2010 City of Hopkins, MN BudgetCity
of Hopkins, Minnesota
Annual Budget
January 1 -December 31, 2010
Partnering with the community to enhance the quality of life
Think City of Hopkins
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kinsaca*n Hopkins, MN 55343
Business . Education. Arts 952-93,55-8474
CITY OF HOP NS BUDGET
FISCAL YEAR BEGINNING JANUARY 1, 2010
City Council
Term Eire
Mayor Eugene Maxwell ll.................................................................................. December 1, 2011
ouneilmember Lick Brausen ....................................................................... December 31, 2011
ouneilmember Kristi Halverson .................................................................. December 31, 2013
Counelmember Bruce Roan....................................................................... December 31, 2011
ouneilmember Cheryl Youakim.................................................................. December 31, 2013
Manatzement Team
RickGetschow .........................................................................................................City Manager
Ierten Elverum...............................................................Director of Planning & Development
Jim Genellie ................................................................................... Community Services Director
Christine Harke........................................................................................... Director of Finance
Dave Johnson..................................................................................................Recreation Director
CraigReid.................................................................................................................... Police Chief
DaleSpecken................................................................................................................... Fire Chief
Steve Stadler......................................................................................... Director of Public Forks
This cum was dc�,,veloped and com' ky the Finance Department City of Hopkins
CITY OF HOPKINS
TABLE OFCONTENTS
C—......--....-----------------
1
Distinguished Budget Presentation Award ...................................................................
5
OrganizationChart ...............................................................................................
-
MissionStatement ...............................................................................................
7
C....-----------_----------------.
8
Organization Structure ........................................................................................
11
Organization Goals ----------------_-----------..
11
Financial Management and Policies ..................................................................
15
Budget Cakendmr—....—......—....------------------------.
18
Budget Overview
Authorized and ........................................................... 24
20108umma ry Budget |nformationby Major a nd Non-MajorFunds------ 26
2010 Budget Summary—All Funds ................................................................... 27
2O10Revenue Summary —All Funds ................................................................ 29
2010 Appropriation Summary —Al|Funds------------------- 33
Property Tax Service Costs ................................................................................ 38
FundBalance .................................................................................................... 40
DebtOverview ................................................................................................... 44
Capital Improvements Cven/kavv------------------------ 48
General Fund Budget Projection ...._---------------------.. 51
Special Revenue Funds ....................................................................................... 102
Enterprise Funds----..-----------------------------. 140
G-------------------------------------- 153
Index......................................................................................................................... 180
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January 2010
Citizens, Honorable Mayor, City Council
City of Hopkins
Hopkins, Minnesota 55343
Dear Citizens, Mayor and Council Members:
It is my pleasure to present to you the City of Hopkins 2010 Budget. Hopkins' strong financial position and
proactive fiscal management practices alllowed options for the City Council to maintain a service delivery at
current levels while minimizing the impact on the 2010 tax levy. The final result is adopted 2010 budgets
totaling $24,518,834 of which $10,073,203 is the General Fund. This budget lives within the City's
financial resources,, meets basic service needs, provides for the maintenance and replacement of the City's
infrastructure, and plans for the future, keeping Hopkins' good financial condition intact.
The Municipal Budget is intended to reflect the goals, objectives, and priorities established by the City
Council with input from the residents and taxpayers of Hopkins, and fairly represent the revenues and
expenditures necessary to provide the services and programs desired by the community.
The City of Hopkins is fully developed. Challenges exist for redevelopment and building community. The
city governing body involves its' citizens and constituents through its mission and vision statement by,
conducting a citizen's academy, providing a state of the city address, publishing a city annual report, and
communicating with the community as often as possible regarding many city initiatives and proposed
polices. The budget adoption is a significant way in which the City Council expresses their leadership. The
City Council establishes budget goals, which are accurately reflected in this budget.
2010 BUDGET DEVELOPMENT
The City has developed a number of elements that have been brought together to provide the best
information for the Council to make their budget decisions. These elements include the following-
• Strategic Planning Process — The Council has a mission and vision statement, which helps
determine the priorities of the community and direct the council in providing services for its
constituency. As part of the process annual goals and objectives are set.
Program Budgeting — This provides more information in regards to what programs departments
provide and what is the individual cost of those programs. This accomplishes the objective of
reviewing revenues and expenditures based on program activity.
Four Year Budget Modeling — Encourages future planning for the General Fund budget and
allows u s a preview at projected property tax levy needs ove r the next four years.
• Cash Flow Models — Cash flow projections are created for all funds to provide us with a view of
future sources and uses within the various funds and for the City as a whole. This assists in long
range planning and goal setting.
• Net Property Tax Cost for Sample Properties — Developed many years ago, this provides
information to the council incorporating expected increases in valuation and projecting actual costs
on sample properties within the City.
• Net Tax Cost by Program — This provides both a dollar and percentage of property tax support for
each of the City's general fund programs.
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CITY OF HOPKINS
HOPKINS IN 2009
In the year 2009, the nation's economy experienced minimal growth. The governmental environment was to
maintain staff and minimize budget increases. The city continued to provide all core services through 2009.
Program budgeting has helped in our analysis of city services., while we look at ways to continue to do more
with less. The Council and city staff will also continue to investigate additional revenue sources.
In 2009, the City's tax base continued to grow, however at a minimal level. Redevelopment of properties in
Hopkins helped to increase our tax base, which increased our tax capacity and has kept our levy increased
to an average of 3.9% per year for the last five years. In 2009 the overall taxable market value growth
totaled 1.5%. The City's general fund expenditures have increased an average of 3% a year over the last
five years. This increase is directly related to salary and benefit increases for employees, insurance costs
and oil based products. Diligent planning and management has helped in keeping operating expenditures
down.
The employee compensation has remained competitive in the market for both those with and those without
labor contracts. The number of employees has remained stable at 108-110.
ECONOMIC OUTLOOK
Minnesota's overall economy is suffering the same effects as the rest of the country. Thirteen Fortune 500
companies are headquartered in Minnesota. Super Valu is the largest food wholesaler in the nation. They
are a Fortune 500 company that continues to expand in Hopkins. Another Fortune 500 company with a
branch in Hopkins is US Bank. Included with the Fortune 500 companies in Hopkins there is a diverse
community made up of a healthy mix of residential, commercial and industrial properties. In addition
Cargill, the largest privately held company in terms of revenue, is expanding their corporate campus into
Hopkins with the addition of an estimated 800,000 square feet of office space in three buildings. In 2008
the first of three buildings was completed and over 1,100 employees moved in during June 2008. The
second building was completed in the summer of 2009. The final building is anticipated to be completed in
early 2010. Total employment at the three buildings is estimated at 3,300.
Hopkins economic outlook has remained relatively stable. The City has expanded its commercial tax base
through redevelopment. It is also an attractive bedroom community of Minneapolis with new home
construction. Hopkins is an inner -ring suburb of Minneapolis with a good mix of 34% residential, 42%
commercial and industrial and 22% apartment properties. Hopkins participates fully in the Minneapolis and
Hennepin County economies. Hopkins has preserved its central downtown area where development
continues because of its highly desirable location. Hopkins wealth levels are above average when
compared nationwide.
REDEVELOPMENT
Significant redevelopment has occurred within the City of Hopkins over the past five years. This
redevelopment has contributed substantially towards the increase in property values and by making
Hopkins a more desirable place to live and work. The largest redevelopment project in the city's history
came to fruition in 2007. The City has been working for several years to redevelop the Red Owl or North
Annex site east of Highway 169 on Excelsior Boulevard in Hopkins. It is a 27 -acre parcel that housed
several operations for Super Valu over the past decades. Cargill, an international provider of food,
agricultural and risk management products and services with headquarters in neighboring Minnetonka, will
be occupying the entire site for corporate office development. This $130 million project, which began in
2007 and is scheduled for staged completion in 2010, will not only bring approximately 80 0, 00 0 square feet
of Class A office space to Hopkins, but will also bring over 3,300 new jobs to the City.
In addition to this large office development, other development continues in Hopkins. This includes new
commercial structures on Mainstreet, renovation of older industrial buildings, new residential projects, and
more mixed-use projects that incorporate residential and commercial development. Overall, these
redevelopment efforts continue to ensure that Hopkins remains a desirable community to live and work in.
2010 BUDGET
CITY OF HOPKINS
LONG TERM OBJECTIVES
The City Council and staff have established long term objectives for the community and the working
environment
• Increase ratio of residential properties.
Maintain the high quality of our livable community.
• I ncrease tax base to spread share of tax burden.
BUDGET OBJECTIVES FOR 20,10
• Maintain core City services at a reasonable price for residents and commercial/industrial users.
• Use program budgeting as a tool for analysis of all programs and services to:
look for ways to reduce dependency on the property tax,
+ find greater efficiencies in the provision of current services and programs,
► compare staffing levels to workloads to assure proper allocation of resources,
► create greater linkages between revenues and expenses, to allow for more entrepreneurial
approaches to non-essential services.
• Forecast funding needs and tax implications to assure strong long-term financial stability.
• Continue policy of avoiding the use of fund balances for operating expenses.
• Recognize and award employees that assist the City in saving money.
• Evaluate and investigate other sources of revenue.
BUDGET CONSIDERATIONS
There are areas to consider that may affect the budget during the next few years.
State Tax Reform
-
The state's ongoing budget issues will again affect City finances as well as residential and
commercial based taxpayers.
Property Classification Changes — In the past there has been a tendency to shift some of the
tax burden back to residential taxpayers from commercial/industrial taxpayers.
Tax Increment Finance — Any changes in property classifications impact property taxes
generated by TIF districts. Currently the tax generated in the various districts is projected to be
sufficient to cover any debt or liabilities created in the districts.
Property Tax Freeze and/or Levy Limits — Levy limits were re -imposed in 2008 as a tool to hold
down local government spending and remain in place for 2010.
> State Aids — In 2002 the state shifted a portion of its aids from local governments to school
districts, allowing local governments to levy back the loss. In 2003 the state unallotted a
portion of local government aids without the ability to raise taxes. In 2004 cities were given the
authority to levy back 60% of lost local government aid. In December 2008 the State of MN
reduced December state aids payments in response to the state budget deficit. For 2009 and
2010 the state aids were unallotted in their entirety. As a result of the unallotment of state aids
the City of Hopkins will no longer rely on general state aids as a revenue source.
Real Estate Values — Overall real estate values in this community experienced a slight increase of 1.5% for
2009. This resulted in a small increase in the City's tax capacity. In addition, three tax increment districts
were decertified in 2004 adding over $69:M in increased value to the general tax base. An additional
smaller tax increment district was decertified in 2009 which will help in setting the tax levy for 2010.
Overall, budgeted expenditures will decrease by 0.02% in 2010 with projected 0% change for 2011 and
modest if any increases for future years. Future programs and services provided by the City of Hopkins
may change in relation to available revenue sources. The City Council and staff continue to work on budget
solutions in light of decreases in funding sources. This planning assists in minimizing the impacts of
potential tax freezes, additional state aid losses and reduced potential redevelopment activity.
Fund Balances for governmental fund types will continue to be strong for the next 3 to 4 years, absent any
significant changes in the policy of avoiding the use of fund balance reserves for current expenditures.
2010 BUDGET
CITY OF HOPKINS
GAUGING THE CITY
The City uses the following performance measures-
• Tax levy history in relation to the consumer price index.
0 Sample properties — cost per month
0 Comparisons of comparable communities
0 Goal achievement
2010 BUDGET ADOPTION
Overall the budget objective is to provide quality services at a reasonable cost, keeping tax rates fairly
constant In the past this has been accomplished through increased net tax capacity levels and keeping the
tax levy at a reasonable amount, at the same time allowing the City enough funds to continue with the level
and quality of service it currently has. In 2003, the City implemented a $550,000 tax levy for the new fire
station and public works storage facility. In 2004, the City implemented an additional $450,000 tax levy for
the remodeling and expansion of its police department facility. At the same time as these new levies were
being implemented the state significantly reduced local government aid to the city. These new levies and
the loss of state aid have significantly impacted the city's tax rates. The city's tax capacity rate has gone
from 32% in 2001 to 57% in 2004 but was reduced to 49% in 2005 largely due to the decertification of three
tax increment districts and has been reduced each year thereafter due to growth of the tax base and service
efficiencies throughout city government reaching a low of 45.4% in 2008 before rising again in 2009 and
2010 due to declining market values.. The 2010 city tax rate is 48.985%.
The adopted General Fund budget has a 0.02% expenditure decrease for a total General Fund Budget of
$10,073,203. The city's tax capacity rate for 2010 shows an increase of 2.8% from 2009. The total tax
levy increase for 2010 is 3.9%. The levy includes funds designated for general fund operations and debt
service payments. The capital levy of $100,000 was eliminated and rolled into the general levy for 2010.
The monthly city tax cost for a median valued home of $225,000 is about $92 or approximately $1,102 for
the year.
The city's goals and objectives were once again reviewed and updated by city staff, commissions, citizens
and the City Council. They are integral part in meeting the needs of the citizens. The 2009-10 goals and
strategic plan are included in the budget document on pages 12-14.
Sincerely,
CITY OF HOPKINS
1 i.
Rick Getschow
City Manager
2010 BUDGET
WArSIS LOU N I k1k 61
The Government Finance Officers Association of the United States and Canada (GFOA)
presented a Distinguished Budget Presentation Award to City of Hopkins, Minnesota for its
annual budget for the fiscal year beginning January 1, 2009. In order to receive this award, a
government unit must publish a budget document that meets program criteria as a policy
document as an operations guide as a financial plan, and as a communications device.
This award is valid for a period of one year only. We believe our current budget continues
to conform to program requirements, and we are submitting it to GFDA to determine its
eligibility for another award.
2010 BUDGET
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MISSION STATEMENT
WAIII5412 LOU N I k1k 61
inspire
opkii
Partnering with
EducI Citizens to
ate Enhance the Involve
Quality of Life
Communicate
Together, all of city government pledges to:
e Continually enhance partnerships with citizens.
e Inspire citizen leadership
e Educate and involve residents
e Communicate openly and effectively
e Be responsive
e Be fiscally responsible
As a City Council we pledgeto:
e Continually enhance partnerships with staff
e Lead in the creation of a community -wide vision
* SetDOliCV
As a staff, we pledge to:
e Be fiscally responsible
e Continually enhance partnerships with the City Council
e Develop and implement long-term plans
e Provide quality customer service that is:
Responsive to the needs of the community
Innovative
Accessible.
2010 BUDGET
7
11 WA1115412 LOU N I k1k 61
COMMUNITY PROFILE
The first settlers of Hopkins arrived in 1852; however, the roots of the town begin in 1887 with the building
of the Minneapolis Threshing Machine Company, later called Minneapolis Moline. Minneapolis Moline
once employed most of the Hopkins residents. The West Minneapolis Land Company was also founded in
1887 and was formed to build housing for the Minneapolis Moline factory workers. In 1893, the Hennepin
County Board of Commissioners received a petition signed by 41 residents, asking that the village be
formed. Following an election, the community was then incorporated as the village of West Minneapolis.
The original village was comprised of three square miles, and it has been enlarged by annexation to its
present size of about four square miles. The population at the time of its incorporation was 1,105; today,
there are 17,481 people living in Hopkins. In 1928, the name of the village was changed to Hopkins - for
Harley H. Hopkins who was among its first homesteaders and was the community's first postmaster. The
first mayor was Harley Hopkins' son, Chester L. Hopkins.
On January 1, 1948, the village became a city upon adoption of a City Charter with a Council/Manager
form of government. The City Council consists of four council members and the mayor. Council
members serve four-year terms and are elected at large. The mayor is elected at large for a two-year
term. The governing council is responsible, among other things, for passing ordinances, adopting the
budget, appointing committees and hiring the City's manager and attorney
Hopkins has always had a core business district, and in the center of that early business district was
Hopkins City Hall at 8th Ave N and Mainstreet. Completed in 1912, it housed the city's police and jail in the
rear portions, and city offices, library and, meeting room upstairs. The fire station was on the main level,
and the firefighters used horse drawn rigs. The building was remodeled in 1940 to accommodate more fire
trucks.
That fire station was torn down in 1965 after a new City Hall, Police Station and Fire Station were built at
1010 1st St S. In 2004, a new Fire Station was built on 17th Ave. The Police Department was expanded
and remodeled in 2005. In the summer of 1982, the city and its Public Works Department accomplished
the challenge of building a city garage on a small area, using as many of the existing structures as
possible, doing it within a $475,000 budget, and doing it without disrupting city services. The Public Works
facility was expanded and remodeled in 2004.
Adjacent to the Public Works facilities is the Hopkins Pavilion, which was built with money from a 1989
park bond referendum. The facility opened in December 1991. It is now one of the premier facilities of its
kind in the Twin Cities area, and is used for soccer, lacrosse, in-line roller hockey, skating and ice hockey.
The Hopkins Activity Center, a multipurpose community facility, opened in January 1981 at the site of the
former South Junior High School. A variety of programs for people of all ages are offered at the Activity
Center. It was renovated in 1990, and the facility includes a gymnasium, meeting, rooms and kitchen. The
Hopkins Historical Society, which was started more than 24 years ago, also is located in the Activity
Center.
The Hopkins Center for the Arts, 1111 Mainstreet, opened in November 1997, The Arts Center stands as
a focal point for arts, culture and entertainment in the Hopkins community, the Twin Cities metro area and
the region. It is a community -gathering place where young and old can enjoy high quality, multi -disciplinary
cultural arts programs and community activities. The Arts Center includes a theater, a visual arts gallery,
multipurpose spaces for rehearsals, community activities and small performances, a visual arts
classroom, a dance studio, and kitchen facilities for serving catered food.
It addition to its facilities, the City of Hopkins is home to the annual Raspberry Festival. The first festival
was organized in 1934 by a group of community business people who were concerned that the Hopkins
economy and community needed a boost. This festival is one of the largest in the state.
2010 BUDGET
11 WAIII541A LOU N I k1k 61
Minnesota
Hennepin
County
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Hopicins
Hopkins is a suburban city in Hennepin County, Minnesota located just 13 minutes west of the Twin Cities
of Minneapolis and St. Paul. The City is four square miles in size surrounded by larger suburban
communities. Hopkins is about 98% developed with little remaining vacant land. U.S. Route 169 and
Minnesota Highway 7 are two of the main arterial routes in the City. Hopkins is a dynamic community of
over 17,000 residents. Founded rich in tradition and growth, Hopkins offers the advantages and
conveniences of a large City but yet the security of a small town. The residents and the business
community have an enormous sense of pride and support for their City. Travel any street and you will see
and feel the reflections of pride and vitality. Hopkins has enriched its spirit of community by remaining a
place where people are treated with respect; where the community participates in building culture,
character and common bonds; where business growth is supported while a vibrant City Center is
maintained; where people feel safe, support outstanding schools and celebrate cultural heritages; and
where people enjoy quality parks, housing and public services.
Through education, inspiration, involvement and communication, the City Council, City Staff, members of
the Boards and Commissions, the business district and the neighborhood associations are committed to
enhancing the quality of life in Hopkins
Population:
1920
3,055
2001
17,145
1930
3,834
2002
17,250
1940
4,100
2003
17,559
1950
7,595
2004
17,643
1 960
11,380
2005
17,675
1970
(census)
13,395
2006
17,389
1980
(census)
15,336
2007
17,526
1991
(census)
16,534
2008
17,481
2000
(census)
17,145
2009
N/A
2010 BUDGET
WArSIS LOU N I k1k 61
CITY STATISTICS:
Founded
1852
School Enrollment
7.900
Dated of Incorporation
November 27, 1893
Education
Date of Adoption of City Charter
December 20, 1947
Elementary Schools
6
Form of Government
Council - Manager
Middle Schools
2
Fiscal Year Begins
January 1
High School
1
Area of City
4.1 Square Miles
Private Schools
4
Charter Schools
2
Housing
Single Family
2,382
Elections,
Multiple Family
4,188
Registered Voters - last general election
11,246
Duplexes
486
Number of votes cast last general election
8,835
Condo/Townhouses
1,763
Percentage of registered voters voting
79%
Population by Age
City Bond Rating
Under 18
3,360
Stand & Poor s.
