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CR 10-025 Approve Resoultion 2010-010 Authorizing Use of Fire Equipment & Services for Statewide Emergency Response March 24, 2010 Council Report 2010 -025 Approve Resolution 2010 -010 Authorizing Use of Fire Equipment and Services for Statewide Emergency Response Proposed Action Staff recommends approval of the following motion: Adopt Resolution 2010 -010 authorizing the City Manager/Fire Chief to enter into a Statewide Mutual Aid Response Plan. Overview The purpose of the Minnesota Intrastate Mutual Aid Plan is to provide local fire chiefs with an easy access to large quantities of fire service resources that may be needed in a major fire, disaster or other major emergency. The Plan is based on a series of observed occurrences and shared experiences during recent disasters and major emergencies in the State of Minnesota. It is also an evolution of past experiences in dealing with the day -to -day incidents that continually challenge the resources and competencies of individual fire departments. Most importantly, it is a practical approach to provide fire service resources in quantities beyond the means of any single fire department. The Minnesota State Fire Chiefs Association created that Plan to provide for the systematic mobilization, deployment, organization, and management of fire service resources to assist local agencies in a major fire, disaster or other major emergency. The local fire service agency is the first tier of defense in responding to the ravages of a disaster. No community has resources sufficient to cope with all emergencies. The Plan provides for the rapid activation and response of aid to a community in the event of a localized disaster. These events can include a major fire, train derailments, hazardous materials incidents, wildland fires, domestic terrorism, death of a firefighter, and other events that may overwhelm the local fire department serving the community and its normal mutual aid resources. Primary Issues to Consider • How is this plan different from what we are doing now? • Will the City incur expenses or increased liability? • What are the basic concepts? • What are the Key Concepts of the Plan? Supporting Information • Resolution 2010 -010 • Addressing the Primary Issues Dale Specken Fire Chief Financial Impact: N/A Budgeted: Y/N N/A Source: Related Documents (CIP, ERP, etc.): Notes: CITY OF HOPKINS HENNEPIN COUNTY, MINNESOTA RESOLUTION 2010 - 010 RESOLUTION AUTHORIZING STATE WIDE MUTUAL AID RESPONSE WHEREAS, the Hopkins City Council, finds that instances have occurred in the past and can be anticipated in the future wherein there is a danger, by fire, hazard, casualty or other similar occurrences taking place or occurring outside the territorial limits of the Hopkins Fire Department; and WHEREAS, by the suddenness thereof it would be impossible or impractical for the Hopkins City Council, to meet and authorize the dispatch and use of Hopkins Fire Department equipment and personnel to combat such fire, hazard, casualty or other similar occurrence; and WHEREAS, the Hopkins City Council, finds it desirable and necessary to authorize the City Manager /Fire Chief or his /her designee to exercise discretion, considering at all times and in each case the internal needs of the Hopkins Fire Department and its inhabitants to dispatch Hopkins Fire Department equipment and personnel as deemed necessary to combat such occurrence whether it takes place within or without the Hopkins Fire Department boundaries. NOW THEREFORE, BE IT RESOLVED, that such dispatch and use as directed by the City Manager /Fire Chief his /her designee shall be fully authorized as an act of the Hopkins Fire Department and all provisions for compensation of personnel, rental of equipment, liability insurance coverage, workers' compensation insurance and all other safeguards and matters pertaining to the Hopkins Fire Department, its equipment and personnel, shall apply in each case as if specifically authorized and directed by this Hopkins City Council, Board, at such time, whether or not the governing body or authority of the place in which the fire, hazard, casualty or other similar occurrence exists, has previously requested and provided for assistance and the use of the equipment and personnel under a mutual protection agreement or other type protection agreement with the Hopkins Fire Department. NOW THEREFORE, BE IT FURTHER RESOLVED, that the City Manager /Fire Chief or his /her designee shall recall, order, and terminate the use of such equipment and personnel when the need for their use no longer exists, or earlier, when at his discretion it appears in the best interest of the Hopkins Fire Department. Adopted by the City