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Agenda-FinalHOPKINS CITY COUNCIL FINAL AGENDA Wednesday, November 4, 2009 7:30 m THIS FINAL AGENDA IS SUBJECT TO CHANGE UNTIL THE START OF THE CITY COUNCIL MEETING Schedule: 7:20 pm — Election Canvassing Board 7:25 pm - HRA Meeting 7:30 pm - City Council Meeting Work Session after Close of Regular City Council Meeting I, CALL TO ORDER II. OPEN AGENDA — PUBLIC COMMENTS /CONCERNS (Public must fill out a Speaker Request Form. Three minute limit for each person) III. PRESENTATION 1. Hopkins Community Image Award; Elverum IV. CONSENT AGENDA 1. Minutes of the October 20, 2009 City Council Meeting 2. Minutes of the October 20, 2009 Council Work Session after the City Council Meeting 3. Minutes of the October 27, 2009 City Council Work Session 4. Ratify Checks Issued in the Month of October; Harkess 5. Approval of First Amendment to the Hopkins Depot Use Permit Agreement; Getschow (CR2009 -094) Vote: Youakim Brausen V. NEW BUSINESS Rowan Halverson Maxwell 1. Approve the Revocation of the Food Establishment License for Jack Yee's Restaurant Locate at 1016 Mainstreet; Genellie (CR2009 -091) Vote: Youakim Brausen Rowan Halverson Maxwell 2. Approve Resolution 2009 -059 Authorizing the Sale of $2,890,000 Taxable Housing Improvement Area Housing Bonds, Series 2009C; Harkess (CR2009 -092) QUESTIONS OR COMMENTS? ASK THE CITY! Call (952) 939 -1421 Ask the City is the City of Ho kins voice message system) 3. Approve Resolution 2009 -060 Authorizing Call of a Serial Bond for Meadow Creek Condominium Project Area One; Harkess (CR2009 -093) W Vote: Youakim Brausen Rowan Halverson Maxwell 4. First Reading: Approve Ordinance 2009 -1008, Transient Merchant Ordinance Amending Section 1145 of the Hopkins City Code; Genellie (CR2009 -095) Vote: Youakim ADJOURNMENT Vote: Youakim Brausen Rowan Halverson Maxwell Brausen Rowan Halverson Maxwell QUESTIONS OR COMMENTS? ASK THE CITY! Call (952) 939 -1421 Ask the City is the City of Hopkins voice message system) , � A regular meeting of the Hopkins City Council was held on October 20, 2009, in the Council Chambers of the Hopkins City Hal(. Present were Mayor Maxwell and Council Members Youakim, Brausen, Rowan, and Halverson. Also, present were staff members Getschow, Genellie, Elverum, Harkess, Bradford, and City Attorney Jerry Steiner. I. CALL TO ORDER Mayor Maxwell called the meeting to order at 7:30 p.m. II. OPEN AGENDA - PUBLIC COMMENTS AND CONCERNS There were none. III. CONSENT AGENDA 1. Minutes of the October 6, 2009 City Council Meeting 2. Minutes of the October 6, 2009 City Council Work Session 3. Minutes of the October 13, 2009 City Council Work Session 4. �Second Reading for Ordinance 2009-1007 (Memo) 5. Establish Legislative Policy 6— G, Fund Balance Policy (CR2009-088) • 6. Proclamation — Minnesota Manufacturer's Week Council Member Halverson moved and Council Member Rowan seconded a motion to approve the Consent Agenda. A poil of the vote was as follows: Council Member Youakim, aye; Council Member Brausen, aye; Council Member Rowan, aye; Council Member Halverson, aye; Mayor Maxwell, aye. The motion carried ur�animously. IV. PUBLIC HEARING � 1. Adopt Resolution 2009-054, Approving Application for Renewa! of a Gurrency Exchange License for Pawn America (CR20Q9-086) The Department af Commerce issues and regulates Currency Exchange Licenses. The City is required to hold a public hearing and approve of the license. The licensee is required to submit a financial report to the licensing agent prior to renewal. The Hopkins Police Department has not had any problems with the licensee. Mayor Maxwell opened the public hearing at 7:30 p.m. No one came forward. Council Member Brausen moved and Council Member Youakim seconded a motion to close the public hearing. The public hearing was closed by unanimous consent at 7:32 p.m. . October 20, 2009 City Council Meeting Minutes Page 1 � I I ., � � Council Member Rowan moved and Council Member Brausen seconded a motion to adopt „�,,, � Resolution 2009-054, Resolution Approving the Renewal of a Currency Exchange License for � Pawn America. A poll of the vote was as follows: Council Member Youakim, aye; Council Member Brausen, aye; Council Member Rowan, aye; Council Member Halverson, aye; Mayor � Maxwell, aye. The motion carried unanimously. � V. NEW BUSINESS 1. Approve Resolution 2009-054, Authorizing the Filing of a