CR 2000-108 Authorize Final Payment 1999 Street Improvements Project 98-09• June 27, 2000
Proposed Action.
Staff recommends adoption of the following motion: Move that Council adopt Resolution 2000-
42, Resolution Accepting Work and Ordering Final Payment, Street Improvement Project 98 -09.
Overview.
The contractor has completed street and utility improvements in 12 and 13 Avenues South, 1
Street South. Barbarossa and Sons has performed on punch list items to the engineer's
satisfaction and the consultant recommends final payment. Through the course of the project
several change orders were necessary and staff exercised its discretion in approving orders 1 -3.
Approval of orders 4 -6 is presented here to Council because in total with the first orders the 5%
limit without Council approval is exceeded. Approval is embodied within the resolution for final
payment.
Primary Issues to Consider.
• Change order specifics
• Accepting work and final payment
• Resolution 2000 -42
• Staff recommendation
Supporting Information.
• Change Orders 4 -6
• Resolution 2000 -42
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James Gessele
Engineering Superintendent
G■TY OF
H OPKINS
Authorize Final Payment
1999 Street Improvements
Project 98 -09
Council Report 2000 -108
Financial Impact: $ 36,973.91 Budgeted: Y/N Y Source: PIR and Utility Funds
Related Documents (CIP, ERP, etc.): CIP and Project Contract
Notes:
•
Analysis.
• Change order specifics
Change Order No. 4 calls for the use of fly ash material for sub grade stabilization in
1 Street South, installation of brick pavers at 1 Street South and 11 Avenue and
paving mobilization on 2nd Street South. The change order cost is $5,312.85.
Change Order No. 5 calls for replacement of broken pavement sections in 2nd Avenue
South before construction of the new and final wear course. The change order cost is
$523.14.
Change Order No. 6 calls for removal and replacement of sidewalk and curb in 13
Avenue South at house number 125 to improve gutter line drainage. The change order
cost is $1,160.47.
Change Orders 1 -3
Change Orders 4 -6
Contract Work
Total
Authorized Actual
$15,292.95 $34,980.45
6,996.46 6,996.46
704,343.50 654,970.40
$726,632.91 $696,947.31
• Accepting work and final payment
The contractor has met all contract obligations. The work is done satisfactorily and
the contractor has submitted a Consent of Surety form (in lieu of lien waivers) and
forms IC -134. A signed certification of completion is forthcoming.
• Resolution 2000 -42
Adoption of this resolution approves Change Orders 4 -6, formally acknowledges
completion of the work, orders final payment, and initiates a one -year warranty on the
contract work.
• Staff recommendation
Staff recommends adoption of Resolution 2000 -42 approving change orders and final
payment.
ITEM NO.
ITEM NAME
UNIT
ESTIMATED
QUANTITY
UNIT
PRICE
AMOUNT
1
FLY ASH MATERIAL FOR SUBGRADE
STABILIZATION
TON
51.8
$34.804
$1,802.85
2
FURNISH AND INSTALL PAVERS
SQ FT
240
$10.00
$2,400.00
3
PAVING MOBILIZATION (2ND STREET SOUTH)
LUMP SUM
1
$1,000.00
$1,000.00
4
BITUMINOUS TACK COAT (2ND STREET SOUTH)
GALLON
55
$2.00
$110.00
TOTAL DUE TO CHANGE ORDER NO¢,t�
$5,312.85
CONTRACT AMOUNT PER CHANGE ORDER No %
$719,636.45
FINAL CONTRACT AMOUNT, CHANGE ORDER NO
$724,949.30
Contractor Barharossa & Sons, Inc
Address 11000 93rd Av N , Osse 55369
Job Location
Mn/DOT TP- 21840 -02 (5/83)
IF S s 1
... , - • 1 1 4 1 1 1 • 1 - H 1
In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the Work as altered by the
following provisions:
WHEREAS, the City has elected to use fly ash material for subgrade stabilization purposes,
AND WHEREAS, the City has elected to use brick pavers for pedestrian curb ramp construction at the corner of First Street South and
l l th Avenue,
AND WHEREAS, the Contractor has requested compensation for mobilizing a paving crew to Second Street South,
AND WHEREAS, the Contractor has submitted bituminous tack coat quantity tickets for Second Street South and agrees to be
compensated for at the original unit price bid for bituminous tack coat,
AND THEREFORE BE IT MUTUALLY AGREED, that the following construction items be added to the Contract at the unit prices
listed:
CHANGE IN CONTRACTTIME
Due to this change the Contract Time:
a. is increased ( ) by
decreased ( )
b. is not changed (X ).
c. may be revised if the work affected the controlling
operation ( ).
Original to Contractor
Copy to Central Admin. Engr.
Copy to Project Engineering Copy to Materials Office
STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION
CHANGE ORDER # 4
Working ( )
Calendar ( ) days.
