Memo- 1999 Proposed Budget•
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MEMORANDUM
TO: Honorable Mayor and Members of the City Council
THROUGH: Steven C. Mielke, City Manager
FROM: Dave Johnson, Director of Recreation Services
DATE: November 6, 1998
SUBJECT: 1999 Proposed Budget
The 1999 Proposed Recreation Services Department Budget is actually comprised of ten divisional budgets.
Of these budgets, the City of Hopkins is directly tied to budgets for Hopkins Direct Services, Joint Recreation,
the Hopkins Activity Center and the Depot Coffee House.
The following provides a brief program summary of each Hopkins division.
JOINT RECREATION
Recreation Services provides over 45 programs and services for residents of Hopkins and Minnetonka. In
1997 Recreation Services registered 21,575 participants in programs offered through the department. A listing
of the programs and services offered is attached for the Council's review. All activities provided through the
• Joint Recreation budget, with the exception of Shady Oak Beach, are required to be self supporting. Any
reduction to the Joint Recreation budget would have to come from the administrative portion of the budget (i.e.,
personnel, office supplies, professional services, etc.) A description of significant adjustments to the 1999
proposed budget is also attached for Council's review.
HOPKINS DIRECT SERVICES
The Hopkins direct services budget includes funding for playground programs, park attendants, warminghouse
attendants, and senior clubs /services. These programs are not self supporting, and do not generate any
revenue from participation fees. Reductions in this budget would come in the form of reduced services such
as providing fewer ice rink or playground locations.
DEPOT COFFEE HOUSE
The Depot budget actually consists of separate budgets for the Teen Center and Coffee House operations.
Staff is preparing a budget to present to the Depot Board for approval later this month. The budget presented
will be self supporting with revenues and expenditures both totaling approximately $220,000.
HOPKINS ACTIVITY CENTER
The proposed 1999 Hopkins Activity Center budget permits the facility to be open for 70 hours per week. The
1998 projected attendance is 38,600 people, involved in 110 programs and events. At the Counci's direction,
the Activity Center staff concentrated on marketing the facility in 1998 to generate additional revenues. To
date, revenue generated from increased use of the Activity Center is over $9,000, more than double the
amount budgeted for in 1998. Reducing the 1999 budget would affect the Activity Center's ability to continue
to operate at the same number of hours and continue to market the facility and its programs and events.
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PROGRAM MANAGER I
ACTIVITIES & SPECIAL EVENTS
STAFF: PERRY VETTER
Arts & Crafts (all)
Biking (s)
Cross Country Ski (w)
Daily Programs (all)
Nature Camp (s)
Skating Lessons (all)
Summer Festival (s)
Ice Rinks (w)
Day Camp (s)
Cities Week (f)
Safety Camp (s)
Playground Programs (s)
Natural Resources (all)
Ice Revue (w,sp)
PROGRAM MANAGER II
PROGRAMS /FACILITIES
STAFF: RON SCHWARTZ
Adult Basketball (w)
Adult Broomball (w)
Adult Football (f)
Adult Soccer (sp /w)
Adult Softball (sp /s /f)
Adult Volleyball (f /w /s)
Daily Programs (all)
Golf (w /sp)
Hopkins PGSA (s)
Youth Soccer (s,f)
Tennis (all)
intramurals (f,w,sp)
Youth Soccer (f)
Facility Scheduling (all)
( ) Season program is offered
RECREATION SERVICES
BASIC PROGRAMMING RESPONSIBILITIES
PROGRAM MANAGER I
AQUATICS & FITNESS
STAFF: JENNIFER BOUGHTON
Exercise (all)
Libbs Lake Beach (s)
Safety Camp (s)
Shady Oak Beach (s)
Water Aerobics (all)
Swimming (all)
Exercise / Fitness (all)
Pool Scheduling (all)
PROGRAM MANAGER I
YOUTH SPORTS MANAGER
STAFF: TOM MOORE
Youth Basketball (f,w)
Adaptive Recreation (all)
Daily Programs (all)
Intramurals (f,w,sp)
Ball Skills (f /w)
Youth Soccer (s,f)
Safety Camp (s)
Youth Baseball (s)
Arena Advertising (all)
Teen Program - Williston (all)
Baseball / S.B. Training(w,sp)
Outdoor Ice Schedules (w)
4- Our Youth (all)
Depot Programming (all)
Object No.
Budget Comments
4112
Salaries- Temporary. Increases to this account of $32,500 are primarily program
related and covered by increased registration fees. The most significant change
relates to expanded swim programs and an increase of $28,900 for instructors.
4309
Contract Instructors /Officials. An increase of $52,600 is projected for this account in
1999. All increases are covered by increased program participation. The most
significant increase of $53,800 relates to Youth Basketball and anticipates a
continued relationship with a private entity to provide summer youth camps.