Grant Appfication and Execution of Final Agreements with Hennepin County. E The Cities of Hopkins and Minnetonka would partner to submit a Hennepin County Youth � Sports grant application for the Shady Oak Beach Community Play Area. Construction would : begin in August of 2010 and be completed in time for the 2011 summer season. The cities � have included a project that would replace the existing water play area at Shady Oak Beach with a community play area in their Capital lmprovement Plans for the past two years. This is the first of three grant series to be awarded in 2010. The maximum amount of grant is $400,000. The grant is funded by the stadium tax. The grant would reduce Hopkins' share of the cost of the improvements from $102,000 to $62,000. Council Member Brausen moved and Council Member Youakim seconded a mot�on to adopt � Resolution 2009-052, authorizing the filing of a grant application and execution of the final � agreements with Hennepin County, A poll of the vote was as follows: Council Member ;,;;, ' Youakim, aye; Council Member Brausen, aye; Council Member Rowan, aye; Council Member �' Halverson, aye; Mayor Maxwell, aye. The motion carried unanimously. �; 2. Second Amendment to PUD/Development Agreement — MarketPlace and Main (CR2009-085) Kersten Elverum, Director of Planning and Economic Development gave a brief summary of the history of this project. In the spring of 2009, the Beard Group requested an amendment to change the units from owner-occupied to rental with construction to begin no later than � October 31, 2009. The second phase would begin by May 31, 2010. The Beard Group has ; now requested an amendment to begin first phase construction no later than January 31, 2010 � i and second phase construction no later than August 31, 2020. Council Member Youakim moved and Council Member Brausen seconded a motion to approve the Second Amendment to PUD/Development Agreement between the City of Hopkins and Marketplace Holdings, Inc. A poll of the vote was as follows: Council Member Youakim, aye; Council Member Brausen, aye; Council Member Rowan, aye; Council Member Halverson, aye; Mayor Maxwell, aye. The motion carried unanimously. ! 3. Approve Resolution 2009-055, Supporting a 2009 Single Family Standard ( Application and Supplemental Land Acquisition for Affordable New development ', (LAAND) Grant (CR2009-087) � ' � October 20, 2009 C+ty Council Meeting Minutes Page 2 - - - - - __ - - ---- - - _. � : ... i :-. �:- _ � • A grant funded by the Minnesota Housing Finance Agency (MHFA, Metropolitan Councii, and Family Housing Fund has been made available for the purpose of land banking key redevelopment sites that are not immediately ready for redevelopment. The program emphasizes development near transit, requires a 20% minimum affordable housing component and that Green Communities Criteria be satisfied. The Park Nicollet Medical Clinic at 815 1 St S was recently closed and witl be on the market in the near future. The site is one block from the future Downtown Station for the Southwest Light Rail Transit line and is on 8 Ave S, which has been designated as the physical connector from the Downtown Station to Mainstreet. Transit-oriented Development on 8 Ave is necessary to realize that connection. The City has a unique opportunity to purchase the property until redevelopment is feasible using LAAND funds. Staff became aware of the grant less than a week before the application was due, and submitted an application with the expectation that a City Council resolution supporting the application would be submitted as soon as possible to complete the application. The grant funds would have to be paid back when the property is sold for redevelopment. Council Member Youakim moved and Council Member Brausen seconded a motion to adopt Resolution 2009-055, supporting an application to Minnesota Housing Finance Agency and others for funds to purchase the Park Nicollet Clinic and authorize staff to execute agreements necessary to implement the project. A poll of the vote was as follows: Council Member • Youakim, aye; Council Member Brausen, aye; Council Member Rowan, aye; Council Member Halverson, aye; Mayor Maxwell, aye. The motion carried unanimously. 