CR 2000-114 Award Lake Street Bridge Reconstruction Contract Project 99-03•
•
June 29, 2000 Council Report 2000 -114
Award Lake Street Bridge Reconstruction Contract, Project No. 99-03
Proposed Action.
Staff recommends adoption of the following motion: Move that Council adopt
Resolution 2000 -45. Resolution for award of bid, Proiect No. 99-03; Resolution 2000-
46. Resolution stating the city's intent to sell general obligation improvement bonds to
pav for this proiect: and Resolution 2000 -44, Resolution appropriating funds from the
Minnesota State Transportation Fund.
Overview.
In December, 1999 City Council approved the Lake Street bridge replacement final
design. City staff and the City's consulting engineer, SRF Consulting Group, Inc. then
worked diligently to work out differences regarding hydraulic considerations between the
Dept of Transportation and the Minnehaha Creek Watershed District. MnDOT delayed
advertisement for a time as the State Legislature was slow in passing a transportation
funding bill. The project was advertised in May /June, 2000 and bids were opened on
Thursday, June 8. Competitive bids were received with Lunda Construction Co.
submitting the low bid of $552,187. The City is eligible for a State Transportation Fund
grant of $294,854. The City share of $257,333 will be funded through PIR and the
water, sanitary sewer and storm sewer funds. Stafff now requests approval to award
the contract to Lunda Construction Co.
Primary Issues to Consider.
• Project funding
• Project Schedule
Supporting information.
• Resolutions 2000 -44, 2000 -45 and 2000 -46
• June 12, 2000 SRF letter with bid abstract
• Proj = ct desi n • k excerpts
Steven J. Stadler, Public Works Director
Financial Impact: $ Budgeted: Y/N Y Source: Utilities & PIR Funds
Related Documents (CIP, ERP, etc.):
Notes: PIR: $154,993; Utility Funds: $102,340; State Grant: $294,854
•
Council Report 2000 -114
Page 2
Analysis of Issues
• Project funding
The funding for this project is as follows:
State Transportation Funds: $294,854
Storm Sewer Fund: $3,938
Water Fund: $54,021
Sanitary Sewer Fund: $44,381
PIR Fund: $154,993
TOTAL: $552,187
The original project budget was $405,000. Staff reported in December, 1999 that the
expected budget had increased to $500,000. The major reason for the increase to the
• current expected cost is because of the $102,340 in utility improvements. Water and
sanitary sewer pipes are being replaced and encased in 18" ductile iron pipe under the
creek. The current water pipe runs through the bridge and the sanitary sewer runs
around the bridge to the south.
r
• Project schedule
Construction will begin in late July and be completed by December 1, 2000.
• CITY OF HOPKINS
HENNEPIN COUNTY, MINNESOTA
•
•
RESOLUTION 2000 -44
A RESOLUTION APPROPRIATING FUNDS AVAILABLE TO THE
CITY OF HOPKINS, MINNESOTA FROM THE MINNESOTA STATE
TRANSPORTATION FUND AND ANY EXCESS FUNDS FOR THE LAKE
STREET BRIDGE BE RETURNED TO THE MINNESOTA STATE
TRANSPORTATION FUND
WHEREAS, the City of Hopkins has applied to the Commissioner of
Transportation for a grant from the Minnesota State Transportation Fund for City
Bridge #L9334 located on Lake Street just east of Blake Road.
WHEREAS, the amount of the grant has been determined to be
$294,854.00 by reason of the lowest responsible bid.
NOW, THEREFORE, BE IT RESOLVED, that the City of Hopkins,
Minnesota does hereby affirm that any cost of the bridge in excess of the grant
will be appropriated from the funds available to the City of Hopkins, Minnesota,
and that any grant monies appropriated for the bridge but not required, based on
the final estimate, shall be returned to the Minnesota State Transportation Fund.
Adopted by the City Council of the City of Hopkins, Minnesota, this 5th day of
July, 2000.
