Memo- Shady Oak Beach Project UpdatePublic Works Department
Memorandum
To: Honorable Mayor and Members of the City Council
Copy: Rick Getschow, City Manager _
From: Steven J. Stadler, Public Works Director
Date: January 21, 2010
Subject: Shady Oak Beach project update
The Cities of Hopkins and Minnetonka have included in their Capital Improvement
Plans (CIP) for the past two years, a project that would replace the existing water play
area at Shady Oak Beach with a community play area. The water play area was initially
developed as part of the facility's overall renovation in 1998, and is in need of
replacement due to aging mechanical systems and changes in requirements for pool
operations. As proposed, the two cities will share in the cost of improvements with
Hopkins funding one -third and Minnetonka two - thirds of the cost.
By providing the community play area, Shady Oak Beach would gain an amenity that,
by design, would attract users that are not necessarily visiting Shady Oak Beach only
for the swimming opportunity. In addition, the community play area would remain open
for use well beyond the typical swim season of June — August.
In November, 2009 the two cities applied for and received an $187,500 matching grant
from the Hennepin County Youth Sports Grant Program. This grant will reduce the
city's cost from $110,000 to $62,500. The total project cost is $375,000.
The two cities hired Brauer & Associates, Inc. to develop the attached schematic plan
of a new play area. The attached plan has been reviewed and approved by the
Hopkins and Minnetonka Park Boards. The cities will next negotiate an agreement with
Brauer for development of final plans /specifications.
The Shady Oak Beach Community Play Area project is planned for construction
beginning in August of 2010 and completed in time for the 2011 summer season.
CAPITAL IMPROVEMENT PLAN 2010 rhru 2014
City of Hopkins, MN
Project # 07- CIP -P219
Project Name Shady Oak Beach Community Play Area
Future
Department Public Works: Parks
Contact Public Works Director
Type Improvement
Useful Life
- -10
Category Parks/Fores/Pay.: Comm. Facil.
Priority n/a
Description Total Project Cost: $330,000
Replacement of the Shady Oak Beach water play area with a community play area designed to be a destination attraction
for residents of Minnetonka and Hopkins.
Justification
The existing water play equipment at the site was installed when the beach was renovated in 1998 to encourage use of
the site when weather conditions were not conducive to swimming. The system is in need of replacement due to health
and safety requirements as well as aging equipment. Staff is recommending that the water play area be replaced with a
community playground area designed to be a destination attraction for families with children 12 years of age and under.
Use of this equipment on a seasonal basis would extend beyond the beach operating season and be available for use
during the fall months as well.
Expenditures 20 10 2011 2012 2013 2014 Total
Construction /Maintenance 330,000 330,000
Total 330,000 330,000
Funding Sources 2010 2011 2012 2013 2014
Total
GU - Other Governmental Unit 220,000
220,000
PDF- Park Dedication Fund 27,500 27,500 27,500 27,500
110,000
Total 247,500 27,500 27,500 27,500
330,000
Budget Impact/Other
Operating expenses for the beach in 2008 were $200,200 with revenues of $230,700.
;tion of this project will enhance beach attendance during the nonnal beach operating season as well as post -
use. It is anticipated that season pass sales will increase due to the addition of a high quality community paly
imination of the existing water play area and underground confined space that houses the operational equipment will
,ult in reduced annual operating exuenditures of approxinamtely $5,000.
65 Tuesday, July 28, 2009
Shady Oak Beach Site Improvement Estimates
City of Minnetonka & Hopkins, MN
Project 09 -31 Date: 12 -21 -09
Schematic Design Phase One Estimate:
320,000.00
1)
Earthwork, erosion control, & surveying .......... ...............................
11,500.00
2)
Removals ........................................................... ...............................
13,500.00
3)
Water modifications & drainage improvements ..............................
11,000.00
4)
Tensile shade structures ..................................... ...............................
40,000.00
5)
Upper Level Playground Equipment ................. ...............................
100,000.00
6)
Additional Equipment (lower levels) ................. ...............................
69,000.00
7)
Rubber, wood fiber and sand surfacing .............. ...............................
40,000.00
8)
Concrete walks and play curbs ........................... ...............................
15,000.00
9)
Site benches & tables ......................................... ...............................
12,000.00
10) Retaining wall modifications ............................. ...............................
3,000.00
11) Restoration & Landscaping Improvements ........ ...............................
5,000.00
Subtotal:
320,000.00
Estimated Design Fees
40,000.00
Construction Contingency
15,000.00
Total:
$375,000.00
Phase One Alternates:
1) Wood fiber surfacing in lower container ............ ............................... 10,000.00
2) Rubber surfacing in lieu of wood fiber (preschool area) .................. 27,000.00
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