5 Year CIP•
February 15, 1985
M E M 0
To: Zoning and Planning Commission
From: Willian: P. Craig, City Manager
Subject: Five Year Capital Improvement Program
Each year, during the winter season I have provided an Obtline of a five -year
capital improvement program. The plan gives "distant early warning" of neces-
sary projects and expensive equipment replacement (vehicles are handled on a
separate replacement schedule). The Capital Improvement Program also gives
the advisory policy- making arm of the city an opportunity to plan and direct
long -range improvements, beyond the narrow scope of the annual budget process.
The program itself, however, has no legal force - the final word belongs to
the City Council through normal budget procedures, year to year.
1.
Alleys - It has been city practice to pay 20% of the cost of concrete alleys
from general tax revenues. Eighty concrete alleys have been installed since
the program began in 1965; two were done in 1984. Perhaps two dozen, most of
these being paved with deteriorated asphalt, remain.
2.
Seal Coat - The City tries to maintain a regular schedule for seal coating
paved streets with asphalt and crushed stone. Experience has shown that
the chief cuase of pavement failure is water penetration of a deteriorated
surface. The City has been sealcoating at six year intervals, thus must
average six miles per year of seal coat to keep current.
3.
11th Avenue Viaduct - This project is in the approved five year State Aid
Funding Plan, for full funding by 1989. Since work is to begin in 1985 for
completion in 1986, a bond not later than 1986 will be advisable.
4.
Reconstruction, 11th Avenue South & 7th Street - Also from the five -year
State Aid Plan. This would fund spot reconstruction due to shifting peat
soils.
5.
Bike Trails -- This is a long -time item, intended to be seed money to match
grants. Since grants are drying up, recommend 1986 to be the last year.
It is not in the 1985 actual budget.
6.
Shady Oak Road - Since we suspect that the County intends to improve Shady
Oak Road some day, we need to note the possible expense on the "distant
horizon ". Perhaps when the Crosstown is extended, the volume on Shady Oak
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will no longer merit a project.
LI
7. W ater T ank Ren ovatio n - The hloIine tan►. rya; thoroughly recoated in 1977,
and the Blake tank in 1978. 9 -10 years is the maximum life of such work.
8. Loop Lines - Although all major water system loops have been completed,
the Engineer- states that the flow from the big treatment plant (behind
Elmo Park) could be improved by the installation of an additional main
from there to Highway 7.
9. Storm Sewer - By policy, Council has devoted S65,000 annually from taxes
to the Storm Sewer Fund.
10. Half M illion Gallon Tank - This he.s long been part of thc: overall water
system improvement plan, increasing overhead storage by 50 %. The tank
would be constructed at the Elmo Park treatment plant. Please note that
the major Water Utility bond will be paid off in 1988, thus making addi-
tional bonding capacity available for this needed improvement.
11. Public Works Garage - Completion of long -term project slated for 1986.
12. Tree Program - Losses were on the increase again in 1984.
13. Remodel Police Station - Chief Johnson is considering specific recommen-
dations for improvement.
14. CBD Projects - Handled through HRA bonding, based on specific T.I.F.
projects.
PROJECTS
STREETS & T RANSPORTATION
CAPITAL BUDGET WORKPLAN
Threshold - $5,000
1986 1987 1988
1989 1990 Source
Alleys
51000
5,000
5
5,000
51000
General
Fund
Seal Coat
58,000
61,000
64,000
67,000
70,000
General
Fund
11th Avenue Viaduct 11100 _
' - State Aid (Bond)
Reconst. 11th & 7th South 70,000 -
- - - State Aid
Bike Trails 10,000 - _
- - General Fund
Shady Oak _
200,000 State Aid
Tank Renovation
85,000
42,000
-
_
- Water Fund
Loop Lines
-
40,000
-
- - Water Fund
Storm Sewers
65,000
65,000
65,000
65,000 65,000 General Fund
.5 mg. Tank
-
-
500,000
- _ Water Bond
PUBLIC PROPERTY
Public Works Garage
25,000
-
-
- - Real estate fund &
Tree Program
77,000
81,000
85,000
PIR
89,000 93,000 General interest
Remodel Police Station
30,000
-
-
- - General Fund, Real
CBD Projects
(Thru separate HRA
bonding)
Estate Fund
0— . *
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10
10
DATE: February 21, 1985
TO: Hopkins Zoning and Planning Commission
THROUGH: James Kerrigan, Community Development Director
FROM Richard Wilson, Recreation and Parks Director �ly�
SUBJECT: FIVE YEAR CAPITAL BUDGET WORKPLAN
It has been brought to my attention that the Zoning and
Planning Commission will on February 26, 1985 consider a
City "Five Year Capital Budget Workplan" and submit a
recommendation to the City Council. I understand the
category of City park and recreation facilities was not
included in the draft Workplan that has been submitted to
the Commission. Therefore, please consider inclusion of
the following for your recommendation to the City Council.