Council of the City of Hopkins this 6th day of April, 2010. By Eugene J. Maxwell, Mayor ATTEST: Terry Obermaier, City Clerk Council Report 2010 -025 Page 2 • How is this Plan Different from what we are doing now? Currently the Hopkins Fire Department responds to mutual aid requests within the Hennepin County district. The Minnesota State Fire Chief's Association is asking all fire departments statewide to participate in a mutual aid program. This resolution will expand the response area of the Hopkins Fire Department to respond to calls and/or disasters in the entire State of Minnesota if authorized by the City Manager or the Fire Chief. • Will the City Incur Expenses or Increased Liability? Deployments could be anywhere from one day to up to one week. The City of Hopkins would incur personnel costs if a disaster is not declared. However, in most statewide requests a disaster declaration is made which would enable the City to seek reimbursement for expenses. City insurance would continue to cover personnel and equipment responding to mutual aid requests. • What are the Basic Concepts? • Communities are expected to commit their own and local mutual aid resources before requesting statewide mutual aid. • The rendering of mutual aid is voluntary. No community is required to unreasonably deplete its own resources in furnishing mutual aid. • The decision to provide resources for mutual aid is made on a case -by -case basis by the agency receiving the request to respond. • Timely notification, and a coordinated build -up and response of mutual aid resources, is essential to a successful mutual aid response. • The responsible local official in whose jurisdiction an incident has occurred shall remain in charge of the incident. • All local and mutual aid resources will operate at an incident in accordance with the National Incident Management System (NIMS). • What are the Key Concepts of the Plan? The Plan is directed towards enhancing disaster management at the local, county, and state level of government by: 1. Providing an organized method to activate large quantities of fire department personnel and resources. 2. Establishing the positions, roles, and responsibilities necessary to activate and maintain this plan. 3. Complimenting other disaster plans at the local and state level. 4. Utilizing the National Incident Management System (NIMS) adopted by the State of Minnesota. March 24, 2010 Council Report 2010-025 Approve Resolution 2010-010 Authorizing Use of Fire Equipment and Services for Statewide Emergency Response Proposed Action Staff recommends approval ofthe following motion: Adopt Resolution 2010-010 authorizing the CityManager/FireChieftoenterinto a Statewide Mutual Aid Response Plan. Overview The purpose of the Minnesota Intrastate Mutual Aid Plan is to provide local fire chiefs with an easy access to large quantities of fire service resources that may be needed in a major fire, disaster or other major emergency. The Plan is based on a series of observed occurrences and shared experiences during recent disasters and majoremergencies in the State of Minnesota. It is also an evolution of past experiences in dealing with the day-to-day incidents that continually challenge the resources and competencies of individual fire departments. Most importantly, it is a practical approach to provide fire service resources in quantities beyond the means of any single fire department. The Minnesota State Fire Chiefs Association created that Plan to provide for the systematic mobilization, deployment, organization, and management of fire service resources to assist local agencies in a major fire, disaster or other majoremergency. The local fire service agency is the first tier of defense in responding to the ravages of a disaster. No community has resources sufficient to cope with all emergencies. The Plan provides for the rapid activation and response of aid to a community in the event of a localized disaster. These events can include a major fire, train derailments, hazardous materials incidents, wildland fires, domestic terrorism, death of a firefighter, and other events that may overwhelm the local fire department serving the community and its normal mutual aid resources. Primary Issues to Consider How is this plan different from what we are doing now? Will the City incur expenses or increased liability? What are the basic concepts? What are the Key Concepts of the Plan? Supporting Information Resolution 2010-010 Addressing the Primary Issues Dale Specken Fire Chief FinancialImpact: N/A Budgeted:Y/NN/A Source: _____ ______ Related Documents (CIP, ERP, etc.): _______________________________________ Notes:_______________________________________________________________ Council Report 