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CR 06-131 Accept Feasibility Rpt Order Public Hearing 2007 Street Improvments Project 06-10 C\TY OF November 21, 2006 m HOPKINS Council Report 2006-131 ACCEPT FEASIBILITY REPORT ORDER PUBLIC HEARING 2007 STREET IMPROVEMENTS PROJECT 06-10 Proposed Action. Staff recommends the following motion: "Move that Council adopt Resolution 2006-077. Resolution Orderina Public Improvement Hearina. 2007 Street and Utilitv Improvements. City Proiect 06-10. This action continues an assessable project for street upgrading. Overview. At its September 5, 2006 meeting, the Hopkins City Council authorized Bolten and Menk Inc. to prepare a feasibility study concerning street improvements on 19th Avenue North between 2nd and 4th Streets North; 3rd Street North between 18th and 19th Avenues North; Drillane neighborhood and portions of 12th to 16th Avenues North. The report is complete and is now submitted to Council for review and further action. A summary of issues is provided here, but staff will provide a detailed summary of the report at the scheduled Council meeting. .rimarv Issues to Consider. · Scope of improvements · Public input · Costs and assessments · Project budget · Schedule · Staff recommendation Supportina Information. · Feasibility report · Resolution 2006-077 P<4:-Y1 ~ R. Bradford, P.E. Assistant City Engineer Financial Impact: $ N/A Budgeted: Related Documents (CIP, ERP, etc.): Notes: N/A Y/N Yes N/A Source: CIP Council Report 2006-131 Page 2 Analv is of Issues Scope of Improvements Proposed street improvements include complete reconstruction of the Drillane neighborhood and 19th Avenue North and 3rd Street North with asphalt pavement, concrete curb and gutter. Proposed water main upgrades are limited to the voluntary water service replacement program that was instituted in last year's street improvement project and hydrant replacement. Last year's project shared the cost of replacing water service from the water main to the right of way line between the resident and City. The City would pay 1/3 of the pipe and installation costs. Proposed sanitary sewer improvements include minor reconstruction of manhole tops to match street grades and main line spot repairs on 19th Avenue North and complete reconstruction of the sanitary sewer in the Drillane neighborhood. The replacement is necessary due to the condition of the existing sewer mains. Proposed storm sewer upgrades include extension of storm sewer from the intersection of 19th Avenue and 1st Street to the intersection of 19th Avenue and 3rd Street to remove a significant drainage problem. Storm sewer will also be needed in the Drillane neighborhood in conjunction with the installation of curb and gutter. A mill and overlay is proposed for 1 ih to 16th Avenues north of Mainstreet. With curb installation along Metzold Field. Public Input A public information meeting was held on November 14, 2006, and a resident survey questionnaire was sent in the mail. Responses and feedback gathered through the returned questionnaires have generally been for the project due to the conditions of the streets. On Tuesday, November 14, 2006, we held a public information meeting to discuss the 2007 Street and Utility Improvement project. The meeting was divided into three sessions encompassing each improvement area. A summary of each session follows. 6:00 Overlay Area There were about 10 people in attendance for this session. We described the mill and overlay process, project schedule and funding. We stressed that this was not an assessment project. We also stressed that the scope of the project may change with budget constraints. The residents were generally pleased with the project and voice no objections. One resident wanted curb installed with the project. We explained that this would be assessable and not within the scope of a maintenance project. 6:30 19th Avenue and 3rd Street Reconstruction We had approximately 15 people at this session. We explained the scope of the project including substantial storm sewer improvements. We discussed assessments and schedule. Council Report 2006-131 Page 3 Residents were generally pleased with the project and wished it could be expanded. One resident wants us to look at the 19th Ave and 4th St intersection for safety improvements. 