AA
18 to 64
11,302
Moody's
A -
Over 65
2,483
Miles of Streets and Alleys:
Income by Household
Trunk Highways
3,57
Less than $25,000
2115
County
5,32
$25,000 - $50,000
3113
City Streets
47.5
$50,000 - $75,000
1578
Alleys
9.52
$75,000 - $100,000
675
$100:000 - $150,000
341
Miles of Sewers,
$150:000 - $200,000
113
Storm Sewers
214
$200:000 or more
248
Sanitary Sewers
45.46
Median Household Income
$39,023
Miles of Watermains
52,6
Median Family Income
$50,359
Per Capita Income
$26,759
Civil Defense Warning Sirens
3
Unemployment Rate
6.5%
Fire Protection,
Number of Stations
1
Population Composition
Number of FT Employees
1
White
52,61%
Volunteer Firefighters
36
African American
5,19%
Native American
0.78%
Police Protection:
Asian
5,92%
Number of Stations
1
Pacific Islander
0.09%
Number of Employees
41
Other Races
2,58%
Two or More Races
2,82%
Parks
Hispanic or Latino of any Race
5.54%
City Parks
16
German
23,90%
Playgrounds
11
Norwegian
12,40%
Skating Rinks
7
Irish
7,40%
Swedish
710%
Total Property Values
$1.691 billion
2010 BUDGET
10
WA115412 LOU N I k1k 61
ORGANIZATION STRUCTURE
The home rule charter of the City was adopted on December 2, 1947 and serves as the basis for the
government operations of the City. The City utilizes the council-manager form of municipal government.
The City Council is comprised of the mayor and four council members. The mayor and the council
members are elected at large. The council members serve a four-year term and the mayor serves a two-
year term. The city manager of the City is the chief administrative officer of the City. The city manager
and the city attorney are selected by the City Council and serve an indefinite term. The city manager
controls and directs the administration of the City's affairs and therefore, supervises all departments and
divisions of the City. The city attorney provides legal and prosecution services for the City. City boards
and commissions serve in an advisory capacity to the City Council.
The City is managed through seven departments, each with a department head who reports to the city
manager. In addition to the departments the city manager oversees the administration, human resources
and management information functions. A description of each of the departments is included in this
document. Within each department are several programs. A description of each program, its objectives
and budgets are presented in this document.
The City utilizes several commissions to advise, prioritize or implement various city issues or projects
throughout the year. These commissions are comprised of volunteer citizens and an appointed staff
member as a liaison. The Charter commission reviews the city charter for appropriateness and also
recommends changes to the charter. They meet annually or more often as needed. The Human Rights
commission meets monthly and they promote equality and fairness within the community. The Zoning and
Planning commission meets monthly and reviews and recommends zoning applications, changes to
zoning ordinances and recommends possible future economic development for the City. The Park board
meets monthly to review park and recreation programs use and recommends future programs and
development for parks.
There are also several internal committees comprised of department heads and employees to assist in
the management of City operations. These include the Labor Management committee, Employee
Management committee, Safety committee Wellness Committee and Police Review committee.
ORGANIZATION GOALS
Long-range goals for the City are:
o Continually enhance partnerships with citizens.
o Inspire citizen leadership.
o Educate and involve residents.
o Communicate openly and effectively.
o Be responsive.
o Be fiscally responsible.
o Provide quality customer service that is:
v/ Responsive to the needs of the community.
Innovative.
Accessible.
Short-term goals are reviewed bi-annually by City Council and staff. The discussion begins with the global
environment and ends with prioritizing goals for the near future. Below are the short-term goals for the
City and some strategies to implement them.
2010 BUDGET
11 WAIII5412 LOU N I k1k 61
2009-10 GOALS AND OBJECTIVES
Goal I — Build on the Small Town Feel of Hopkins
Background: A small-town feel, is a major part of the identity of Hopkins. Surveys have demonstrated that
it is also one of the primary reasons people like living in Hopkins. Efforts in the future need to capitalize on
and enhance this important city asset.
trate-ay 1- Create a More Vibrant Business Community
1. Explore methods with the HBCA to better connect the business community to the City.
2. Pursue state support and participation in allowing direct TH 169 access to Mainstreet.
3. Explore ways to enhance the sense of place in commercial centers including banners, public art,
and directional signage.
4. Research the development of design guidelines and standards for Miainstreet from 12th to Shady
Oak Road.
Strateav 2- Promote and Enhance City Events
1. Identify at least three new ways to promote and enhance city events such as Mainstreet Days and
the Raspberry Festival.
a. Meet with city event organizers to discuss the long range plans for all city events.
2. Explore the viability of a new city event potentially featuring city trails and facilities.
Strategy 3- Provide Accessible and Friendly City Services
1. Develop new methods to become more responsive to citizens and customers.
a. Track response rates to citizens and their requests.
b. Provide maximum decision-making capability at the customer point -of -contact.
2. Establish an employee training program to include quality customer service, teamwork and
decision-making.
Goal 11 — Enhance and Promote Smart Urban Design and Walkability
Background: Hopkins has been recognized as a city that encourages smart urban design. This includes
the ability to walk to stores and other amenities. Advancing these goals also improves the small town feel.
Strateav 1- Improve Walkability and Physical Connections in the
1. Assess pedestrian connections and pedestrian friendliness throughout the City with an emphasis
on centers of employment and housing along with connections to transit and Mainstreet.
a. Create a new sidewalk and trail -oriented master plan to connect each residential area to a
regional trail, Mainstreet, andlor an LRT station.
2. Explore instituting a local shuttle service.
3. Partner with other agencies and governmental units (e.g., watershed districts and the park district)
to enhance paths and trails in the community.
4. Review and potentially revise city ordinances and policies to ensure that they fit the goals of smart
urban design and walkability.
5. Institute a policy or plan whereby all new developments are reviewed to ensure pedestrian -friendly
design.
6. Pursue walkability designations/awards.
7. Post suggested walking/running routes in city publications and on the city website.
a. Include distances between locations.
b. Delineate Landmarks and sites along routes.
Strate-gy 2- Go Green
1. Research the development of a program for business incentives based on green development.
2. Pursue potential "Green Star" City Designation based on a program to be designed by the League
of Minnesota Cities (LIVIC).
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Strategy 3 — Healthy City Initiatives
1. Continue to promote wellness activities among city employees and consider expanding initiatives
to the entire Hopkins community.
a. Research conducting a city-wide health-related event.
2. Provide two community forums promoting the National Recreation & Park Association's (NRPA)
Step Up To Health Initiative.
3. Lobby state and federal government officials to find methods to reduce health care costs.
Strate-gy 4 — Plan for LRT
1 Develop mixed-use zoning classification requirements that support transit oriented development
around proposed LRT stations.
2. Develop a strategy to Investigate ways to control land around proposed stations for future transit
oriented development.
3. Maximize internal trip capture - those that walk or bike to the LRT station — by intentionally
creating pedestrian friendly environments on & near the station site and safe pedestrian
connectivity within 1/2 mile from the station.
4. Create a good pedestrian environment and pedestrian -scale interest from parking locations to the
station platform, from the Central Business District to the station and from residential TD areas
to the station.
5. Locate and plan for destination employment centers as close to the stations as possible - within
1000' preferably.
6. Ensure that all Southwest Transitway impacts (noise, vibration, traffic, economic, parking, utilities,
environment) are identified and documented in the Draft Environmental Impact Statement for
future Federal mitigation funding.
Goal III — Take It to Them
Background: Hopkins has a reputation for strong citizen involvement and engagement. The City needs to
build upon that strength by reaching out to deliver our messages and hear from our stakeholders. The
City will also strive to better educate the community on a variety of city issues, policies and programs.
Strate-gy 11- Business Recruitment
1. Identify target businesses for recruitment based on market analysis and community feedback on
what else is needed.
2. Recruit one new target business to Mainstreet.
Strateciv 2- Involve Minority Populations/Diversity
1. Create a Multi -Cultural Advisory Committee (MAC).
2. Conduct a New Americans Academy.
3. Connect MAC to city employees, elected officials, city commissions and the community at large
through information sharing.
Strategy 3- Engage the Rental Community of Hopkins
1 Conduct a pilot project at a specific location (rental community) focused on community building
and citizen engagement
2. Increase City committee involvement
3. Increase distribution of city material/publications
4. Increase voter turnout
5. Reduce resident turnover
Strateciv 4- "Think Hopkins"- Marketing and Promoting the City of Hopkins
1. Partner with the Hopkins Business and Civic Association (HBA) to explore a staff position
responsible for the marketing and promotion of the City.
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Strate-gy 5- Citizen Engagement Initiatives
1 . Create, distribute, and promote a citizen engagement guide.
2. Conduct City Council and Board and Commission meetings at off-site locations of interest.
3. Conduct presentations with different groups throughout the community on city goals and
initiatives.
4. Explore methods to expand the scope and reach of the Citizen's Academy.
5. Provide for more interaction through the use of technology and the city website.
a. Online surveys
b. Topic or question of the month
c. "Ask Harley Hopkins 77
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hra-11; I
Hopkins Citizen's Academy participants engage
in Planning and Economic Development, fire
and police exercises. The Citizens Academy, a
five week program held annually in March
allows citizens to get a better understanding of
how their City government works. The
Academy covers the topics of, Our Government,
Police, Fire, Public Works and Planning &
Economic Development. The program has been
well received by the community with over 25
participants each year.
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FINANCIAL MANAGEMENT AND POLICIES
The City of Hopkins Finance Department is responsible for maintaining the accounting system and
monitoring compliance with the budgetary controls and financial policies established by the City Manager
and City Council. Following is an overview of relevant financial management practices, policies and year-
end reporting.
BASIS OF ACCOUNTING
The accounting system provides for a complete, self -balancing account group for each fund of the City.
Accounting records are maintained on the modified accrual basis for City funds. The exception is the
proprietary funds, which are on full accrual. The modified accrual basis of accounting recognizes
revenues to the degree that they are available to finance expenditures of the fiscal period. Similarly, debt
service payments and a number of specific accrued liabilities are only recognized as expenditures when
payment is due because it is only at that time that they normally are liquidated with expendable available
financial resources. The budgetary basis of accounting is the same basis of accounting used to prepare
the City's financial statements as included in the City's Comprehensive Annual Financial Report at the
fund statement level.
COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR)
The City implemented Governmental Accounting Standards Board (GASB) Statement No. 34 for the year
ending December 31, 2003. The statement also requires the City to utilize the economic resources
measurement focus as well as the accrual basis of accounting.
The City operates on a calendar fiscal year and reports its year-end financial position in a Comprehensive
Annual Financial Report (CAF), prepared by the City's Finance staff. Copies of the 2007 CAFR will be
available to the public upon completion in June 2008 and a summary of the results will be published in the
official newspaper.
The 2009 CAFR will be audited by the independent auditing firm of LarsonAllen, LLP to insure accuracy
and compliance with federal and state laws and regulations. State law provides that the City may arrange
for an examination of its books, records, accounts and affairs, or any part thereof, by the State Auditor or
by Certified Public Accountants. It has been a long-standing policy of the City to provide for a complete
annual audit of the City records by independent Certified Public Accountants.
The Government Finance Officers Association of the United States and Canada (GFOA) awarded a
Certificate of Achievement of Excellence in Financial Reporting to the City of Hopkins for its CAFR for the
fiscal year ended December 31, 2008. The Certificate of Achievement is a prestigious national award
recognizing conformance with the highest standards for preparation of state and local government
financial reports.
CAPITAL IMPROVEMENT PROGRAM (CIP) POLICY
The City annually develops a 5 -year plan for capital improvements and updates it annually. The five-year
budget capital improvement will be approved and incorporated into the operating budgets. The following
year's budget will be adopted with the year after that on a cycle consistent with the operating budgets.
The complete CIP document can be downloaded from the city's website at www.hopkinsmn.com and is a
companion document to the Annual Budget.
The City will identify the estimated cost and potential funding sources for each capital project proposal
before it is submitted to the Council for approval and that process will determine the most cost effective
financing method for the proposed project. The City will make all capital improvements in accordance with
the adopted capital improvement program or as amended by the City Council. Capital purchases not
otherwise funded through an approved budget shall require City Council approval. The City will maintain
all its assets at a level adequate to protect the City's and its citizen's capital investment and to minimize
future maintenance and replacement costs.
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EQUIPMENT REPLACEMENT PLAN (ERP) POLICY
The City annually develops a 5 -year plan for equipment replacement and updates it annually. The five-
year budget equipment replacement plan will be approved and incorporated into the operating budgets.
The following year's budget will be adopted with the year after that on a cycle consistent with the operating
budgets. The complete ERP document can be downloaded from the city's website at
www.hopkinsmn.com and is a companion document to the Annual Budget.
The City will identify the estimated cost and potential funding sources for each equipment proposal before
it is submitted to the Council for approval and that process will determine the most cost effective financing
method for the proposed equipment purchase. New pieces of equipment not previously in the equipment
replacement plan must first be financed through the departmental budget and will be placed in the
equipment replacement plan the year following the purchase. The City will make all equipment purchases
in accordance with the adopted equipment replacement plan or as amended by the City Council.
Equipment purchases not otherwise funded through an approved budget shall require City Council
approval.
The City will maintain all its equipment assets at a level adequate to protect the City's and its citizen's
capital investment and to minimize future maintenance and replacement costs.
BUDGETARY AND FINANCIAL CONTROL POLICIES
A. The council shall have full authority over the financial affairs of the City.
B. City manager shall control and direct the administration of the City's affairs.
C. The manager shall prepare the budget annually and submit it to the council and be responsible for its
administration after adoption.
D. The manager will prepare and submit to the council at the end of the fiscal year a complete report on
the finances and administrative activities of the City for the preceding year; and keep the council
advised of the financial condition and future needs of the City.
E. The annual budget shall provide a complete financial plan for the budget year by fund.
F. The council shall levy the taxes necessary to meet the requirements of the budget for the ensuing
fiscal year.
G. The city manager shall be the chief purchasing agent of the City.
H. The City will maintain an investment policy that invests available funds to the maximum extent
possible, at the highest rates obtainable at the time of investment, in conformance with the legal and
administrative guidelines. Any money in any fund belonging to the City, or any branch thereof, may
be invested by the city manager according to policies adopted by the City Council.
I. The city manager shall be the chief accounting officer of the City and shall submit to the council a
statement each month containing information relative to the finances of the City as the council may
require. Each year the city manager shall submit a report to the council, no later than June 30,
covering the entire financial operations of the City for the past year. This report shall follow the style
and form, as far as practicable, prescribed for annual City financial reports and copies will be made
available to interested parties.
BUDGET CONTROLS
Budgets are complete financial plans for the future by fund, showing all proposed expenditures and
estimates of all anticipated revenues. The council may include or exclude at its discretion any fund,
except the general fund. The budget shall be submitted to the council at a regular council meeting, in a
manner prescribed by state statute, not less than 30 days prior to final approval. The budget is a public
record open to public inspection. The council shall hold a public hearing on the budget and it shall make
such changes therein as it deems necessary and adopt the budget by resolution.
It has been City policy to annually approve a balanced General Fund budget. A balanced budget is a
budget in which expenditures are equal to income. Other City funds may or may not have a balanced
budget depending on when funding is received for specific expenditure needs. For example a grant may
be budgeted for expenditures that may overlap years. Thus all revenues would be in one year and the
expenditures would be in multiple years.
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All budgets are prepared on the accrual basis. Budgets are estimates and may be amended under the
following guidelines.
PREPARATION OF THE ANNUAL BUDGET — The annual budget shall provide a complete financial plan
for the budget year by fund, showing all proposed expenditures and estimates of all anticipated revenues
applicable to proposed expenditures and any other information the council may require or the city
manager might deem desirable. In parallel columns shall be shown the amounts, if any, granted and
expended under similar heads for the past two complete fiscal years and, as current as possible, for the
immediate past fiscal year. The council may include or exclude at its discretion any fund, except the
general fund. The budget shall be submitted to the council at a regular council meeting, in a manner
prescribed by state statute, not less than 30 days prior to final approval. It shall be a public record open to
public inspection by anyone and the city manager shall cause sufficient copies thereof to be prepared for
distribution to the mayor, members of the council and interested persons.
ADOPTION OF THE BUDGET — The council shall hold a public hearing on the budget and it shall make
such changes therein as it deems necessary and adopt the budget by Resolution.
ENFORCEMENT OF THE BUDGET — Except as set forth in Section 7.16, the city manager or the City
Council shall not approve any expenditure uncovered by the budget. The City Council may approve
expenditures uncovered by the budget if there is sufficient unexpended balance left after deducting the
total past expenditures and the sum of all outstanding bills, orders and encumbrances. No employee of
the City shall place any orders or make any purchases except for the purpose and to the amounts
authorized in the budget. Except as in this Charter otherwise provided, any obligations incurred by any
person in the employ of the City for any purpose not authorized in the budget or for any amount in excess
of the amount therein authorized shall be a personal obligation upon the person incurring the expenditure.
ALTERATIONS IN THE BUDGET — Except as set forth in Section 7.16, after the budget shall have been
duly adopted, the council shall not have power to increase the amounts therein fixed, whether by the
insertion of new items or otherwise, beyond the estimated revenues, unless the actual receipts shall
exceed such estimates, and in that event not beyond such actual receipts. The sums fixed in the budget
are appropriated at the beginning of the fiscal year for the several purposes named therein. The council
may reduce salaries or the sums appropriated for any other purpose, or authorize the transfer of sums
from unexpended balances to other purposes.
Budgets are adopted by fund and are appropriated for several purposes. The council may reduce
appropriations within any fund and re -appropriate those funds within the same fund for other purposes.
The council may also increase appropriations if actual receipts exceed budgeted revenues. The increase
in appropriations cannot exceed the excess in budgeted revenues. The budget, as presented in this
document, is developed for each program within a department. For example, the Finance department is
made up of several programs including Benefit Administration, Payroll, Utility Billing, etc... For
management purposes, the sum of the program expenditures may not exceed the total budget for the
specific department. For legal purposes, the general fund total expenditures cannot exceed the total
general fund appropriation. The council must budget for the general fund but budgets for all other funds
are at their discretion.
Budgets are adopted on a basis consistent with generally accepted accounting principles and are defined
on the same basis of accounting described below. Annually appropriated budgets are legally adopted for
the general fund. Budgeted amounts are reported as originally adopted, or as amended by the City
Council. Budgeted expenditure appropriations lapse at year-end. Unexpended or supplementary
appropriations can be carried forward if approved by the City Council. Encumbrances represent purchase
commitments. Encumbrances outstanding at year-end are reported as reservations of fund balances and
the budgets associated with them are carried forward to the next year.
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The City follows the procedures below in establishing the budget.
1. The city manager submits to the City Council a proposed operating budget for the fiscal year
commencing the following January 1.
a. The operating budget includes proposed expenditures and the estimated revenues for the
general fund, specified special revenue funds requested by City Council, enterprise funds,
internal service funds and debt service funds.
b. Capital project funds for the City are not budgeted annually but are included in the Capital
Improvement Plan approved by the City Council. Capital projects are approved by the
City Council on a per project basis.
2. Public hearings are conducted to obtain taxpayer comments.
3. The general fund budget is enacted through passage of a resolution.
BUDGET CALENDAR
April 14
Meet with Council to set parameters and goals for 2009 budget process
June 4
Distribute budget worksheets to departments
June 26
Departmental budgets to be completed and returned to finance
July 6 - July 10
Finance reviews and compiles budget summary
July 13 - July 24
City Manager & Finance to meet with departments to review budgets
Aug 11, 25
Council work sessions to review budgets
September 1
City Council adopts preliminary levy and budget
September 6
Proposed 2009 budget and levy certified to Hennepin
September/October/November
Special Revenue & Enterprise budgets presented to Council for review and approval
December 1
Budget public hearing
December 15
Final budget approval and tax levy certification
December 28
Final 2009 levy certification to Hennepin County
INTERNAL CONTROLS
In developing and altering the City's accounting system, consideration is given to the adequacy of internal
accounting controls. These controls are designed to provide reasonable, but not absolute, assurance
regarding the safeguarding, of assets against loss from unauthorized use of disposition and the reliability of
financial records for preparing financial statements and maintaining accountability for assets. the concept
of reasonable assurance recognizes the cost of a control should not exceed the benefits likely to be
derived, and the evaluation of costs and the benefits requires estimates and judgments by management.
