Agenda-FinalHOPKINS CITY COUNCIL
FINAL AGENDA
Tuesday, December 1, 2009
7:30 pm
THIS FINAL AGENDA IS SUBJECT TO CHANGE
UNTIL THE START OF THE CITY COUNCIL MEETING
Schedule: 7:25 pm HRA Meeting
7:30 pm City Council Meeting
Work Session after Close of Regular City Council meeting
1_ CALL TO ORDER
II. OPEN AGENDA — PUBLIC COMMENTS /CONCERNS
(Public must fill out a Speaker Request Form. Three minute limit for each person)
III. OATH OF OFFICE
1. Police Sergeant, Brent Johnson Promotion; Reid
IV. REPORTS
1. Depot Student Board
2. Zoning and Planning Commission; Tom Jenny
V. CONSENT AGENDA
1. Minutes of the November 4, 2009 Election Canvassing Board
2. Minutes of the November 10, 2009 Work Session Meeting
3. Minutes of the November 17, 2009 City Council Meeting
4. Minutes of the November 17, 2009 Council Work Session after the City Council
Meeting
5. Minutes of the November 24, 2009 Work Session Meeting
6. Ratify Checks for the Month of November; Harkess
7. Approve Second Reading of Ordinance 2009 -1009 Amending Sections 701.17 and
702.15, Extending Termination Dates on the Utility Franchise Fees to December 31,
2011; Harkess (CR2009 -102)
8. Adopt Resolution 2009 -064 Approving the Termination of the Deferral of Special
Assessment for 143 20 Ave North; Robertson (CR2009 -105)
Vote: Youakim Brausen Rowan Halverson Maxwell
QUESTIONS OR COMMENTS? ASK THE CITYI Call (952) 939 -1421
Ask the City is the City of Hopkins voice message system
VI. PUBLIC HEARING
1. 2010 Budget Public Hearing; Harkess (Memo)
VII. NEW BUSINESS
1. Approve a New On -Sale Wine and 3.2% Malt Liquor (Wine and Strong Beer) License
for Samba - Taste of Brazil Inc., 922 Mainstreet; Obermaier (CR2009 -104)
Vote: Youakim Brausen Rowan Halverson Maxwell
2. Approve Engineering Services Agreement, Lift Station #1; Bradford (CR2009 -106)
Vote: Youakim Brausen Rowan Halverson Maxwell
3. First Reading Amending Ordinance 2009 -1010, Section 315 of the Hopkins City
Code; Background Investigations; Genellie (CR2009 -103)
Vote: Youakim Brausen Rowan Halverson Maxwell
VIII. ADJOURNMENT
Vote: Youakim Brausen Rowan Halverson Maxwell
QUESTIONS OR COMMENTS? ASK THE CITY! Call (952) 939 -1421
Ask the City is the City of Hopkins voice message system
� Mayor Gene Maxwell called the meeting of the Election Canvass Board to order at 7:25
p.m. on November 4, 2009.
The City Cterk explained that the City Council was meeting as a Canvass Board to
certify the results of the City Election held on November 6, 2007. The City Clerk read
the statistics and results.
Council Member Brausen moved and Council Member Halverson seconded a motion to
accept the submitted Election Abstract of votes cast at the General City Election held on
Tuesday, November 3, 2009, and declare the results reported on the abstract to be
official results. A poll of the vote was as foliows: Council Member Brausen, aye;
Council Member Rowan, aye; Council Member Halverson, aye; Mayor Maxwell, aye.
The motion carried unanimously.
Council Member Halverson moved and Council Member Brausen seconded a motion to
adjourn the Canvassing Board. The Canvassing Board was adjourned by unanimous
consent at 7:28 p.m.
Respectfully submitted,
Terry Obermaier
City Clerk
. COUNCIL MEMBERS
ATTEST:
Eugene Maxwell, Mayor
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November 10, 2009
Page .�
'' MINUTES OF THE CITY COUNCIL WORK SESSION
� Raspberry Room
Tuesday, November 10, 2009
Mayor Maxwell called the meeting to order at 6:32 pm. Present were Mayor Maxwell and Council
members Halverson, Brausen, Rowan, Youakim, City Manager Rick Getschow, Public Works Director
Steve Stadler, Director of Planning and Economic Development Kersten Elverum, Community
Development Coordinator Tara Beard, Resource West Judy Elling, Police Services Liaison Anne Marie
Buck, Local Initiatives Support Corporation (LISC) Gretchen Nichols, Representative of Sheppard of
the Hills, Blake Road Collaborative Holly Ziemer, and Ian.
