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Agenda/Commission Minutes A regular meeting of the Zoning and Planning Commission was held on Tuesday, August 25, 1992 at 7:30 p.m. in the Council Chambers of Hopkins City Hall. Present were Commission members Hutchison, Winship, Racek, Day, Reuter, Johnson, Gullickson and Redeppenning. Also present were staff member Nancy Anderson and City Attorney Jerre Miller. CALL TO ORDER The meeting was called to order at 7:32 by Chairman John Hutchison. ITEM: APPROVAL OF MINUTES Ms. Reuter moved and Mr. Day seconded the motion to approve the minutes of the July 28, 1992 meeting. The motion carried unanimously. ITEM: CASE NO: VN 92 -2 SIGN VARIANCE Hearing to consider a variance to allow a sign that is larger, lower in height and extending into the right -of -way farther than allowed by the Zoning Ordinance. Staff reviewed the applicant's request and the Business Council recommendation. The Business Council favored granting the request because of the unusual circumstances involved, i.e. the mansard roof and the courtyard structure of the premises. The applicant had a mock up of the proposed sign. The Commission discussed the various aspects of the proposed sign and the special circumstances, also whether a variance is the best way to go or should the Ordinance be changed. One comment stated that if we encourage business to come downtown we need to allow them to tastefully advertise. Mr. Johnson made a motion to approve a variance for a sign at 917 Mainstreet with the requirement the sign be 9 feet from the ground. The motion was seconded by Mr. Gullickson. The Findings of Fact to support this approval are the mansard roof next door, the business is a multi tenant building, and the unusual configuration of the building. It is the only building in the III downtown with this configuration. Zoning and Planning Commission Minutes August 25, 1992 Page 2 41 1/ 0 Mr. Winship offered a friendly amendment to increase the height of the sign to 10 feet from the ground. The friendly amendment was accepted by Mr. Johnson. Commission members Day, Gullickson, Hutchison, Johnson, Racek, and Winship voted aye. Commission member Reuter voted nay. The motion passed. CASE NO: ZN 92 -4 REZONE HOYT DEVELOPMENT Public hearing to consider an application by Hoyt Development for a rezoning of the vacant 13 acre site south of County Road 3 from I -2 to PUD. COM 92 1 COMPREHENSIVE PLAN CHANGE HOYT DEVELOPMENT Public hearing to consider changing the comprehensive plan from Business Park to Business at the vacant 13 acre site south of County Road 3. CASE NO: 411/1 CUP 92 -6 CONDITIONAL USE PERMIT HOYT DEVELOPMENT Public hearing to consider an application by Hoyt Development for a conditional use permit to construct a grocery store /retail area at the vacant 13 acre site south of County Road 3. SUBD 92 4 PRELIMINARY PLAT HOYT DEVELOPMENT Public hearing to consider a preliminary plat for the vacant 13 acre parcel south of County Road 3. Mr. Hoyt appeared before the Commission and updated the members on the above items. Mr. Hoyt recommended these four items be continued. He stated that they are very close to an understanding with Tait's and Super Valu. Hoyt Development will provide staff with a sketch of the revised site plan before the September 22 City Council meeting. Mr. Hoyt stated that they don't want to do a complete redraw at this time because of a myriad of procedures taking place. The site will be smaller by 10,000 square feet. It will contain a grocery store of approximately 45,000 to 50,000 square feet and will be a full service grocery store, larger than a New Market, but not a warehouse type store. Hoyt Development plans to identify three with the revised plans. The public hearing was opened at 8:02. Zoning and Planning Commission Minutes August 25, 1992 Page 3 All There was discussion about the type of grocery store and whether a restaurant was still being considered. The public hearing was closed at 8:05. Mr. Racek made a motion to continue the hearing on all four of the above items to the next Zoning Planning meeting on September 29. The motion was seconded by Ms. Reuter The motion passed unanimously. ITEM: REVIEW OF CONDITIONAL USE PERMIT PITT ROLFE Review of an extension for a conditional use permit to construct an office building at the corner of 2nd Avenue and 7th Street. Staff reviewed