4. Adopt Resolution 2009-058 for Award of Bid — Water Treatment Plant Emergency Generator, City Project 07-09 (CR2009-090) � The bid opening for the Portable Emergency Generator was held on October 7 The low bid was $327,338.85, which is approximately $7,000 more than the engineer's final estimate. Three bids were received. The low bidder is Total Construction and Equipment Inc. from Inver Grove Heights, MN. Council Member Halverson moved and Council Member Rowan seconded a motion to adopt Resolution 2009-058, Resolution for Award of Bid, Portable Emergency Generator, City Project 07-09. A poll of the vote was as follows: Council Member Youakim, aye; Council Member Brausen, aye; Council Member Rowan, aye; Council Member Halverson, aye; Mayor Maxwell, aye. The motion carried unanimously. 5. Adopt Resolution 2009-057, Authorizing Sale of $3,340,000 G.O. Bonds, Series 2009B (CR2009-089) Each quarter, Ellers and Associates reviews the City's bond portfolio. The City has used existing funds to pay for the utility portion of street improvement projects. To ensure adequate • funds are on hand for future utility infrastructure improvements, the City needs to replenish the October 20, 2009 City Council Meeting Minutes Page 3 � : J utility funds. Due to low interest rates, now is a good time to sef{ bonds. Staff also �� recommended refinancing the 1999C Storm Sewer Bonds and the 2000A bonds. The � refinance will save an estimated $107,548 in interest. ` Dave Callister, Ellers and Associates, came forward to answer questions. Putting the bonds I together into one offering makes them more attractive to investors. Four separate bond sales : would increase the cost. November 17, 2009 is the seN date. � Councii Member Rowan moved and Council Member Halverson seconded a motion to adopt �' Resolution 2009-057, Resolution Providing for the Sale of $3,340,000 Genera{ Ob{igation Bonds, Series 2009B. A poll of the vote was as follows: Council Member Youakim, aye; Council Member Brausen, aye; Council Member Rowan, aye; Council Member Halverson, aye; Mayor Maxwell, aye. The motion carried unanimously. 6. Third Quarter 2009 Financial and Investment Report (Memo) Director of Finance, Christine Harkess, presented a report of the 2009 third quarter financials � and investments. I There was no action. � � VIII. ADJOURNMENT There being no further business, Council Member Halverson moved and Council Member � Brausen seconded a motion to adjourn the meeting. The meeting was adjourned by unanimous consent at 8:25 p.m. Respectfully Submitted, � Terry Obermaier, City Clerk COUNCIL MEMBERS � � i i ATTEST: Eugene J. Maxwell, Mayor ± � ' October 20, 2009 City Counci{ Meeting Minutes Page 4 � _ - - -- - - -- _ _ -_ ___ _ f , � , - -: , October 20, 2009 Page 1 � MINUTES OF THE CITY COUNCIL WORK SESSION AT CONCLUSION OF THE REGULAR CITY COUNCIL MEETING Tuesday, October 20, 2009 Mayor Maxwell called the meeting to order at 8:30 pm. Present were Mayor Maxwell and Council members, Brausen, Youakim, Halverson, Rowan, and City Manager Rick Getschow OTHER: • Council member Rowan asked if the City Attorney could be part of a future work session to discuss the Blake Habitat issues. City Manager Getschow stated that he will talk with the City Attorney about attending a meeting in November. • Council member Halverson asked for some further information about the 43 Hoops event on Thanksgiving at 43 Hoops. � • City Manager Getschow gave a brief overview of the Citizens Academy Alumni event, which will be taking place on Thursday, October 29 at the fire hall. • City Manager Getschow stated that the Employee Recognition Lunch will be taking place this Friday, October 23` at the Activity Center. With no further business, a motion was made by Brausen, seconded by Rowan to adjourn the meeting. The motion passed unanimously. The meeting was adjourned at 8:55 pm. Rick Getschow, Secretary CITY COUNCIL ATTEST: Fugene J. Maxwell, Mayor � � F ' October 27, 2009 • Page 1 MINUTES OF THE CITY COUNCIL WORK SESSION • Raspberry Room Tuesday, October 27, 2009 Mayor Maxwell called the meeting to order at 6:32 pm. Present were Mayor Maxwell and Council members Halverson, Brausen, Rowan, Youakim, City Manager Rick Getschow, Public Works Director Steve Stadler, Director of Planning and Economic Development Kersten Elverum, and City Engineer John Bradford BLAKE ROAD CORRIDOR REDEVELOPMENT DISCUSSION: Mr, Stadler stated that one concept that has been discussed is a partnership between the Metropolitan Council, Minnehaha Watershed District, the City of Hopkins and possibly