ATTEST:
Terry Obermaier, City Clerk
Eugene J. Maxwell, Mayor
•
•
ATTEST:
CITY OF HOPKINS
HENNEPIN COUNTY, MINNESOTA
RESOLUTION 2000 -45
RESOLUTION FOR THE AWARD OF BID
LAKE STREET BRIDGE RECONSTRUCTION PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF HOPKINS
MINNESOTA, that the bid of Lunda Construction Co. is the lowest responsible
bid for the Lake Street Bridge Reconstruction as specified in City Project 99 -03,
and that the Mayor and City Manager are hereby authorized and directed to enter
into a contract for and on behalf of the City.
Adopted by the City Council of the City of Hopkins this 5 day of July, 2000.
Terry Obermaier, City Clerk
CITY PROJECT NO. 99-03
BY
Eugene J. Maxwell, Mayor
• CITY OF HOPKINS
HENNEPIN COUNTY, MINNESOTA
•
•
ATTEST:
RESOLUTION 2000 -46
DECLARING THE OFFICIAL INTENT OF THE CITY OF HOPKINS
TO REIMBURSE CERTAIN EXPENDITURES FROM
GENERAL OBLIGATION IMPROVEMENT BOND PROCEEDS
TO BE ISSUED BY THE CITY OF HOPKINS
WHEREAS, the Internal Revenue Service has issued Treas. Reg. #1.150 -2
providing that proceeds of tax - exempt bonds used to reimburse prior expenditures
shall not be deemed spent unless certain requirements are met; and
WHEREAS, the City expects to incur certain expenditures, which may be
financed temporarily from, sources other than bonds, and reimbursed from the
bond proceeds;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF HOPKINS MINNESOTA (THE CITY) AS FOLLOWS:
1. The City intends to incur expenditures for the project described in Council
Report for Project 99 -03 (the "Project "), and intends to reimburse itself for such
expenditures from the bond proceeds to be issued by the City in the maximum
principal amount described in the "project ".
2. The City Manager is authorized to designate additions to Project 99 -03 in
circumstances where time is of the essence, and any such designation shall be
reported to the Council at the earliest practicable date and shall be filed with
the official books and records of the City.
3. This resolution is intended to constitute a declaration of official intent for the
purpose of Treas. Reg. #1.150 -2 and any successor law, regulation, ruling or
amendment pertaining thereto.
Adopted by the City Council of the City of Hopkins, Minnesota this 5 day of July,
2000.
Terry Obermaier, City Clerk
Eugene J. Maxwell, Mayor
•
SRF
Mr. Steven J. Stadler, P.E.
City Engineer
CITY OF HOPKINS
1010 First Street South
Hopkins, Minnesota 55343
Dear Mr. Stadler:
Contractor
CONSULTING GROUP, INC.
• Transportation • Civil • Structural • Environmental • Planning • Traffic • Landscape Architecture • Parking
June 12, 2000 SRF No. 0993425
SUBJECT: Lake Street Over Minnehaha Creek
CITY PROJECT No. 99 -03
Sealed bids were received for the above referenced project on Thursday, June 8, 2000 at the Hopkins City
Hall. A total of four (4) bids were received. All bids have been reviewed and checked and are tabulated
below:
1. Lunda Construction Co.
2. Johnson Brothers
3. Glenwood Bridge, Inc.
4. C.S. McCrossan Construction, Inc.
Engineer's Estimate
An Equal Opportunity Employer
Total Bid
$552,187.00
$561,749.00
$590,481.50
$628,020.55
$478,755.00
A completed bid tabulation is enclosed with this letter. The low bid is 15.3 percent above the final
Engineer's Estimate at the time of bid. The factors which may have caused the bids to be higher than the
estimate could be the following:
1. The workload of local bridge contractors.
2. Timing of letting; generally, this time of year contractors already have work schedule for
construction season.
3. Aggressive time schedule to complete the project (December 1, 2000).
We recommend award to Lunda Construction Co. in the amount of $552,187.00.
Sincerely,
SRF4ONSULTIN ROUP, INC.