All internal control evaluations occur within the above framework. We believe the City's internal
accounting controls adequately safeguard assets and provide reasonable assurance of proper recording
of financial transactions.
CASH MANAGEMENT
The investment portfolio of the City is designed to attain an average rate of return regularly exceeding the
average return on three month US Treasury Bills, while seeking to augment returns above this threshold
consistent with budgetary cycles, economic conditions, risk limitations, and prudent investment principles.
Portfolio diversification is considered so that investments are not concentrated in one institution, in one
type of investment, or purchased from one dealer. Pursuant to this policy, cash temporarily idle during the
year was invested in those investments authorized by law
RISK MANAGEMENT
The City has an informal risk management policy, the purpose of which is to maintain the integrity and
financial stability of the City, protect its employees from injury, and reduce overall costs of operations. The
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City has insurance coverage through the League of Minnesota Cities Insurance Trust (LIVICIT) to ensure
City property, contractors and miscellaneous equipment, crime, employee performance bonds, autos and
general liability. General liability coverage amounts to $1,000,000 per occurrence (and aggregate), with a
$20,000 per occurrence, $40,000 aggregate deductible.
DEBT
0 The City will confine long-term borrowing to capital improvements, equipment or projects that have a
life of more than 5 years and cannot be financed from current revenues.
0 The City may issue debt for its Permanent Revolving fund, which pays for any improvement in which
part of the cost of the improvement is to be assessed against the benefiting properties.
0 The City may also issue revenue bonds that are paid' back directly from revenue sources other than
debt levies.
0 The City may submit to voters the proposition of issuing debt for any public purpose not prohibited by
law, and issue the debt upon a favorable majority vote.
0 Whenever possible, the City will use revenue (including G.O. backed revenue) or other self-supporting
type bonds instead of general obligation bonds.
0 The City will maintain frequent and regular communication with bond rating agencies about its
financial condition and will follow a policy of full disclosure in every financial report and bond
prospectus. The City will comply with Securities:Exchange Commission (SEC) reporting.
0 The City will keep the total maturity length of general obligation bonds below 25 years. In all cases
the maturity shall be shorter than the life of the related assets.
0 Net general obligation debt as defined above) will not exceed 3% of the estimated full market value of
taxable property in the Cit as required by Minnesota Statutes Section 475.53.
0 The City may issue emergency bonds to pay for extraordinary expenditures or to cover a shortfall in
revenues for budgeted expenditures. Emergency bonds must mature within ten years of issuance.
One tenth of the amount is to be levied the first year following issuance and one tenth every year there
after for ten years.
FUND BALANCE
• The City believes that sound financial management principles require that sufficient funds be
retained by the City to provide a stable financial base at all times. To retain this stable financial
base, the City needs to maintain a General Fund Balance sufficient to fund all cash flows of the
City, to provide financial reserves for unanticipated expenditures and/or revenue shortfalls of an
emergency nature, and to provide funds for all existing encumbrances.
The following individual items shall constitute the City General Fund Balance:
o Reserved Fund Balance: IDeserved fund balance consists of portions of fund balance that
are either legally restricted to a specific future use or are not available for appropriation or
expenditure.
0 Unreserved Fund Balance: IUnreserved fund balance is often subdivided into designated
and undesignated portions. Designated funds are held for future financial resource use,
such as a specific project. Undesignated funds represent expendable available financial
resources that can be used to meet contingencies and working capital requirements.
o Unreserved, Undesignated Fund Balance — Funds not otherwise reserved or designated
as required above represent balances available for appropriation at the discretion of the
Council. However, the Council will make every effort to use these undesignated funds for
the following purposes (listed in order of priority):
o Increase Reserved Fund Balances as deemed necessary.
s Increase Unreserved, Designated Fund Balances as deemed necessary.
s Transfer to the Capital Improvement Fund.
s Transfer to the Equipment Replacement Fund.
o Use as beginning cash balance in support of annual budget.
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The Council recognizes that any such funds should be appropriated for non-recurring
expenditures as they represent prior year surpluses that may or may not materialize in
subsequent fiscal years
• POLICY - The General Fund shall maintain an unreserved fund balance equivalent to a minimum
of five (5) months or 42% of the prior fiscal year expenditures.
• MONITORING AND REPORTING - The City Manager and Finance Director shall annually
prepare a report documenting the status of the fund balance and present it to the Council in
conjunction with the development of the annual budget. Should the report disclose there are
unreserved, undesignated funds available; a recommendation for use of said funds shall be
presented to the Council in the report.
• REPLENISHMENT OF SHORTFALL - Should the Unreserved Fund Balance amount fall below
the targeted level, the City Council must adopt a plan to restore this balance to the target level
within 24 months. If restoration of the reserve can not be accomplished within such period without
severe hardship to the City, then the Council will establish a different time period.
BUDGET PLANNING PROCESS
The City has developed a number of elements that when been brought together help to provide the best
information for the Council to make their budget decisions. These elements include the following:
Strategic Planning Process — The Council has a mission and vision statement, which helps
determine the priorities of the community and direct the council in providing services for its
constituency. As part of the process annual goals and objectives are set. Department Directors then
use these goals in developing departmental goals and setting departmental budgets.
• Program Budgeting — This provides more information in regards to what programs departments
provide and what is the individual cost of those programs. This accomplishes the objective of
reviewing revenues and expenditures based on program activity. For programs whose goal is to be
supported totally by revenues it allows departmental managers to review the fee structure on an
annual basis to ensure that goal, is met. It also allows the public to determine what portion of a specific
department is supported by taxes.
• Four Year Budget Modeling — Encourages future planning for the General Fund budget and allows
us a preview at projected property tax levy needs over the next four years. Monitoring tax capacity
along with budget needs provides advance notice to management when taxes may rise faster than
advisable and allows staff to take appropriate action in revising budget goals and projections.
• Cash Flow Models — Cash flow projections are created for all funds to provide us with a view of future
sources and uses within the various funds and for the City as a whole. This assists in long range
planning and goal setting in keeping all funds in a positive cash position.
• Net Property Tax Cost for Sample Properties — Developed many years ago, this provides
information to the council incorporating expected increases in valuation and projecting actual costs on
sample properties within the City. The council when setting the tax levy is sensitive to its impact on
property owners and this benchmark provides information on how the recommended levy will impact
city taxpayers. If the council feels the proposed levy will negatively impact property owners options for
reducing the levy are explored. These may include revenues alternatives or expenditure decreases or
a combination of both.
Net Tax Cost by Program — This provides both a dollar and percentage of property tax support for
each of the City's general fund programs and, demonstrates which city programs are most
dependant on taxes. It also provides information to the public on what benefits they receive for
their tax dollars.
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Capital Improvement Plan — The Capital Improvement Plan (CIP) is a five-year schedule or plan
for capital improvement expenditures in excess of $10,000 and having a useful life of five or more
years. The Capital Improvement Plan process begins with departments editing and updating
existing plans from previous years and adding or deleting projects. Once this is completed,
finance does an analysis of funding requirements and any related prioritization is done by the city
manager. The analysis includes a review of projected working capital amounts available for the
projects, any operating cost adjustments as a result of the improvement and the impact of future
funding needs is determined. The mayor and council then use the compiled information in the
CIP along with the results of public discussion, to determine which projects are to proceed and
exactly how they will be funded. Once the CIP is approved the projects for the following year are
placed in the appropriate budget.
Equipment Replacement Plan —The Equipment Replacement Plan (ERP) is a twenty-year
forecast and a five-year plan of equipment needs within the City. In is intended to inform the
Council and citizens of the major equipment needs on the horizon. The first year of the plan
becomes an adopted equipment budget and relates to the operating budget of the equipment
replacement fund, which is approved on an annual basis. The remaining nineteen years
represent an estimate of equipment needs and funding capabilities of the City. Funding
requirements vary from year to year. In order to maintain a fairly consistent levy each year, the
twenty-year schedule is projected with a 3% inflation factor for operating expenses and a yearly
average dollar capital expenditure of $611,800. Revenues for the ERP are derived from charges
to the departments that use the equipment and are based on the equipment needs of the various
departments over the twenty-year period.
FUND STRUCTURE
The accounting system maintains a standard fund structure for a typical Minnesota city government.
Following is a description of the funds included that are subject to appropriation, for which financial plans
and budget appropriations are prepared annually. These funds are the General, Special Revenue, Debt
Service, Capital Projects and Enterprise.
General Fund
The General Fund accounts for all financial transactions not properly accounted for in any other fund,
including most of the basic governmental services. The expenditures from the General Fund account for
the majority of primary services provided by the City in the areas of public safety, parks and public works,
recreation, planning, engineering and general government.
Special Revenue Funds
This type of fund accounts for services and expenditures where revenue is restricted for a designated
purpose. The City maintains seventeen Special Revenue Funds. There are sixteen budgeted Special
Revenue Funds.
0 Chemical Assessment Team Fund — grant funds received from the state restricted for the
operation of the Chemical Assessment Team.
0 Economic Development Fund — revenue sources include interest on loans, taxes,
development fees that are used for expenditures relating to housing and redevelopment
projects throughout the city.
0 Real Estate Purchases and Sales Fund — revenue sources include variance fees of city
property to be used to improve city infrastructure.
0 Tax Increment Funds (7) — tax increment revenues for housing and economic redevelopment
projects throughout the city.
0 Paratransit Fund — local grant and rider fees used to support local transit services.
0 Housing Rehabilitation Fund — interest on loans provided to local businesses and
homeowners to improve enhance property.
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0 Parking Fund — parking permits and parking violation fees help support the maintenance of
the cities current parking lots and ramps.
0 Communication Fund — franchise fee for cable TV supports cable and communications efforts
of the city.
0 Depot Coffee House Fund — grants, leases and concession revenues support a local teen
center and coffee house.
0 Art Center Fund — leases, state aids, contributions and program sales support the Hopkins
Center for the Arts, which is a community-based center with theater and art at its base.
Some of the Special Revenue Funds do not require an annual financial plan because of the nature of the
type of revenue and expenditure. Expenditures are authorized on an individual basis.
• Hennepin County CDBG Fund — block grant funds used for housing and infrastructure
improvements
Debt Service Funds
Debt service funds account for the accumulation of resources for the payment of general long-term debt
principal, interest, and related costs. The City maintains 14 individual debt service funds for the various
bond issues. The City has established annual financial plans for all 14 general obligation bond funds,
which are shown in total as the GO Debt Service Funds. The following Debt Service Fund is classified as
a major fund.
• Taxable Housing Improvement Bonds of 1999B — bonds sold for the Westbrooke Patio
Homes Tax Increment housing project.
Capital Project Funds
Capital project funds account for the acquisition and construction of major capital facilities and equipment
(except those financed by proprietary funds). This includes expenditures relating to capital projects and
large capital outlay purchases. The City has four budgeted funds in this category:
0 Park Improvement Fund — development and improvement of City parks. Revenue is primarily
from park development fees paid by developers.
0 State Aid Construction Fund — revenue from state aid to assist with maintenance and
construction of state aid streets throughout the city.
0 Capital Improvement Fund — transfers from other funds to cover future improvements or
maintenance of city facilities and infrastructure.
0 Permanent Improvement Revolving Fund — bonds issued to fund reconstruction and
maintenance of residential streets throughout the city.
Enterprise Funds
Enterprise funds account for our business -type activities. These activities provide services where most of
the costs are recovered through user fees and charges. The City has five Enterprise funds.
0 Water Utility Fund — water utility fees based on water usage, which covers the expense of
distributing water and maintaining the water system infrastructure.
0 Sewer Utility Fund — sewer utility fees based on water usage, which covers the expense of
disposing of sewer products and maintaining the sewer system infrastructure.
0 Refuse Utility Fund — refuse fee based on size of refuse container, which covers the expense
of disposing of refuse products.
0 Storm Sewer Utility Fund — storm sewer utility fee based on non -permeable surface of
property for commercial or a fixed rate for residential properties, which covers the expense of
maintaining the storm sewer infrastructure throughout the city.
0 Pavilior0ce Arena Fund — rental fees for ice or space, which covers the operating costs of
running the facility.
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Internal Service Funds
Internal Service Funds are used to account for the financing of goods and services provided by one
department to other departments of the City on a cost reimbursement basis. The City has three Internal
Service Funds and no budgets are prepared for these funds.
Equipment Replacement — revenues derived from leases of large eq,uipment to all
departments. Revenues are used to cover the cost of replacing equipment in the future.
Lease payments are budgeted in the individual funds and transferred to the Equipment
Replacement Fund monthly.
Employee Benefits — to account for compensated absences of non -enterprise employees
Insurance Risk — accounts for the dividends received from the insurance company for low
insurance claims and costs, which is used to cover the deductible for any losses.
Maior Funds
For 2010 the City identifies the following funds as major funds which are described above. All major funds
are budgeted.
0 General Fund
0 Tax Increment District — Super Valu Special Revenue Fund
0 Municipal State Aid Capital Projects Fund
0 Permanent Improvement Revolving Capital Projects Fund
0 Taxable Housing Improvement Bonds of 1999B Debt Service Fund
0 Water Utility Enterprise Fund
0 Sewer Utility Enterprise Fund
0 Storm Sewer Utility Enterprise Fund
City Personnel by Function
2010 BUDGET
21
Administration of Fund
General
Public
Community
Community
Operating Fund
Government
Finance
Police
Fire
Works
Development
Services
Recreation
General Fund
X
X
X
X
X
X
X
X
Special Revenue Funds
I I
Economic Development
X
Housing Rehabilitation
X
Parking
X
Section 8
X
Cable TV
X
Depot Coffee House
X
Art Center
X
Enterprise Funds
Water
X
Seger
X
R fu se
X
Stora Sewer
X
Pavilion
X
& Redevelopment
Housing
X
2010 BUDGET
21
WAIII5412 LOU N I k1k 61
Authorized and Actual Staffing Levels
Full -Time and Regular Part -Time Positions
FTE = an employee who works 40 hours a week
2010 BUDGET
24
2007
Authorized
& Actual
2008
Authorized
& Actual
2009
Authorized
& Actual
2010
Authorized
2010
Actual
Administrative Services
515
5.05
4.95
4.80
4.80
Finance
4.60
4.60
4.60
4.60
4.60
Municipal Building
1.45
1.45
1.45
1.45
1.45
Community Services
9.48
9.85
9.95
9.95
9.95
Police
39.40
39.45
40.00
40.00
39.00
Fire
1.20
1.20
1.20
1.20
1.20
Public Works
18.59
18.60
18.70
18.75
17.77
Skate Park
.05
.05
.05
.05
.05
Activity Center
4.00
3.30
3.30
3.30
3.30
Planning & Community
1.20
1.15
1.15
1.35
1.35
General Fund Total
85.12
84,70
85.35
85.45
83.47
Economic Development
1.60
1.78
1,75
1.75
1.75
Para -Transit
.20
.20
20
0
0
Housing Rehabilitation
.70
.85
85
.85
85
Parking
1.00
1.00
1.00
1.00
1.00
Section 8
1.35
0
0
0
0
Communications
.10
.10
.10
.40
.40
Depot Coffee House
.05
1.00
1.00
1.00
1.00
Art Center
4.05
4.05
4,05
4.05
4.05
Special Revenue Fund Total
9.05
8.98
8.95
9.05
9.05
Water
3.25
3.76
3.67
3.11
3.11
Sanitary Sewer
3.56
4.07
4.08
3.44
3.44
Ref use
4.08
4.09
4.12
4.04
3.40
Storm Sewer
.46
.46
.46
.46
.42
Pavilion/ice Arena
2.72
3.8
3.8
3.05
3.05
using & Redevelopment
2.45
2.05
2.05
2.05
2.05
Total Proprietary Funds
16.52
18.23
18.18
16.15
15.47
Total All
110.69
111.91
112.48
110.65
107.99
2010 BUDGET
24
III WA115412 LOU N I k1k 61
Operating Fund Crosswalk
This matrix shows the relationship between functional units and funds.
Function
Special
Revenue
Non -Major Funds
Capital Debt
Projects Service Enterprise
Major Funds
X
Public Safety
X
Special Capital Projects Debt Service Enterprise
Revenue Taxable
Tax Increment Municipal Permanent Housing
General District - State Imprvmnt lmprvmnt Water Sewer
Fund Super Valu Aid Revolving Bonds 1999B Utility Utility
Storm
Sewer
Uti Itiy
General Government
X
Highways and Streets
X
Urban Redevelopment and Housing
Culture and Recreation
Public Safety
X
Capital Outlay
X
X
Debt Service
X
Water
Health and Welfare
X
Sewer
Storm Sewer
Refuse
Highways and Streets
X
Pavilion Ice Arena
Urban Redevelopment and Housing
X
Culture and Recreation
X
Capital Outlay
X
X
X
Debt Service
X
X
X
Water
X
Sewer
X
Storm Sewer
X
Function
Special
Revenue
Non -Major Funds
Capital Debt
Projects Service Enterprise
General Government
X
Public Safety
X
Health and Welfare
X
Highways and Streets
X
Urban Redevelopment and Housing
Culture and Recreation
X
Capital Outlay
X
X
Debt Service
X
Water
Sewer
Storm Sewer
Refuse
X
Pavilion Ice Arena
2010 BUDGET
251
WArSIS LOU N I k1k 61
Summary Budget Information - Major Funds and Non -Major Funds by Fund Type
REVENUES
General Fund
Special Revenue Funds
Tax Increment District - Super Valu
Non -major Special Revenue Funds
Capital Project Funds
Municipal State Aid Fund
Permanent Improvement Revolving Fund
Non -major Capital Project Funds
Debt Funds
'Taxable Housing Impry Bonds of 1999E
Non -major Debt Service Funds
Enterprise Funds
Water Utility Enterprise Fund
Sewer Utility Enterprise Fund
Storm Sewer Utility Enterprise Fund
Non -major Enterprise Funds
EXPENDITURES
General Fund
Special Revenue Funds
Tax I nc re m ent District - Super Valu
Non -major Special Revenue Funds
Capital Project Funds
Municipal State Aid Fund
Permanent Improvement Revolving Fund
Non -major Capital Project Funds
Debt Funds
Taxable Housing Impry Bonds of 1999B
Non -major Debt Service Funds
Enterprise Funds
Water Utility Enterprise Fund
Sewer Utility Enterprise Fund
Storm Sewer Utility Enterprise Fund
Non -major Enterprise Funds
Major funds are in bold type.
