CR 2000-185 LRT Regional Trail Winter Activities Permit• November 13, 2000 Council Report 2000 -185
•
Proposed Action
Staff recommends adoption of the following motion: "Move to adopt Resolution 2000 -83
approving winter activities of hiking, biking and pet walking on the two regional LRT trails in
Hopkins."
Overview
LRT REGIONAL TRAIL WINTER ACTIVITIES PERMIT
Hennepin Parks allows certain winter activities on the two southwest regional trails, contingent
upon approval from the Hennepin Parks Board of Commissioners. This approval requires a
verification of formal City Council Action approving the proposed activities. If no formal action
is taken the trails will be signed as closed, by order of the local City Council. This procedure is
the same as that used for the last three winter seasons.
Primary Issues to Consider
• ♦ Certificate of Insurance
♦ Is this process the same as the process used in other years?
• What happens if the city does not approve a permit?
• Does this action impact additional funding or staff work Toads?
Supporting Documents
♦ Winter Use Permit
• Park Board Minutes
♦ Proposed Resolution 2000 -83
Ray V gtm ja, Parks /Forestry Superintendent
Financial Impact: $ Budgeted: Y/N Source:
Related Documents (CIP, ERP, etc.):
Notes:
• Primary Issues to Consider
•
•
o Certificate of Insurance
A certificate of insurance naming Hennepin Parks as an additional insured is required. This
was completed last year as well and is taken care of by the Finance Director.
o Is this process the same as the process used in other years?
This process is the same as that completed for the last three seasons. We experienced many
favorable comments on having the trails plowed and maintained for winter hiking and biking.
There were no problems with vandalism. The maintenance tasks required snow plowing and
occasional sanding because of ice build -up.
o What happens if the city does not approve a permit?
If the City Council does not approve a winter permit, Hennepin Parks will close the trails at the
city limits and post "Trail Closed" signs as per direction of Hopkins City Council.
o Does this action impact additional funding or staff work Toads?
City crews have been plowing and maintaining these trails for the last several winters. The
impact on staff is minimal to plow and sand. Use pattems are fairly high, which should justify
continued winter maintenance.
Hennepin Parks
Park and Trail Operations
•
Memorandum
TO: Regional LRT Trail Corridor
Advisory Committee Members
FROM: Doug Berens, Acting Director
Park and Trail Operations
DATE: September 7, 2000
SUBJ 2000 -2001 Winter Trail Activities Permit
Enclosed is a copy of the 2000 -2001 Permit for winter use along segments of the Regional LRT
Trail Corridor adjacent to your community.
Permitted activities are determined by individual communities, contingent upon approval from
the Hennepin Parks Board of Commissioners. Please note that permit requests should be
submitted to Ann Bassett, Administrative Assistant, by October 15, and include verification of
formal City Council action approving the proposed activities (a copy of appropriate meeting
minutes) and a Certificate of Insurance, naming Hennepin Parks as an additional named insured.
Please contact your insurance carrier to provide us with an updated copy. Please include
proposed rules and regulations for winter use, as well.
IF YOUR COMMUNITY DOES NOT PLAN TO AUTHORIZE ANY WINTER TRAIL
ACTIVITIES, PLEASE SO INDICATE (NONE) IN THE BOX AT THE TOP OF THE
PERMIT AND RETURN THIS FORM TO ME, SO THAT THE TRAIL CAN BE SIGNED AS
CLOSED, BY ORDER OF YOUR CITY COUNCIL.
Thank you very much.
c: Doug Bryant, Superintendent
City Mayors
ohl /lrt/2000 -2001 winter trail use permit
H: \WP\LRT\2000 -2001 winter trail use permit and letter.doc
• Signed:
Title:
HENNEPIN PARKS REGIONAL TRAIL SYSTEM
LRT REGIONAL TRAIL CORRIDOR
2000 -2001 WINTER USE PERMIT
Name of City
Contact Person
141
y thGr�►lRA✓
Authorized 2000 -2001 Winter Activities
City Hall Phone
Phone 9 37-l37
t )4LKM01/6 J J6dtta Sic YL i,/6 _
Authorization is hereby requested from the Hennepin Parks Board of Commissioners to use portions of the LRT
Regional Trail Corridor for winter use activities between November 15 and March 31 as determined by each
municipality within guidelines set forth herein on property located within individual City boundaries.
It is understood and agreed that approval from the Hennepin Parks Board of Commissioners is contingent upon the
following conditions:
• The City will provide the Park District with a Certificate of Insurance, naming Hennepin Parks as an additional
named insured. Such certificate shall provide at least $1,000,000 aggregate or combined single limit of general
liability coverage for the requested winter use activities.
• The City agrees to maintain the trail, including, but not limited to, any plowing, sweeping, sanding, packing, trash
pick-up, and sign replacement, between November 15 -March 31 pursuant to guidelines established by the Park
District. The City further agrees to immediately address all safety issues on or adjacent to trails.
• The City will provide signage at locations approved by the Park District notifying the public of authorized winter
activities within its city limits; activities may include hiking, biking, snowmobiling, cross - country skiing,
snowshoeing, or pet walking. Winter use signs must -be- installed by the City at designated locations prior to
November 15 and removed by the City no later than April 15. These signs are totally the responsibility of each
municipality.
• The City agrees to enforce rules and regulations established by the municipality as part of its request for a Winter
Use Permit.
• The City agrees to repair all trail surface damage that occurs as a result of winter trail activities and/or maintenance,
including, but not limited to, grading or adding aggregate pursuant to guidelines established by the Park District.
• The City agrees that winter trail use will be available to all persons, regardless of residence.
Each City is required to submit its annual permit requests, including proposed rules and regulations, by October 15,
after which the Park District may take up to 45 business days to process. Each permit request must be submitted as a
result of formal City Council action, with accompanying verification, agreeing to the terms and conditions outlined by
the Park District's Winter Use Permit. It should be further understood that no winter activity will be allowed on
segments of the LRT Regional Trail Corridor where municipalities do not request and receive permits.
The Park District reserves the right to terminate a permit at any time, if the conditions set forth herein are not followed.
(Autho ed Representative of the City)
ohl/lrt/winter permits.memo & use permit
Date: /f erS