A. Erickson, P.E.
Principal
LAE /smf
Enclosure
One Carlson Parkway North, Suite 150, Minneapolis, MN 55447 -4443
Telephone (763) 475 -0010 • Fax (763) 475 -2429 • http://www.srfconsulting.com
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SRF
CONSULTING CROUP. INC
SRF Consulting Group, Inc.
One Carlson Parkway North, Suite 150
Plymouth, MN 55447 -4443
Voice: (612) 475 -0010 Fax: (612) 475 -2429
CITY OF HOPKINS
LAKE STREET BRIDGE OVER MINNEHAHA CREEK
SRF Project Number: 3425
This Engineer's Estimate is the opinion of the engineer of
the probable construction cost and is supplied as a guide
only. Since the engineer has no control over the costs of
labor and materials, or over competitive bidding and market
conditions, the engineer does not guarantee the accuracy
of such opinion as compared to contractor's bids or actual
costs to the owner.
Page 1 of 3
Engineer's Estimate
•Category :
1 2021.501
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
ift20
W21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
.41
42
43
Item
ID Number
2101.511
2104.501
2104.501
2104.501
2104.503
2104.509
2104.513
2104.521
2104.523
2105.501
2105.507
2105.522
2105.523
2211.503
2350.609
2357.502
2401.501
2401.501
2401.512
2401.513
2401.515
2401.541
2401.541
2401.601
2401.601
2401.604
2401.604
2402.521
2402.583
2402.590
2411.603
2442.501
2452.507
2452.508
2452.519
2501.511
2502.603
2503.603
2503.603
2503.603
2503.603
2504.602
Item Description
0 Bridge
MOBILIZATION
CLEARING AND GRUBBING
REMOVE GUARD RAIL
REMOVE SEWER PIPE (SANITARY)
REMOVE WATER MAIN
REMOVE BITUMINOUS PAVEMENT
REMOVE MANHOLE
SAWING BITUMINOUS PAVEMENT (FULL DEPTH)
SALVAGE FENCE
SALVAGE SIGN TYPE C
COMMON EXCAVATION
SUBGRADE EXCAVATION
SELECT GRANULAR BORROW MOD 10% (CV)
COMMON BORROW (LV)
AGGREGATE BASE (CV) CLASS 5
TYPE MV 3 WEARING COURSE MIXTURE
BITUMINOUS MATERIAL FOR TACK COAT
STRUCTURAL CONCRETE (1A43)
STRUCTURAL CONCRETE (3Y43)
BRIDGE SLAB CONCRETE (3Y36)
TYPE SPECIAL RAILING CONCRETE (3Y46)
SIDEWALK CONCRETE (3Y46)
REINFORCEMENT BARS
REINFORCEMENT BARS (EPDXY COATED)
SLOPE PREPARATION
STRUCTURE EXCAVATION
ARCHITECTURAL COLOR SYSTEM
ARCHITECTURAL TEXTURE TREATMENT
STRUCTURAL STEEL (3306)
ORNAMENTAL METAL RAILING TYPE 1
ELASTOMERIC BEARING PAD TYPE 1
MODULAR BLOCK RETAINING WALL
REMOVE OLD BRIDGE
C -I -P CONCRETE PILING DELIVERED 12"
C -I -P CONCRETE PILING DRIVEN 12"
C -I -P CONCRETE TEST PILE 65 FT LONG 12"
15" RC PIPE CULVERT CLASS III
DRAINAGE SYSTEM TYPE (B910)
18" STEEL CASING PIPE (JACKED)
8" DIP SEWER PIPE
8" DROP RISER
FILL & ABANDON PIPE
6" GATE VALVE AND BOX
Page 2 of 3
Unit Quantity Unit Price Amount
LUMP SUM
LUMP SUM
LIN FT
LIN FT
LIN FT
SQ FT
EACH
LIN FT
LIN FT
EACH
CU YD
CU YD
CU YD