2008 2009 2009 2010 Budget
Actual Actual Bud -get Bud -get Difference %aqe
$ %508,253 $ 91950,564 $ 10,0751492 $ 10,0731203 $ (2,289) -0.02%
$ 516,833 $ 779,489 $ 590,000 $ 605,000 $ 15,000 2.48%
$ 2,263,052 $ 2,092,481 S 1,666,677 S 4,063,395 S 2,396,718 58,98%
$ 270,904 $ 487,582 $ 685,399 $ 3441207 $ (341,192) -99.12%
$ 468,923 $ 605,119 $ 461,59 5 $ 2,567,854 $ 2,11060259 82.02%
S 103,300 S 105,430 S 119,290 S 80,804 $ (38,486) -47M%
$ 262,3119 $ 262,444 $ 259,900 $ 229,900 $ (30,000) -13-05%
$ 2,174,322 $ 2,588,102 $ 2,591,279 $ 2,508,279 $ (83,000) -3.31%
$ 11182,636 $ 3,03%521 $ 1,430, 800 $ 1,472, 000 $ 41, 200 2.80%
$ 11471,096 $ 216223469 $ 1, 797, 000 $ 11,964,000 $ 167, 0008.50%
$ 735,238 $ 1,423p668 $ 831,140 $ 820,140 $ (11, 000) -1.34%
S 1,108,197 S 1,223,566 $ 1,241,130 S 1,239,680 S (1,450) -012%
$ 91973,998 $ 91903,071 $ 10,075,492 $ 10,073,203 $ (2,289) -0.02%
$ 336,388 $ 11007,169 $ 220,928 $ 435,126 $ 214,198 49.23%
S 2.,462,084 S 3,182,327 S 2,307,649 S 6,169,891 S 3,862,242 62,60%
$ 92,665 $ 278,325 $ 300,000 $ 323,000 $ 23,000 7.12%
$ 849,992 $ 1,6861884 $ 111155,11119 $ 1,3681119 $ 213,000 15.57%
$ 123,157 S 172,737 S 245,325 S 180,500 S (641,825) -35,91%
$ 242,688 $ 242,688 $ 2411179 $ 18%672 $ (511,507) -27.16%
$ 2.,037,843 S 2,547,825 $ 2,594,384 $ 2,305,725 S (288,659) -12,52%
$ 11,395,474 $ 11,514,537 $ 1,1571369 $ 1047,035 $ (11 O,334) -0.90%
$ 11803,11110 $ 11,820,285 $ 1,9651132 $ 11,999,7711 $ 34,639 1.73%
$ 442,595 $ 573,591 $ 443,573 $ 426,236 $ (17,337) -4.07%
$ 1,207,241 $ 1,214,258 $ 1,310,195 S 1,318,319 S 8,124 0. 2%
2010 BUDGET
26
Summary of Budgeted Funds
wArSIS LOU N I k1k 61
GENERAL FUND
2010 BUDGET
27
2008
2009
2009
2010
Actual
Act tial
B ud e t
B ud
Differen cue
REVENUES
Property Taxes
7,624,071
8,018,267
8,229,114
$ 8,470,018
240,904
2.93%
Intergovemmental
425,195
510,270
448.,010
440,725
(7,285)
-1-63%
Licenses, Permits & Fines
715,237
745,158
804,985
632.,910
(172,075)
-21-38%
Interest Earnings
92,853
28,234
105.,783
75.,000
(30,783)
-29.10%
Cb ar gp s for Ser -6 cc s
337)909
344,150
176,600
140,150
(36,450)
-20.64%
Miscellaneous
25.,725
26.,048
21,000
24,400
3,400
16.19%
Franchise Fees
287.263
286j404
290,000
290,000
-
$ 9.508.253
$ 9,958.,531
10,075,492
10,073,203
(2,289)
-0.02%
APPROPRIATIONS
Council
$ 67,324
$ 677874
78,072
73,147
(4,925)
-6-31%
Administrative Services
419,121
430,1281
452,071
433,314
(18,757)
4.15%
Finance
178.515
188.,277
189.,877
190.,039
162
0.09%
Legal
138,132
133,006
130,625
135,000
47,375
3.35%
Municipal Building
266,481
256,778
308,809
306.5284
(2j525)
-0.82%
Cormnunity Services
872,393
878,907
903,917
922,304
18,387
2.03%
Fol ice
4,323,283
474427899
4,327,445
4.,366,178
38.,733
0.90%
Fire
844,997
810,229
810,921
794,517
(16,404)
-2.02%
Public Works
27198.,219
2,098.,601
211139,947
27146,475
6.,528
0.31%
Recreation
5357764
501,372
543,382
524,058
(19,324)
-3-56%
Planning
113,337
91,721
101,906
121,687
19,781
19.41%
Unal located
16.,432
12,099
88 520
60,j 200
(28.,320)
-31.99%
9,973.,998
9,9121)044
10,075,492
10,073,203
(2.,289)
-0.02%
2010 BUDGET
27
LOU N I k1k 61
SPECIAL REVEN[JE FUNDS
$ 2,779,555 $ 2,93 1,02 6 $ 2,256,677 $ 4,66 8,3 95 $ (2,411,718) -51.7%
APPROPRIATIONS
2008
2009
2009
2010
Budget
Chemical Assess. Team
Ac
c_
B
Bu
Difference
11.1%
REVENUES
244,850
945,617
255,013
277A3
(19n050)
-6.9%
Chemical Asses. Team
$ 110,563
$ 89,729
$ 45,000
S 45,000
$
1.8%
Economic Development
96,881
82,327
101,000
83,000
15,000
21.7%
Real Estate Sales
6,527
5,365
5,800
5,800
-
2.1%
ParatranSit
120,938
110,851
14,382
126,949
(112,567)
-88.7%
Housing Rehabilitation
26,362
M383
20 00
1
'10-000
(10,000)
-33.3%
Parking
77,891
62,027
55,500
85,500
-
-13.2%
Communication
216,915
206,428
205,000
182,550
22,120
12.1%
Depot Coffee House
104,095
85,377
110,000
106,300
3,700
3.5%
Art Center
720,541
575,793
810,021
695,942
114,079
16.4%
Tax Incr Financing (7 funds)
1,299,169
1,703,746
859,974
3n307n024
(2,447,050)
-74.0%
$ 2,779,555 $ 2,93 1,02 6 $ 2,256,677 $ 4,66 8,3 95 $ (2,411,718) -51.7%
APPROPRIATIONS
Chemical Assess. Team
$ 127,355
$ 174,384
$ 49,992
$ 45,000
$ 4,992
11.1%
Economic Development
244,850
945,617
255,013
277A3
(19n050)
-6.9%
Real Estate Sales
-
1,350
-
1,999,771
34,639
1.8%
Paratransit
120,941
126,104
14,382
126,949
(112,567)
w88.7%
Housin Rehabilitation
92,073
94,131
99,358
97,273
2,085
2.1%
Parking
90,233
85,088
106,759
104,898
1!,861
1.8%
Communication
203,634
200,388
200,432
209,909
(9,477)
-4.5%
Depot Coffee House
141,828
128J17
131,495
151,464
(19!,969)
-13.2%
Art Center
648,987
660,194
776,376
659,557
116,819
17.7%
Tax Incr Financing (7 funds)
1,128,541
1,817,056
891,770
4,932,904
(4,041,134)
-81.9%
$ 2,798,472
$ 4,232,429
$ 2,528,577
$ 6,605,017
$ (4,076,440)
-61.7%
PROPRIETARY FUNDS
2008
2009
2009
201.0
Budget
Actual
Actual
Buduet
Budi!et
Difference
°o ale
REVENUES
Equipment Replacement
$ 352,808
$ 372,561
$ 357.500
335,868
(219632)
w6. I %
Water
1J82,636
1,372n806
1,430,800
1,47200
41,200
2.9%
Sanitary Sewer
1,4719096
1,603,633
1,79700
19964,000
167,000
9.3%
Refuse
7469456
850,7337
8 7 9 n 03) 0
873j030
(6,000)
-0.7%
Storm Sewer
735,238
8219242
8319140
$20,140
(11,000)
-1.3%
Pavilion/Ice Arena
361,741
373,715
362,100
366,650
4,550
1.3%
4!,849,975
$ 5,39404
$ 5,657,570
$ 5,831,688
$ 174,118
3.1%
APPROPRIATIONS
Equipment Replacement
$ 435,132
$ 497,446
$ 429,242
$ 453,856
$ 249614
5.7%
Water
1,395n474
1,259J08
1,157,369
IJ47,035
(10,334)
-0.9%
Sanitary Sewer
1,$03,110
1,807,523
1,965,132
1,999,771
34,639
1.8%
Refuse
796,107
814,245
905,707
907,178
1D471
0.2%
Storm Sewer
442,595
437,625
443,573
426,236
(17,337)
-3.9%
Pavilion/Ice Arena
411,134
405,353
404n488
411,141
61,653
1.6%
$ 5,283,552 $ 5,221,300 $ 5,305,511 $ 5,345,217 $ 39,706 0.7%
2010 BUDGET
a
REVENUES
Property Taxes
Special Fees
Interest Earnings
Proceeds from Bond Sale
Operating Transfer In
APPROPRIATIONS
Bond Principal
Bond Interest
Service Charges
Total Revenues
Total Appropriations
Use of Equity or
Fund Balance
11 WA1115412 LOU N I k1k 61
DEBT SLRV1CL FUNDS (all funds)
2008 2009 2009 2010 Budget
Actual Actual 13 et Difference % aee
$ 1,245,518 $ 1!)202,613 $ 1,257,000 $ 1,270,000 $ 13,000 1.0%
276J95 273,905 672,460 642,460 (30,000) -4.5%
29,809 5,709 37,600 16fi00 (21,000) -55.9%
- 2!,865,000 -
885,119 885,119 884,119 809,119 (75,000) -8.5%
$ 2,436.,641 $ 5n232!,346 $ 2,8519179 $ 29738,179 $ (113,000) -4.0%
$ 1,42500
$ 1,645,000
$ 1!,805,000
$ 1,685,000
$ (120,000)
-6.6%
850,252
807,766
1,023,838
801,792
(222,046)
-21.7%
5,279
41,295
6,725
8,605
1,880
28.0%
$ 2,280,531
$ 2,494,061
$ 2,835,563
$ 2,495,397
$ (340J66)
-12.0%
19,574,754
23,517,597
20,840,918
23,311,465
2,470,547
11.9%
20,336,553
21,859,834
20,745,143
2495189834
397739691
18.2%
761,,799
(1,657,763)
(95j775)
1,207,369
1,303,144
-1360.6%
APPROVED BUDGET SUMMARY — ALL FUNDS
REVENUE SUMMARY
The total budget represents planned or anticipated revenues for all funds, excluding unbudgeted special
revenue funds and capital project funds. The amount of the annual total anticipated revenues fluctuates
up or down from year to year, depending on special projects and grants which may occur during the plan
budget period. The budget provides guidelines to staff for City operations.
One purpose of the budget is to communicate the financial plans for the City and its allocation of
resources. The budgeted revenues for all funds total 23,311,465. The largest source of revenue by
category is property taxes of $9,815,018 comprising 42.1 % of total revenues. Property taxes are levied to
support the general fund activities, help pay debt and provide tax increment redevelopment funding
sources. Successful tax increment projects have helped create a larger tax base for the City. Currently
the City is collecting tax increment revenues from several districts to pay off redevelopment notes,
redevelopment bonds and help in future
redevelopment costs of properties
within certain districts. Levy limits re-
instated in 2004 were removed once
again in 2005 and were re -instated in
2009 and remain in place. Levy limits
while providing assurances to
taxpayers do give the City the additional
challenges in meeting citizen's requests
for sustained services or in some
instances increased services. In 2010
budgeted taxes went down due to the
expiration of a tax increment district
and reductions in debt levies.
2010 BUDGET a
29
III WAIII5412 LOU N I k1k 61
Intergovernmental revenues total $586,807 or 2.51 % of the City's revenues. The City currently receives
highway funding, police and fire aid, chemical assessment grants, PERA aid, fire grants, Community
Development Block Grant funds and other miscellaneous state arants. The Citv formerly received
$50,000 in Local Government Aid for the
Hopkins Center for the Arts however 50%
of those funds were unallotted the second
half of 2008 and 100% for 2009 and 2010.
It is unknown if that funding source will be
re -instated and all future budget projections
will not take those funds into consideration.
Estimates for intergovernmental revenues
are based on known revenue sources and
projections are based on information from
the various state and county agencies from
which the revenues are received. The city
has reduced it reliance on revenues from
state and federal governments due to their
uncertainty.
Intergovernmental Revenue
$1,200,000 -
$1,000,000
$800,000 -
$600,000 -
$400,000 -
$200,000 -
$0
2007 2008 2009 2010
Utility fees for water, sewer, refuse and storm sewer account for $5,012,170 of the City's revenue or
21.5%. In 2007 a utility master plan was completed for the water, sewer and storm sewer funds looking at
OHMAYCIRVU 1t.VVt.VHUt.Vb, t-,AYt.VHU1LU11-,b CAHU [JICIHHR-,U
capital improvements. The rate structure for each
fund was then adjusted to meet those needs.
Beginning in 2008 and going forward rates will be
adjusted as set forth in the utility master plan. In
doing so revenues should be adequate to meet the
future need of those systems. In 2008 an analysis
of the Refuse fund was also done and rates were
adjusted to ensure we continue to meet operational
a n d capital needs. I n 2010 rates for water, sewer,
and recycling were increased. Revenue
projections are based on the Utility Master Plan as
developed by the City Engineer.
2010
Charges for services, other than utilities are $1,484,124 or 6.4% of the City's revenues. The City charges
for plan reviews, special police or fire services, parking permits for city parking facilities, facility rental,
concessions and ice time. Included in charges for services is $292,868, which is charged to the general
and special revenue funds for equipment replacement. A large portion of the charges for services include
plan review fees from building permits and due to the economic downturn that began in 2008 the budget
for 2010 was set conservatively despite higher than expected revenues for 2003. This was due to one
large commercial project that came to fruition in 2009 that was not on the city's While there is still
potential commercial re -development we
did not want to rely on that income when
setting the 2010 budget. With the
exception of building plan review fees
revenues for other charges remain stable.
Finance relies on plan review fee
projections prepared by the City's Building
Official and input from departmental
managers on the level of activity expected
in their departments when setting the
budget for this revenue category.
2010 BUDGET
-10
-1
11111 WAMA LOU N I k1k 61
Special Assessments and Special Assessment Fees for housing projects are $642,460 or 2.75% of City
revenues. Special Assessments are levied for street, sidewalk and alley, water, sewer or storm sewer
improvements that benefit private property. Special Assessment fees are assessed every year to the
specific housing properties that benefited from the development projects. These projects allowed the City
to improve the value of the housing stock in several town
home and condominium developments. Special Special Assessments
assessment revenues fluctuate with the number and
amount of assessable projects and have remained $700,000 -
relatively stable the last few years. Special assessment $650,000 -
revenue projections are based on the special $600,000 -
assessment rolls and scheduled payments due in the $550,000 -
budget year. The city is currently working on a $500000 -
significant two year neighborhood improvement project , 2007 2008 2009 2010
and those costs will not be assessed until the entire
project is completed in late 2010. That assessment will
be placed on the tax rolls for 2011.
Permits, licenses and fines are $656,610 or 2.82% of revenues, Permit revenues are dependant on the
economy and on future development of the City. In 2007 permit revenues increased due to a major
License, Permits & Fines
$900,000 -11
$800,000 -
$700,000 -
$600,000 -
$500,000 -
2007 2008 2009 2010
In addition to the franchise fee collected on cable
television, a franchise fee on electric and gas utilities
was implemented in 2004 to help offset the loss of
state aids. It impacts residential properties by $1 per
month on each of their electric and gas utility bills. The
rate progresses higher for multiple dwellings and
commercial properties. Total franchise fees collected
in 2010 will be about $490,000 or 2.1% of City
revenues. While franchise fees on electric and, gas
remain stable there is federal legislation that may limit
the future of cable TV franchise revenues and therefore
a more conservative approach was taken to that portion
of the franchise fee budget. We expect franchise fees
to remain stable for 2010.
Total 2010 budgeted revenues decreased slightly from
2009 actual revenues. The discussion regarding the
individual components impacting that decrease were
described previously
commercial development returned to normal
levels for 2008. In 2009 that same developer
expanded their project and an additional
unexpected commercial development brought
in additional permit revenues for the year. The
permit fee revenue projection was prepared by
the City's Building Official based on knowledge
of pending and, anticipated projects which are
expected to decrease for 2010. License
revenue is based on the types of businesses
licensed by the city and past year's collections.
Franchise Fees
$540,000 -
$520,000 -
$500,000
$480,000 -
$460,000
$440,000 -
2007 2008 2009 2010
Total Revenues ,All Funds
$40,000,000 -
$30,000,000 -
$20,000,000 -
$10,000,000 -
$0
2007 2008 2009 2010
2010 BUDGET
WA1115412 LOU N I k1k 61
Shown to the right is a chart showing the
trends of three of our major revenue
sources. Taxes include both property taxes
and tax increments which has shown
fluctuations due to decertification of several
tax increment districts within the city.
Intergovernmental revenues have declined
significantly for 2010 and the city will no
longer rely on this source of revenue for
budget planning.
Shown below is a chart showing the relationship between all revenue sources.
2010 Budgeted Revenues
Other Sources
5%
Utility Charges
24%
Franchise Fee Probe rty Tei
51%
2%
Charges for
Services
8%
Interest
%
License, Permits
Fees
3% Special Assess.
Fees
3°/0
1 ntergovermental
3%
2010 BUDGET
-12
1
Major Revenue Trends
$18,000,000
$16,000,000
$14,000,000
$12,000,000
11 U ti I ity 'charges
$10,000,000
[]1 me rgo v erre ent al
$8,000,000
PTaxes
$6,000,000
$4,000, 000
$2,000, 000
$0
2007 2008 2009 2010
Shown to the right is a chart showing the
trends of three of our major revenue
sources. Taxes include both property taxes
and tax increments which has shown
fluctuations due to decertification of several
tax increment districts within the city.
Intergovernmental revenues have declined
significantly for 2010 and the city will no
longer rely on this source of revenue for
budget planning.
Shown below is a chart showing the relationship between all revenue sources.
2010 Budgeted Revenues
Other Sources
5%
Utility Charges
24%
Franchise Fee Probe rty Tei
51%
2%
Charges for
Services
8%
Interest
%
License, Permits
Fees
3% Special Assess.
Fees
3°/0
1 ntergovermental
3%
2010 BUDGET
-12
1
11 WA1115412 LOU N I k1k 61
APPROPRIATION SUMMARY
Appropriations for all funds total $24,518,834. This is more than anticipated revenues for 2010. The
shortfall of $1,207,369 is primarily in the tax increment funds where increment has been collected in
previous years for developer costs that are being expenses in 2010.
The largest source of appropriations by category is employee salaries and benefits at $9,890,207.
Employee salary and benefits make up 50.42% of the City's annual appropriation. In 2010, employee
salary and benefits were frozen with the exception of one union that is in the last year of a 3 year contract.
That employee group consisting of 21 employees will receive a 3% wage increase for 2010.
Materials, supplies and services make up 29.07% of appropriations at $5,702,133. This amount
represents a .53% decrease over last year's budget. The decrease is due to the completion of various
economic development projects that staff had been working on with developers. However, fuel products,
heating and electricity, insurance and general inflationary increases contributed to an increase in the
general fund. The costs in this category comprise of consulting, professional services, office and general
supplies, disposal costs, expenditure reimbursements and general operating costs.
Capital outlay and improvements can fluctuate substantially every year. In 2010, the appropriated amount
is $116,000 or .59% of total appropriations. Anticipated capital costs are for parking ramp improvements,
upgrades in the city council chambers for televised council meetings and small items at the Depot Coffee
House. Staff was instructed to keep capital items at a minimum as funding restrictions continue to present
challenges in budgeting. In addition the City allocates equipment replacement costs to its general and
special revenue funds to ensure that resources are available for replacement of equipment when
scheduled or necessary. The charges for equipment replacement are recorded in the materials supplies
and services categories as they do not directly relate to specific capital outlay expenditures but rather the
cost of using, city assets.
Debt service appropriations in 2010 decreased 22% as payments on bonds decrease the outstanding
balance, one bond was called and another reached its maturity. Total appropriations for 2010 are
$2.,847,832 or 14.52% of appropriations and include debt paid within the Enterprise Funds. Another 5.4%
of appropriations are for depreciation of property and equipment.
The six largest programs of the City in 2010 account for 90% of the appropriations budget and are as
follows:
Public Safety
5.2 million
Utilities (water, sewer, storm sewer, refuse)
4.3 million
Debt Service
2.5 million
General Government
2.3 million
Public Works
2.3 million
Recreation
1.8 million
2010 BUDGET
LOU N I k1k 61
2010 Budgeted Appropriations
By Category
Debt General
12% Government
11%
Utilities
23%
Equipment
Replacement
2%
Tax Increment
Financing
4%
r,ommilnitv
Development
2%
Recreation
9%
Public Safety
26%
forks
1111/0
2010 Budgeted Appropflations
D ebt
15%
Depreciation
5%
Capital Outlay
Wterials, Suppliec.
