CR 2000-111 Approve Engineering Services, Construction Administration, Thermotech Storm Sewer•
June 29, 2000
Primary Issues to Consider.
• Engineering service costs
• Recommendation
Supporting Information.
• Consultant proposal
24 .2.41.-t--
Jo s Gessele
Engineering Superintendent
0 ITY OF
1 OPKINS
Approve Engineering Services
Construction Administration
Thermotech Storm Sewer
Council Report 2000 -111
Proposed Action.
Staff recommends adoption of the following motion: Move that Council accept a consultant
services proposal from SEH Engineering for construction administration related to the
Thermotech storm sewer project.
Overview.
In October 1999 Council approved a consultant services proposal with SEH Engineering for
design, plans and bidding services associated with the Thermotech storm sewer project. Upon
award of bid the project will have reached the construction phase. The City needs to consider the
consultant's proposal for costs associated with construction administration. The SEH proposal is
attached.
Financial Impact: $ 23,261.40 Budgeted: Y/N Y Source: Storm Sewer Utility
Related Documents (CIP, ERP, etc.): CIP and Budget
Notes: Total engineering budget for this project is $60,000
•
•
•
Analysis.
• Engineering service costs
The SEH Engineering proposal for construction administration is submitted for
consideration at a cost range of $14,831.83 - $17,572.23. Tasks performed in this
proposal are clearly outlined in the attached matrix. A variable cost arises with the
RPR (field inspection) element. The consultant finds it difficult to estimate the time
needed for inspection because of unknowns associated with working near the
Thermotech Building A. The consultant and staff have agreed that only full -time
inspection is necessary while working along the sensitive foundation area of the
building.
SEH also requests compensation of $5,689 for services involved with coordination
with Thermotech's engineer and the City's soils engineer and for implementation of
recommendations.
• Staff finds the proposal to be reasonable in cost and recommends approval at a cost
not to exceed $23,261.40.
June 29, 2000
City of Hopkins
1010 First Street South
Hopkins, MN 55343
Attn: Jim Gessele
Dear Jim:
This letter supplements the Agreement for Professional Services between City of Hopkins,
Owner, and SEH dated July 6, 1999 and addresses providing services in connection with the
Thermotech Storm Sewer Project (hereinafter called the "Project "). The scope of said services is
detailed in the attached Exhibit A -1.
Our services will consist of extra design services, providing construction services including
resident project representative services during construction, and assistance during the start -up, all
as set forth in this letter and the Agreement for Professional Services between SEH and City of
Hopkins dated July 6, 1999.
We will also furnish such Additional Services as you may request or as required.
You will pay us a fee for our services, currently estimated to be range between $20,521.10 and
$23,261.40, in accordance with Exhibit C -1, (Actual Billable Rate) method.
Payment for additional services shall be based on the time required to perform the services and
the billable rates for the principals and employees engaged directly on the project, plus charges
for expenses and equipment, all in accordance with Exhibit C -1.
We will start our services promptly after receipt of your authorization. We estimate our services
will be completed after two months. If there are delays in the Project that are beyond our control,
you agree to grant additional time to complete the services.
Short Elliott Hendrickson Inc.
10901 Red Circle Drive, Suite 200, Minnetonka, MN 55343 -9301 952.912.2600 952.912.2601 FAX
architecture • engineering • environmental • transportation
RE: City of Hopkins
Thermotech Storm Sewer
SEH No. A- HOPKN0003.01 10.00
Offices located throughout the Upper Midwest Equal Opportunity Employer
We help you plan, design, and achieve.
• By.
•
City of Hopkins
June 29, 2000
Page 2
This letter and the Agreement for Professional Services dated July 6, 1999 along with Exhibits
A, A -1, B, C -1, and D represent the entire understanding between you and us in respect of the
Project and may only be modified in writing signed by both of us. If it satisfactorily sets forth
your understanding of our agreement, please sign the enclosed copy of this letter in the space
provided below and return it to us.
Sincerely,
Short Elliott Hendrickson Inc.
63
David C. Halter, P.E.
h:\ civil\ projects\ hopkins\phopknO03.00\suppltr.doc
Accepted this
City of Hopkins
Authorized Client Signature
day of , 20
ANEW 10901 Red Circle Drive, Suite 200, Minnetonka, MN 55343 -9301 952.912.2600 952.912.2601 FAX
architecture • engineering • environmental • transportation
June 29, 2000
Mr. James Gessele
Engineering Supervisor
City of Hopkins
1010 1st Street S.
Hopkins, MN 55343
Dear Jim:
RE: City of Hopkins
City Project 99 -09
SEH No. A- HOPKN0003.01 10.00
This letter is written to supplement the project scope and cost, for the above referenced project,
submitted to you on June 6, 2000. I have attached the original scope and cost matrix submitted
to you with the June 6, 2000 letter. After discussing the project scope with Steve Stadler, I have
prepared and attached a second scope and cost matrix with a revision date of June 14, 2000. The
difference between the two matrices is that in the June 14 version I have reduced the RPR time
from 120 hours to 80 hours. The intent is that we would only have a full time RPR on site during
the construction along Thermotech's building A and that after that we would only be on site as
needed. Per our discussion yesterday, I have set up the contract to indicate the services will
likely range between the two figures shown on those matrices ($20,521.10 - $23,261.40). It is
our intent to work within the range of the lower figure. We will advise you if that is not possible.
Included, in the figures shown above, is a cost of $5,689.27 for extra engineering services
involved with coordinating and implementing recommendations made by GME regarding
Thermotech's concern about the footings of their building.
Please call if you have questions or comments. We are looking forward to working with you on
this project.
ely,
C—
David C. Halter
Project Manager
c: Mike Foertsch
Short Elliott Hendrickson Inc.
h:\ civil\ projects \hopldns \phoplat003.00 \4th revised thefmotech ca proposal.doc
Exhibit A -1
• Offices located throughout the Upper Midwest • Equal Opportunity Employer
We help you plan, design, and achieve.
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Thermotech Storm Sewer
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Construction Monitoring Proposal
Thermotech Storm Sewer
Revised 4/14/00, 6/6/00
City of Hopkins