CU YD
CU YD
TON
GALLON
CU YD
CU YD
SQ FT
LIN FT
SQ FT
LB
LB
LUMP SUM
LUMP SUM
SO FT
SO FT
POUND
LIN FT
EACH
SOFT
LUMP SUM
LIN FT
LIN FT
EACH
LIN FT
LUMP SUM
UN FT
LIN FT
LIN FT
LIN FT
EACH
1 $30,000.00
1 $5,000,00
50 $10.00
85 $10.00
185 $20,00
7800 $1.00
3 $250.00
415 $5.00
65 $5.00
10 $40.00
300 $15.00
300 $15.00
400 $12.00
500 $10.00
270 $20.00
170 $60.00
100 $1.00
119 $350.00
79 $400.00
2372 $25.00
157 $40.00
680 $8.00
8280 $0.65
45500 $0.70
1 $10,000.00
1 $10,000.00
760 $8.00
760 $7.00
630 $2.60
153 $100.00
12 $250.00
120 $25.00
1 $20,000.00
880 $22.00
880 $3.00
4 $2,000.00
32 $50.00
1 $2,000.00
170 $175.00
180 $35.00
3 $100.00
100 $5.00
5 $500.00
- $30,000.00
$5,000.00
$500.00
$850.00
$3,700.00
$7,800.00
$750.00
$2,075.00
$325.00
$400.00
$4,500.00
$4,500.00
$4,800.00
$5,000.00
$5,400.00
$10,200.00
$100.00
$41,650.00
$31,600.00
$59,300.00
$6,280.00
$5,440.00
$5,382.00
$31,850.00
$10,000.00
$10,000.00
$6,080.00
$5,320.00
$1,638.00
$15,300.00
$3,000.00
$3,000.00
$20,000.00
$19,360.00
$2,640.00
$8,000.00
$1,600.00
$2,000.00
$29,750.00
$6,300.00
$300.00
$500.00
$2,500.00
Item
ID Number Item Description Unit Quantity Unit Price _ Amount
• 44 2504.602 6" PIPE BEND 45 DEGREE EACH 4 $160.00 $640.00
45 2504.602 CONNECT TO EXISTING WATER MAIN EACH 3 $750.00 $2,250.00
46 2504.602 INSTALL HYDRANT & VALVE EACH 1 $1,850.00 $1,850.00
47 2504.603 6" WATER MAIN - DUCTILE IRON, CL 52 LIN FT 205 $30.00 $6,150.00
48 2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-4020 EACH 1 $1,500.00 $1,500.00
49 2506.602 CONSTRUCT SANITARY MANHOLE EACH 2 $1,500.00 $3,000.00
50 2506.608 CONSTRUCT DROP SECTION EACH 1 $100.00 $100.00
51 2511.501 RANDOM RIPRAP CLASS III CU YD 110 $55.00 $6,050.00
52 2521.501 5" CONCRETE WALK SO FT 5985 $3.00 $17,955.00
53 2521.602 5" CONCRETE WALK SPECIAL SO FT 450 $10.00 $4,500.00
54 2531.501 CONCRETE CURB & GUTTER DESIGN B618 LIN FT 350 $8.00 $2,800.00
55 2531.501 CONCRETE CURB & GUTTER DESIGN D418 LIN FT 30 $8.00 $240.00
56 2531.502 CONCRETE CURB DESIGN V6 LIN FT 20 $8.00 $160.00
57 2531.602 PEDESTRIAN CURB RAMP (TYPE A) EACH 10 $500.00 $5,000.00
58 2531.605 6" CONCRETE APRON (TYPE A) SO FT 150 $10.00 $1,500.00
59 2557.603 INSTALL FENCE LIN FT 65 $8.00 $520.00
60 2563.601 TRAFFIC CONTROL LUMP SUM 1 $4,000.00 $4,000.00
61 2564.602 INSTALL SIGN TYPE C EACH 10 $35.00 $350.00
62 2573.502 SILT FENCE, TYPE HEAVY DUTY LIN FT 400 $3.00 $1,200.00
63 2573.505 FLOTATION SILT CURTAIN TYPE MOVING WATER LIN FT 45 $30.00 $1,350.00
.64 2575.505 SODDING TYPE LAWN SQ YD 590 $5.00 $2,950.00
Subtotal For Category Bridge $478,755.00
•
Total of Estimate : $478,755.00
Page 3 of 3
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June 29, 2000
Proposed Action.