2010-025 Page 2 How is this Plan Different from what we are doing now? Currently the Hopkins Fire Department responds to mutual aid requests within the Hennepin County district. The Minnesota State Fire Chief’s Association is asking all fire departments statewide to participate in a mutual aid program. This resolution will expand the response area of the Hopkins Fire Department to respond to calls and/or disasters in the entire State of Minnesota if authorized by the City Manager or the Fire Chief. Will the City Incur Expenses or Increased Liability? Deployments could be anywhere from one day to up to one week. The City of Hopkins would incur personnel costs if a disaster is not declared. However, in most statewide requests a disaster declaration is made which would enable the City to seek reimbursement for expenses. City insurance would continue to cover personnel and equipment responding to mutual aid requests. What are the Basic Concepts? Communities are expected to commit their own and local mutual aid resources before requesting statewide mutual aid. The rendering of mutual aid is voluntary. No community is required to unreasonably deplete its own resources in furnishing mutual aid. The decision to provide resources for mutual aid is made on a case-by-case basis by the agency receiving the request to respond. Timely notification, and a coordinated build-up and response of mutual aid resources, is essential to a successful mutual aid response. The responsible local official in whose jurisdiction an incident has occurred shall remain in charge of the incident. All local and mutual aid resources will operate at an incident in accordance with the National Incident Management System (NIMS). What are the Key Concepts of the Plan? The Plan is directed towards enhancing disaster management at the local, county, and state level of government by: 1.Providing an organized method to activate large quantities of fire department personnel and resources. 2.Establishing the positions, roles, and responsibilities necessary to activate and maintain this plan. 3.Complimenting other disaster plans at the local and state level. 4.Utilizing the National Incident Management System (NIMS) adopted by the State of Minnesota. CITY OF HOPKINS HENNEPIN COUNTY, MINNESOTA RESOLUTION 2010 - 010 RESOLUTION AUTHORIZING STATE WIDE MUTUAL AID RESPONSE WHEREAS , the Hopkins City Council, finds that instances have occurred in the past and can be anticipatedin the future wherein there is a danger, by fire, hazard, casualty or other similar occurrences taking place or occurring outside the territorial limits of the Hopkins Fire Department; and WHEREAS , by the suddenness thereof it would be impossible or impractical for the Hopkins CityCouncil, to meet and authorize the dispatch and use of Hopkins Fire Department equipment and personnel to combat such fire, hazard, casualty or other similar occurrence; and WHEREAS , the Hopkins City Council, findsit desirable and necessary to authorize the City Manager/Fire Chief or his/her designee to exercise discretion, considering at all times and in each case the internal needs of the Hopkins Fire Department and its inhabitants to dispatch Hopkins Fire Departmentequipment and personnel as deemed necessary to combat such occurrence whether it takes place within or without the Hopkins Fire Department boundaries. NOW THEREFORE, BE IT RESOLVED, thatsuch dispatch anduse as directed by the CityManager/Fire Chief his/her designee shall be fully authorized as an act of the Hopkins Fire Department and all provisions for compensation of personnel, rental of equipment, liability insurance coverage, workers’ compensation insurance and all other safeguardsand matters pertaining to the Hopkins Fire Department, its equipment and personnel, shall apply in each case as if specifically authorizedand directed by this Hopkins City Council, Board, at such time, whether or not the governing body or authority of the place in which the fire, hazard, casualty or other similar occurrence exists, has previously requested and provided for assistance and the use of the equipment and personnel under a mutual protection agreement or other type protection agreement with the Hopkins Fire Department. NOW THEREFORE, BE IT FURTHER RESOLVED, thatthe City Manager/Fire Chief or his/her designee shall recall, order, and terminate the use of such equipment and personnel when the need for their use no longer exists, or earlier, when at his discretion it appears in the best interest of the Hopkins Fire Department. NUMBERMONTH Adopted by the City Council of the City of Hopkins this day of , 2010. By______________________________ Eugene J. Maxwell, Mayor ATTEST: _______________________________ Terry Obermaier, City Clerk