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AgendaHOPKINS CITY COUNCIL FINAL AGENDA Tuesday, October 20, 2009 7:30 = THIS FINAL AGENDA IS SUBJECT TO CHANGE UNTIL THE START OF THE CITY COUNCIL MEETING Schedule: 7:15 pm HRA Meeting 7:30 pm City Council Meeting Work Session after Close of Regular City Council meeting 1_ CALL TO ORDER II. OPEN AGENDA — PUBLIC COMMENTS /CONCERNS (Public must fill out a Speaker Request Form. Three minute limit for each person) III. CONSENT AGENDA 1. Minutes of the October 6 , 2009 City Council Meeting 2. Minutes of the October 6 , 2009 Council Work Session after the City Council Meeting 3. Minutes of the October 13 , 2009 City Council Work Session 4. Second Reading for Ordinance 09 -1007; Anderson (Memo) 5. Establish Legislative Policy 6 — G, Fund Balance Policy; Harkess (CR2009 -088) 6. Proclamation — Minnesota Manufacturer's Week; Mayor Maxwell Vote: Youakim Brausen Rowan Halverson Maxwell IV. PUBLIC HEARING 1. Adopt Resolution 2009 -054 Approving Application for the Renewal of a Currency Exchange License for Pawn America; Genellie (CR2009 -086) Vote: Youakim Brausen Rowan Halverson Maxwell V. NEW BUSINESS 1. Approve Resolution 2009 -052 Authorizing the Filing of a Grant Application and Execution of Final Agreements with Hennepin County; Harkess (CR2009 -082) Vote: Youakim Brausen Rowan Halverson Maxwell QUESTIONS OR COMMENTS? ASK THE CITYI Call (952) 939 -1421 Ask the City is the City of Hopkins voice message system) 2. Second Amendment to PUD /Development Agreement — MarketPlace and Main; Anderson (CR2009 -085) Vote: Youakim Brausen Rowan Halverson Maxwell 3. Approve Resolution 2009 -055 Supporting a 2009 Single Family Standard Application and Supplemental Land Acquisition for Affordable New Development (LAAND) Grant; Beard (CR2009 -087) Vote: Youakim Brausen Rowan Halverson Maxwell 4. Adopt Resolution 2009 -058 for Award of Bid — Water Treatment Plant Emergency Generator, City Project 07 -09; Bradford (CR2009 -090) Vote: Youakim Brausen Rowan Halverson Maxwell 5. Adopt Resolution 2009 -057 Authorizing Sale of $3,340,000 G.O. Bonds, Series 200913; Harkess (CR2009 -089) Vote: Youakim Brausen Rowan Halverson Maxwell 6. Third Quarter 2009 Financial and Investment Report; Harkess (Memo) VII. ADJOURNMENT Vote: Youakim Brausen Rowan Halverson Maxwell QUESTIONS OR COMMENTS? ASK THE CITY! Call (952) 939 -1421 Ask the City is the City of Hopkins voice message system October 13, 2009 ; Page I • MINUTES OF THE CITY COUNCIL WORK SESSION Tuesday, October 13, 2009 Mayor Maxwell called the meeting to order at 6:36 pm. Present were Mayor Maxwell and Council members Brausen, Youakim, Halverson, Rowan, City Manager Rick Getschow, Facilities Manager Jay Strachota, Executive Arts Director Susan Hanna-Bibus, Director of Planning & Economic Development Kersten Elverum, Public Works Director Steve Stadler, Finance Director Christine Harkess and Fire Chief Dale Specken. HOPKINS STATION AREA PLANS; SWLRT PROJECT UPDATE: Mr. Stadler stated that the SWLRT project is in the review and approval process for determining the locally preferred alternative train route. The Hopkins Station Area plans are being reviewed and are nearly complete. Ms. Elverum passed around a preliminary draft from Hay Dobb. She stated that the City of Hopkins is working with Hay Dobbs on plans for a downtown station that can work in the plaza area and also work with tlie bike community. When the City gets plans that work well with the County, City and Met Council then they will be presented to the Council for acceptance, approval and adoption. � ayor Maxwell stated that it would be a good idea for the Minnetonka and Hopkins City Council to meet and ake sure that we are on the same page with the Shady Oak station area planning. It is also a good idea to keep the public updated on the process. Mr. Stadler handed out a map and timelines for the SWLWRT project. He stated that in mid-August 2009 there was an open house in Minneapolis, St. Louis Park, Hopkins, Minnetonka and Eden Prairie. In early September of 2009 Southwest Technical Advisory Committee (TAC) made a recommendation to the PAC to go with Route 3A. The TAC is composed of planning and engineering staff from each city along the LRT line, as well as representatives from the Metropolitan Council and local agencies. He also stated that September 17 2009 the Policy Advisory Committee had a public hearing on Southwest LPA. On October 14 2009 Southwest Policy Advisory Committee makes route recommendation to HCRRA. The PAC is composed of elected officials from Hennepin County and each city along the LRT line, as well as agency and business chamber representatives. Stadler stated that Hennepin County Regional Railroad Authority with have a Public Hearing on October 20, 2009. Hennepin County Regional Railroad Authority requests amendment to Metropolitan Council transportation policy plan on November 3 2009. In late fall Metropolitan Council will have