Item 84-156 Contract Hopkins Project14,
AGREEMENT
THIS AGREEMENT made this _ day of
19 , by and between the CITY OF HOPKINS, a municipal corporation
(called "City ") and HOPKINS PROJECT, INC., a non - profit corporation
(called "Project ") and
WHEREAS, the City in maintenance of law and order within
its boundaries experiences a considerable amount of domestic
disturbances; and
WHEREAS, the police department of said City has observed
traditional methods of enforcement do not deter the recurring
incidences of such disturbances; and
WHEREAS, it is the mutual intent of the parties hereto to
reduce incidences and severity of domestic assaults in Hopkins; and
WHEREAS, it is recognized that effective counseling is a
needed supplement to standard police law enforcement.
NOW THEREFORE, the parties hereby agree as follows:
1. Project shall provide the following services in each
instance of a domestic disturbance referred to it by the police
department of the City:
a. Immediate crisis intervention advocacy (including
accompaniment, support, referral and information) with
victim and assailant.
b. Continuous follow -up on each arrest case until criminal
justice systems involvement has been terminated with victim
and assailant.
c. Follow -up on non - arrest cases with victim and assailant.
d. Recruit, train and coordinate community volunteer
advocates.
e. Maintain reporting on disposition of each case to police
and /or City Attorney.
f. Assist victim in finding safe housing and advocacy service
if requested.
Coordinate and provide training of participating agencies.
g.
h. Coordinate communication among participating agencies.
2. Project agrees to document and record the various
services performed as outlined in Paragraph 1 and furnish reports
to the City in the following manner:
a. An unaudited financial statement concerning the first six
months of the contract term, and an audited financial
statement covering the entire contract year, both to be
provided within a reasonable time after the end of that
financial period.
b. Program statistics regarding services provided to victims
and assailants, to be tabulated after six months and after
the end of the contract year, delivered to the City on a
timely basis.
3. That in compensation for the services enumerated in
Paragraphs 1 and 2, City shall provide the sum of Eight Thousand
Nine Hundred Thirty -eight Dollars ($8,938.00) payable in four equal
installments of Two Thousand Two Hundred Thirty -four and 50/100
Dollars ($2,234.50) each. Each payment shall be payable to the
Project during the first month of each calendar quarter of the
contract year except the third payment shall not be disbursed until
the sixth month report listed in Paragraph 2 are furnished to the
City.
4. The calendar year and term of this Agreement shall be
January 1, 1985 through December 31, 1985.
5. The parties do not intend nor shall the terms of this
Agreement be construed to be a contract of employment or otherwise
create an employee relationship between the parties or their
representatives.
IN WITNESS WHEREOF, the parties have hereunto set their
hands the day and year first above written.
State of Minnesota)
ss
County of Hennepin)
by
by
by
its
CITY OF HOPKINS
Robert F. Miller, Mayor
William P. Craig, City Manager
HOPKINS PROJECT, INC.
by
its
On this day of , 19 , before
me a notary public within and for said County personally appeared
Robert F. Miller and William C. Craig to me personally known, who,
being each by me duly sworn did say that they are respectively the
Mayor and the City Manager of City of Hopkins the municipal
corporation in the foregoing instrument and that said instrument
was signed in behalf of said municipal corporation.
Notary Public
GOAL 1. Improve and expand the Mainstreet organization.
OBJECTIVES:
OBJECTIVES:
EXHIBIT A
GOALS AND OBJECTIVES
1985 BUDGET
a Establish organization rules (size of committees, method of
selection of members, terms of service, role of chair, agendas
for meetings, etc.).
b. Complete organization of standing committees and define role
of each.
c. Seek additional participation in the program from businesses
and organizations in Hopkins.
d. Upgrade and expand the mailing list to include all retailors,
businesses, downtown property owners, and others involved in
the Mainstreet /CCDC organization.
e. Undertake fund raising campaign.
f. Define development project review procedures and process.
Performance Measures:
a. Meeting attendance
b. Completion of rules and by - laws.
c. Establishment of reporting method and project review process.
d. Increase in membership.
e. Funds raised.
f. Written committee descriptions and chair training.
GOAL 2: Increase the oublicity and advertising of downtown and Hopkins to
increase general public, developer /investor, and business awareness.
a. Regularly prepare newsreleases about downtown activities and distribute
to local media.
b. Prepare a coordinated marketing and advertising campaign aimed at
businesses, developers, and investors within and outside of Hopkins.
c. Place ads in major Minnesota business publications.
d. Create image and joint local business advertising campaign.