Services
29%
2010 BUDGET
-14
1
Salaries & Benefits
50%
wArol;m LOU N I k1k 61
REVENUES - ALL FUNDS
COMPARATIVE ANALYSIS BY SOURCE
2007 2008 2009
SOURCE ACTUAL ACTUAL ACTUAL
Current Revenues
PROPERTY TAX
TAX INCREMENT
SPECIAL ASSESSMENTS
LICENSE, PERMITS & FINES
INTERGOVERNMENTAL REVENUE
CHARGES FOR CJI REE 1T SERVICES
INTEREST ON INVESTM ENTS
UTILITY SERVICE CHARGES
FRANCHISE FEES
OTHER REVENUES
TOTAL CURRENT REVENUES
Other Financing Sources
TOTAL REVENUES
Fess: Inter -Fund Transfers
TOTAL REVENUES
OBJECTIVE
ADOPTED
2010
BUDGET
8,098,936 $ 8,799,327 $ 9,28907 $ 9,815,018
1,050,602
115186,404
1,637,750
829,000
659,130
677,027
675,770
642,460
870,394
733,070
768,340
656,610
983,914
850,938
788,453
586,807
1,525,832
1,380,315
17474,625
1.484j124
673,717
289,387
128,159
194,050
3,927,986
4.0867548
4,462,466
5,012,170
4927189
490,587
489,342
490,000
263,840
393.027
3511459
232,469
18,546,540
18,886,630
20n05K271
19,942,708
1,143,816
17033,039
17033,039
957,039
19,6901356
1979197669
2170917310
2Q 899,747
$ 18.546.540 $ 187886,630 $ 20,05271 $ 19,942,708
EX"PEN DITURES/EXPENSES - ALL FUNDS
COMPARATIVE ANALYSIS BY OBJECTIVE
Current Expenditures/Expenses
SALARIES AND EMPLOYEE BENEFITS
MATERIALS, SUPPLIES AND SERVICES
CAPITAL OUTLAY
DEPRECIATION
DEBT REPAYMENT
TOTAL
Other Fi na n ci ng Uses
TOTAL EXPENDITURES
ADOPTED
2007 2008 2009 2010
ACTUAL ACTUAL ACTUAL BUDGE -F.
K 999,712
9.739, 900
$ 9,857,206
91) 891 209
5,639,312
5,738.874
5,341,532
5,702 133
3,1511808
162,123
167,706
116�000
17 168,5827
1,017,949
1,015,412.
17059,300
2383,955
3,320,413
3,693,104
2,847,832
2173437614
1979797259
20,074,960
19,615,474
2010 BUDGET
11111 WArSIS LOU N I k1k 61
Tax Capacity & Market Values
The growth in tax capacity from 2002 thru 2010 reflects overall increased market value of property in
Hopkins from redevelopment. In 2002 the affects of the changes implemented by the state on property
classifications is evident. Although market values in Hopkins rose by 10% in 2002, the tax capacity
dropped over $5 million dollars. Below depicts tax capacity value over the last twelve years.
Tax C apa ci ty Hi story (in thousands)
$23,000-
$20,000-
$17,000-
$14,000---
$11 000
$5,000- 1 T-
Z z
As the graph depicts, the tax capacity in
Hopkins had remained pretty level through
2000. However market values continued to
rise every year. The leveling of tax capacity is
primarily caused by restructuring of the tax
classifications and rates by the state. In 2002,
tax capacity decreased substantially due to
drastic changes in property classification rates
by the state. Without further adjustments by
the state, the tax capacity is projected to
continue steady growth into the future.
The City of Hopkins had been experiencing steady growth in its residential property values, however in the
last two years Hopkins residential values like values across the country, have fallen. One goal of the city
council is to preserve the current housing stock and promote housing growth. While the values have
fallen we do expect them to increase in the future. Other property classes such as apartments and
commercial have increased which has fueled the overall market value increase.
$1,200,000,000
$1,000,000,000
$800,000,000
$600,000,000
$400,000,000
$200,000,000
$0
City of Hopkins Taxable Market Values
2010 BUDGET
6
'C�
�CCS mmerdal
I ndustrial
Residential
Apartrents
11111 WA1115412 LOU N I k1k 61
+1 . Me -
+10.0 % - 19-90/0
14.9% 0.17% of +20% and over
0. 8% of homeown 0.27% of
homeowners homeowners
Decrease
32.29% of
horreowners
+5.0% - 9.90/0
31.17% of
homeowners
35, 30% of
homeowners
Changes in property values
The chart at the left shows depicts the
percentage of homeowners that saw
value changes in their property. Many
saw decreases in their property values,
32%, but a large percentage, 66+47%
had between .4% - 9+9% increases in
values, a sign that home values may
once again be on the increase,
The City's levy is allocated against the tax base along with the levies for the school district, county and
miscellaneous government entities. An average home in Hopkins in 2010 is valued at $225,000. Total
taxes of $2,788 on an average home in Hopkins helps pay for all levels of governmental services.
City of Hopkins Monthly Property Tax
Cost for an Average Home
$150 -
$130 -
$110 -
$90 -
$70
$50 -
2003 2004 2005 2006 2007 2008 2009 2010
Cite Property Tax LeV�7
As depicted to the left, the cities
monthly service costs have risen.
Historically, the monthly cost increases
have been slight. In 2004 however,
costs were $16 a month for property
tax supported city services. The larger
than average increase in monthly costs
is primarily the result of the completion
of the facility project. In 2005 due to
the decertification of three tax
increment districts additional tax
capacity became available, thereby
lowering property taxes for the average
taxpayer.
A residential property owner in Hopkins will experience a $3 per month increase in property taxes in 2010.
Shown on the next page is a summary of the monthly costs an average homeowner would expect to pay
living in Hopkins. Water and sewer rates are increased each year per the Utility Master Plan. As stated
earlier in this document this will provide needed funds for necessary infrastructure improvements. Refuse
rates are analyzed each year and if necessary are only increased every couple of years. The storm sewer
rate is not expected to increase in the near future. Hopkins utility rates continue to rank in the lower 1/ rd
of the Minneapolis/St. Paul metropolitan area.
2010 BUDGET
-17
1
WA1115412 LOU N I k1k 61
?"010 Monthly Pro oer tv Tax Cost (av enw
Council
$0.66
Administ,rafive Ser-Oces,
$3.93
Finance
$1.63
Legal
$0.18
Municipal Building
$2.75
Community Services
$5.31
Police
$36.12
Fire
$6.33
Public Works
$18.25
Recreation
$1.79
Act i N-ity Cc nte r
$2.39
P la n ni ng an d Co in rnu n i ty D evel op iven t
$1.08
LJ nal located
$0.09
Debt
$3.19
Deka on Fac H i t N, Protect
$8.30
Mo nth ly Co st for C ity Services
$92.00
City Levy — By Purpose
Monthly Service Costs
2010
2009
General Fund
$8,384,010
$8,160,614
Debt
1,267,000
1,257,000
PERA
35,500
35,500
MVH C Unallotment
239,175
0
Capital
0
100,000
Total Levy
$9,925,685
$9,553,114
Monthly Service Costs
increase
.80%
City of Hopkins Average Monthly Service Costs (average
home):
increase
new levy
2010
2009
City Property Taxes
$92
$89
Water — Consumption
7,500 a month
$1,90/1000 gal
$14.25
$1.86/1000 gal.
$13,95
Sewer — Consumption
7,500 a month
$3.40/1000 gal
$25,50
$3.1011000 gal.
$23.25
Refuse Collection
$18.55
$18,55
Storm Sewer
$5.00
$5.00
Franchise Fee
$2,00
$2.00
Total
$157,50
$151.75
2.74%
increase
.80%
increase
0%
increase
new levy
100%
decrease
3.9% increase
In 2010 the City continued its property tax levy for the purpose of funding the debt for the construction of
the new fire station, replacing the public works storage facility and remodeling the police station. In 2009
levy limits were again re -instated by the state legislature limiting the increases to the General and Capital
Levies and remain in place for 2010. Debt, PERA and the Market Value Homestead Credit (MVHC)
Unallotment levies are considered special levies and are exempt from the levy limit.
In 2008 the governor unallotted the 2nd half MVHC, in 2009 and 2010 the entire allocation was unallotted
thus increasing the budget challenges for the city. In 2009 the unallotment was announced well after cities
had their budgets approved. Knowing that the 2009 unallotment was an eventual outcome of the state's
budget crisis Hopkins re-evaluated the 2009 budget early in the year and incorporated expenditure
reductions equal to the unallotment. This strategy appears to have been successful as the General Fund
ended the year balanced. In 2010 the unallotment was worked into the budget again with budget
reductions — namely wage freezes, no capital expenditures that would be supported by the levy, and
elimination of the capital levy which provided additional levy authority for the general fund. In addition
cities were given the authority to levy the 2008 and 2009 unallotted MVH. Recognizing that taxpayers
were facing their own budget challenges, Hopkins levied 60% of the unallotted 2008 and 2009 MVH C on
the 2010 taxes.
2010 BUDGET
WArSIS LOU N I k1k 61
City tax capacity rates of 48.985% result in payments of $1,104 annually or approximately $92 per month
for the average homeowner. Net property tax costs by program, was developed by crediting related
revenues against appropriate programs expenditures.
Net monthly property tax costs for program budgets
Police Protection St re e ts'& Pa rk Facilities Debt
$36.12 Mainte nance $8.30
$18.25
Fire Protection Council & Othe r De bt
$6.33 Administration S3.19
1 $4.68 1
1 1
Assessing Building A c ti v ibv ('e me i -
Inspections & Mainte nance 52.39
City Clerk $2.75
$5.31
Re c. m actio n Finance Planning & Le ua I
$1.79 $1.63 Zoning $0.18
$1.08
The City's overall net levy increase before tax credits is 3.9%. The general fund gross levy increased in
2010 by 2.74% or $233,396. The debt levy decreased in 2010 by $10,000 to provide adequate funds for
debt payments. N ew in 2010 is a special levy for the u nal lotment of the 2n` half 2008 and 2009 MVHC as
described on the previous page. The total levy increase for 2010 is $372,571.
2010 BUDGET
-19
-1
WAIII5412 LOU N I k1k 61
Shown to the left are the
main taxpayers in the
City of Hopkins and their
percentage of total tax
capacity. The largest
taxpayer comprises
5.67% of total tax
capacity and the next
largest taxpayer
comprises less than
1.24%. The city has a
diverse and stable tax
base, which provides the
city with assurance that
tax revenues will remain
Mable against the loss of
a significant taxpayer.
PRINCIPAL TAXPAYERS
Percentage
Tax
of Tota I Tax
Taxpayer
Type of Business
Capacity
Capacity
ISD 270 Hopkins (2)
School
1,800
15-531 %
Super Valu
Grocery Warehouses
$1,254,050
5.67%
Greenfield Apartments, LLP
Apartments
274,375
1.24%
Southwest Real Estate, Inc.
Apartments
243,750
1.10%
Hopkins Real Estate, LLC
Car Dealership
229,250
1.04%
R am gate Apartments
Apartments
225,000
1.02%
Opus Nofthwest, LLC
Property Development
213,250
0.96%
Duke Realty
Office/Warehouses
203,250
0.92%
Auburn North
Townhouses
156,663
0.71%
Oak Ridge County Club
Golf Course
156,670
0.71%
Hines Reit MpIs Ind, LLC
Management Services
139,350
0.63%
Cit Total T 1
Y's ax Capacity
$22,135,067
Shown to the left are the
main taxpayers in the
City of Hopkins and their
percentage of total tax
capacity. The largest
taxpayer comprises
5.67% of total tax
capacity and the next
largest taxpayer
comprises less than
1.24%. The city has a
diverse and stable tax
base, which provides the
city with assurance that
tax revenues will remain
Mable against the loss of
a significant taxpayer.
Major employers in Hopkins include the School District followed by Super Valu, a grocery distribution
warehouse facility and Cargill a international producer and marketer of food, agricultural, financial and
industrial products. While these three organizations employ almost 36% of the workforce in Hopkins the
City has a diverse group of employers who have had a long-term presence in the City.
Chancies in Fund Balance
Major Funds
Fund balance is defined as the difference between a fund's assets and liabilities. Adequate fund balance
is necessary to have funds for emergency or unexpected events, to enhance the City's financial position
and bond ratings, to provide cash for operations prior to receipt of tax revenues and to maximize
investment earnings.
Working capital balance, defined as current assets less current liabilities is carefully monitored to ensure
enough financial flexibility to meet both short and long-term goals for each fund.
2010 BUDGET
40
PRINCIPAL EMPLOYERS
Percentage
of Tota I
Taxpayer
Type of Business
Employees
Em ploym ent
ISD 270 Hopkins (2)
School
1,800
15-531 %
Sup erVal u
Grocery distributor
1,500
12.942 %
Cargill
Food, agricultural, financial and industrial
900
7.765 %
GE Water & Process Technologies
Water systems solutions
550
4.745 %
Augustana Chapel View Care Center
H ea Ith Care Se rvices
250
2.157 %
Then-notech
Automotive Products
235
2.028 %
Oak Ridge Country Club
County/Golf Club
200
1.726 %
Rudy Luther's Hopkins Honda
Car dealership
200
1.726 %
City of Hopkins
Municipal Government
135
1.165 %
Hopkins Care Center
Health Care Services
125
1.079 %
Major employers in Hopkins include the School District followed by Super Valu, a grocery distribution
warehouse facility and Cargill a international producer and marketer of food, agricultural, financial and
industrial products. While these three organizations employ almost 36% of the workforce in Hopkins the
City has a diverse group of employers who have had a long-term presence in the City.
Chancies in Fund Balance
Major Funds
Fund balance is defined as the difference between a fund's assets and liabilities. Adequate fund balance
is necessary to have funds for emergency or unexpected events, to enhance the City's financial position
and bond ratings, to provide cash for operations prior to receipt of tax revenues and to maximize
investment earnings.
Working capital balance, defined as current assets less current liabilities is carefully monitored to ensure
enough financial flexibility to meet both short and long-term goals for each fund.
2010 BUDGET
40
11 WA1115412 LOU N I k1k 61
The general fund added approximately $50,000 to its fund balance in 2009. After the 2009 budget was
approved the State of MN experiencing their own budget issues announced the unallotment of state aids
in the Market Value Homestead Credit (MVH C) program. Hopkins lost approximately $250,000 in IVHC
and the city responded early in the year by re-examining the budget and making modifications to keep the
budget balanced. Included in the budget modifications was the elimination of all capital items from the
General Fund, delayed hiring of vacancies, elimination of out of state travel, reduction in seal coating
maintenance and use of contingency. Because of the proactive approach the General Fund is anticipated
to end the year with a $50,000 excess. The general fund is currently slightly short of its fund balance goal
of 42% of prior year's expenditures and is at 40% of expenditures. This is primarily the result of the loss
of state revenues in December 2008 that the city was unable to respond to. Added to that the unallotment
of 2009 and 2010 state aids and the city has been challenged to recover those losses. Staff continues to
work to address how to improve the financial position so that we meet our fund balance goal. This may
involve new or revised revenue options, expenditure adjustments or a combination of all these options.
The Tax Increment District Super Valu Special Revenue Fund will use $226,524 of fund balance in 2009
in payment of developer costs from previously collected increments. The City has begun collections of tax
increment from the expanded tax increment district. These funds will be used for developer expenses as
defined in the tax increment plan.
2010 BUDGET
41
Est. Y E 20 09
I
I
I
I
I
I
Fund
Balance/
% Change
$ Change
Working
Ending
in Fund
in Fund
Wason for Greater than
Fund Name
Capital*
Revenues
Expenditures,
Balance
Balance
Bala nee
10% Variance
Major Fuiuh
General Fund
$3,999,576
944494499
$10,073,203
$3,999,576
0.00%
$0
Tax Increment District -
316,006
605,000
435,126
485,880
53.76%
169,874
1 Tax increments accumulated
Super Valli Special
for development projects
Revenue Fund
M Lin i cip a I State Aid
C ap ital Pro iect Fun d
448,817
334,207
323,000
460,024
2.50%
111207
Permanent Improvement
(543,066)
2,567.,854
1,365,119
656,669
220.92%
1,199,735
Bonds to finance street
Revolving Capital
i inprov ein en t projects are
P roj e cts Fund
sold every two years and will
be done in 2010 for 2009 &
2010 projects.
Taxable Housing
403,953
2291900
244,364
359,519
-3.58%
(14,464)
Improvement Bonds of
1999E Debt Service
Fu nd
Water Enterprise Fund *
1,294,545
1,472,000
21412,235
354,613
-72.61%
1 (940,235)1
Bonds sold in 2009 will be
used to call an i SS Lie in 2010
total in $ 85 5, 00 0
Sewer Enterprise Fund *
5411713
1,964A0
2,199,271
306,442
-43.43%
(235,271)1
Working capital is projected
to be used for a sewer project
1 n 2010.
Storm S e w er Enterprise
1,027,374
520,140
11494,736
352,775
-65.66%
(674,596)
Bonds sold in 2009 will be
I
Fund
used to call one issue in 2010
totaling $610,000
The general fund added approximately $50,000 to its fund balance in 2009. After the 2009 budget was
approved the State of MN experiencing their own budget issues announced the unallotment of state aids
in the Market Value Homestead Credit (MVH C) program. Hopkins lost approximately $250,000 in IVHC
and the city responded early in the year by re-examining the budget and making modifications to keep the
budget balanced. Included in the budget modifications was the elimination of all capital items from the
General Fund, delayed hiring of vacancies, elimination of out of state travel, reduction in seal coating
maintenance and use of contingency. Because of the proactive approach the General Fund is anticipated
to end the year with a $50,000 excess. The general fund is currently slightly short of its fund balance goal
of 42% of prior year's expenditures and is at 40% of expenditures. This is primarily the result of the loss
of state revenues in December 2008 that the city was unable to respond to. Added to that the unallotment
of 2009 and 2010 state aids and the city has been challenged to recover those losses. Staff continues to
work to address how to improve the financial position so that we meet our fund balance goal. This may
involve new or revised revenue options, expenditure adjustments or a combination of all these options.
The Tax Increment District Super Valu Special Revenue Fund will use $226,524 of fund balance in 2009
in payment of developer costs from previously collected increments. The City has begun collections of tax
increment from the expanded tax increment district. These funds will be used for developer expenses as
defined in the tax increment plan.
2010 BUDGET
41
111 WA1115412 LOU N I k1k 61
The Municipal State Aid (MSA) Capital Projects Fund has a significant receivable due from the State of
Minnesota for the Excelsior Boulevard project- These funds are released as the City is awarded its
allotment each year. In addition other street projects that are MSA eligible will be in the queue for funding
once the receivable is paid down by the State. In 2009 $213,499 was added to the fund balance.
The Permanent Improvement Revolving Capital Projects Fund used all of its available reserves and went
into a negative position for 2009. Typically bonds are sold in alternate years to cover two years
improvement projects. Due to the economy the bond issue scheduled for 2009 will be delayed until 2010
so that the new bond issue goes on the tax rolls in the same year another improvement bond issue goes
off thereby having minimal impact on the City's taxpayers.
The Taxable Housing Improvement Bonds of 1999E meets its fund balance requirements as set forth in
the debt covenant.
The Water Enterprise Fund's working capital returned to a positive status in 2009 following rate increases
implemented pursuant to the Utility Master Plan that was approved in 2007. The plan calls for annual
incremental increases in water rates to adequately provide for operations, debt retirement and capital
projects. The water fund sold water bonds and refunding bonds in December 2009. The new issue will
fund past and current water projects and the refunding issue will retire $855,000 in existing debt saving
the city $74,000 in interest costs.
The Sewer Enterprise Fund's working capital was brought back to a positive status in 2009 due to the
December bond sale that provided the funds for past and current sewer projects. The increases
implemented pursuant to the Utility Master Plan that was approved in 2007 continue to 2010 with a $0.30
increase in rates. The plan calls for annual incremental increases in sewer rates to adequately provide for
operations, and capital projects, however fees paid to the Metropolitan Council for wastewater treatment
costs have risen faster than projected. Staff periodically reviews and updates the Utility Master Plan to
ensure the goals of the plan are being met.
The Storm Sewer Enterprise Fund's working capital increased in 2009 as a result of selling refunding
bonds in December 2009 and the final rate increase implemented pursuant to the Utility Master Plan that
was approved in 2007. Bonds totaling $610,000 will be refunded in February 2010 thus saving the fund
$49,000 in interest. The system continues to set funds aside for upcoming capital projects that are
scheduled in the Utility Master Plan.
Non -Major Funds
The Economic Development fund used approximately $865,995 of its fund balance to pay for normal
operations to administer housing and business redevelopments in Hopkins and to purchase development
property totaling $697,000 that will eventually be sold to the developer. The HRA levy was established for
in 2002 to help fund operating costs to promote development efforts within the city. Due to property tax
increases the council eliminated the HRA levy temporarily and added a portion of this levy back in 2005
with continued increases annually thereafter. Without a levy for this fund the normal operating costs to
administer housing and redevelopment in Hopkins would absorb all the funds available to assist with
redevelopment projects. The Economic Development fund continues to meet its' fund balance goals.