Staff recommends adoption of the following motion: Move that Council adopt Resolution 2000-
47, Resolution Ordering Preparation of Feasibility Report, Reconstruction of Parking Lots 500
and 600.
Overview.
In 1998 staff anticipated needed improvements at municipal parking lots 500 and 600. Projects
for these two facilities were identified in the 1999 -2003 CIP and continue to appear in the current
document. By the spring of 1999 staff determined there were more issues to address with the
two lots than mere bituminous resurfacing. RLK Kuusisto Ltd. was approached with a view to
reexamining RLK's 1992 Hopkins Alleyscape feasibility study. This study had addressed issues
such as lighting, trash receptacles, and local drainage. In meeting with RLK it was apparent
those issues were germane to any parking lot improvements and that perhaps the older alleyscape
study could provide guidance. In the meantime funding of lot improvements has undergone
considerable discussion on staff and downtown business owner levels. Sentiment seems to favor
special assessments as the funding vehicle. Therefore staff presents an RLK proposal for
consideration that outlines the scope of a feasibility study, with its costs, and geared toward MS
429 guidelines for assessed projects.
Primary Issues to Consider.
• Existing parking lot conditions
• Need for feasibility report
• Scope of proposal and cost
• Funding
• Recommendation
Supporting Information.
• Location map
• Proposal
• Resolution 2000 -47
J
Engineering Superintendent
CITY o
N O P KINS
Order Feasibility Report
Parking Lots 500 and 600 Reconstruction
Financial Impact: $ 29,100 Budgeted: Y/N Y Source: PIR
Related Documents (CIP, ERP, etc.): CIP
Notes:
Council Report 2000 -115
•
•
•
Analysis.
• Existing parking lot conditions
The bituminous surfaced lots show serious deterioration beyond what seal coating and
crack sealing could salvage. At minimum mill and overlay of the pavement is needed.
However, parking needs and improved layout designs may dictate complete
reconstruction.
• Need for feasibility report
Feasibility reports are a mandatory procedure in the MS Chapter 429 assessment
process. In addition, feasibility reports provide Council with detailed information and
are a useful basis for deciding whether to pursue improvement projects. Information
in the reports will give Council project costs, potential assessment amounts, and the
City's share of the project cost.
• Scope of proposal
RLK Kuusisto provides a scope of services with costs that encompasses a project
through the bidding phase. The consultant emphasizes two goals to be reached in any
potential reconstruction project: preliminary concepts with business owner input and
in -depth traffic analysis. These tasks are not intended to circumvent the feasibility
process. These are needed to do an adequate feasibility report. The tasks the
consultant proposes to complete in compiling the report are to be found in the attached
RLK proposal under phase I in each case of goals 1 and 2. The initial cost then to
reach the report level is $29,100.
Other costs associated with the final stages of planning are detailed. Council should
be aware that cost estimates do not include any potential increases resulting from
changes in project scope.
• Funding
It is proposed that special assessments shall be the source of funding for a potential
project.
• Recommendation
Staff recommends Council adopt Resolution 2000 -47 ordering a feasibility report,
designating RLK Kuusisto Ltd. as the engineer conducting the report, and approving
funding of $29,100 for associated costs.
•
KUUSISTO LTD )
k &T_ 19
June 13, 2000
Mr. Steve Stadler
Public Works Director
City of Hopkins
1010 1 Street South
Hopkins, MN 55343 -9475
Engineering • Planning • Surveying • Landscape Architecture
Dear Steve:
RLK- Kuusisto, Ltd. is pleased to provide you with a proposal to design the
reconstruction of parking lots 500 & 600. It is our belief that it is imperative that this
design be tied into the "Main Street" theme, by including landscaping, lighting and
pedestrian movements.