Hennepin County that would involve the acquisition of several parcels adjacent to Cottageville Park and Minnehaha Creek. The Metropolitan Council's interest in this partnership would be to relocate the lift station currently at the NW corner of Blake and Lake Street, which is scheduled to be replaced by 2011. The Watershed's interest is in exposing and restoring the creek as well as in additional treatment of area runoff. Mr. Bradford stated that they hired SEH to do an analysis of the treatment options and prepare concept plans illustrating how they could be transformed into both a neighborhood and regional amenity. He stated that the plans are very conceptual and if funding can be secured for the property acquisition, the neighborhood and .oroader community would be brought into a park planning process. Mr. Stadler stated that the plans would better handle storm water and also open Blake and Lake Street up in addition to expanding Cottageville Park. Council member Brausen stated that with the market the way it is now it is a good time to take advantage of the opportunities that are presenting themselves todaye Mayor Maxwell stated that we need to know where the money is coming from to do the work and who we are partnering with. City Manager Getschow stated at this time it would be beneficial for him and the Mayor to meet with the Watershed District, DISCUSSION OF NEW WATER UTILITY CONSERVATION RATE SCHEDULE: Mr. Bradford stated that in 2008, Section 103G.291 of the Minnesota Statutes was amended to include at requirement for public water suppliers to adopt a water rate structure that encourages conservation. He also stated that the city is proposing to implement an Irrigation �ate (a higher rate is charged per gallon for irrigation meters) increase for 2010 as a first step to conservation rates. This first step would be followed up with in Increasing Block Rate (higher use incurs a higher charge per 1,000 gallons) to be implemented in 2011 and •2012. � i October 27, 2009 � Page 2 . Mr. Bradford stated that in implementing this new rate schedule is also encouraging people to reserve on water � use. The less they use the less they have to pay. Mayor Maxwell stated that he would like to see what the larger companies in the City of Hopkins use, what they pay now and what they would possibly be paying in the future using this rate schedule. Mr. Bradford stated that he will look check into that and get back to the Council with that information. CITY SPEED LIMIT/SCHOOL ZONE DISCUSSION: Council member Brausen stated that a resident is concerned about speed of 30 miles per hour on residential streets. Mr. Stadler stated that in most cases in order to change a speed limit an engineering and traffic investigation must be done and, generally, Mn/DOT set the speed limit near the 85�' percentile speed (the speed where 85 % of vehicles are traveling at or slower). However, Current MN State Law does allow for some local authority to reduce speed limits from the 30 MPH statutory speed limit, as follows: • On a segment of road up to a half-mile long that is classified as a local street, a local road authority may reduce the speed limit to 25 MPH. � • In school zones, a local road authority may prescribe a lower limit not less than 15 MPH. School � zones are segments of road that abut school grounds where a school crossing is established. ,� • Subject to certain conditions, park roads or roads with bicycle lanes may be set below 30 MPH. Mr. Stadler stated that there are concerns regarding the safety of children around the St. John elementary school � at the corner of Interlachen Rd. and Boyce Street. He stated that in looking at this situation along Boyce Street, � it appears that additional crossing signs and on-street parking restrictions could help improve safety. Staff recommends that this area be investigated as a possible school zone to determine if posting school zone reduced I speed limit sign, 20 MPH, and/or other measures could improve child safety. Council member Youakim suggested that Mr. Stadler investigate Preston Lane as part of the school zone. Mr, ; Stadler stated that he would check on that. � I Mayor Maxwell and council members thought that it would be a good idea at this time to look at all schools and i churches to see if we need to lower the speed limit in those areas or put up school zone signs or some other kind � of