The Housing Rehab fund will continue to use fund balance for normal operations. Fund balance use will
continue into the future. This fund will need another source of funding by 2016. Since this fund was
originally started with grant funds its long term future is currently unknown.
The Parking fund will use a small portion of its fund balance for operations and approximately $13,000 for
ramp maintenance. The city will need to increase parking fees by approximately 10% every other year or
there will not be enough funds to maintain the parking lots and cover operations. Currently this fund is
slightly above its fund balance goals, however ongoing funding may be a challenge as the main revenue
source, parking permits and fines is projected to decrease. A long-term lease by a business for a city
parking lot was not renewed upon expiration and fines revenues which are remitted, when collected by
2010 BUDGET
42
LOU N I k1k 61
Hennepin County have been down the last two years.
The Communication fund continues to support the advertising and promotion of the Art Center. The city
has a cooperative agreement with the City of Golden Valley to share the web and newsletter editor
position which is funded with cable TV franchise fees. The council and staff continue to work hard at
relieving the Art Center promotional activity expense burden from the communication fund. Currently this
fund exceeds its fund balance goals.
The Depot Coffee House after several years struggling financially evaluated its goals and mission and in
2008 decided to outsource the coffee house portion of the operations to a private operator. This allowed
the board to focus on the teen center mission thereby receiving grant funds to fulfill its mission. The
Depot Coffee House has been extremely successful in obtaining private foundation grants to continue its
mission and in 2009 met its fund balance goals and anticipates this continuing into the future.
The Art Center has yet to meet its fund balance goals due to the amount of debt as a result of building the
facility in the mid -1990's. The Art Center has long-term lease arrangements with a theater company, the
2010 BUDGET
41
Est. Y E 2 009
I
I
I
I
I
I
Fund
Balance/
% Change
$ Change
Working
Ending
in Fund
in Fund
Reason for Greater than
Fund Name
Capital*
Revenues
Expenditures
Balance
Balance
Balance
10% Variance
A"on-Major Futtils
Special ReveIlLIC
Finids
C hemical
Assessment
(28,3351)
45N0
45,000
(28,335)
0.00%
0
Economic
Develonment
2,046,934
MAO
258,013
11889,921
-7.67%
(157,013)
P aratrans it
0
14,382
1
0
0.00%
0
HO LIS iI10
Z7
682,857
20,000
99,358
603,499
-11.62%
(79,35 8)
Grant proicr rarn. Bud get
Rehabilitation
planning inC I Lid es th e LI se of
fiind hn1nnrP
Parkino
215,722
85 0
1
194,463
-9.85%
59
(2 1,25
Communications
398,797
E5O
205,000
200,432
403365
1.151).,()
4,568
1
Depot Coffee
3 8,413
000
110,000
131,45
16,E 18
-55.96%
(21,495)
Grant funds received in
House
pre vi ou s y ears are be inig
expended in the current year
Art C en ter
896,630)
810 021
776 376
862,985)
3.75%
364651
Tax Increment
(117.,633)
254,974
4561) 644
(319,303)
171.44%1
(20=1,670)
One increment district has
gregate)
Funds (ag,!
e.xpired and funds on hand
xN411 be used to make
payment on the final
Debt Service Funds
(agg tie gate)
3,208,539
2,738,17 9
2,495,397
3,451,321
7.57%
242,782
Enter rise
Refuse
303,330
1
87 3 30
=
0=09
859 6:78
316,682
4.40%
1 352
Pavilion
(160,068)1
366,650
34413441
(137,759)
13.94%1
22130 9
Rates for t he use of the
facility have been adjusted in
an effort to eliminate the
negative wo rk i no capital.
The Communication fund continues to support the advertising and promotion of the Art Center. The city
has a cooperative agreement with the City of Golden Valley to share the web and newsletter editor
position which is funded with cable TV franchise fees. The council and staff continue to work hard at
relieving the Art Center promotional activity expense burden from the communication fund. Currently this
fund exceeds its fund balance goals.
The Depot Coffee House after several years struggling financially evaluated its goals and mission and in
2008 decided to outsource the coffee house portion of the operations to a private operator. This allowed
the board to focus on the teen center mission thereby receiving grant funds to fulfill its mission. The
Depot Coffee House has been extremely successful in obtaining private foundation grants to continue its
mission and in 2009 met its fund balance goals and anticipates this continuing into the future.
The Art Center has yet to meet its fund balance goals due to the amount of debt as a result of building the
facility in the mid -1990's. The Art Center has long-term lease arrangements with a theater company, the
2010 BUDGET
41
WA1115412 LOU N I k1k 61
school district and an arts group that fund operations. It also receives supporting transfers from the
Economic Development and Communication funds. The Arts Center previously received $50,000
annually in state aids and the 2nd half of 2008 totaling $25,000; all of 2009 and 2010 have been unallotted.
This presented an additional challenge for the Arts Center that is in the process of re -inventing itself after
taking over the performing function from the non-profit that previously handled that along with the fund
raising to support the programming. The Arts Center is working to retire its debt but is several years away
from its targeted fund balance.
Tax Increment fund balance may be used to retire tax increment debt early. Currently all tax increment
funds meet their combined fund balance goals.
Debt Service fund balance may be used to retire general obligation debt. All debt service funds meet their
debt service needs.
The Refuse Enterprise Fund has several programs that are subsidized by the refuse rates. The City has
explored charging separate fees for these services but has met with resistance from the public. Staff continues
to explore options for having these programs generate at least some revenue. Recycling rates were increased
in 2010 and refuse rates are expected to increase again in 2011.
The Pavilion Ice Arena's expenditures continue to exceed revenues; however staff is actively marketing the
facility to various groups to increase off season rental income. These efforts are paying off as rental bookings
are up for 2009 and the facility is seeing repeat bookings. The facility has debt from facility enhancements
requested by the Hockey Associations that is being paid back pursuant to an amortization schedule; however
these enhancements used a significant portion of the funds working capital. Projections show the working
capital in the black by 2015.
Debt Overview
The City of Hopkins has been conservative in its debt issuance practices and holds Standard and Poor's'
AA and Moody's A+ G.O. debt ratings. The city was very pleased to receive a bond rating upgrade by
Standard and Poor's from AA- to AA in conjunction with the December 2009 bond sale. Standard and
Poor's stated that this is based on the city's maintenance of very strong reserves and: "good" Financial
Management Assessment. The City's total outstanding debt on December 31, 2009, was $30,505,000.
Included in the December 31, 2009 balance is $4,270,000 of debt that will be retired with the refunding
issues of December 2009. After reducing the outstanding debt by the amount supported by utilities, and
special fees, the per capita debt at December 31, 2009 is $668.
The total debt principal and interest due in 2010 is $7,709,451, of which $1,267,000 is raised through
direct tax levy. The remaining principal and interest is paid with refunding bonds ($4,270,000), direct fees,
utility fees, tax increments, and special assessments. As depicted in the graph on the following page debt
service requirements continue to decline steadily throughout the remaining terms of the bonds. The
requirements drop to $1,822,509 in 2019 and to $368,388 in 2024 before the final issue matures in 2025.
The ability to retire 75% of the City's debt in the next ten years is a major strength. The City is anticipating
issuing new debt in 2010 for street improvements made in the years 2008, 2.009 and 2010.
The graph on the following page illustrates the retirement of debt (principal and interest) in years 2010
through 2025.
2010 BUDGET
44
LOU N k1k 61
OUTSTANDING DEBT AND PURPOSE
2009A GO Revenue Bonds
2009B GO Taxable Housing Improvement
Refunding
2007A GO Capital Improvement Plan Bands
2007B GO Improvement Bands
200A GOTax Increment Refunding
200A GOTax Increment Refunding
2005E Taxable General Obligation
200B Taxable General Obligation
2003 OO Stora Sewer
2003 Public Facilities Lease Revenue Bonds
2002A Improvement Revolving Bonds
2002E OO Tax Increment Bonds
2001 OO Ref undi ng — Park Bonds 1993D
2001 OO Ref undi ng — Storm Sewer 1993B
2000 Water Revenue Bonds
1999A
Taxable Housing Improvement
1999E
Taxable Improvement Area Bonds
1999C
Storm Sewer Revenue Bonds
1999D
Improvement Revolving Bonds
1995
Housing Improvement Area Bonds
Minnesota State law limas the
amount of G.O. deka for any
municipality to % of market
value, estimated to be
$1,687,508,900 in 2009. This
limitation provides reasonable
assurance of the
municipality's ability to pay.
The legal debt limit for
Hopkins is $50,625,267;
projected debt subject to the
legal limit for Hopkins is
$11,635,000 or 23% of total
debt limit allowed.
Water & Sewer Improvements and
Refundingof 2000 Water and 1999C Storm
Sewer Bands
Refunding 1999A & 1999B Housing
Improvement Bonds
Fire Station & Public Works Storage Facility
B treet I m pro ements
Oaks of Mainstreet Redevelopment
County Road 3 Improvements Phase I
lfestbrooke Patio Homes I m provem eats
Oaks of Mainstreet Redevelopment
Storm Sewer Replacement
Police Station Expansion and Remodeling
B treet I m provements
County Road 3 Improvements Phase II
Park Improvement
Storm Bruer Replacement
Paint Water Towers & Implement Radia
Read Meters
Valley View Homos Improvements
We tbrooke Patio Homes Improvement
Storm Sewer Replacement
S treet I m provernent
Meadow Creek Condominium
I m provement
$ 3, 295, 000
$ 2,865,000
$ 9, 000, 000
$ 1,795,000
$ 500,000
$ 595,000
$ 1,065,000
$ 135,000
$ 965)000
$ 2,440,000
$ 430,000
$ 1, 920, 000
$ 245,000
$ 225,000
$ 1, 000 ) 000
$ 1,075,000
$ 1,9051000
$ 7151000
$ 105,000
1 80000
Total Outstanding debt December 31, 2009 $ 30,5055000
2010 BUDGET
451
W h WALE, N I k1k 61
SCHEDULE OF DEBT SERVICE REQUIREMENTS - ALL FUNDS
Revenue Bonds
Principal
Total
1,995,000
Tax Increment Bonds
Special Assmnt Bonds
124,145
Pri nc i
I nte, rest
Pr in ci pa 1
Interest
Principal
Interest
2010
6,660,000
170497451
385.,000
125,449
37 5,000
8'9.315
2011
27185,000
896,744
405.,000
110,691
285.,000
75,751
2012
2,235.,000
8217,974
405,000
95,588
295,000
64,080
2013
1.,995.,000
749.,478
210,000
84,263
290,000
52!1123
2014
179607000
681,605
215.,000
76,119
200,000
41,863
2015
27020,000
609,066
220.,000
67,583
210,000
33,150
2016
1.,800000
535,016
240,000
58,360
215,000
24,5119
2017
1,755,000
462,578
135.,000
50,533
225,000
14,769
2018
1,820,000
387,646
140.,000
44,413
2357000
4,994
2019
1,505,000
317, 509
150.,000
37,813
700,000
1502,111
2020
1.,565,000
252,218
155.,000
30.,681
730.,000
119,724
2021
1,640, 000
182,1411
170,000
22,750
760.,000
87,871
2022
173957000
115.,772
180,000
14,000
800,000
54,031
2023
174607000
53,196
190.,000
47750
835,000
18,266
2024
3557000
13,668
210.000
4,568
2025
1557000
37100
Revenue Bonds
Principal
.1 nte rest
1,995,000
142,228
420,000
124,145
445,000
114,876
460,000
105,108
470,000
94,033
480,000
8Q 619
180,000
7Q459
185,000
64,340
190,000
57,673
200,000
5Q665
205.,000
42,993
215.,000
34,633
220,000
25.,911
235,000
1 745
145,000
9.100
155,000
3.100
3075057000 7,131,431 3.,200.,000 821990 $ 1330000 $ 400,164 $ (x200000 1,036,625
2.025
$ 7,090,000 $ 1.117.018 $ 2,440,000 $ 799,074 $ 9,245,000 $ 2,955,560
2010 BUDGET
46
Housing
Fee Bonds
G. 0 Bonds Revenue
G.0 Bonds
Princiaal
interest
p
Interest
Prin
Interest
2010
371607000
2277266
125,000
90,091
620.,000
375,103
2011
325,1000
149,035
130000
86,391
620.,000
350.,731
2012
430,000
137,7125
135,000
82,281
525,000
328,024
2013
345.,000
123,650
140,000
77,811
550,000
306,524
2.014
360.,000
112,413
145,000
73.,054
570.,000
284,124
2015
370,000
99:,565
145,000
68,070
595:,000
260.,080
2016
390,000
85.,075
155,000
62,742
620,000
234,261
2017
405,000
687604
160,000
56,953
645j000
207,3 80
2018
415,000
50,461
165,000
50,776
675j000
179,330
2019
2857000
347720
170,000
44,200
700,000
1502,111
2020
295.,000
21.,665
180,000
377155
730.,000
119,724
2021
3107000
77440
185,000
297717
760.,000
87,871
2022
195,000
21,830
800,000
54,031
2023
200,000
13.,435
835,000
18,266
2024
210.000
4,568
2.025
$ 7,090,000 $ 1.117.018 $ 2,440,000 $ 799,074 $ 9,245,000 $ 2,955,560
2010 BUDGET
46
11 WA1115412 LOU N I k1k 61
The following is a schedule of the City's debt by major and non -major funds. Enterprise Fund debt
consists of water, sewer and storm sewer debt. Debt Service Fund debt includes, tax increment debt,
special assessment debt, and capital projects debt. All enterprise fund debt is in major funds.
SCHEDULE OF DEBT SERVICE REQUIREMENTS - MAJOR AND NON -MAJOR FUNDS
$ 30,505,000 $ 7,131,431 $ 2,670,000 $ 355,076 $ 1,020,000 $ 328,651 $ 2,510,000 $ 352,898 $ 6,200,000 _$ 1,036,625
2010
2011
2012
2013
2014
2015
2016
2017
2018
2019
2020
2021
2022
2023
2024
2025
Mao or Fund lion -Major Funds - aggregate
Taxable Housin-a Bonds 1999B Debt Service Fund Bonds
Principal Interest Principal
Interest
1,905,000 68.552 27760,000
Majo r E neer
prise Fu nd Bo n ds
77Z599
1,790,000
707,098
17535,000
Total - All Funds
Wate r Fu nd Bo n ds
S ewer Fund Bonds
Storm Sewer Bonds
Total Enterprise Funds
1,620,000
Prin
Interest
Principal
Interest
Principal
Interest
Pr in
Interest
P
Interest
2010
6,660,000
1,04%451
1,000,000
56,164
-
21.501
9951) (DO
647563
1j995,000
142,228
2011
27185,000
8%9744
200,000
45,225
507000
33.,750
1707000
45,170
420,000
124,145
2012
21235,000
821,974
210,000
41,125
60,000
32.,650
175,000
41,101
445,000
114,876
2013
1.,995,000
749,478
220,000
33,425
60,000
317450
180.,000
407233
460,000
10 5,108
2014
1.,960.,000
681,605
225,000
31,812
60.000
30,100
185,000
32,121
470j000
94,033
2015
2,020,000
6097066
230.,000
257500
60,000
2 8, 450
190,000
26,669
480,000
80.,619
2016
1.,800.,000
535,016
50,000
217350
657000
26.,575
65,000
22,534
180.,000
70,459
2017
17755,1000
462.,578
507000
197725
65,000
24j462
70.,000
20,153
185,000
64,340
2018
1.,820.,000
387,646
55,000
177887
657000
22,188
70.,000
177598
190,000
57,673
2019
1,505.,000
317,509
55,000
15,963
70,000
19,825
75.,000
147877
200.,000
50.,665
2020
1,565,000
252,218
55,000
13,900
70,000
177200
807000
11,893
205,000
42,993
2021
1,640,000
182.,411
60,000
117600
75,1000
14,300
801) (DO
811733
215,000
34,633
2022
1,395,000
115,772
60,000
9,200
75,000
11,300
85,000
57411
2207000
25,911
2023
17460,000
53,196
65,000
6,700
807000
8,200
90-000
17845
2357000
16,1745
2024
355,000
131668
65,000
4,100
80,000
5,000
-
-
145,000
9"100
2025
155,000
3.100
70.,000
1,400
857000
1,700
155,000
3,100
$ 30,505,000 $ 7,131,431 $ 2,670,000 $ 355,076 $ 1,020,000 $ 328,651 $ 2,510,000 $ 352,898 $ 6,200,000 _$ 1,036,625
2010
2011
2012
2013
2014
2015
2016
2017
2018
2019
2020
2021
2022
2023
2024
2025
Mao or Fund lion -Major Funds - aggregate
Taxable Housin-a Bonds 1999B Debt Service Fund Bonds
Principal Interest Principal
Interest
1,905,000 68.552 27760,000
83K671
- - 17765,000
77Z599
1,790,000
707,098
17535,000
644,371
14902,000
5 87, 572
17540,000
52448
1,620,000
464,557
1,570,000
39K238
1,630,000
329,974
1,305,000
266,844
1,360:,000
209,225
1,42 5,000
147,778
11175,000
89,861
1,225,000
3 451
210,1000
4,568
Total Debt Service Fuad
Principal
Interest
4,665,000
907,223
11765,000
772,599
1779Q000
7077098
1,535,000
644,371
1749Q000
587,572
1, 540000
528,448
1762Q000
464,557
1, 570000
398,238
1,3000
329,974
17305,000
266!,844
1,360000
209,225
117425,000
147,778
17175,000
89,861
1,225,000
36,451
210 000
47568
$ 1,905,000 $ 68,1552 $ 22,400,000 $ 67026254 $ 24,305.,000 $ 6,094,806
2010 BUDGET
47
11 WA111541A LOU N I k1k 61
Through the visioning process the City has discovered that there are many community needs that the City
of Hopkins must meet. The future debt capacity will allow the City to issue debt to provide for our
community's needs and desires while keeping property taxes reasonable.
Principal and interest payments for the City are projected to stay fairly level into the future.
CAPITAL EXPENDITURES
Capital Improvement Plan
The Capital Improvement Plan (CIP ) is a five-year schedule or plan for capital it expenditures
in excess of $10,000 and having a useful life of five or more years. The Capital Improvement Plan
process begins with departments editing and updating existing plans from previous years and adding or
deleting projects. Once this is completed, finance does an analysis of funding requirements and any
related prioritization is done by the city manager. The analysis includes a review of projected working
capital amounts available for the projects, any operating cost adjustments as a result of the improvement
and the impact of future funding needs is determined. The mayor and council then use the compiled
information in the CIP along with the results of public discussion, to determine which projects are to
proceed and exactly how they will be funded. Once the CIP is approved the projects for the following year
are placed in the appropriate budget. The complete CIP is posted on the city's website and includes
details of each project, the funding sources and a city map showing the street projects for the next five
years color coded by project year.
2010 Capital Improvement Projects
Building Improvements — Scheduled for 2010 are improvements to City Hall which will include boiler
replacement of a boiler installed in 1964 with smaller more fuel efficient boilers and replacement of the city
2010 BUDGET
48
WArSIS LOU N I k1k 61
council chambers incandescent lighting with fluorescent fixtures. Both projects are expected to save the
city in energy costs. The boiler is expected to save 25% in annual energy costs and the council chambers
lighting will save the city 5% in electrical costs.
Parks — Scheduled for 2010 is replacement of the Shady Oak Beach water play area with a community
play area designed to be a destination attraction for residents of Minnetonka and Hopkins. The existing
water play equipment was installed in 1998 to encourage use of the site when weather conditions were not
conducive to swimming. The system is in need of replacement due to health and safety requirements as
well as aging equipment. Staff is recommending that the water play area be replaced with a community
playground area designed to be a destination attraction for families with children 12 years of age and,
under. Use of this equipment on a seasonal basis would extend beyond the beach operating season and
be available for use during the fall months as well. Currently there are no operational savings that result
from this project; however we expect that seasonal passes to the park may increase.