SLAKE ROAD C4RRIDOR SOCIAL SERVICES COLLABORATIVE UPDATE:
Ms. Nichols stated that the efforts to revitalize and improve livability in the Blake Road Corridor began in an
organized way in 2005 with the creation of the Blake Road Corridor stakeholders Collaborative (BRCC). She
stated that it was initiated by Hopkins Police Chief Craig Reid. Many partners were brought in to find and
create resources funding to do a community—wide assessment of the needs and concerns in the area that was
cornpleted by the Wilder Foundation in Apri12008.
�n s. Nichols stated that the Wilder assessment included face-to-face interviews with over 300 residents and
formation gleaned though the many stakeholders in the Collaborative. It concluded with recommendations for
further action that City staff categorized into three parts: Public Safety and Youth Activities, Redevelopment
and Physical Improvements, and Social Services and Community Engagement. Ms. Nichols stated that the
Hopkins Police Department and Hopkins Public Schools continue to lead efforts that increased community
policing, reduce crime and provided structured activities for youth. Hopkins Planning and Economic
Development have led efforts towards redevelopment and infrastructure improvement. They have completed a
small area plan for the area and received county funds to build a new sidewalk on the corridor. Community
Services has strengthened housing inspection codes to bring more accountability to residential property owners
in the area.
Ms. Nichols stated that the plans are to continue to improve connections between Corridor residents and
existing social service in Hopkins. She stated that Resource West, ICA and LISC are all working together to
empower residents and businesses to work together with local government and organizations to create the
changes they would like to see in their neighborhoods.
Ms. Ziemer stated that she has been working since June of 2009 to help implement a plan for the neighborhood.
She discussed a vision and a goal along with ways to strengthen connections which include: (1) expanding
Neighborhood Watch, (2) Creating a Resident Walkers Program, (3) improving communication among
businesses to improve safety and loss prevention, (4) reduce litter, and (5) work with youth.
Answering Council member Brausen's question on how the City Council can help, Ms Ziemer requested that
�he Mayor and Council show up to as many events as they can so the businesses and residents can visually see
the support from the City.
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November 10, 2009
Page �
��.,AKE SCHOOL DISCUSSION WITH CITY ATTORNEY:
• City Attorney Jerry Steiner discussed with the Council what options the City has to work with Blake School.
Council consensus was for the City Attorney to work with city staff on strategies for how to deal with a Blake in
the next few months. A land use proposal is expected to come from Blake in early December to the
neighborhood committee.
2010 BUDGET — SPECIAL REVENUES AND ENTERPRISE FUNDS:
Ms. Harkess went over the 2010 Budget with the Council on Special Revenue Funds which include Economic
Development, Para transit, Housing Rehab, Parking and Communications which was formally called Cable T.V.
She also went over the Enterprise Funds which consists of Water, Sewer, Storm Sewer and Refuse.
The Council was pleased to see the work that Ms. Harkess had done on the budget.
OTHER:
• • City Manager Getschow handed out a suinmary of the dispatch study that was done. There was
discussion on this item and talk of getting on the LOGIS system.
• City Manager Getschow handed out information in regards to the Rental License Code and
disorderly conduct. There is a lot of information that is on the website that pertains to these items.
• City Manager Getschow handed out a flyer for the upcoming Tree Dedication Ceremony that will be
on Friday, November 27 from 6:00 — 6:30 p.m. He stated that the flyers will go into the future
Connections and to businesses. Mr. Getschow stated that the flyer should also be sent to Public
Relations Director Eileen Harvala with the Hopkins School District.
The meeting was adjourned at 9:45 pm.
Debbie Sperling, Secretary
CITY COUNCIL
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ATTEST:
Eugene J. Maxwell, Mayor
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• A regular meeting of the Hopkins City Council was held on November 17, 2009, in the Council
Chambers of the Hopkins City HaIL
Present were Mayor Maxwell and Council Members Youakim, Brausen, and Halverson. Also,
present were staff members Getschow, Genellie, Stadler, Elverum, Harkess, Reid, and City
Attorney Jerry Steiner.