BURNES PARK
Irrigation system. . . . . .
. $30,000
Improved rink lights . . . .
. 5,000
CENTRAL PARK
Play equipment . . . . . . .
. 30,000
Expanded walk lights . . . .
. 10,000
HILLTOP PARK
Fourth Street improvement. .
. 20,000
Land and building purchase
150,000
HOPKINS ARENA
Attendant office . . . . . .
. 5,000
Water line . . . . . . . . .
. 3,000
INTERLACHEN PARK
Play equipment . . . . . . . . 10,000
SHADY OAK PARK
Expanded irrigation. . . . . . 10,000
VALLEY PARK
Bridge . . . . . . . . . . . . 10,000
Garden water line. . . . . . 10,000
RLW : ph
35,000
40,000
170,000
8,000
10,000
10,000
20,000
I
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DATE: April 16 1985
TO: Zoning and Planning Commission
l p�
FROM: Richard Wilson, Recreation and Parks Director f�
SUBJECT: FIVE YEAR CAPITAL BUDGET WORKPLAN
On March 26, 1985 the Hopkins Zoning and Planning Commission discussed
for the second time, the City's proposed five year capital budget work -
plan, including that portion for parks as recommended by staff and the Park
Board as of March 18, 1985. The Zoning and Planning Commission then
asked that the park portion be prioritized.
•
The attached submission should not be considered hard and fast. It lacks
the insight, for instance, that a city manager and city finance director
should provide on such subjects as sources of funds, an amount to be
considered "available /affordable" on an annual basis, strategies to be
used in providing for contingencies or unexpected capital needs, etc.
However, this is a start towards a document that the City Council and
future City Manager will need to forecast capital needs.
There are certain assumptions designed into this proposal. They are:
1. The City will make available $50,000 to $70,000 annually for
parks capital improvement.
6
2. That acquisition monies should be set aside annually as a
contingency for future purchase.
(If #1 is accurate but #2 is not, some Year Two and Year Three
developments can be accomplished in Year One.)
At its regular meeting conducted April 15, 1985, the Park Board approved
a motion to.recommend the prioritized Hopkins Parks Five Year Capital
Budget Workplan.
RLW:ph
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HOPKINS PARKS
FIVE YEAR CAPITAL BUDGET WORKPLAN
1986 - 1990
Park Board Recommended
April 15, 1985
YEAR ONE YEAR TWO YEAR T YEAR FOUR YEAR FIVE TOTAL
1986 1987( 1988T 1989 1990
BURNES
$ 35,000
Irrigation $30,000
Rink Lights $ 5,000
CENTRAL 40,000
Play Equipment $30,000
Expanded. With
Lights $10,000
HILLTOP 170,000
Fourth Street
Improvement 20,000
')Land &.Building .30,000 30,000 30,000 30,000 $30,000
HOPKINS ARENA 8,000
Attendant Office 5,000
Water Line 3,000
INTERLACHEN 10,000
Play Equipment 10,000
SHADY OAK 10,000
Irrigation 10,000
VALLEY 20,000
Bridge 10,000
Garden Water Line 10,000
TOTAL $60 $63,000 $70,000 $50,000 $50,000
$293,000
( Funding to be placed aside and reserved for a future purchase.
(2) If desired, some Year Two and Year Three developments can be accomplished in Year One.
DATE: April 11 1985
TO: Hopkins Park Board
FROM: Richard Wilson, Recreation and Parks Director g1�
SUBJECT: Park System Happenings
Below is a brief
report of the happenings throughout the Hopkins park system during
the past month, and activites of the park maintenance department.
BURNES:
The hockey rink has been taken down and removed, and the build-
ing has been converted from warminghouse to summer use. Picnic
tables are on site. The entire park has been vacuumed and
fertilized. The horseshoe pits and ballfield base paths have
been repaired. The seven days a week attendant begins May 4.
CENTRAL:
Spring clean up has occurred throughout the park. Ballfields
have all been worked over and are in good shape for this time of
the year. The evening and weekend attendant on duty season will
begin April 27.
COTTAGEVILLE:
Recent clean up has included repair of .turf area where apparently
neighbors' vehicles have been driven on the soft ground and ere -
ated ruts. Large rocks have been placed the west property
line to discourage driving /parking on the grass.