Utilities — Included in the CIP for 2010 is annual storm drainage maintenance in the form of concrete alley
repairs, water meter replacements in individual properties, the rehabilitation of lift station #4 with
scheduled maintenance and upgrade of lift station #1 from a confined space lift station to a submersible
lift station and rerouting of the discharge line. Operational impacts are reduced maintenance costs within
the utility funds estimated at $5-10,000 annually.
Street & Pavement Management — A funding and implementation plan for repair and maintenance of
Hopkins roadways exists. Needs are identified and funded through State Aids, special assessments,
utilities, tax increments and annual levies. This program identifies the most opportune time to repair
streets. In 2010 the City anticipates spending approximately $1,517,000 on street improvements.
Projects scheduled are shown in the chart below. In addition to the City's share of costs, other government
agencies will contribute approximately $323,000 towards street improvements in Hopkins. A proactive
pavement management and infrastructure improvement program aids in keeping public works
maintenance costs to a reasonable level and as a result of the city's program, maintenance costs have
remained relatively stable over the last five years. Planned street reconstruction costs will annually save
the city an estimated $25,000 in sealcoating and crack seal expenses.
CAPITAL IMPROVEMENT PROJECTS FOR 2010
Project Title Investment Project Description
City Hall - Boiler Replacement
City Hall- City Council Chambers
Hopkins Art Center
Shady Oak Beach
Residential Street Improvements
Ci tywi d e Concrete Alleys
Municipal Sta te Aid Road Improvements
Water Department
Water System Maintenance
Sanitary Sewer System Maintenance
Sanitary Sewer System - Lift Station #1
Sanitary Sewer System - Lift Station #4
Storm Drainage System Maintenance
Storm Drainage System Maintenance
$130,000 Replace 1964 boilers with smaller fuel efficient boilers
$20,000 Replace incandescent lighting with fluorescent fixtures
$16,000 Carpet replacement - various rooms and hallway
$330,000 Replacem en t of water play area with a community play area des ig ned
to be a destination attraction
$494,000 Reconstruction of Parkridge neighborhood streets - Phase 2
$44,000 Lake Street N E alley (Murphy to Texas Ave)
$1,023,000 Reconstruction of 5th Street 3 from 11th Ave to corporate limits
$95,000 Meter replacement
$367,000 Upgrades done in conjunction with residential street improvements
$150,000 Upgrades done i n conj unction w ith residential street im p rovem eats
$220,000 Rehabilitation of Lift Station #1
$160,000 Replaced confined lift station with new submersible lift station and
reroutinq of discharge line
$237,000 Upgrades done i n conjunction with resi d enti a I s t reet improvements
$27,000 Concrete alley repairs
$3,313,000
2010 BUDGET
49
WAIIIII5412 LOU N I k1k 61
The projects described on the previous page are planned for 2010. The complete Capital Improvement
Plan (CIP) is five years. Both of the CIP and Equipment Replacement Plan (ERP) described on the
following page assist the City with budgeting.
2010, Equipment Replacement Plan
In addition to the CIP, the City also completes an Equipment Replacement Plan (ERP). The ERP is a
twenty-year forecast and a five-year plan of equipment needs within the City. In is intended to inform the
Council and citizens of the major equipment needs on the horizon. The first year of the plan becomes an
adopted equipment budget and relates to the operating budget of the equipment replacement fund, which
is approved on an annual basis. The remaining nineteen years represent an estimate of equipment needs
and funding capabilities of the City. 'Funding requirements vary from year to year. In order to maintain a
fairly consistent levy each year, the twenty-year schedule is projected with a 3% inflation factor for
operating expenses and a yearly average dollar capital expenditure of $652,400. Revenues for the ERP
are derived from charges to the departments that use the equipment and are based on the equipment
needs of the various departments over the twenty-year period.
The following items are in the 2010 ERP and have been approved for purchase in 2(10.
Project Title Investment Project Description
City Hall Copier $2,400 Annual lease on large copier - 5- year I ease
Computer Replacements & $63,000 Replacement and/or upgrades of staff` computers, printers and
Upgrades scanners
Election Booths $6,500 Replacement of the remaining 25 -year old election booths
Pel ice Patrol Vehicles $65,200 Marked p atrol cars used by pa tr ol officers to respond to calls,
enforce t ra ffic lags and perform general patrol duties
Police Administrative Vehicle $27,100 Police administrative and detective vehicle
Fire - Duty Chief Vehicle $36,400 Barked fire vehicle used by Fire Chief when responding to fires
and other emergencies. Used for official business in and out of the
city a nd for fi refig titer travel on offi tial Fire Dept business.
Fire- Workout Equipment $5,000 Stairmaster in Fire Dept workout room - 5 year replacement
schedule
Fire - Automated External $6,000 Replacement of 2 AED's - 3 y ea r replacement schedule
Defibrillator (AED)
Fire - Aerial Truck $54,217 Lease payment on portion of aerial truck financed in 2008
Public Works - 1 -ton truck $37,400 Replacement of truck used by street division for street and park
ma inter an ce an d liq ht ha ulin q.
Public Works - Trailer $4,900 Replacement of trailer used for hauling equipment an d supplies
Public Works - Water Truck
$45,000
Replace tanker. Track used for street fl us hi ng, watering t re es and
plants, rink flo odi nq and st an db Y fir e protection
Public Works - Skid Loader
$36,000
Equipment is used for loading trucks, landscape work, snow
removal and material handling.
Public Works - Large Turf
$65,000
La rg e turf mower (11' cutting width) used by Parks Di vi si on for
Mowers
mowinq larqe parks
Public Works - Swap Loader
$80,000
Single ax e I truck with a s ilde rail system u s ed to swap between
various boxes and bodies. Utilized by Refuse for hauling
dumpsters and by Forestry for chipping trees.
Public Works - Refuse Truck
$184,000
Replacement of one refuse truck
Public Works - Office Copier
$12,200
Replacement of office copier
$730,317
2010 BUDGET
50
11 WArSIS LOU N I k1k 61
2010 Other Budgeted Capital Expenditures
Along with the Capital Improvement and Equipment Replacement Plans the city has the following capital
items budgeted in the operating budgets of the General and Special Revenue Funds. The first year an
item is requested it must be funded within the department making the request. Once the item has been
funded, it will be placed in the ERP for future replacement. All construction related capital items are always
placed in the CIP regardless of the funding source. Items with a value of $1,000 or greater are defined as
capital expenditures within the General and Special Revenue Funds. Items with a value of $5,000 or
more will be placed in the ERP for future replacement once funded by the department making the request.
The exception is capital items in the Chemical Assessment Team Special Revenue Fund, which is fully
funded by State of Minnesota HazMat grant dollars.
The following capital items have been budgeted in the General and Special Revenue Funds for 2010.
PROJECT 11TLE 2010
General Fund
No items for 2010 $0 all items requested were eliminated from 2010 budget
Special Revenue Funds
Parking Fund $131000 Parking ramp improvements
Depot Coffee House Fund $81000 Outside lighting, refridgerator, sound and vide upgrades
$21,000
Total budgeted capital items from all funding sources totals $4,064,317 for 2010.
GENERAL FUND BUDGET PROJECTIONS
Current Expenses
Sal ar ie s, and Em p lo yee Benefits
Material S Supplies and Services
Capital Outlay
Total Expenditures
Change in Fund Balance
Fund Balance
72,979,256 7,925,561 .165.000 8,330,000
x,480,000
App mved
179297096 27147,642 2.210.000 27275.'000
flr(jected
2:415,000
- - - 10-'000
2009
2010
2011
2012
2013
2014
SOURCE
Proj ec ted
Budget
Budget
B udget
Bud et
Budget
Current Revenues
Prope it y Tax
$ 8,015,571
S 8,470,018
8,640,000
$ 8,815,000
$ K 990,000
9,170,000
Inter governivental Revenues
511,519
440,725
450,000
450,000
450,000
450,1000
License,, Permits and Fines
745,708
632,910
675,000
700,000
710,1000
710,1000
Investment Earnings
28,234
75,000
75.000
100,000
110,1000
110,1000
Charges for Current Services
343,895
140,150
210,000
215.000
225,000
235,000
Other Revenue
26,048
247400
25,000
25.000
25,000
30,000
Franchise Fee
288,149
290,000
300,000
310.000
325.000
325,000
TOW Revenues
9,959,124
10,073,203
10,375,000
10.615,000
10.835.000
11,030,000
Current Expenses
Sal ar ie s, and Em p lo yee Benefits
Material S Supplies and Services
Capital Outlay
Total Expenditures
Change in Fund Balance
Fund Balance
72,979,256 7,925,561 .165.000 8,330,000
x,480,000
8,605,000
179297096 27147,642 2.210.000 27275.'000
Z345,000
2:415,000
- - - 10-'000
10,000
10,000
9 9OR 35? 10071 -703 10375000 10615 Ono
10 935 000
11 030 000
50 77?
$ 4.5046,294 $ 4,046,294 $ 4:,046,294 $ 4,046, 294 $ 4,046,294 $ 4,046.294
2010 BUDGET
11 WArSIS LOU N I k1k 61
General Fund
Property tax revenue is the amount needed to fill the gap between budgeted revenues and appropriations.
The average increase in levy for the general fund for years 2010 through 2014 is projected to be 3.9%
which is within the state mandated levy limits that were re -instated for 2008. This projection reflects an
appropriation decrease of 0.02% for 2010 and an average increase for years 2011-21014 of 2.3%. The
actual amount for any particular year may be reduced through appropriation cuts or new revenue sources.
Also impacting the tax levy is the state cuts to the Market Value Homestead Credit (MVHC) program that
is a credit on homeowner's property taxes and reimbursed to cities by the state. Unfortunately due to the
state budget deficit the state reimbursement to cities was unallotted for the 2nd half payment in 2008,
unallotted in its entirely for 2009 and 2010. This amounts to a total General Fund, revenue shortfall of
$643,159 over a 21/2 year period. The 2008 unallotment of $147,972 was done in the closing weeks of
2008 with no opportunity for the city to respond. This revenue shortfall was covered with reserves. The
2009 unallotment of $250,520 while done after the budget was adopted was done early enough in 2009
that the city responded by reducing expenditures in the General Fund- eliminating capital, eliminating out
of state travel, delayed filling staff vacancies and used contingency funds. In 2010 the state legislature
gave cities the authority to levy back unallotted 2008 and 2009 MVH C and the city responded by levying
$274,675 of the possible $368,492 or approximately 74%. The decision to levy 75% was made taking into
consideration the entire proposed levy and the economic conditions within Hopkins.
Tax base growth is used as a guide in keeping the property tax increase to a reasonable level. Due to
recent economic conditions the market value will have minimal if any growth. However, the city is working
with developers on several redevelopment projects that will contribute to the increase in the tax base
despite what current market trends indicate. Therefore Hopkins tax base will most likely stay stable or see
a minimal overall increase.
Franchise fees — The City implemented an electric and gas utility franchise fee in 2004 to help offset the
amount of tax levy needed to fund general operations. The franchise fee has an optional sunset clause
after two years. The franchise fee was set to expire December 31, 2009 and has been renewed for two
additional years. The franchise fee is reviewed annually by the City Council and along with staff continues
to analyze its usefulness. An alternative to the flat fee based franchise is a fee based on percentages and
staff will look at moving in that direction for the future.
Intergovernmental revenue, which decreased substantially in 2003 and 2004, leveled off in 2005 and was
stable over the next several years. Following the state aid cuts of 2003 and 2004 funds received by the
City of Hopkins from the State have remained the same until December 2008 when the second half
MVH C payment was cut due to the state deficit. In 2004, the City lost the remainder of its local
government aid except $50,000, which is used to assist with the operations of the Art Center. The second
half LGA of $25,000 was also cut by the state. Local government aid is derived from sales tax revenues
and is allocated by the state legislature. Each year the State reviews its ability to make payments of Local
Government Aid (LGA) and Market Value Homestead Credit (MVHC), and the amount can increase or
decrease based upon State Legislative action. In 2009, due to the state deficit the governor unallotted
2009 and 2010 MVH C and LGA payments to the city. Other significant forms of intergovernmental
revenue received by the city include police and fire aid, which is used to offset pension costs of the police
and fire departments and municipal state aid for streets. LGA payments formerly received were used by
the Hopkins Center for the Arts, a Special Revenue Funs.
Licenses, permits and fines include building permits are dependant on new construction and remodeling
projects. Based on projected new construction projects, historical information and economic conditions a
slight decrease is projected for 2010 with revenues continuing to show small increases in the following
years. Fine revenue continues to be stable with slight increases due to implementation of license violation
and administrative citations.
Various programs throughout the City generate charges for services and a significant portion of this line
item is plan review and housing inspection fees. Charges are usually increased by an inflationary rate,
however for 2010 due to the anticipated decrease in building permits; plan review revenue projections
were reduced resulting in a decrease in this revenue category for 2010. Future projections are to forecast
2010 BUDGET
52
WA1115412 LOU N I k1k 61
an increase of 1 % annually. Interest revenues fell drastically for 2000,as investment options for
municipalities are limited, however 2010 revenue projections are more optimistic based on information
from the cities investment brokers.
The general fund, which accounts for one third of the City's operating expenses, has a revenue budget of
$10,073,203 and an appropriation budget of the same. The decrease in appropriations over 2009 is
$2,289 or 0.02%. The budget was specifically prepared with the intention of meeting the budget goals,
while assuring efficiency and effectiveness in all positions.
For 2010, the budget was prepared with no new staffing, several positions left open for portions of the
year, a zero percentage wage increase, no general fund capital items, reduced street maintenance
expenses for road repairs, re -allocation of staff to non general fund activities and re -organization of the
recreation program. The enhanced medical response program implemented in 2007 will continue into
2010 as the program has allowed for greater efficiencies in the police department and increased service to
the public. In 2008 the City implemented a new rental licensing program and brought on one new staff
member. Hopkins consists of over 60% rental properties and in order to ensure the housing stock is
maintained to code all rental properties are required to be licensed and inspected. Prior to 2008 the
license fee structure did not allow for adequate staffing to inspect rental properties on a scheduled basis.
The rental fees were restructured and an additional staff person was hired. The program is now meeting
the inspection schedule while the fee structure ensures funding for the additional staff person. Other
budget considerations for 2010 are the rising cost of employee health insurance and state mandated
increases in employee pension funds along with normal inflationary increases. The council attempts to
balance maintaining the current level of services while meeting the increasing needs of the public.
An emphasis remained on holding the line on the cost of current government services, while recognizing
the increased cost of providing those services. Departments were requested to provide financial
information by programs within a department and the council spent considerable time reviewing that
information before adopting the budget.
The council and staff will continue to face budgetary challenges for the next few years as we strive to hold
taxes down while meeting the needs of the citizens. Staff continues to explore ways to contain costs and
develop new revenue sources so that we can maintain the quality of life Hopkins residents have come to
expect.
General Fund Expenditures
$12,000,000 -
$11,500,000 -
$11,000,000
$10,500,000
$10,000,000 -
$9,500,000
$9,000,000
2009 2010 2011 2012 2013 2014
Proected Budget Budget Budget Budget Budget
2010 BUDGET
5 -3
The chart to the left shows 2009
projected actual expenditures
along with the 2010 approved
budget and projected budgets
from 2011 through 2014.
wArSIS LOU N I k1k 61
General Fund Actual and Projection
$12,000,000 -
11111111111111,11,111lillillll!llllllllllll111,11,11111,lpodopoadpgdpodpdOM�
$10,000,000 -
$8,000,000
$6,000,000 -
$4,000,000
$2,000,000
$0
CD N M qzt 0 (0 r�_ W M 0 N M Ilzr
Revenue -Expenditure Fund Balance Levy
The general fund tax levy rises in
proportion to general fund
expenditures. Currently Hopkins
relies on its property taxes as its
major source of revenue. In fact
property taxes account for 82% of
General Fund revenues.
General Fund Appropriation Budget Comparisons - By Department
2010 BUDGET
54
Budget
2008
2009
2009
2010
ykmount
Actual
Actual
Budget
Budget
Change
Change
Council
$ VX4
S 67.974
$ 78,072
$ 73,147
$ (4,925)
-6.3194)
Administrative Services
419,121
430,251
452,071
433,314
(18,757)
-4.15 9/6
Finance
178,515
188,277
159,577
190,039
162
0.09%
Legal
138J32
133,006
130,625
135,000
4,375
3.35%
Municipal BuildinL)
266,481
256,778
308,809
306,284
(2,525)
-0.82%
Community Services
872,393
878,907
903,917
922,304
18,387
2.03%
Police
4,323,25.E
4,442,899
49327,445
4n366,178
35,7'33
0.90%
Fire
844,997
510,229
810,921
794,517
(16,404)
-2.02%
Public Works
2,195,219
2,098,601
2,139,947
2,146,475
6,528
0.31%
Recreation
535,764
501,372
543,382
524,158
(19,324)
-3.56%
Planning & Economic Dev.
113,337
91!)721
101,906
121,657
19,781
19.41%
Unallocated
1 ,432
12,099
88-520
61,200
(28,320)
-31.99%
TOTAL
$ 9,973,998
$ 9,912,044
$ 10,075-4921
10-073,203
$ (2,289)
-0.02%
2010 BUDGET
54
CITY OF HOP II - 2010 BUDGET
Expenditures
C FIN F, RAL FUND Btl DG FT
Salaries, Wages and Benefits
Revenues and
Expenditures
Salaries and Wages
5,515,733
Proj ected
5,959,799
5,829755
5,818,910
-0.19%
Actual
Actual
Actual
Budget
Budget
Percent
5.50%
2007
2008
2009
2009
2010
Change
Revenues
Professional &Technical Services
754,763
750,545
748,406
747,640
745,717
Property Taxes
7,209,319
7,497,680
$ 8,015,571
7,979114
8,470,018
6.15%
Intergovernmental
694,669
551,586
526,570
698,010
440,725
-36.86%
Licenses, Permits and Fines
850,401
715,238
745,158
761,035
597,910
-21.43%
Interest Earnings
129,695
92,853
28,234
105,783
75,000
-29.10%
Charges for Services
298,335
337,909
344,1150
220,550
183,650
-16.73%
Franchise Fees
288,904
287,263
286,404
290,000
290,000
Miscellaneous
27,417
25,725
26,048
21,000
15,900
-24.29%
Total Revenues
9,498�740
9,508,253
9,972,135
10,075,492
10,071203
-0.02%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages
5,515,733
5,883,635
5,959,799
5,829755
5,818,910
-0.19%
Fringe Benefits
1,690,004
1,928,180
2,020,241
2,002,542
2,112,650
5.50%
Materials, Supplies and Services
Professional &Technical Services
754,763
750,545
748,406
747,640
745,717
-0.26%
Utilities and Maintenance
868,372
822,756
829,780
921,570
882,340
-4.26%
Operations
294,265
321,424
245,609
418,022
368,120
-11.94%
City Support Services
153,076
161,102
157,967
166,623
163,352
-1.96%
Supplies and Materials
692,681
666,710
624,728
649,686
673,729
3.70%
Capital Outlay
Buildings & Improvements
5,225
8,497
632
2,500
-100.00%
Vehicles
Office Furniture and Equipment
12,902
8,028
Equipment
22,203
22,613
6,000
-100.00%
Equipment Allocation
282,735
284,153
284,164
284,209
289,626
1.91%
Total Expenditures
10,291,959
10,857,642
10,874,326
11,028,547
11,054,444
0.23%
Transfer Out
18,252
7,361
15,000
-100.00%
Reimbursed Expenditures
(953,219)
(890,987)
(9574293)
(968,055)
(981,241)
1 ,36%0
Net Total Expenditures
9,3561)992
9,974,016
9,917,033
10,075,492
10,073,203
-0,02%
Fxcess (deficiency) of Rev. over 1--',xp.