I. CALL TO ORDER
Mayor Maxwell called the meeting to order at 7:32 p.m.
II. OPEN AGENDA - PUBLIC COMMENTS AND CONCERNS
There were none.
III. PRESENTATIONS
1. Hopkins Presentation of 2009 IACP Civil Rights Award — Blake Rd Corridor (Memo)
In October 2009, the International Association of Chiefs of Police presented their 2009 Civil
Rights Award to the JCPP Project in the multi agency category. The International Association
of Chiefs of Police is comprised of 20,000 Sr. Police Officials through out the world. They
thought that the program really reaches to the community. Chief Reid stated that JCPP's three
, key strategies include increasing the understanding that the community residents have of the
police and the legal system, increasing the police officers' understanding of the cultural
communities, and provide ways for the police officers and the residents to interact.
Chief Reid stated that Tsehai Wodajo became involved with the City of Hopkins when they
started work on the Blake Rd Corridor, helping the police with outreach. Ms. Wodajo has been
serving as the Immigrant Outreach Specialist for Hopkins for the past two years. Chief Reid
expressed his gratitude for having Tsehai as she has reached out to the community, helped
our immigrant residents understand the system, helped them find needed resources, trained
the Hopkins Officers, and made a real difference in Hopkins.
2. Presentation by Hennepin County Attorney Mike Freeman
Mr. Freeman stated that he is visiting City Councils throughout Hennepin County and wished
to speak to three issues. The issues are Prosecution efforts, mortgage fraud, and truancy. Mr.
Freeman also stated that crime is down in Hennepin County. One crime that has escalated is
domestic violence. The City Council discussed efforts to keep youth in school and out of
trouble and expressed their support for keeping youth on track, obtaining funding for the Metro
Drug Task Force, and keeping the Ridgedale Courts open.
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November 17, 2009 City Council Meeting Minutes Page 1
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3. Presentation by the Blake Road Corridor Social Services Collaborative (Memo) �
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Kersten Elverum gave a summary of the history of the efforts to improve fivability in the Bfake
Rd Corridor and introduced Holiy Ziemer, Coordinator, Blake Road Collaborative, and
Gretchen Nichols, Local Initiative Support Corporation. Holly Zeimer reviewed the progress
and goals for 2010. They will finalize strategies by the end of 2009 and the youth portions by
mid January, 2010.
IV. CONSENT AGENDA I
1. Minutes of the November 4, 2009 City Council Meeting �
2. Minutes of the November 4, 2009 City Council Work Session �
3. Approve renewal of General Liability and Property Insurance and Authorize not
Waiving of the Statutory Tort Liability on the League of Minnesota City Insurance `
Trust Policy (CR2009-098) '
4. Second Reading, Approve Ordinance 2009-1008, Transient Merchant Ordinance �
Amending section 1145 of the Hopkins City Code (Memo)
5. Approve Resolution 2009-063, Authorizing Agreement with the Minnesota DPS, '
Office of Traffic Safety for Grant Programs (CR2009-100) I,
Council Member Brausen moved and Council Member Youakim seconded a motion to approve
the Consent Agenda. A poll of the vote was as follows: Council Member Youakim, aye; ,;;:
Council Member Brausen, aye; Council Member Halverson, aye; Mayor Maxwell, aye. The �
motion carried unanimously. �
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V. NEW BUSINESS I
1. Approve Resolution 2009-061, Awarding Sale of Bonds — G.O. Bonds, Series 2009A �,
for $3,340,000 (CR2009-096)
The City of Hopkins has the authority to issue refunding bonds to pay for early retirement of
existing debt for new debt at a lower price. This Bond sale will refund 1999A, Water Fund
bonds and 1999C Storm Sewer bonds. The current value savings is $52,414.31 for the Storm
Sewer Fund and $81,005.97 for the Water Fund with total net savings of $133,420.28
Dave Callister, Ellers and Associates, presented the City with a bond certificate for the (
increase in Standard and Poors rating from "AA-" to "AA". He then reported the terms of the 3
Bond Sale. It is expected that the sale will close on December 15, 2009.