a public hearing on transportation policy plan amendment. Steve stated that at the end of 2009 Metropolitan Council amends transportation policy plan to show Southwest LRT locally preferred alternative. Stadler handed out a map showing the possible routes in Hopkins and the neighboring cities. He stated that planning for the station area development within a%2 mile radius of each proposed station is happening now. He also stated that a study to understand the impact of LRT on environmental, economic, social and •iransportation is happening now. October 13, 2009 Page 2 ' 1 Steve stated that by mid next year FTA New Starts applications and the preliminary engineering and final „�: environmental impact statement would occur into 2012. He stated the final design and construction forecast is to occur in late 2011 and be done in early 2015. PANDEMIC FLU PLAN: Chief Specken handed out the City of Hopkins "Emergency Management Pandemic Influenza Preparedness ' Plan". He talked about the precautions that the City of Hopkins is taking in the event that the H1N1 virus should happen in Hopkins. He stated that the plan is also a continuity of operations plan in case employees of ' the City of Hopkins come down with the H1N1 virus. I� Chief Specken stated that the Fire Department has put out foam hand sanitizers for all buildings. He encourages ' everyone to wipe down everything after meetings and also desk areas. If there is an epidemic he stated that we ' would limit meetings and just talk by phone. He stated he would encourage anyone that feels sick to stay home ! for 24 hours to one week if necessary. � i Chief Specken stated that the epidemic could peak 6 weeks after school starts and then another peak possibly in February. He stated that the City of Hopkins have taken steps in the event the City employees come down with H1N1. He stated that the Fire Department and Police Department will be working with neighboring cities to staff in the event the virus hits their departments. � 2010 BUDGET — PAVILION, ARTS CENTER AND DEPOT: Arts Center: Mr. Strachota and Ms. Hanna-Bibus provided an overview of the Arts Center Fund. Ms. Hanna-Bibus stated that last year there was a drop in rental and concert revenue which she thought could be due to tough economic times. She stated that now people are back to buying tickets and it is picking up with the � current season. Ms. Hanna-Bibus stated that they lost money on the Rita Coolidge concert — a 2009 Raspberry concert. She thought that could have been because people did not want to be inside in the summer and also competing with the festival itself. She stated that they are going to have 5 concerts next spring and another 5 concerts in the � fall through the new Take Five series. She also stated that they plan to connect with companies to advertise � those concerts. I Council member Brausen asked about how many members were on the board. Ms. Hanna-Bibus stated that '� right now there are 13 members. Council member Brausen expressed an interest in going to a future Friends '�, Board meeting. i I There will be an update at a future works session regarding the new concert series and fundraising/membership.�, � d,�,J ,, — -- - _ - _ - _-- -- - - - - -- _ .:...... ... . . . . . _ � r _ , -- - _ � October 13, 2009 �P�ge :� • Pavilion: Ms. Harkess provided an overview of the Pavilion Fund. The fund activity for 201 is planned to be very similar to 2009. Depot: City Manager Getschow provided an overview of the Depot Fund. The Depot Express coffee/food operation (not included in the city budget) is doing very well and contributing back to the youth operation. Depot partners are working with the Three Rivers Park District on further capital improvements that could be completed in 2010 and beyond. Mayor Maxwell asked that all involved with the Depot be aware of any improvement's impact on future light rail in the area. OTHER: • City Manager Getschow stated that there will be a grant application on the next meeting agenda from the Joint Recreation program to fund the Shady Oak play area through Hennepin County • Getschow stated that there will also be a grant application on the next meeting agenda for the future acquisition and redevelopment of the Park Nicollet site. • • Ma or Maxwell rovided an u date on a meeting that he and Council member Youakim attended this Y P p past weekend with Senator Al Franken. With no further business, a motion was made by Rowan, seconded by Brausen to adjourn the meeting. The motion passed unanimously. The meeting was adjourned at 10:00 pm. Debbie Sperling, Secretary CITY COLJNCIL ATTEST: Eugene J. Maxwell, Mayor � October 6, 2009 Page 1 M�NUTES OF THE CITY COUNCIL WORK SESSION • AT CONCLUSION OF THE REGULAR CITY COUNCIL MEETING Tuesday, October 6, 2009 Mayor Maxwell called the meeting to order at 8:45 pm. Present were Mayor Maxwell and Council members, Brausen, Youakim, Halverson, Rowan, and City Manager Rick Getschow OTHER: • Council