FAMILY GARDENS:
About 80 plots have been reserved. Planting is anticipated for
about mid May.
INTERLACHEN:
This park does not dry after the winter -snowy weather as rapidly
as some of the more exposed parks. As of this date, there is
still some ice on the inside of the hockey rink, along the
boards. Consequently, very little clean up has been conducted
here.
MAINTENANCE:
General maintenance this past month includes clean up, paint up
of trash cans for the parks, bike trail cleaning throughout the
City, by tractor and hand broom sweeping, play equipment- repair,
turf vacuuming, trees trimmed, tennis courts cleaned and nets up
for play by March 22, Burnes hockey boards and posts removed
from the park, etc.. With warm weather arriving and many citizens
waiting for their favorite use of their selected parks, it now
is a matter of establishing priorities to determine what mainte-
nance will be done first and what must wait until time allows.
PICNIC Group reservations for the summer are underway. Some organizers
RESERVATIONS: reserve early and some wait until a time closer to their desired
date. Weekends in July and August are most popular.
SHADY OAK: The park seems to have survived winter quite well. The lake
water is the highest it has been for several years. This should
be a pleasant surprise to the swimmers this season.
HOPKINS PARK BOARD
Meeting Minutes /
April 15, 1985
Hopkins City Hall
CALL TO ORDER A regular meeting was called to order by Vice Chairperson Block
AND ROLL CALL at 7:45 p.m. Present were members Robert Anderson, Sheila Block,
Eugene Maxwell and Michael Winship, and staff Richard Wilson.
Thomas Hance was absent.
MINUTES OF
The minutes of the March 18, 1985 meeting were previously dis-
MARCH 18, 1985
tributed. Mr. Anderson moved and Mr. Winship seconded a motion
MEETING
to approve the minutes as written On the vote, Anderson, Block,
Maxwell and Winship voted yes. The motion was approved.
PARK SYSTEM
Members had previously received a summary prepared by Mr. Wilson
HAPPENINGS
of what has been happening in the park system. Mr. Wilson and
BUDGET WORKPLAN
Board members reviewed and discussed the report.
SENIOR NUTRITION
The Senior Nutrition Program, serving out of the Hopkins Community
PROGRAM REQUEST
Center, has requested that.an electrical receptacle be installed
in the hallway near their registration desk. It was agreed that
this properly should be considered at the time the 1985 budget
is formulated. The Senior Nutrition Program, Community Center
Coordinator Susan Newville, and Everett Beecher will be so
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informed.
PARK RULES AND
REGULATIONS
Mr. Wilson reviewed with the Board what has transpired since
this was previously discussed at the March 18, 1985 meeting.
There was a discussion regarding clarification of the misunder-
standing between intoxicating beer and non - intoxicating beer,
and the apparent trend toward acceptance of wine consumption.
Mr. Winship moved and Mr. Anderson seconded a motion to support
an ordinance change to allow wine and all beer, in designated
areas, in Hopkins parks On the vote, Anderson, Block, Maxwell
and Winship voted yes. The motion was approved.
Mr. Wilson will communicate the proposed rule enactments to the
City Council. If not objected to, temporary signs will be
acquired for use in 1985. Following codification of City
Ordinances, permanent signs will be developed.
5 YEAR CAPITAL
Mr. Wilson reported that the Zoning and Planning Commission had
IMPROVEMENT
discussed the Five Year Plan as recommended by the Park Board at
BUDGET WORKPLAN
its March 18, 1985 meeting. The Zoning and Planning Commission
has asked that the proposed projects be prioritized. Mr. Wilson
submitted a suggested five year prioritization. Following dis-
cussion, Mr.. Maxwell moved and Mr. Anderson seconded a motion
that the Park Board recommends prioritized Hopkins Parks Five
Year Capital Budget Workplan On the vote, Anderson, Block,
Maxwell and Winship voted yes. The motion was approved.
FIELD
Councilman Anderson verbally reported on what has transpired
• MAETZOLD
STATUS
to date.
Hopkins Park Board
Meeting Minutes
Page 2
April 15, 1985
NEXT MEETING The next regular meeting of the Hopkins Park Board will be
Monday, May 20, 1985, 7:30 p.m., at the Hopkins City Hall.
ADJOURNMENT Mr. Winship moved and Mr. Maxwell seconded a motion to adjourn
this meeting On the vote, Anderson, Block, Maxwell and Winship
voted yes. The motion was approved. The meeting adjourned at
9 P.M.
Respectfully submitted,
Peggy Holsather
Recreation Secretary
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HOPKINS- MINNETONKA RECREATION DEPARTMENT
Activity Report
March 31 1985
ADULT SOFTBALL:
The March 13 managers meeting officially started the 1985
season. We anticipate 208 single -sex teams and another 48
couples' teams which do not meet until May 1. The summer
season runs for 12 weeks beginning May 6 and uses facilities
at Central Park, Big Willow Park, Oberlin Park, Hopkins High
School, Minnetonka Junior High and the Minneapolis Junior
Academy.