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Council Member Halverson moved and Council Member Brausen seconded a motion to adopt
Resolution 2009-061, awarding the sale of $3,340,000 General Obligation Bonds, Series
2009A. A poll of the vote was as follows: Council Member Youakim, aye; Council Member
Brausen, aye; Council Member Halverson, aye; Mayor Maxwell, aye. The motion carried
unanimously.
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November 17, 2009 City Council Meeting Minutes Page 2
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• 2: Adopt Resolution 2009-062, Awarding Sale of Bonds — G.O. Housing Improvement
Refunding Bonds Series 2009B for $2,890,000 (CR2009-097)
Both the 1999A Housing Improvement Area 2(Westbrooke Patio Homes) Bonds and the
1999B Housing Improvement Area 3(Valley Park Homes) Bonds are callable. The present
savings is $180,929.74 for the 1999A Housing Improvement Fund and $369,226.71 for the
1999B Housing Improvement Fund with a total net savings of $550,156.45
Council Member Youakim moved and Council Member Halverson seconded a motion to adopt
Resolution 2009-062, awarding the sale of $3,890,000 Taxable General Obligation Housing
Improvement Refunding Bonds, Series 2009B. A poll of the vote was as follows: Council
Member Youakim, aye; Council Member Brausen, aye; Council Member Halverson, aye;
Mayor Maxwell, aye. The motion carried unanimously.
3. Approve First Reading Ordinance 2009-1009, Amending Sections 701.17 and
702.15 of the Hopkins City Code (CR2009-097)
In 2003, the City of Hopkins was faced with the loss of $1.8 million in Local Government Aid.
In order to produce a balanced budget for 2004, the City Council was forced to reduce costs
and increase other forms of revenue. One of the additional forms of revenue that the Council
adopted was to impose franchise fees on electric and gas utilities. These fees generate
approximatefy $290,000 per year.
. When the ordinances that imposed these fees were adopted in 2003, they contained a sunset
date of December 31, 2005, which was extended to December 31, 2007 in 2005 and
December 31, 2009 in 2007. Each budget from 2Q04 forward has relied on this income as a
major source of revenue to balance the General Fund budget. Franchise revenues are used to
suppor� vitai city services such a police services, fire services, street maintenance and
recreation facility maintenance along with core city operations. The loss of this revenue would
impact these services and the only other option to preserve the current level of services would
be to raise taxes.
Council Member Brausen moved and Council Member Halverson seconded a motion to adopt
Ordinance 2009-1009 for first reading. A poll of the vote was as follows: Council Member
Youakim, aye; Council Member Brausen, aye; Council Member Halverson, aye; Mayor
Ma�cwell, aye. The motion carried unanimously.
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November 17, 2009 City Council Meeting Minutes Page 3
Vlll, ADJOURNMENT �,��
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There being no further business, Council Member Brausen moved and Council Member
Halverson seconded a motion to adjourn the meeting. The meeting was adjourned by
unanimous consent at 8:43 p.m.
RespectFully Submitted,
Terry Obermaier, City Clerk i
COUNCIL MEMBERS
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ATTEST:
Eugene J. Maxwell, Mayor
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November 17, 2009 City Council Meeting Minutes Page 4 i
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November 17, 2009
Page 1
� COUNCIL WORK SESSION
MINUTES OF THE CITY
AT CONCLUSION OF THE REGULAR CITY COUNCIL MEETING
Tuesday, November 17, 2009
Mayor Maxwell called the meeting to order at 8:55 pm. Present were Mayor M�well and Council
members, Brausen, Halverson, Youakim and City Manager Rick Getschow
OTHER:
• Mayor Maxwell discussed with the Council a call that he received from a resident who had been issued
an administrative citation. Mayor Maxwell will follow-up with the resident to discuss payrnent of the
citatian.
• City Manager Getschow stated that the Council will receive at the next work session a draft of the
presentation for the budget public hearing on December lst
� City Manager Getschow stated that the Hopkins Highlights that will be going out in the beginning of
• December has an article regarding the snow impound procedures and the impound lot which will be
located in Eden Prairie this year.
• City Manager Getschow stated that the Friday Update had an article about a major motion picture which
may be filmed in Hopkins. The City will know more about the potential of this film in Hopkins in
December.
