 -5.32%
2000 Budget 293,750 710,819 417,069
2000 Projected Actual 359,927 697,709 337,782
PERMANENT STAFFING
Receptionist 1.05
Assessing Information 1.20
Homestead Information 0.55
Property Valuation 1.05
Special Assessments 0.30
• Charter & Council Administration 0.35
Licensing 0.15
Purchasing 0.25
Records Management 0.20
Elections 0.15
Building Code Inspections 1.75
Fire Inspections 0.5
Heating and Plumbing Inspections 1
Housing Inspections 0.7
Restaurant/Hotel Inspections 0.15
Miscellaeous Inspections 0.95
TOTAL 10.30
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DEPARTMENT - RECREATION FUND 101
Adult Recreation
Youth Recreation
Shady Oak Beach
CATEGORY
Various Recreation Programs
2001 Budget $ $ 93,564 $ 93,564 10.28%
2000 Budget - 84,840 84,840
2000 Projected Actual - 131,772 131,772
RECREATION TOTAL
PROGRAM SUMMARY
Net General
and Tax Percent
Revenues Expenditures Supported Change
2001 Budget $ $ 38,565 $ 38,565 - 10.26%
2000 Budget 42,975 42,975
2000 Projected Actual - 29,275 29,275
2001 Budget $ $ 58,265 $ 58,265 - 10.33%
2000 Budget 64,975 64,975
2000 Projected Actual 29,275 29,275
2001 Budget $ $ 69,346 $ 69,346 56.50%
2000 Budget 44,310 44,310
2000 Projected Actual 36,710 36,710
2001 Budget 259,740 259,740 9.55%
2000 Budget - 237, 100 237,100
2000 Projected Actual 227,032 227,032
Part-time
Adult Recreation
Youth Recreation
Various Recreation Programs
Shady Oak Beach
TOTAL
PERMANENT STAFFING
1.50
1.50
3.25
0.50
6.75
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DEPARTMENT - COMMUNITY DEVELOPMENT FUND 101
CATEGORY
PROGRAM SUMMARY
Net General
and Tax Percent
Revenues Expenditures Supported Change
Zoning Activities and Enforcement
2001 Budget $ 2,000 $ 70,865 $ 68,865 0.95%
2000 Budget 3,000 71,219 68,219
2000 Projected Actual 3,324 68,088 64,764
Sign or Fence Permits
2001 Budget $ 1,500 $ 12,629 $ 11,129 -8.40%
2000 Budget 1,000 13,149 12,149
2000 Projected Actual 1,513 11,093 9,580
Miscellaneous Planning
2001 Budget $ $ 23,919 $ 23,919 2.48%
2000 Budget 23,341 23,341
2000 Projected Actual 3 21,891 21,888
Community Development Activity
2001 Budget $ 36,000 $ 30,613 $ (5,387) 184.12%
2000 Budget 30,586 28,690 (1,896)
2000 Projected Actual 35,677 24,470 (11,207)
COMMUNITY DEVELOPMENT TOTAL
2001 Budget 39,500 138,026 98,526 -3.23%
2000 Budget 34,586 136,399 101,813
2000 Projected Actual 40,517 125,541 85,024
PERMANENT STAFFING
Committee Liason 0.05 0.05 0.05
Zoning Activities and Enforcement 0.85 0.85 0.85
Sign or Fence Permits 0.20 0.20 0.20
Miscellaneous Planning 0.35 0.35 0.35
Community Development Activity 0.40 0.40 0.40
TOTAL 1.85 1.85 1.85
DEPARTMENT - ACTIVITY CENTER
Community Use
Senior Activities
Teen Programs
Maintenance
CATEGORY
2001 Budget $
2000 Budget
2000 Projected Actual
2001 Budget $
2000 Budget
2000 Projected Actual
2001 Budget $
2000 Budget
2000 Projected Actual
2001 Budget $
2000 Budget
2000 Projected Actual
ACTIVITY CENTER TOTAL
2001 Budget
2000 Budget
2000 Projected Actual
PROGRAM SUMMARY
Net General
and Tax Percent
Revenues Expenditures Supported Change
13,100 $
10,000
13,744
55,000 $
3,000
54,135
68,100
13,000
67,880
65,587 $
52,250
56,364
151,757 $
102,197
143,868
- $ 11,521 $
10,415
4,401
$ 60,923 $
64,501
48,466
289,788
229,363
253,098
FUND 101
52,487 24.23%
42,250
42,620
96,757 -2.46%
99,197
89,733
11,521 10.62%
10,415
4,401
60,923 -5.55%
64,501
48,466
221,688 2.46%
216,363
185,219
Community Use
Senior Activities
Teen Programs
Maintenance
TOTAL
PERMANENT STAFFING
1.00
1.74
0.22
0.25
3.21
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DEPARTMENT - MUNICIPAL BUILDING FUND 101
Cleaning
Maintenance
Net General
and Tax Percent
CATEGORY Revenues Expenditures Supported Change
