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5 Year CIPt • February 15, 1985 M E M 0 To: Zoning and Planning Commission From: William P. Craig, City Manager Subject: Five Year Capital Improvement Program • 10 Each year, during the winter season I have provided an outline of a five -year capital improvement program. The plan gives "distant early warning" of neces- sary projects and expensive equipment replacement (vehicles are handled on a separate replacement schedule). The Capital Improvement Program also gives the advisory policy - making arm of the city an opportunity to plan and direct long -range improvements, beyond the narrow scope of the annual budget process. The program itself, however, has no legal force - the final word belongs to the City Council through normal budget procedures, year to year. 1. Alleys - It has been city practice to pay 20% of the cost of concrete alleys from general tax revenues. Eighty concrete alleys have been installed since the program began in 1965; two were done in 1984. Perhaps two dozen, most of these being paved with deteriorated asphalt, remain. 2. Seal Coat - The City tries to maintain a regular schedule for seal coating paved streets with asphalt and crushed stone. Experience has shown that the chief cuase of pavement failure is water penetration of a deteriorated surface. The City has been sealcoating at six year intervals, thus must average six miles per year of seal coat to keep current. 3. 11th Avenue Viaduct - This project is in the approved five year State Aid Funding Plan, for full funding by 1989. Since work is to begin in 1985 for completion in 1986, a bond not later than 1986 will be advisable. 4. Reconstruction, 11th Avenue South & 7th Street Also from the five -year State Aid Plan. This would fund spot reconstruction due to shifting peat soils. 5. Bike Trails - This is a long -time item, intended to be seed money to match_ grants. Since grants are drying up, recommend 1986 to be the last year. It is not in the 1985 actual budget. 6. Shady Oak Road - Since we suspect that the County intends to improve Shady Oak Road some day, we need to note the possible expense on the "distant horizon ". Perhaps when the Crosstown is extended, the volume on Shady Oak will no longer merit a project. • 7. Water Tank Renovation - The Moline tank was thoroughly recoated in 1977, and the Blake tank in 1978. 9 -10 years is the maximum life of such work. 8. Loop Lines - Although all major water system loops have been completed, the Engineer states that the flow from the big treatment plant (behind Elmo Park) could be improved by the installation of an additional main from there to Highway 7. 9. Storm Sewer - By policy, Council has devoted $65,000 annually from taxes to the Storm Sewer Fund. 10. Half Million Gallon Tank - This he.s long been part of thE: overall water system improvement plan, increasing overhead storage by 50 %. The tank would be constructed at the Elmo Park treatment plant. Please note that the major Water Utility bond will be paid off in 1988, thus making addi- tional bonding capacity available for this needed improvement. 11. Public Works Garage - Completion of long -term project slated for 1986. 12. Tree Program - Losses were on the increase again in 1984. 13. Remodel Police Station - Chief Johnson is considering specific recommen- dations for improvement. 14. CBD Projects - Handled through HRA bonding, based on specific T.I.F. • projects. w�0 r CAPITAL BUDGET WORKPLAN Threshold - $5,000 PROJECTS 1986 1987 1988 1989 1990 Source STREETS & TRANSPORTATION Alleys 51000 5,000 5 5,000 5,000 General Fund Seal Coat 58,000 61,000 64,000 67,000 70,000 General Fund 11th Avenue Viaduct 11100 - - - - State Aid (Bond) Reconst. 