CR 2000-109 Award of Bid Thermotech Storm Sewer Project 99-09t
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June 28, 2000
GC" OF
HOPKINS
Award of Bid
Thermotech Storm Sewer
Project 99 -09
Proposed Action.
Staff recommends adoption of the following motion: Move that Council adopt Resolution 2000-
43, Resolution for Award of Bid, Thermotech Storm Sewer Improvements, Project 99 -09.
Overview.
Council at its March 21 meeting approved plans and ordered bids for the installation of storm
sewer pipe between the Thermotech building and Soo Line Railroad. Plans call for a new 36-
inch pipe to provide an outlet to storm storage ponds west of the Thermotech site to Nine Mile
Creek. A bid opening was held May 25 and Council needs to consider award of the contract for
this project.
Primary Issues to Consider.
• Bid tabulation
• Project budget and funding
• Unique project scope
• Project schedule
• Recommendation
Supporting Information.
• Consultant's letter of recommendation
• Bid abstract
• Resolution 2000 -43
J
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James Gessele
Engineering Superintendent
Council Report 2000 -109
Financial Impact: $ 97,975.00 Budgeted: Y/N Y Source: Storm Sewer Utility
Related Documents (CIP, ERP, etc.): CIP and 2000 Budget
Notes: $240,000 budgeted for construction
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Analysis.
• Bid tabulation
Contractor Bid Amount
Dave Perkins Contracting $88,670.00
Metro Utilities 97,975.00
F.F. Jedlicki 98,030.00
Meyer Contracting 103,565.00
Penn Contracting 119,917.00
G.L. Contracting 129,813.80
Northdale Construction 149,610.17
Municipal Contracting Services 162,500.00
Engineer's Estimate $132,400.00
• Project budget and funding
The low bid of Dave Perkins Contracting was withdrawn by the contractor when it
was discovered he had erroneously based his bid prices on installation of plastic storm
sewer pipe. Staff approved of the withdrawal and then moved to the second low bid
submitted by Metro Utilities.
Metro Utilities bid is substantially under the engineer's estimate, explained in part by
the consultant's very conservative estimating procedure. The bid is well within the
City budget of $240,000 for construction. The funding source for this project is the
storm sewer utility.
• Unique project scope
The bidding process became prolonged when Thermotech management raised
concerns about pipe trenching operations near their building. Staff and its consultant
worked closely with Thermotech and their engineer to address concerns and
established additional construction procedures to protect the facility. The project
scope now includes soil solidification between the pipe trench and Thennotech
Building A, hand operated tamping devices for compaction, placement of excess
trench materials along the south wall of Building A, and monitoring for structure
movement at Building A during construction.
• Project schedule
The contractor anticipates soil solidification measures to be undertaken beginning July
24. Pipe installation should be completed the first two weeks of August. Substantial
completion of the project should be by September 1 at the latest.
• Recommendation
Staff defers to the attached consultant's letter of recommendation for awarding the
project to Metro Utilities, Inc.
AMIF 10901 Red Circle Drive, Suite 200, Minnetonka, MN 55343 -9301 952.912.2600 952.912.2601 FAX
architecture engineering environmental transportation
June 27, 2000
Mr. Jim Gessele
Engineering Supervisor
City of Hopkins
1010 1st Street S.
Hopkins, MN 55343
Dear Jim:
RE: City of Hopkins
City Project 99 -09
Thermotech Storm Sewer
SEH No. A- HOPKN0003.00 14.00
In my letter recommending award of a contract to Metro Utilities, Inc. I indicated I had not checked their
references based on my belief they had worked in Hopkins previously and that their work had been
satisfactory. After discussing this with you and finding out you were not familiar with their work, I have
checked references that are familiar with them.
I checked four references as follows:
1. Joe Illetschko, Bonestroo Rosene Anderlik & Assoc. - Mohawk Dr. and Chippewa Dr. in Medina
$200,000 contract to install 10" diameter sanitary sewer and 12" diameter water main. They did a
"fine job - no complaints ".
2. Jim Rothstein, Donlar Construction Managers. - Installing the site utilities for a City Hall project
in Maple Grove. They have not had any problems and have been responsive from a scheduling
perspective.
3. Robert Stenger, Bor -Son Construction - Installing site utilities on a student housing project. They
are about 80% complete. They are doing "okay" and their schedule progress has been good.
4. Dave Walock, Skarpol Construction Group - They have done a number of projects for Skarpol,
generally site utilities. Mr. Walock spoke highly of them, indicating they used them on their last
project when they were not the low bidder but because they were more responsive to the
schedule.
Based on these reference checks, I continue to recommend award of a contract to Metro Utilities, Inc.
Sincerely,
• %c
David C Halter, P.E.
Project Manager
h:\ civil \proj ects\hopkins\ahopkn0003.00 \contractor references.doc
Short Elliott Hendrickson Inc.
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Remove Existing 12* Storm Sewer
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124" Storm Sewer Pipe
36" Storm Sewer Pipe
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Catch Basin; 4' Diameter
Catch Basin; 6' Diameter
Catch Basin Casting
Manhole Casting
Connect Existing 12" Storm Sewer to new Catch Basin
Connect to Existing 36" RCP
Topsoil Borrow (CV)
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Seeding
Chemical Grout Stabilized Wall
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Mobilization
Remove Existing 12" Storm Sewer
18" Storm Sewer Pipe
24" Storm Sewer Pipe
36" Storm Sewer Pipe
Manhole, 6' Diameter
( Catch Basin; 4' Diameter
Catch Basin; E Diameter
Catch Basin Casting
Manhole Casting
Connect Existing 12" Storm Sewer to new Catch Basin
Connect to Existing 36" RCP
Topsoil Borrow (CV)
Seeding
Chemical Grout Stabilized Wall
Total Contract Amount
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BE IT RESOLVED BY THE CITY COUNCIL OF HOPKINS, MINNESOTA, that the
bid of Metro Utilities, Inc. in the amount of $97,975.00 is the lowest responsible bid for the
installation of storm sewer pipe near the Thermotech site, City Project 99 -09, and the Mayor and
the City Manager are hereby authorized and directed to enter into a contract with said bidder for
and on behalf of the City.
Adopted by the City Council of the City of Hopkins this 5th day of July, 2000.
ATTEST:
III Terry Obermaier, City Clerk
CITY OF HOPKINS
Hennepin County, Minnesota
RESOLUTION NO. 2000 -43
RESOLUTION FOR AWARD OF BID
THERMOTECH STORM SEWER IMPROVEMENTS
CITY PROJECT 99 -09
Eugene J. Maxwell, Mayor