precautionary measure to alert drivers to the area to slow down. Mayor Maxwell asked Mr. Stadler to look at the reports from the work done at Hobby Acres in the past and � report back to Council about what worked in that area and what we could do in the future for the areas that need ; immediate attention now. � '� Council member Brausen in�uired about other resources that could be used in the mean time to helr residents feel more comfortable with the traffic and speed on residential streets. Mr. Stadler indicated that he does have some signs that could be put along the road that would indicate to drivers to slow down. Council member ''�" ; Brausen stated it would help to have those signs and Council member Youakim agreed and expressed that she ; would like some of those signs as well. Mr. Stadler stated that he would make sure that they received them. � -- - _ _ - - _� - --- # ' October 27, 2009 � Page 3 THER: Leaf Pick-Up: Mr. Stadler stated that the leaf pick-up trucks have already gone out once but they will be going out again because of the unusual weather that we are having the leaves are not dropping as fast. He stated that the leaf pick-up will happen on these dates: Belgrove pick-up is Monday, November 9 Interlachen is Tuesday, November l O and Hobby Acres is Thursday, November 12�'. Mr. Stadler also stated that the dump will be open until late November or until the weather shuts it down. He stated that all of this information will be on the website as well as putting a flyer in the refuse containers. Rental License: City Manager Getschow handed out information on rental licensing in the City of Hopkins. He stated that it is a fact sheet that answers a lot of questions and is also on the website. He stated that the website includes a lot more information for residents to Iearn more about the process of renting out property in the city and what you need to do as a Iandlord. Human Rights: �ity Manager Getschow handed out a Ietter that was sent to the Human Rights Commission stating that the Commission is disbanding for a time. It is time to restructure the Commission's bylaws and structure. Council member Youakim suggested following the Ietter with a phone call. Jack Yee's Restaurant: City Manager Getschow stated that the Health Inspector Larry Meyers has closed the restaurant due to health issues, Mr. Getschow stated that it will be going before the Council on the November 4 Council meeting to revoke the food license for the restaurant. Mayor Maxwell stated that if you revoke the license to serve food you should revoke the license to serve beer and wine. City Manager Getschow will check into that, Blue Cross Blue Shield Active Living: City Manager Getschow stated that Blue Cross Blue Shield representative will be coming to town on Thursday, November S to interview some businesses on how the walkability of the City of Hopkins helps their businesses. Mr. Getschow stated that they will also interview him and create a video that will be used in the future for there use. • � I October 27, 2009 , Page 4 Citizens Alumni Event: � ! i i Mr. Getschow stated that the Citizens Alumni Event is going to be this Thursday, October 29�' at the Fire � Station. He stated that they will split into four groups and two people will be assigned to each group. Below is f a list of the groups and who is assigned to those groups. Bruce Rowan will not be available for this night. � I • Citizens Academy: Rick Getschow, Jim Genellie and Kristi Halverson. � • Business Survey: Kersten Elverum, Dale Specken and Mayor Maxwell. • Budget Revenue: Steve Stadler, Christine Harkess and Rick Brausen • Hopkins in Motion: Dave Johnson, Craig Reid and Cheryl Youakim. , The groups will meet for about 15 minutes and you are required to take notes and then meet in a larger group to discuss the topics further. � I � Blake Project: City Manager Getschow and Council member Halverson provided an update on the neighborhood committee �; meeting that occurred a day earlier — Monday, October, 26. I; � The meeting was adjourned at 10:30 pm. Debbie Sperling, Secretary � CITY COUNCIL ` I: i ; ATTEST: Eugene J. Maxwell, Mayor � F I � � � _ ._. " ________ _ ______ _ _ _ . _ _. __ _ __ . __ __.__._ ._€__ _ ______ _ __ ____ ____ . _ . . ' _ _ _ _ _ __ _ " _. .. .:. ., . ._ _ __ _ . _ _ ...... . . . .. . . . .. .. .. __.__ 'I__ . 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