4367
Service Contracts. This account includes an increase of $16,100 for fees to LOGIS
for the new "Class" program registration system. Funding of $22,200 for the Adaptive
Recreation contract with West Hennepin Community Services has been transferred to
this account from 4399.
4393
Rents and Leases. Funding for a new program in 1999 "Music in the Parks" is
included in this account. It is anticipated that this program will be conducted at the
new West Ridge park shelter with a portion of the $2,500 cost funded through
corporate sponsorships.
4399
Other Miscellaneous. A reduction in this account of $20,000 is a result of the adaptive
recreation contract now itemized under 4367.
Footnote
Estimated Revenue Generated. The Joint Recreation program budget includes
estimated revenues of $103,000 for Shady Oak Beach in 1999. Revenues for the
beach were not generated in 1998 due to construction. Program revenues for 1999
are estimated to be $757,000.
,GITY OF MINNETONKA, MN
DEPARTMENT: Recreation
*Fund Name: General
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1999 PRELIMINARY BUDGET
Account No. 1800
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JERRE A. MILLER
JEREMY S. STEINER*
WYNN CURTISS
• Real Property Law Specialist, certified
by the Minnesota State Bar Association
DATE:
TO:
FROM:
RE:
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VESELY, MILLER & STEINER, P.A.
PROFESSIONAL ASSOCIATION
ATTORNEYS AT LAW
400 NORWEST BANK BUILDING
1011 FIRST STREET SOUTH
HOPKINS, MINNESOTA 55343
MEMORANDUM
JOSEPH C. VESELY (1905 -1989)
612- 938 -7635
FAX 612 - 938 -7670
November 12, 1998
Lori Yager, Director of Finance
Steve Mielke, City Manager
Jerry Steiner, Jerre Miller and Wynn Curtiss
Proposed Budget for Legal Services for the period January 1, 1999 - December 31,
1999
Attached to this Memo is our Proposed Budget for legal services provided to the City of
Hopkins for the calendar year beginning January 1, 1999. This budget proposes modest increases
in our hourly rates for prosecution services and civil legal services. Under the Proposed Budget our
rates for the time period January 1, 1999 through December 31, 1999 would be as follows:
1. Prosecution services would increase from $75.00 per hour to $77.50 per hour.
2. Civil legal services would increase from $85.00 per hour to $90.00 per hour.
3. Legal Assistant services for both civil and criminal work would remain at $40.00 per
hour.
The proposed increases are based on several considerations:
1. The $75.00 per hour rate for prosecution services and the $85.00 per hour rate for
civil legal services have been in effect since January 1, 1997. As of January 1, 1999, it will be two
years since the last adjustment in the rates for our legal fees to the City of Hopkins. During that two
year period, we have experienced increases in most of our overhead expenses, including increases
in rent, staff compensation and insurance costs. We believe the increased rates that we are proposing
are quite modest in view of these increased overhead costs that we have incurred.
2. We believe we have established a good track record of providing cost - effective legal
services to the City of Hopkins. In fact, taking into account the Court costs and fines revenue
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generated for the City as a result of the prosecution services provided by this office, the net cost to
the City of the legal services that we provide has actually been reduced by almost half over the past
three years. This cost savings to the City results in large part from effective and experienced
prosecution services, which we intend to continue to deliver in a cost - effective manner with a view
to maximizing revenue to the City from Court fines and Court costs.
3. Based on an informal survey that we have made of rates for comparable legal services
paid by other metro area municipalities, we believe the proposed rates for the 1999 fiscal year remain
significantly lower than rates paid by many other municipalities for the same types of legal services.
The hourly rates of $77.50 per hour for criminal work and $90.00 per hour for civil work are
substantially less than our normal hourly rates for legal services, which are currently between
$135.00 and $150.00 per hour, and will be increased as of January 1, 1999.
We are very appreciative of the confidence the City of Hopkins has placed in this firm, and
look forward to continuing our long - standing relationship with the City. We believe the proposed
rates for our attorneys' fees are reasonable and appropriate, and are consistent with our objective of
maintaining our excellent relationship with the City.
JSS:njj
Enclosure
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JSS, JAM and WC
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PROPOSED BUDGET
VESELY, MILLER & STEINER, P.A.
CITY OF HOPKINS PROSECUTION AND CIVIL LEGAL MATTERS
TIME PERIOD COVERED: JANUARY 1, 1999 - DECEMBER 31,1999
1. Prosecution Services
(750 hours at $77.50 per hour)
2. Civil Legal Services
(500 hours at $90.00 per hour)
3. Legal Assistant (civil and criminal)
(400 hours at $40.00 per hour)
4. Civil and Prosecution Expenses
(Based on actual expenses for first ten
months of 1998. Includes subscriptions
and memberships)
$58,125.00
45,000.00
16 000.00
$119,125.00
4.605.00
• Total 1999 Budget: $123,730.00
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