PROGRAM SUMMARY
2001 Budget $ $ 17,098 $ 17,098 90.02%
2000 Budget - 8,998 8,998
2000 Projected Actual - 3,497 3,497
2001 Budget $ - $ 81,830 $ 81,830 - 47.89%
2000 Budget 157,035 157,035
2000 Projected Actual 65,134 65,134
MUNICIPAL BUILDING TOTAL
2001 Budget 98,928 98,928 - 40.42%
2000 Budget 166,033 166,033
2000 Projected Actual - 68,631 68,631
Cleaning
Maintenance
TOTAL
PERMANENT STAFFING
1.30
0.70
2.00
DEPARTMENT - PUBLIC WORKS FUND 101
Engineering
PROGRAM SUMMARY
Net General
and Tax Percent
CATEGORY Revenues Expenditures Supported Change
Public Works Building Maintenance
2001 Budget $ $ 1,489 $ 1,489 - 33.84%
2000 Budget - 2,250 2,250
2000 Projected Actual (4,562) (4,562)
1999 Actual 887 - (887)
Equipment Services
2001 Budget $ 200 $ 32,074 $ 31,874 6.63%
2000 Budget 100 29,991 29,891
2000 Projected Actual 446 24,112 23,666
1999 Actual 202 17,792 17,590
Enterprise Administration
2001 Budget $ $ 2,553 $ 2,553
2000 Budget - -
2000 Projected Actual - (4,343) (4,343)
1999 Actual 15,175 15,175
2001 Budget $ 2,700 $ 103,121 $ 100,421 4.10%
2000 Budget 1,800 98,263 96,463
2000 Projected Actual 1,011 96,908 95,897
1999 Actual 4,145 129,709 125,564
Streets and Alleys
2001 Budget $ 15,500 $ 278,327 $ 262,827 17.22%
2000 Budget 15,500 239,708 224,208
2000 Projected Actual 15,077 278,477 263,400
1999 Actual 18,000 339,522 321,522
Street Cleaning
2001 Budget $ - $ 34,162 $ 34,162 -9.34%
2000 Budget 37,682 37,682
2000 Projected Actual 66,480 66,480
1999 Actual 71,049 71,049
Snow and Ice Removal
Seal Coat Zone
2001 Budget $ $ 154,234 $ 154,234 7.00%
2000 Budget 144,148 144,148
2000 Projected Actual 55,973 55,973
1999 Actual 90,783 90,783
2001 Budget $ $ 154,760 $ 154,760 -2.08%
2000 Budget - 158,053 158,053
2000 Projected Actual 99,554 99,554
1999 Actual 88,610 88,610
DEPARTMENT - PUBLIC WORKS
Sidewalk Repair
Street Lighting
Mall Maintenance
Parks
Tree Service
CATEGORY
2001 Budget $
2000 Budget
2000 Projected Actual
1999 Actual
Traffic Signs and Signals
2001 Budget $
2000 Budget
2000 Projected Actual
1999 Actual
2001 Budget $
2000 Budget
2000 Projected Actual
1999 Actual
2001 Budget $
2000 Budget
2000 Projected Actual
1999 Actual
2001 Budget $
2000 Budget
2000 Projected Actual
1999 Actual
2001 Budget $
2000 Budget
2000 Projected Actual
1999 Actual
PUBLIC WORKS TOTAL
2001 Budget
2000 Budget
2000 Projected Actual
1999 Actual
PROGRAM SUMMARY
Revenues
100 $
155
50
300 $
300
498
12,450
1,800
17,395
984
300
1,300
150
2,517
31,550
20,800
34,234
27,283
Net General
and Tax Percent
Expenditures Supported Change
$ 24,376
34,041
35,810
32,465
FUND 101
$ 24,376 - 28.39%
34,041
35,810
32,465
110,115 $ 110,015 -5.20%
116,050 116,050
127,960 127,805
125,622 125,572
146,021 $ 145,721 -5.55%
154,584 154,284
114,423 114,423
124,517 124,019
28,451 $ 28,451
$ 568,071
507,684
550,200
453,907
$ 146,693
132,637
108,624
121,068
4,528 4,528
1,784,446
1,655,091
1,554,143
1,610,219
$ 555,621 9.83%
505,884
532,805
452,923
$ 146,393 11.46%
131,337
108,474
118,551
1,752,896 7.26%
1,634,291
1,519,909
1,582,936
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DEPARTMENT - PUBLIC WORKS FUND 101
CATEGORY
PROGRAM SUMMARY
PERMANENT STAFFING
2000 2001
Public Works Building Maintenance 1.500 1.500
Equipment Services 2.600 2.600
Enterprise Administration 1.350 1.350
Engineering 1.970 1.970
Streets and Alleys 2.671 3.600
Street Cleaning 0.200 0.200
Snow and Ice Removal 2.035 2.115
Seal Coat Zone 1.556 1.560
Sidewalk Repair 0.080 0.080
Traffic Signs and Signals 0.640 0.540
Street Lighting 0.600 0.400
Downtown Maintenance 0.400
III Parks 6.590 6.630
Tree Service 1.960 1.920
TOTAL 23.752 24.865
Net General
and Tax Percent
Revenues Expenditures Supported Change
i