member Brausen asked about the removal of a stop sign at the intersection of Monroe and Madison Circle. City Manager Getschow will check with the City Engineer on the progress of that item. � Council member Brausen also stated that he would like to discuss at an upcoming work session the City speed limits and the legislative requirements of a 30 mile per hour speed limit. • Mayor Maxwell mentioned that he and two council members attended a Hopkins Village Apartment meeting with Highland Management whereby several of the residents had concerns with the maintenance of the complex. City Manager Getschow will follow-up. • • City Manager Getschow stated that the Citizens Academy Alumni event is tentatively scheduled for Thursday, October 29�'. • Getschow stated that a copy of the rental license renewal applications and letters that were in the last Friday update. Also in that packet was a flyer describing quality of life issues that has been raised with properties throughout the city. This was a request that the Council had earlier asked to go out to rental properties based on some complaints this sununer regarding noise and improper recreational fires. Getschow also stated that there are two rental properties in the City that have received at least second or third notices of disorderly conduct. If certain issues are not resolved by the landlords of those properties- recommendations for rental license revocation could be on a November Council agenda. • Getschow passed out an article regarding cities that are moving to paperless packets. This will be a council update toward the end of the year as city staff is researching the move to paperless packets for the Hopkins City Council. With no further business, a motion was made by Brausen, seconded by Youakim to adjourn the meeting. The motion passed unanimously. The meeting was adjourned at 10:15 pm. • October 6, 2009 Page 2 I �� "�` Rick Getschow, Secretary '', CITY COUNCIL ATTEST: Eugene J. Maxwell, Mayor � � , � I I I I _ -- - - -- - _ _ ..., .. ... - °. . :.-: . -� --- k -- I .� :: � �, • A regular meeting of the Hopkins City Council was held on October 6, 2009, in the Council Chambers of the Hopkins City Hall. Present were Mayor Maxwell and Council Members Youakim, Brausen, Rowan, and Halverson. Also, present were staff members Getschow, Genellie, Elverum, Harkess, Anderson, and City Attorney Jerry Steiner. I. CALL TO ORDER Mayor Maxwell called the meeting to order at 7:44 p.m. II. OPEN AGENDA - PUBLIC COMMENTS AND CONCERNS III. COMMISSION REPORTS 1. Zoning and Planning Commission Bob Hatlestad reported that the Commission discussed a CUP for at fence at 22 — 14 Ave N and interim ordinance putting a moratorium on removal of single family homes. The Commission recommended approval of both items. The Commission also discussed the extension of the Mainstreet Design Overlay from St. Joseph's Church to • Shady Oak Rd. Mayor Maxwell suggested a joint meeting of the City Council and Zoning and Planning Commission when they have completed some of the work on the plan. IV. CONSENT AGENDA 1. Minutes of the September 15, 2009 City Council Meeting 2. Minutes of the September 15, 2009 City Council Work Session 3. Minutes of the September 22, 2009 City Council Work Session 4. Appoint Election Judges for the November 3, 2009 City and School District Election (Cr2009-083) 5. Ratify Checks Issued in the Month of September, 2009 (Memo) 6. Approve Form of Agreement for Easements — Nine Mile Creek restoration, Project 06-05 (CR2009-084) Council Member Halverson moved and Council Member Rowan seconded a motion to approve the Consent Agenda. A poll of the vote was as follows: Council Member Youakim, aye; Council Member Brausen, aye; Council Member Rowan, aye; Council Member Halverson, aye; Mayor Maxwell, aye. The motion carried unanimously. V. PUBLIC HEARING 1. Adopt Resolution 2009-049, Miscellaneous Special Assessments (CR2009- • 079) October 6, 2009 City Council Meeting Minutes Page 1 t ; W The proposed special assessments as described are for delinquent utility bills, � administrative citations and invoices. Notices of this hearing have been published, and both notices and assessment statements have been mailed to all affected property owners. Residents may appeal the assessment by filling out the appeal form any time prior to the public hearing. Staff did not receive any appeals. The Council questioned why some property owners had several properties with unpaid utility bills on the assessment roll. Staff responded that while there may be some residents experiencing difficult times, there are some property owners that do not pay utility bills all year and have those utilities certified to real estate taxes. Several do this ', every year. The Council agreed that they would like to review the policy on utility payments Mayor Maxwell opened the public hearing at 7:55 p.m. No one came forward. Council Member Brausen moved and Council Member Youakim seconded a