7:30 Drillane Reconstruction There were about 8 residents at this session. We presented the scope of the improvements, assessments and schedule. There was general agreement that the street needs to be re-built and that curb and gutter is desirable. The most controversial aspect was the sanitary sewer portion of the project. As we examined this project, we found a large amount of Inflow/Infiltration into the sanitary sewer station. As you are aware, the Met Council is now penalizing the City for excess water in the sanitary system. ($89,000 for 2007) Through our feasibility investigations, we found 6 homes that may have illegal clear water connections to the sanitary sewer (e.g. footing drains and sump pumps). We also found the sewer main to be in very bad shape and in need of replacement. The controversy is that the residents with illegal connections must disconnect them. Also, there was concern that sealing the leaks in the sewer main will cause the ground water to rise and flood basements. This is a possible but unlikely consequence. Additionally, the sewer is not the appropriate way to provide drain tiling. One resident said he felt the City was replacing the road just to fix the sewer problem and save $89,000 at the expense of the residents. We told them how the street was selected for reconstruction because of its condition and then we discovered the extent of the III problem during our study. We further explained that we would require the removal of illegal connections regardless of whether or not the project moved forward. One idea to help the residents with the installation of sump pumps would be to make those costs eligible for inclusion with their assessments. It would be a resident cost, but not all at once. The meeting broke up at approximately 9:00. The input received from the meeting and the questionnaires will continue to be used and addressed throughout the final design process should the project be approved. Costs and Assessments The total estimated project cost is $2,345,839. This includes a 10% contingency and engineering/ administration costs at 25%. Of this amount, approximately $418,681 is subject to the special assessment process based on the staff recommendation to implement a cap assessment rate of $66.15 per foot and $7,885.85 per unit. A detail of costs is included in Appendix A the feasibility report. The City's standard assessment policy provides for abutting property owners to be assessed 70% of actual street reconstruction costs. The cap is based on 120% of the average of the three previous similar projects. The per unit cap is based on the $66.15 per foot cap multiplied by the total front footage in the Drillane neighborhood divided by the number of lots. The unit assessment is proposed I the Drillane neighborhood because of the irregularly shaped lots and equal benefit received by each lot. · Project Budget Council Report 2006-131 Page 4 The CIP estimated budget for the proposed project included the following: PIR MSA Assessments Utility Funds III Reduction Funds Total $900,000 140,000 419,000 250,000 89.000 1,798,000 This leaves a funding gap of approximately $547,000. The primary reason for the high cost is that the price of asphalt has risen approximately 40% since last year. We have a number of strategies for dealing with this issue. First, we proposed delaying construction of the storm sewer on 19th Avenue from 18t Street to 2nd Street until the 2009 construction project that includes that segment of 19th Avenue. This will save approximately $100,000 on this year's project. Secondly, we propose to delay the mill and overlay segments on 14th to 16th Avenues North until 2009 as well. This will save approximately $450,000 in total project costs and bring us back under budget. · Schedul Sept 5, 2006 Nov 14, 2006 Nov 21,2006 Dee 19 2006 Feb 20, 2007 .Mar 20, 2007 Apr17,2007 May 1, 2007 Jun 2006 Sept 2006 Order Feasibility Study Neighborhood Meeting Approve Feasibility Study, Order Public Hearing Public hearing, order project, and final design Approve plans & Specifications, Authorize Bidding Accept bids, Order Assessment Hearing Assessment Hearing Award construction Contract Begin construction Complete construction Staff recommendation Staff recommends accepting the feasibility report and ordering a public hearing for December 19, 2006. CITY OF HOPKINS HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2006-077 RESOLUTION ORDERING PUBLIC IMPROVEMENT HEARING 2007 STREET AND UTILITY IMPROVEMENTS CITY PROJECT 06-10 WHEREAS, the City Council authorized and directed the City Engineer to prepare a report with reference to the aforesaid improvement, and WHEREAS, the City Engineer has caused to be prepared the aforesaid report for improvements on Drillane Road North and South, Drillane Circle, 19th Avenue North from 2nd Street North to 4th Street North, and 3rd Street North between 18th and 19th Avenues North, NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Hopkins, Minnesota: 1. The Council will consider the improvement of such street in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of $2,345,839.00. 2. A public hearing shall be held on such proposed improvement on Tuesday, the 19th day of December, 2006 in the Council Chambers of the City Hall at 1010 First Street South at 7:30 P.M and the City Clerk shall give mailed and published notice of said hearing and improvements as required by law. Adopted by the City Council of the City of Hopkins this 21 st day of November, 2006. By Eugene J. Maxwell, Mayor ATTEST: Terry Obermaier, City Clerk