Sheet 1 of 1
PROJECT NO. 9 -0.9
FOLDER NO. _ 5"
S.P. No N/A
F.P. No N/A INITIALS
Contract No TC9.80279
Issued by s- 1 4 / 41 :4 ' 4- 74 / 2 /
Project E
Approved by
C
Date
Date
Accepted by ' ✓c% '— / 4-e° iy
Co actor'. Authorized Representative Date
Reference Const. Manual 5- 591.200 &.367 3195
ITEM NO.
ITEM NAME
UNIT
ESTIMATED
QUANTITY
UNIT
PRICE
AMOUNT
1
BITUMINOUS PAVEMENT PATCH
LUMP SUM
1
$523.14
$523.14
TOTAL DUE TO CHANGE ORDER NO. 5
$523.14
CONTRACT AMOUNT PER CHANGE ORDER NO. 4
$724,949.30
FINAL CONTRACT AMOUNT, CHANGE ORDER NO. 5
$725,472.44
Mn/DOT TP- 21840 -02 (5/83)
STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION
CHANGE ORDER # 5
Contractor Rarbarossa & Sons, Inc S.P. No N/A
Address 11000 93rd Ave N , Osseo, MN 55369 F.P. No N/A
Job Location City of Hopkins 1999 Street and I Jtility Improvements Contract No. TC9 80279
In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the Work as altered by the
following provisions:
WHEREAS, the City required the removal and replacement of broken inplace bituminous pavement along Second Avenue South before
constructing the new wear course
THEREFORE BE IT MUTUALLY AGREED, that the following construction item be added to the Contract at the unit price listed:
CHANGE IN CONTRACT TIME
Due to this change the Contract Time:
a. is increased ( ) by
decreased ( )
b. is not changed (X ).
Working ( ) Issued by
Calendar ( ) days.
Approved by
c. may be revised if the work affected the controlling Accepted by
operation ( ).
Original to Contractor
Copy to Central Admin. Engr.
Copy to Project Engineering Copy to Materials Office
Projec
Sheet 1 of
City opkins
W
Cgrftractofs Authorized Representative
v- 14 /o0
ate
Date
J6
Date
Reference Const. Manual 5- 591.200 &.367 3/95
ITEM NO.
ITEM NAME
UNIT
ESTIMATED
QUANTITY
UNIT
PRICE
AMOUNT
1
REMOVE & REPLACE WALK AND CURB @ 125
13T" AVENUE SOUTH
LUMP SUM
1
$1,160.47
$1,160.47
TOTAL DUE TO CHANGE ORDER NO. 6
$1,160.47
CONTRACT AMOUNT PER CHANGE ORDER NO. 5
$725,472.44
FINAL CONTRACT AMOUNT, CHANGE ORDER NO. 6
$726,632.91
•
Mn /DOT TP- 21840 -02 (5/83)
Contractor Barbarossa & Sons, Inc.
Address 11000 93rd Ave N., Osseo, MN 55369
Job Location City of Hopkins 1999 Street and Utility Improvements
In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the Work as altered by the
following provisions:
WHEREAS, the City required the removal and replacement of the new sidewalk and curb in fron t of 125 13 Avenue South.
THEREFORE BE IT MUTUALLY AGREED, that the following construction item be added to the Contract at the unit price listed:
ESTIMATED CHANGE IN COST
CHANGE IN CONTRACT TIME
Due to this change the Contract Time:
a. is increased ( ) by Calendar ( ) days.
decreased ( )
b. is not changed (X ).
Original to Contractor
Copy to Central Admin. Engr.
Copy to Project Engineering Copy to Materials Office
STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION
CHANGE ORDER # 6
S.P. No.
F.P. No.
Contract No. TC9.80279
N/A
N/A
Working ( ) Issued by 1 r 460 4 TA - 67 lo®
Project Engineer Date
Approved by
Sheet 1 of 1
Date
167‘
c. may be revised if the work affected the controlling Accepted by
operation ( ). Co actor' Au orized Representative Date
Reference Const. Manual 5- 591.200 &.367 3/95
•
CITY OF HOPKINS
HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 2000 -42
RESOLUTION ACCEPTING WORK AND ORDERING FINAL PAYMENT —
STREET, ALLEY, UTILITY IMPROVEMENTS PROJECT 98 -09
WHEREAS, pursuant to a written contract signed with the City on June 16, 1999,
Barbarossa and Sons, Inc. has satisfactorily completed street, alley, and utility improvements on
1 Street South and 12 /13 Avenues South, commonly known as City Project 98 -09 in
accordance with such contract,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF HOPKINS,
MINNESOTA:
1. The work completed under said contract is hereby declared accepted and approved.
2. Change Orders 1 -6 inclusive are approved.
3. Order for final payment on such contract is hereby ordered, taking the contractor's receipt
in full.
4. A one -year warranty on contract work shall commence as of this resolution.
Adoption by the City Council of Hopkins, Minnesota this 5 day of July, 2000.
ATTEST:
Terry Obermaier, City Clerk
Eugene J. Maxwell, Mayor