2
e. Create and distribute image materials.
f. Sponsor events downtown to attract the general p
Performance Measures:
a. Number of business inquiries.
b. Pedestrian counts on Excelsior Avenue.
c. Parking counts.
d. Scope of advertisements placed.
e. Amount of coverage in media.
f. Keep record or "scrapbook" of activities, actions, and media coverage.
GOAL 3. Expand on the quality and number of promotional activities and events.
OBJECTIVES:
a. Sponsor an event each season of the year.
b. Increase the publicity and advertising for events.
c. Tie downtown events in effectively with other community events.
d. Work with and involve other community organizations in events and program.
Performance Measures:
a. Number of events.
b. Attendance at events.
c. Amount of advertising and publicity received.
d. Acknowledgements received from other community organizations.
GOAL 4. Increase our efforts to attract new investment, development and businesses
into the community, and assist existing businesses to thrive and expand.
Work especially with the major development projects already identified.
OBJECTIVES:
a. Prepare and distribute brochures on Hopkins in general, the loan program,
design assistance.
b. Prepare materials describing downtown Hopkins development potential.
c. Obtain market analysis and surveys as needed.
- 3
d. Work with City Staff to prepare specific plans for implementing the
major development projects currently identified downtown. Assist in the
preparation of requests for proposals (RFP's) and act as contact for RFP
respondents.
e. Execute a businesses reccruitment program.
f. Serve as contact group for developers and development interests.
Performance Measures:
a. Number of materials prepared and distributed.
b. Number of business and developer contacts.
GOAL 5. Continue to provide design assistance to Loan Program Applicants to upgrade
the quality and image of Downtown.
OBJECTIVES:
a. Prepare and distribute materials on design assistance and Mainstreet
design guidelines.
b. Sponsor design workshop.
c. Bring attention to design issues and continue to review development proposals
from a design perspective.
d. Sponsor and prepare designs for improvements to downtown public spaces.
Performance Measures:
a. Number of facade designs prepared and constructed.
b. Total number of improved signs, window displays, front and rear building
facades changed.
GOAL 6: Generally work to improve downtown Hopkins.
OBJECTIVES:
a. Work closely with City Inspectors and Fire Marshall.
b. Keep informed about traffic and parking matters with the City Police and
Engineering departments.
c. Work with the the City Zoning and Planning Commission and keep them informed
of activities downtown.
d. Keep informed about Met Council, Hennepin County and adjoining cities
regarding items effecting Hopkins.
GOAL 7: Use the National Mainstreet Resource Team Report as the guide for Mainstreet/
CCDC actions.
►•:t:t..ru l; l hrr -• 1 f 1I, F:EFL'L111iEM1_NT S
l.Oltart-:r1v pedestrian counts £�
- t l: e•; locations.
.'. Duarterl y parking counts of all downtown lots.
Esusi nC• ss or developer- contact form.
a. Date
b.Intttal contact or Follow -up
c . Name
d . t= i rm or Business name
e. 7 •1 ephone number
f.Not=s
q.r;rtion required
h.Action taken
i.F•artict.tlar interest: space to rent, building to
purchase, major development project, tenant,
owner - occupant, or landlord.
j.Mailing address.
4 .Newsr - elease and publicity file.
a. date
b.distribution list.
c.copy record
S.Article and media coverage file.
b.Membership and participation list. Keep list of who did
what for each activity.
7.Attendance records for task force and general meetings.
8.Advertising file.
a.general description of ad copy and artworl. or photo
copy of ad.
b. Date
c.Size
d. media
e. Cost
7.Fund drive records
B.Ltst of events and attendance estimates for each.
1'.. • -lt
.rovclon . ;oncost for i.uv:2rt_ sin, .;aapaign:
of advertisi nL pro =e:::.;io ;Ials interested in working on a
conceptual ca:apa in have been obtained. A committee made up of
from lconos:!ic Jevelopraent and Li_ is being formed to
interview and select a candidate. The concept should be ready
by yc:nua_sy 1st.
railira list of businesses in i:opins will be purchased by
January 1st, and market analysis and research will be initiated.
2) Advertising:
Advertising will be in January, to run in business and trade
publications aimed at developers and the business community.
3) Brochures:
4)
Production of the brochures, folder and business directory will
begin in January. The process, including selecting an artist,
writing copy, photography and preparation will take approximately
2 months. The materials should be ready for distribution by
March 1st.
::o
The advertising workshop will take place sometime after the
first of the year.
City Mainstreet /CCDC Support
EXHIBIT B
HOPKINS MAINSTREET /CCDC
PROGRAM FUNDING
Basic Operating Budget $ 39,990.00
Design Fund 10,000.00
Basic Development Promotion and Public Relations 24,000.00
Economic Development Promotion Program 39,611.00
Newsletter 5,300.00
$118,901.00