RLK- Kuusisto believes the following tasks and fees will provide you with specific plans
for parking lot #500 & #600 as well as studying alternatives for 10 Street.
Goal 1 Design of Reconstruction of Lots 500 & 600
Phase I - Preliminary
Task 1— Initial Meeting with City Staff $ 350
Task 2 — Provide Topography of Lots 500 & 600 and 10 & 11
(1s Street North to Main Street) $ 4,500
Task 3 — Develop Concept Drawings of Parking Lots,
including Drainage, Landscaping, Lighting and
Pedestrian Walkways $ 5,000
Task 4 — Meetings with Business Owners $ 1,000
Task 5 — Prepare feasibility study based on approved concept
drawings which will include Preliminary Assessment
Roll and will meet requirements for Chapter 429
(incorporate findings in goal #2) $ 3,250
Task 6 — Presentation to City Council 500
Subtotal Phase I $14,600
Offices: Hibbing • Minnetonka St. Paul • Twin Ports
(952) 933 -0972 6110 Blue Circle Drive Suite 100 • Minnetonka, MN 55343 • FAX (952) 933 -1153
Steve Stadler
June 13, 2000
Page 2
Phase 11 - Final
Task 1— Prepare Final Plans & Specifications for lots 500 & 600
Including storm sewer, landscaping, lighting and pedestrian ways$12,400
Task 2— Bidding Process $ 500
Task 3 — Construction Engineering Hourly
Subtotal Phase II $12, 900
Total Goal I $27,500
Goal 2 — Improve Traffic & Pedestrian Flow and Circulation Around Parking Lots
Phase I - Preliminary
Task 1 — Traffic Counts $ 2,200
Task 2 — Analyze Data $ 3,300
Task 3 — Parking Survey of Lots 500 & 600 as well as adjacent streets $ 1,500
Task 4 — Develop Concept Plans of 10 11 Alley $ 3,000
Task 5 — Meeting with Business Owners $ 500
Task 6 — Prepare 429 Feasibility Study $ 2,000
Task 7 — Meeting with City Staff $ 500
Task 8 — Prepare Recommendations $ 1,000
Task 9 — City Council Meeting $ 500
Subtotal Phase 1 - $14,500
Phase II - Final
Task 1- Preparation Final Plans $ 3,000
Task 2- Bidding (Additions to plans & specifications for lots 500& 600) $ 100
Task 3- Construction Engineering Hourl
Subtotal Phase II $ 3,100
517,600
Total Goal 2
Grand Total Goal 1 & Goal 2
It is important to note that goal and Goal 2 are dependent upon another. It is believed
that findings of Goal 2 will directly impact goal 1.
Please review the goals and tasks as well as proposed fees and schedule. We are
certainly open to discussion for any of the proposed work to be accomplished.
Sincerely,
RLK Kuusisto, Ltd.
Gary ' . Brown, P.E. Charles R. Poppler
Senior Professional Engineer President
545,100
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report.
ATTEST:
CITY OF HOPKINS
Hennepin County, Minnesota
RESOLUTION 2000 -47
RESOLUTION ORDERING THE PREPARATION OF FEASIBILITY REPORT
RECONSTRUCTION OF PARKING LOTS 500 AND 600
WHEREAS, municipal parking lots 500 and 600 are in need of rehabilitation; and
WHEREAS, City staff is requesting that these parking lots be upgraded under the City's
assessment policy even though no petition for the upgrade has been submitted; and
WHEREAS, the first step in the assessment procedure is the ordering of a feasibility
NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Hopkins,
Minnesota, that the proposed improvements be referred to RLK Kuusisto, Ltd. for study and that
they are instructed to report to the Council with all convenient speed advising the Council in a
preliminary way as to whether the proposed improvement is feasible.
Adopted by the City Council of the City of Hopkins, Minnesota, this 5 day of July, 2000.
Terry Obermaier, City Clerk
BY
Eugene J. Maxwell, Mayor