the item for the Commission members. An extension for the CUP has been granted yearly, pending construction on the site. In 1991 the City Council granted the extension with the request that the 411/0 application be reviewed in 1992. Mr. Rolfe appeared before the Commission and reviewed the plans for the development. He stated the building was designed for the property and that this is a selling point for the property. Residents appeared and initiated discussion regarding the height of the building, whether the building was suitable for an area abutting the residential area, and safety issues regarding curb cuts. A resident questioned whether the project could be done with T.I.F. financing. Commission members felt that question would best be addressed to the City Manager and staff. A motion was made by Mr. Gullickson to deny the extension. The motion was seconded by Mr. Day. Day, Hutchison, and Gullickson voted aye. Winship, Racek and Johnson voted nay. Reuter abstained. The motion failed to carry. ID A motion to approve the extension for one year was made by Mr. Winship. The motion was seconded by Mr. Racek. Zoning and Planning Commission Minutes August 25, 1992 Page 4 4 0 Winship, Racek and Johnson voted aye. Gullickson, Hutchison, Day and Reuter voted nay. The motion failed. 1 Mr. Racek moved to send the item to the City Council without 1 recommendation. Mr. Gullickson seconded the motion. Hutchison, Gullickson, Winship, Johnson, Racek voted aye. Day and Reuter voted nay. The motion passed. Commission members requested that the recommendations from last year's City Council meeting be included with the staff report to the Council. CASE NO: VN 92 -4 SIDE YARD VARIANCE 253 MAPLE HILL ROAD Hearing to consider a side yard variance for an addition at 253 Maple 41110Hill Road. Staff reviewed the application which asks for a variance to build an addition onto the side of the existing structure. Mr. Hoye appeared before the Commission and reviewed his request. He stated they would like to tear down the existing addition to one room and build an addition with a foundation which would square off the lines of the house and give them some needed additional room in the house. He stated it would be too costly to build the addition at the rear of the house. A neighbor appeared and stated it would improve the looks of the house. Mr. Hoye had a note from a neighbor to the north who was in favor of allowing them to build the addition. There was discussion on the variance. Mr. Winship made a motion to approve Resolution RZ92 -20, denying the application for a variance. Mr. Racek seconded the motion. Hutchison, Winship, Racek, Day, Reuter, and Johnson voted aye. Gullickson voted nay. III The motion passed. Zoning and Planning Commission Minutes August 25, 1992 Page 5 41111 CASE NO: WVR 92 -3 WAIVER OF PLAT HIAWATHA AND CAMBRIDGE Hearing to consider a waiver of plat at the southwest corner of Cambridge Street and Hiawatha Avenue. Staff reviewed the waiver which proposes to divide the property at this location. Tract A would be combined with the Ramsgate property. Tract B is owned by the City. A neighbor appeared and asked about the status of three trees which are on or near the line. To the staff and City Attorney's knowledge, no trees will be removed. A motion to approve the waiver was made by Mr. Day. Mr. Gullickson seconded the motion. The motion was approved unanimously. ITEM CIP REVIEW There was discussion about the proposed Capital Improvements Plan. `The Commission members were reminded of the joint meeting to be held for the City Council /Zoning and Planning Commission on September 22. Commission members requested that special meeting times be listed on a separate piece of paper of different color to call attention to them. There was some discussion about the information contained in the staff reports and whether they provide the needed information to the Commission members. A suggestion was made to include more history and larger site plans. Nancy Anderson said she would register the Commission members for the Zoning and Planning Forum on September 23 if they wished to attend. Mr. Winship moved and Mr. Racek seconded the motion to adjourn the meeting at 9:20 p.m. The meeting adjourned by unanimous consent. Zoning and Planning Commission Minutes August 25, 1992 Page 6 411 MBERS: %we 'Mg n A fAISTi 0/ Jo 'n 'utchis•n, rman