motion to , close the public hearing. The public hearing was closed by unanimous consent at 7:55 , p.m. ' Council Member Brausen moved and Council Member Rowan seconded a motion to �' adopt Resolution 2009-049, Resolution for Adoption of Assessment Roll, 2009 �, Miscellaneous Special Assessments. A poll of the vote was as follows: Council Member Youakim, aye; Council Member Brausen, aye; Council Member Rowan, aye; Council � Member Halverson, aye; Mayor Maxwell, aye. The motion carried unanimously. VI. NEW BUSINESS � �, 1. Adopt Resolution 2009-080, Approving a Conditional Use Permit (CUP) for a �, Special Purpose Fence at 22 — 14 Ave N(CR2009-080) , In 2006, a conditional use permit was granted for the fence at 22 — 14 Ave N. The , applicant's son had autism and the higher fence between homes was needed for less stimulation. The height of the fence between homes is six feet. One condition in the CUP was that the fence be removed when the applicants moved. The applicants that received the conditional use permif moved in December.2008 and because it was winter, only the fence sections were removed. In the spring, the new owners put the fence sections back. The new owners were notified of the requirement ' to remove or alter the fence sections. The new owners have a child with Asperger's syndrome and are applying for a conditional use permit to allow the fence to remain. , The Zoning and Planning Commission recommended approval. � �+,'„ ; October 6, 2009 City Council Meeting Minutes Page 2 � i� - i - - --. _ _ - - - __ - - _ Y . � Councii Member Halverson moved and Council Member Rowan seconded a motion to adopt Resolution 2009-050, approving a conditional use permit for a special purpose fence at 22 — 14 Ave N to remain. A poll of the vote was as follows: Council Member Youakim, aye; Council Member Brausen, aye; Council Member Rowan, aye; Council Member Halverson, aye; Mayor Maxwell, aye. The motion carried unanimously. 2. Approve Resolution 2009-051, Approving Ordinance 2009-1007, an Interim Ordinance Regarding the Moratorium on Demolition of Single Family Homes, R-1 Zoning (CR2009-081) In 1999, a moratorium was placed on the removal of single family homes. The City completed a study that resulted in the current ordinance. Staff is recommending that the ordinance and study be revisited to see if the conditional use permit process is going far enough to prevent the removal of single family homes. The Zoning and Planning Commission recommended approval. Council Member Halverson moved and Council Member Brausen seconded a motion to adopt Resolution 2009-051, approving Ordinance 2009-1007, an interim ordinance regarding the demolition of single family homes in the R-1 Zoning District for first reading. A poll of the vote was as follows: Council Member Youakim, aye; Council Member Brausen, aye; Council Member Rowan, aye; Council Member Halverson, aye; � Mayor Maxwell, aye. The motion carried unanimously. 3. Adopt Resolution 2009-048, Approving Decertification of TIF District 2-10 (CR2009-078) TIF District 2-10 was created on October 6, 1998 within Redevelopment Project No. 1 and is commonly known as Hopkins Business Center, located on Excelsior Blvd. The development consists of Citizens Independent Bank and Office/Warehouse space. The duration of TIF District 2-10 was to be 9 years from the date of receipt of the first increment or 11 years from approval of the plan, whichever is less. The first increment was received in 2001 and 9 years from that date would be 2010. Eleven years from plan approval is 2009, which is the earlier date and therefore the required decertification date. The final payment to the developers will be made in October. The payment will fulfill the City's obligation to the developer. Any excess TIF funds remaining once final payment is made to the developers will be returned to Hennepin County for disbursement to the various taxing districts. For taxes payable in 2010, this decertified district will add approximately $6,800,000 of market value and $135,250 of net tax capacity to our overall tax base. Council Member Youakim moved and Council Member Halverson seconded a motion to adopt Resolution 2009-048, Approving Decertification of TIF District 2-10. A poll of the • vote was as follows: Council Member Youakim, aye; Council Member Brausen, aye; October 6, 2009 City Council Meeting Minutes Page 3 � . Council Member Rowan, aye; Council Member Halverson, aye; Mayor Maxwell, aye. '�-�,,,-'� The motion carried unanimously. VIII. ADJOURNMENT There being no further business, Council Member Brausen moved and Council Member Halverson seconded a motion to adjourn the meeting. The meeting was adjourned by unanimous consent at 8:16 p.m. Respectfully Submitted, Terry Obermaier, City Clerk � COUNCIL MEMBERS I I �I i i I I I '� ATTEST: �, I I � Eugene J. Maxwell, Mayor : ; � I ',I I � i � i I i � `� I � � October 6, 2009 City Council Meeting Minutes Page 4 I I ... � , - -�- -�- - - _