GOLF LESSONS:
The second of two indoor golf sessions began March 25 and will
continue for three weeks. Classes are for youth and adults,
daytime and evening, and are being held at the Hopkins Community
Center. These classes have proved to be very popular. Our
outdoor program begins in May.
TENNIS LESSONS:
Our fifth and final session of indoor tennis lessons ended on
March 28. Lessons were held at the West Junior High Activity
Structure for youth and adults. These classes were well
received. The outdoor lessons begin in May.
OPEN GYM:
The evening and Saturday open gym program ended earlier this
month at each of the four locations; North Junior High, Eisen-
hower Community Center, Hopkins High School and West Junior High,
the site of the weekday evening program.
VOLLEYBALL:
League volleyball ended on March 1, although one week of play-
offs followed for many of the teams. The open gym program still
continues through April 9 at West Junior High. In total, we had
96 teams playing volleyball since the first of the year. We do
plan on offering another abbreviated program this summer.
ADULT BASKETBALL:
The 3 -man basketball program began on�March 11 with 32 partici-
pating teams. Games are played on Monday and Thursday evenings
at West Junior High. The program runs for six weeks.
YOUTH BASKETBALL:
The Junior High basketball coaches met on March 7 to evaluate
the 1984 -85 program and to prepare for next year. Some good
discussion resulted which hopefully will produce a better boys'
program. We do not plan on offering girls' basketball next
season.
INDOOR SOCCER:
This program began March 5 and continues through April 13. We
use Eisenhower, West Junior High and Alice Smith. There are
285 children playing on 26 teams.
YOUTH WRESTLING:
This four -week program culminated with the March 30 exhibition
at Hopkins High School. Nine elementaries participated in this
program. Final registrations have not been tabulated but we
anticipate the participation to be near the 140 we had last year.
',• BALLFIELD
Ballfield use verification has been granted the 16 local base -
COORDINATION:
ball /softball /soccer organizations from our area. This use
will begin once weather permits and normally ends in late July.
BARN RENTAL:
The Hopkins Barn was forced to close on March 7 due to the warm
weather. Requests for use of this facility continued to be
#3767 4/85
Activity Report
Page 2
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March 31, 1985 .
BARN RENTAL:
(CONTINUED)
great throughout the season. For the year, we sold approxi-
mately 365 hours of ice time.
EXERCISE CLASSES:
We have Slimnastics, Aerobics Plus and Shape Up this session.
The current session is March 18 - April 25. Slimnastics has
128 participants, Aerobics Plus 27 and Shape Up 39. There will
be one more spring session which will end by May 30. The'
summer sessions begin June 3 with a variety of locations, times
and days.
SWIM LESSONS:
Our lessons are at Hopkins West Junior High and meet on Tuesdays
and Thursdays or Saturdays. We currently have 90 people in our
program. Splashes have also been well attended with an average
of 35 -60. Tuesday and Thursday Splash is 50¢ and is 7:30 -
8:20 p.m. Saturday is free and is 2:30 - 3:20 p.m.
TINY TOTS:
Two different classes are offered: Wiggles & Giggles class
for 3 year olds and a Tiny Tot class for 4 -6 year olds. A new
session began on April 1. There are 15 children in Wiggles &
Giggles and we cancelled the Tiny Tot class.
GUITAR LESSONS:
The spring session is in full swing and the summer plans are
finalized. Carolyn Cassola continues as the head instructor.
She always tries to have new songs in the program.
WOMEN'S OPEN
Ladies are playing at the Glen Lake Community Center on Tuesdays
VOLLEYBALL:
and Thursdays, 10 a.m. - 1 p.m. Recreational volleyball is
played on Tuesdays and Thursdays are for advanced play.
MIGHTY MITES
This is a daytime baseball program for boys and girls 7 -13 years
DAYTIME BASEBALL:
old. Games are played at Spring Hill Park. Registration is now
being accepted and is $8 a child. The program dates correspond
to playground dates, July 17 - August 1.
SUMMER BROCHURE:
The summer brochure will be mailed to all local residents on
April 17.
SUMMER REGISTRATION:
Summer registration begins May 15.
EMPLOYMENT:
Employment contracts will soon be in the mail for our various
summer jobs, such as WSI's, playground leaders, tennis
instructors, etc.
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