With no further business, a motion was made by Brausen, seconded by Youakim to adjourn the meeting. The
motion passed unanimously. The meeting was adjourned at 9:35 pm.
Rick Getschow, Secretary
CITY COUNCIL
ATTEST:
•Eugene J. M�well, Mayor
November 24, 2009
Page 1 r .
� MINUTES OF THE CITY COUNCIL WORK SESSION
� Raspberry Room
Tuesday, November 24, 2009
Mayor Maxwell called the meeting to order at 6:32 pm. Present were Mayor Maxwell and Council
members Halverson, Brausen, Rowan, Youakim and City Manager Rick Getschow.
GREEN INITIATIVES:
City Manager Getschow showed a video of another City going green in their community. He stated that earlier
this year we created a green team at the City of Hopkins and the team has been working on green ideas for the
City. An intern job was posted on the University of Minnesota website stating that the intern would work with
the green team to create and implement ideas to help the City of Hopkins go green. The intern/s agrees to do
this work at no cost to the City of Hopkins. Working with the City of Hopkins is a great opportunity for them
and that would then go on their resume. City Manager Getschow stated that this is working very well. A green
newsletter has been created and information has been placed on the website about going green in the city.
City Manager Getschow went over what the green committee has accomplished so far. He stated that there is a
bike sharing program, elimination of Styrofoam products, hired a green intern: Alex Keller who has finished his
time with the City and now we hired Sam Bevins as the new green intern, Procured a grant for organics
� ecycling, internal PR campaign, newsletter and green calendar as well as earth day event in conjunction with
uper Valu.
City Manager Getschow stated that the projects that are in process right now are:
1. Green purchasing policy for city, suppliers, and vendor contracts
2. Limiting vehicle idling (tracking mileage/gal and usage)
3. Storm sewer stenciling by local churches (reduce dumping)
4. Rain Barrel event for residents
5. Earth Day celebration for 2010
6. Organics recycling for city facilities
7. Reduced city mowing
8. Scanning projects for city documents
9. Reroute heat in city hall from unused rooms in winter (Council member Brausen would like to know if
some rooms are on a different heating system)
10. "Shred it Da�' in conjunction with the Fire Department Open House (The Mayor stated that the Shred it
day should happen on a different day because of the amount of people at the Open House)
11. Potential solar or wind projects
12. Reviewing city waste pickup schedule and routes for increased efficiency
13. Paperless city packets (need laptops for city council)
14. Facility upgrades at Pavilion, and cost estimates for greening projects
15. Trail clean-up in conjunction with Super Valu
�['he Mayor and the City Council supported all of this work and would be happy to help in any way they can.
November 24, 2009
Page 2 ,
PC�LICE CHIEF SEARCH PROCESS DISCUSSION:
• City Manager Getschow stated that Police Chief Craig Reid will be retiring on May 1, 2010. The Council
discussed the process of which to hire a new Police Chief and the time frame to do that. City Manager
Getschow stated that he will look into a consulting firm to do the initial investigation of the applications. Once
the applications have been reduced to a manageable amount then the City Council, city staff, and community
will be active in the process.
The Mayor emphasized the hiring of a Police Chief is ultimately the decision of the City Manager. Getschow
stated that he will be looking for a lot of assistance and feedback.
FINAL 2010 BUDGET DISCUSSION:
City Manager Getschow stated that there will be discussion of the city budget and that the public will be
allowed to comment at the December 1, 2009 council meeting.
City Manager Getschow stated that for the budget hearing the following agenda has been established:
1. Power point presentation
2. Questions from council
3. Questions from public
4. Close the budget hearing.
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OTHER:
City Manager Getschow updated the City Council on a meeting that he and the Mayor had with the Minnehaha
Watershed District. The District would like the City to request that they create a corridor plan within the City
that addresses fu�ure plans for the corridor. This is needed before the watershed can partner with the City on
potential property acquisitions in the corridor. The Council agreed that this is an excellent first step and directed
the City Mnager to send a letter to the District requesting their involvement.
City Manager Getschow stated that the City might have to get a restraining order on Jack Yee's restaurant in
order to keep the restaurant from operating since the food license was revoked.
The meeting was adjourned at 9:45 pm.
Debbie Sperling, Secretary
CITY COUNCIL
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ATTEST:
Eugene J. Maxwell, Mayor