CR 06-148 Approve Agreement for Purchase of Services between City of Hopkins & Hennepin County Dept of Community Corrections
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C\TY OF
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NOPK1NS
December 13, 2006
Council Report 2006-148
Approve Agreement for Purchase of Services between City of Hopkins and
Hennepin County Department of Community Corrections
Proposed Action.
Staff recommends adoption of the following motion: Move that Council authorize
the Mayor and City Manaaer to sian an aareement for purchase of services
throuah the Hennepin County Department of Community Corrections Sentencina
to Service work oroaram.
Overview.
This is an agreement whereby the City agrees to pay the County $16,000 in
exchange for various work tasks performed for the City by a six-eig ht person
crew, 2 days per week, 6 hours per day, from April 30, 2007 - November 2,
2007. The work crew is equipped and insured by the County and supervised by
a full-time County-employed supervisor. The work tasks will include:
maintenance of landscaped areas along Excelsior Boulevard, at the CSAH 73/5
intersection and within the Downtown areas; miscellaneous grass mowing;
parking ramp maintenance/cleaning; and other tasks, as assigned.
The Hennepin County Sentencing to Service work program has been
successfully used by other metro cities. For instance, the City of St. Louis Park
has used the program for several years and is very satisfied with it. This new
program has been brought before the Public Works Labor-Management
Committee and there is no objection to it.
The cost for the program will be paid from the 2007 seasonal worker budget.
Therefore, fewer seasonal workers will be hired for the 2007 season.
Staff recommends approval.
Supportina Information.
. Propose County Agreement
Steven J. Stadler
Public Works Director
Financial Impact: $16.000 Budgeted: Y/N Y Source: PW General Fund
Related Documents (CIP, ERP, etc.): 2007 budaet
Notes:
Agreem nt for Purchase of Services
Between
City of Hopkins
And
Hennepin County
This agreement made by and between .the City of Hopkins (hereinafter ("CITY") and
Hennepin County, on behalf of the Hennepin County Department of Community Corrections
(herein after "HENNEPIN COUNTY") for the purpose of the CITY to utilize Hennepin County
Sentencing to Service ("STS") work crew(s).
HENNEPIN COUNTY Community Corrections operates the Sentencing to Service general
work program, which utilizes offenders who are working off court-ordered obligations in lieu of
other sanctions, or as sole sanction, for low-level offenses. The CITY wishes to utilize STS
participants to work at CITY facilities for labor intensive Forestry, Park Maintenance and
Utility Maintenance related projects. Each STS crew will be supervised by a Hennepin
County-employed STS crewleader, who will be responsible for transportation, instruction and
supervision of the crew for quality work performance and job safety. STS program
participants are not employees of the CITY.
IT IS AGREED:
Duties of HENNEPIN COUNTY. HENNEPIN COUNTY AGREES TO:
A. Provide a HENNEPIN COUNTY-employed crewleader who will be responsible for
transportation, instruction and supervision of the STS crew for quality work
performance and job safety.
B. Provide STS work crew(s) for a minimum of six (6) hours per day, excluding paid
breaks.
C. Assume all medical liability for the STS program participants and the HENNEPIN
COUNTY-employed supervisor.
D. Train each STS work crew in safety principles and techniques set forth by applicable
federal, state and local agency requirements.
E. Provide required personal safety equipment and clothing needed for specific work.
F. Provide basic construction tools needed for specific work.
G. Provide quarterly reports to the CITY that shows the number of days worked and total
hours of service received.
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Duties of the CITY. The CITY agrees to:
A. Obtain all necessary permits or licenses or special authority for all projects that utilize
STS labor.
B. Assign all work and coordinate material purchases and delivery for STS projects to be
performed.
Consideration and terms of payment.
A. CONSIDERATION: The CITY agrees to pay an annual cost of $16,000.00 for a crew
in 2007 and HENNEPIN COUNTY guarantees a minimum of two (2) days per week
service for six (6) months (May through October) at an average of eight (8) offenders
per day.
B. TERMS OF PAYMENT: Payment for services is to be billed quarterly to the CITY by
HENNEPIN COUNTY, payable ~ithin thirty (30) days.
C. Additional temporary and/or partial crews may be utilized by the CITY during the term
of this agreement upon mutual agreement of both parties at an agreed upon
negotiated rate consistent with the terms of this agreement.
Terms of Contract.
This agreement shall authorize the CITY to utilize one (1) HENNEPIN COUNTY Sentencing
to Service work crew during the period of April 30, 2007 through November 2,2007.
Cancellation.
The CITY and HENNEPIN COUNTY reserve the absolute right to cancel this agreement
upon thirty (30) days written notice. Payments would be made only for actual work performed
until the date of cancellation.
Indemnification.
Each party shall be liable for its own acts and the results thereof, to the extent provided by
law, and agrees to defend, indemnify, and hold harmless each other (including their officials,
employees, volunteers, and agents) from any liability claims, causes of action, judgments,
damages, losses, costs or expenses, including reasonable attorneys' fees, resulting directly
or indirectly from any act or omission of the party, anyone directly or indirectly employed by it,
and/or anyone for whose acts and/or omissions it may be liable, in the performance or failure
to adequately perform its obligations under this agreement. The provisions of Minnesota
Statutes, Chapter 466 (Tort Liability, Political Subdivisions) and other applicable law shall
govern each party's liability.
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CITY OF HOPKINS
By:
(Name)
Mavor
(Title)
(Signature)
(Date)
By:
(Name)
City Manaaer
(Title)
(Signature)
(Date)
COUNTY OF HENNEPIN
STATE OF MINNESOTA
By:
AssistanUDeputy County Administrator
By:
Chair of the County Board
Approved as to Form:
Assistant County Attorney
(Date)
Approved as to Execution:
Assistant County Attorney
(Date)
ATTEST:
Deputy/Clerk of the County Board
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