11th & 7th South 70,000 - - - - State Aid Bike Trails 10,000 - - - - General Fund Shady Oak - - - - 200,000 State Aid W ATER & SEWER Tank Renovation 85,000 42,000 - - - Water Fund Loop Lines - 40,000 - - - Water Fund Storm Sewers 65,000 65,000 65,000 65,000 65,000 General Fund .5 mg. Tank - - 500,000 - - Water Bond PUBLIC PROPERTY Public Works Garage 25,000 - - - - Real estate fund & Tree Program 77,000 81,00.0 85,000 _89,000 93,000 PIR interest General Fund Remodel Police Station 30,000 - - - - General Fund, Real CBD Projects (Thru separate HRA bonding) Estate Fund I• DATE: February 21, 1985 TO: Hopkins Zoning and Planning Commission THROUGH: James Kerrigan, Community Development Director FROM: Richard Wilson, Recreation and Parks Director SUBJECT: FIVE YEAR CAPITAL BUDGET WORKPLAN It has been brought to my attention that the Zoning and Planning Commission will on February 26, 1985 consider a City "Five Year Capital Budget Workplan" and submit a recommendation to the City Council. I understand the category of City park and recreation facilities was not included in the draft Workplan that has been submitted to the Commission. Therefore, please consider inclusion of the following for your recommendation to the City Council. • BURNES PARK $ 35,000 Irrigation system. . . . . . . $30,000 Improved rink lights . . . . . 5,000 CENTRAL PARK 40,000 Play equipment . . . . .. . . . 30,000 Expanded walk lights . . . . . 10,000 HILLTOP PARK 170,000 Fourth Street improvement. . . 20,000 Land and building purchase 150,000 HOPKINS ARENA 8,000 Attendant office . . . . . . . 5,000 Water line . . . . . . . 3,000 INTERLACHEN PARK 10,000 Play equipment . . . . . . . . 10,000 SHADY OAK PARK 10,000 Expanded irrigation. . . 10,000 VALLEY PARK 20,000 Bridge . . . . . . . . . . 10,000 - Garden water line. . . . . . 10,000' RLW:ph v • DATE: April 16 1985 TO: Zoning and Planning Commission FROM: Richard Wilson, Recreation and Parks Director SUBJECT: FIVE YEAR CAPITAL BUDGET WORKPLAN On March 26 1985 the Hopkins Zoning and Planning Commission discussed for the second time, the City's proposed five year capital budget work - plan, including that portion for parks as recommended by staff and the Park Board as of March 18, 1985 The Zoning and Planning Commission then asked that the park portion be prioritized. The attached submission should not be considered hard and fast. It lacks the insight, for instance, that a city manager and .city finance director should provide on such subjects as sources of funds, an amount to be considered "available /affordable" on an annual basis, strategies to be used in providing for contingencies or unexpected capital needs, etc. However, this is a start towards a document that the City Council and future City Manager will need to forecast capital needs. • There are certain assumptions designed into this proposal. They are: 1. The City will make available $50,000 to $70,000 annually for parks capital improvement. 2. That acquisition monies should be. set aside annually as a contingency for future purchase. (If #1 is accurate but #2 is not, some Year Two and Year Three developments can be accomplished in Year One.) At its regular meeting conducted April 15, 1985, the Park Board approved a motion to-recommend the prioritized Hopkins Parks Five Year Capital Budget Workplan. r� RLW:ph I U] BURNES Irrigation Rink Lights CENTRAL Play Equipment Expanded: With Lights HOPKINS PARKS FIVE YEAR CAPITAL BUDGET WORKPLAN 1986 — 1990 Park Board Recommended April 15, 1985 YEAR ONE YEAR TW YEAR T YEAR FOUR YEAR FIVE TOTAL 1986 1987( 1988` 1989 1990 $ 35,000 $30,000 $ 5,000 $30,000 $10,000 HILLTOP Fourth Street )Land 20,000 Land &.Building .30,000 30,000 30,000 30,000 $30,000 HOPKINS ARENA Attendant Office Water Line INTERLACHEN Play Equipment SHADY OAK Irrigation VALLEY Bridge Garden Water Line * TOTAL 10,000 10,000 40,000 170,000 s l 10,000 10 , 000 20,000 10,000 10,000 $60 $63,000 $70,000 $50,000 $50,000 $293,000 5,000 3,000 (1) Funding to be placed aside and reserved for a future purchase. (2) If desired, some Year Two and Year Three developments can be accomplished in Year One.