1411)748
(465,763)
55,102
Ending Fund Balance
4,461 V571
3,996,108
4,051,210
3,996,108
4,051,210
1.38%
55
Revenues
Property Taxes
Intergovernnienta.1 Revenue
Interest earnings
Franchise Fees
Miscellaneous
Total Revenues
Expenditures
Materials, Supplies and Services
Operations
(71TY OF HOPI INS - 2010 BtJD(]-F'ET
[- ALLQ[) ATED
Revenues and Expenditures
Projected
Actual
Actual
Actual
Budget
Budget
Percent
2007
2008
2009
2009
2010
Change
$ 7,2097319
$ 7496fiM
$ 7,913.178
$ 8.193M4
$ 8,470,018
3.370
275,492
146,901
23,206
20,510
20,510
12905
92,853
18 i73
105.783
75.,000
-29.10
288904
287,263
214,1 0
290,000
290,000
71905,194 8,0241899 8,169,760 87M9N7 8ffl5,528 2.850/ol
7,735 9,071 10,171 73,520 60,200 -18.120/4
Operating Transfers
Transfer to other funds 18,252 7.361 15,000 - -100.0
Total Expenditures 25,987 16.432 10071 88,520 60,200 -31.9
Indirectly Funded Amount 7.879.207 8.008.467 8.159.589 8.,52 1,387 8,795,328 3.21%I
56
CITY OF HOPKINS
FUND 101 — GENERAL FUND
PROGRAM- Unallocated
PROGRAM SUMMARY
The purpose of the unallocated program of the General Fund is to provide budget for unforeseen or unusual
expenditures that may occur in a given year. The revenues recorded here are revenues that are not directly
associated with another program within the city.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2010
1. Monitor tax collections
2. Evaluate franchise fee structure
3. Maximize investment earnings
NET TAX AND GENERAL $8,556,887 $8,7951328 2.8%
REVEN ILJE
FY 2009
FY 2010
Approved
Approved
Percent
Bu
Bu
Change
REVENUES:
Property Taxes
$81,2291,114
$8,470,018
2.9%
Intergovernmental
20,510
20,510
0%
Interest Earnings
105,783
75,000
-25.0%
Franchise Fee
290,000
290,000
0%
Miscellaneous
-
-
-
Total Revenues
81,645,407
8,855,528
2.4%
EXPENDITURES:
& Fines
Materials, Supplies &
73,520
60,200
-18.1%
Services
Operating Transfer
15,000
0
-100%
Total Expenditures
88,520
60,200
-32.0%
NET TAX AND GENERAL $8,556,887 $8,7951328 2.8%
REVEN ILJE
2010 BUDGET
57
General Fund Revenues
m"6� Prop Taxe$9,0s
00 -
$8,000 -
&
mmffmb I nte rg ove rnm e nta I
$7,000
$6,000
BEA—Licenses, Permits
M
C
$5,000
& Fines
0
$4,000
Interest Earnings
Charges for Service
$3,000
$2,000
-
Franchise Fees
$1,000
$0 -
2007
2008 2009 2010
—Miscellaneous
2010 BUDGET
57
CITY OF HOPI INS - 2010 BUDGET
Expenditures
Salaries, Wages and Benefits
Salaries and Wages
Fringe Benefits
Materials, Supplies and Services
Professional & Technical Services
Operations
City Support Services
Supplies and Materials
Total Expenditures
Indirectly Funded Amount
CITY COUNCIL BUDGET
Revenues and Expenditures
Pro ected
Actual Actual Actual
2007 2008 2009
24,317 24,588
2,163 213189
Budget Budget Percent
2009 - 2010 Change
23,649 24,5400 241400
2,153 2,097 2,097
15,090
3,022
1,615
5,500
2,000 -63.640
43,029
32,603
31,779
39,400
38,400 -2.540
1,642
1,568
1,21 8
1,675
1,250 -25.370
2,697
3,355
3,478
5,000
5,000
88,938
67,324
63,892
78,072
73,147 -6.31 0y](
88,938 67,324 63,892 78,072 73,147 -6.31
The City Council Department is made up of two programs.
They are Counci I Activity and Health and Welfare.
58
11 WArSIA LOU N I k1k 61
FUND 101 — GENERAL FUND
PROGRAM. Council Administration
PROGRAM SUMMARY
The Council Administration program of the
Council Department establishes city policies,
goals and objectives. It approves the budget
and monitors the activities of the City Manager
and City Attorney. The council also appoints
members to boards and commissions. The
City Council holds regular meetings and work
sessions, receives input from staff, citizens
and other interested parties. The Council
controls policy through changes in the City
Code and Legislative Policies. They control
spending through their review and approval of
the City budget and various contracts.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2010
Work across all city departments and the community to implement the current Goals and Strategic Plan: (1)
Enhance our Small-town Feel, (2) Promote Smart Urban Design and Walkability, and (3) Take it to Them (citizen
engagement)
1. Promote city marketing efforts through the "Think Hopkins" campaign
2. Conduct 2010 Citizen's Academy and Alumni event
3. Publish 2009 City Annual Report
4. Conduct 2010 State of the City event
PROGRAM- Health and Welfare
PROGRAM SUMMARY
The Health and Welfare program of the Council
Department provides funding to social organizations
operating within the City. It also provides funds to the
Human Rights commission,
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN
2010
1. Continue to support local programs
2. Provide support to the Human Rights Commission
FY 2009
FY 2010
Approved
Approved
Approved
Percent
B ( ` h a [I ae
Budget
But
khany..e
EXPFNDITURES:
$1,500
0q
$1,500 1'0
Services
Salaries/Wages/Benefits
$26,497
$26,497
0%
Materials, Supplies & Services
50,075
45,150
-9.8%
NET TAX AND GENERAL
$1,500
$1.500 01 )
PERSONNIEL:
REVENUE SUPPORTED
$76,572
$71,647
-6.4%
PERSONNEL:
N Ll inber of FTE positions
Mayor and 4 Counc i I
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2010
Work across all city departments and the community to implement the current Goals and Strategic Plan: (1)
Enhance our Small-town Feel, (2) Promote Smart Urban Design and Walkability, and (3) Take it to Them (citizen
engagement)
1. Promote city marketing efforts through the "Think Hopkins" campaign
2. Conduct 2010 Citizen's Academy and Alumni event
3. Publish 2009 City Annual Report
4. Conduct 2010 State of the City event
PROGRAM- Health and Welfare
PROGRAM SUMMARY
The Health and Welfare program of the Council
Department provides funding to social organizations
operating within the City. It also provides funds to the
Human Rights commission,
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN
2010
1. Continue to support local programs
2. Provide support to the Human Rights Commission
2010 BUDGET
59
F Y 2 009
FY 2010
Approved
Approved Permit
Buet
B ( ` h a [I ae
EXPENDITURES:
Materials, Supplies &
$1,500
0q
$1,500 1'0
Services
NET TAX AND
GENERAL REVENUE
SUPPORTED
$1,500
$1.500 01 )
PERSONNIEL:
NL11'11t)Cl• ol'FTF-. positions
0
0
2010 BUDGET
59
CITV OF HOPKINS - 2010 BUDGET
ADMINISTRATIVE SERVICES BUDGET
Revenues and Expenditures
Projected
Actual Actual Actual Budget Budget Percent
2007 2008 2009 2009 2010 Change
Expenditures
Salaries, Wages and Benefits
Salaries and Wages
321,352
344,369
344,112
359,910
349,661
-2.85%
Fringe Benefits
125,768
128,458
128,345
133,316
132,326
-0.7 Y'D
Materials, Supplies and Services
Professional & Technical Services
34,058
7,841
10,917
14,700
13,800
o
-6.12"Y
Utilities and Maintenance
2,290
3,089
1,794
2,690
2,810
Yo
4.46"
Operations
19,432
22,590
16,989
29,306
26,756
YO
-8.700
City Support Services
3,037
2,142
2,268
2,429
2,201
-9.39'0
Supplies and Materials
7,081
6,046
3,536
6,500
6,450
-0.7710
%
Total Expenditures
513,018
514,534
507,962
548,851
534,004
o
-2.710 Y
Reimbursed Expenditures
(99,000)
(100,000)
(100,000)
(100,000)
(104,000
4.00%a
Net Total Expenditures
414,018
414,534
407,962
448,851
430,004
-4.20'x' o
Indirectly Funded Amount
414,018
414,534
407,962
448,851
430,004
-4.2 0 "/ -0'
The Administrative Services Department is made up of four programs. They are
Administration, Personnel, Wellness
an d In form ati on Tec h n ol op
,y Services
60
11 WA1115412 LOU N I k1k 61
FUND 101 — GENERAL FUND
PROGRAM: Administrative Services —
Administration
PROGRAM SUMMARY
The Administration program of the Administrative
Services Department provides leadership and
support to all city programs and operations.
Administration controls and, directs the City's affairs
It responds to citizen concerns and participates in
affiliated organizations.
MAJOR OBJECTIVES TO BE ACCOMPLISHED
IN 2010
1 Enhance the agenda and report program that
keeps the Council and public informed through
meetings and correspondence.
2. Continue the coordinate the future planning of
the City through the Capital Improvements Plan
(CIP) program.
3. Continue to operate and enhance the employee
11
FY 2009 FY 2010
Approved Approved Percent
B But Chanpae
$202,747 1.0%
23,703 -7.8%
(65,000) 0%
$160,450 -0.6%
vv"' "ens program.
4. Enhance Leadership and Training for City Council and Staff.
5, Prepare a legislative agenda, monitor legislative issues, and lobby on issues affecting the City
PROGRAM: Administrative Services — Personnel
PROGRAM SUMMARY
Personnel provides human resource support for
departments and employees. This includes
coordination of staff recruitment, coordination of
employee benefit programs and conducting
employee relations' activities for all City
employees. Another aspect of this program is
ensuring compliance with state, federal and
local laws regarding employment.
MAJOR OBJECTIVES TO BE
ACCOMPLISHED IN 2010
I Improve benefit information provided to all
em, ployees.
2. Provide information to employees on how
to reduce medical costs.
3. Negotiate four contracts.
EX P E N D 11111 RES:
Salaries/Wages/Benefits
Materials, Supplies & Services
Reimbursed Expenditures
NET TAX AND GENERAL
REVENUE
SUPPORTED
PERSONNEL:
Number of FTE positions
2010 BUDGET
61
FY 2009 FY 2010
Approved Approved Percent
,a
B Bu C'h a nze
$68,955 $55,218 -19.9%
5,330 3,531 -33.8%
(15,000) (16,000) .70 1()
$59,285 $482,749 2 7.9'!/4)
.55 .45
11 WA1115412 LOU N I k1k 61
FUND 101 — GENERAL FUND
PROGRAM- Administrative Services —Wellness
PROGRAM SUMMARY
The Wellness program of the Administrative Services
Department provides support and activities to
encourage overall general good health of city
employees.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN
2010
1. Continue to provide healthy guidance to
employees.
2. Provide at least one low cost wellness event
each month.
PROGRAM: Administrative Services - Information Services
PROGRAM SUMMARY
The Information Services program of the Administrative Services Department provides all network hardware and
software support for the City. It also provides individual city employees with hardware and software support. The
internal web site is designed and maintained through this program.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2010
1. Replace main file server and upgrade city network to Windows 2008,Domain.
2. Change/Upgrade network to create PCI compliance.
3. Upgrade Visionair suite for Police and move on to one central server.
4. Continue to update and improve network security, efficiency, and reliability.
5. U grade from main firewall from Cisco Pix 515e to Cisco ASA 5510.
6. Update IT business continuity/disaster recovery plan to take advantage of virtualization technologies.
7. Implement wireless LAN solution secured by RADIUS and certificate services for Fire Department.
8. Setup listserv.
9. Deploy redundant Active Directory servers on
both Police and City networks.
FY 2009
FY 2009
FY 2009
Approved Percent
Bu net
Approved
Approved
Percent
Salaries/Wages/Benefits $2231)627
But
Budget
Chu n2e
EXPENDITURES:
Materials, Supplies &
$2,050
$2,000
-2.4%
Services
NET TAX AND
REVENUE
$2,050
$2.,000
-2.4%
PERSONNEL:
Number of FTE
0
0
PROGRAM: Administrative Services - Information Services
PROGRAM SUMMARY
The Information Services program of the Administrative Services Department provides all network hardware and
software support for the City. It also provides individual city employees with hardware and software support. The
internal web site is designed and maintained through this program.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2010
1. Replace main file server and upgrade city network to Windows 2008,Domain.
2. Change/Upgrade network to create PCI compliance.
3. Upgrade Visionair suite for Police and move on to one central server.
4. Continue to update and improve network security, efficiency, and reliability.
5. U grade from main firewall from Cisco Pix 515e to Cisco ASA 5510.
6. Update IT business continuity/disaster recovery plan to take advantage of virtualization technologies.
7. Implement wireless LAN solution secured by RADIUS and certificate services for Fire Department.
8. Setup listserv.
9. Deploy redundant Active Directory servers on
both Police and City networks.
FY 2009
FY 2009
Approved
Approved Percent
Bu net
Budzet 1("hanf!
EXPENDITURES:
Salaries/Wages/Benefits $2231)627
$224,022 0_22%
Materials, Supplies & Services 25,754 26,093 1.3%
Reimbursed Expenditures (20,000) (20,000) 0%
NET TAX AND GENERAL
REVENUE SUPPORTED $229,381 $228,11 -0.6%)
PERSONNEL:
Nunibei- of FTE positions 2.6 5 5
2010 BUDGET
62
CITYOF HOPKI NS - 2010 B[JDGE'I'
[--[N.kNCE BUDGET
Revenues and Expenditures
Actual Actual
Projected
Actual B udget Bud et Percent
2009 2009 2010 Change
RevenLLeS
Miscellaneous 8,542 13,262 7,642 $ 9,000 9,500 5.56%1
Expenditures
Salaries, Wages and Benefits
Salaries and Wages
261,596
245,399
247,369
254,512
258283
Fringe Benefits
55,483
74,687
78,128
78259
82,929
Materials, Supplies and Services
Professional &Technical Services
14,398
17fi22
15,913
19,010
19,980
Utilities and Maintenance
19,732
21,026
22,324
19,650
19,400
Operations
12,956
11,198
7�876
13,535
11,935
City Support Services
411
422
390
521
406
Supplies and Materials
9,052
10,192
7.,085
10,300
K-300
Capital Outlay
Equipment Allocation
2,548
2,134
1,409
1,409
1,311
Total FxpenditLLres
376,176
382,678
380,494
397,196
404,544
reimbursed Expenditures
(197,588)
(209,850)
(211,055)
(211,055)
(218,241)
Net Total Expenditures
178588
172,828
169,439
186,141
186,303
Indirectly Funded AmOLLnt
170,046
159,566
1611)797
177,141
176,803
The Finance department consists
of six programs.
They are budgeting,
Debt Management, (general Accounting, Payroll, Tax Increment Financing Reporting,
and Utility Billing,
63
1.48%1
5.97%1
5.10%
-1.27%
-11.82%
-22.07%1
-6.96%
1.85%
3.40%
0.09%1
0.19%
CITY OF HOPKINS
FUND 101 — GENERAL FUND
PROGRAM- Finance — Budget
PROGRAM SUMMARY
The budget program of the Finance Department
coordinates and prepares the annual budget. It also
prepares the 20 -year equipment replacement plan and
assists the City Manager with the capital improvement
plan preparation. This includes meeting with
departments and administrators to determine the
overall goals and funding requirements for the city.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN
2010
1. Submit budget for the Government Finance
Officers Budget Award.
2. Update the 20 -year Equipment Replacement Plan
3. Update budget document on the website.
PROGRAM: Finance — Debt
EXPENDITURES:
Salaries/ Wages/ Benefits
Materials, Supplies &
Services
Reimbursed
Expenditures
NET TAX AND
GENERAL REVENUE
SUPPORTED
PERSONNEL:
Number of FTE
positions
FY 2009
FY 2010
Approved
Approved
Percent
Budget
B
Chan=
$321�291
$33,251
"� 0'
).0/"()
3,223
3,221
-0.0600
(12,000)
(14,000)
16.7%
$23,514
$22,472
4.4%
.3
PROGRAM SUMMARY
The Debt program of the Finance Department issues, records and maintains debt for the City of Hopkins and the
Hopkins Housing and Redevelopment Authority. Debt is issued in accordance with state statute and city charter.
Debt is maintained at a manageable level for the city.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2010
1. Maintain the current bond rating of AA through conservative financial management and accurate reporting of
financial and economic conditions of the city.
2. Project future debt needs and ability.
3. Prepare documents and work with financial
advisors for potential bond issue.
4. Prepare annual debt reporting for county as
required by state statutes
EXPENDITURES:
Salaries/Wages/Benefits
Materials, Supplies &
Services
Reimbursed Expenditures
. I Q. /
$11,530 $11,885 1 n1
1.,682 11,680 1 q()
(13,212) (13,565) `2.70' o
NET TAX AND
GENERAL REVENUE
SUPPORTED $0 $0 -011/4)
PERSONNEL:
Number of FTE positions
2010 BUDGET
64
CITY OF HOPKINS
FUND 101 — GENERAL FUND
PROGRAM- Finance —Accounting
PROGRAM SUMMARY
The Accounting program of the Finance Department
provides financial management for the City and the
Housing and Redevelopment Authority. It provides
support services to other departments in the City
through initiating fiscal plans, implementation and
control of those plans, accounting and, analysis of
transactions. Accounting manages the city's day-to-
day accounting transactions, including accounts
receivable, accounts payable, cash receipts and
general accounting. The program prepares monthly
and quarterly financial statements and compiles the
year-end comprehensive financial report.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN
2010
1 . Submit CAFI for the GFA award program.
2. Provide accurate and timely month-end and
quarterly financial reports.
3. Prepare 20 -year Capital Improvement Plan.
4. Update CAFR on city website.
PROGRAM- Finance — Payroll
REVENUES:
EXPENDITURES:
Salaries/Wages/Benefits
FY 2009 FY 2010
Approved Approved Percent
B Chanye
$ 6,000 $ 6,000 0%
$125,9'26 $133,276 5.8%
Materials, Supplies & 36.247 34,477 -4.9%
Services
Reimbursed Expenditures (47,000) (49,000) 4.3%
NET TAX AND
GENERAL REVENUE
SUPPORTED
PERSONNEL:
Number of FTE positions
$109,173 S 112,7,55 3 3.3'V4)
1.65 1.7
PROGRAM SUMMARY
The Payroll program of the Finance Department completes the biweekly payroll, maintains all payroll records and
completes the payroll quarterly reports. It also provides support services to employees regarding payroll issues.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2010
1 . Assist employees with payroll and benefit issues/questions.
2. Provide accurate and timely payroll and reports.
3. Work with insurance company to manage
insurance programs. FY 2009 FY 2009
4. Prepare benefit open enrollment information Approved Approved Percent
and assist employees with questions I Bu ("hanuc
regarding their benefit options.
EXPENDITURES:
Salaries/Wages/Benefits
Materials, Supplies & Services
Reimbursed Expenditures
NET TAX AND GENERAL
REVENUE SUPPORTED
PERSONNEL:
Number of FTE positions
2010 BUDGET
6-5
$61,983 $60,121 -3.0%
5,398 5,193 -3.8%
(19,000) (20,000) 5.3%
$48,3811 $45,314 6.3%
.8 .75
CITY OF HOPKINS
FUND 101 — GENERAL FUND
PROGRAM- Finance — TIF Administration
PROGRAM SUMMARY
The Tax Increment Financing Administration
program of the Finance Department records and
reports tax increment program activities. It is
charged with the responsibility of ensuring
compliance with state statutes and guidelines -
MAJOR OBJECTIVES TO BE ACCOMPLISHED
IN 2010
1 Continue analysis of Tax Increment Financing
funds.
2. Assist with implementation of new T I F
districts -
3. Prepare annual Office of the State Auditor
reports.
PROGRAM- Finance — Utility Billing
EXPENDITURES:
Salaries/Wages/Benefits
Materials, Supplies & Services
Reimbursed Expenditures
NET TAX AND GENERAL
REVENUE SUPPORTED
PERSONNEL:
Number of FTE positions
FY 2009 FY 2010
Approved Approved Percent
Bum B ("hanue
$11,524 $11,893
2,588 2,48-5 -
(14,112) 14,3 7 8) 1.9%
$0 $0 -0%
PROGRAM SUMMARY
The Utility Billing program of the Finance Department prepares and issues monthly utility bills for collection of utility
service fees from its customers. Utility records are maintained and updated within this program.
MAJORR OBJECTIVES TO BE ACCOMPLISHED IN 2010
1 . Explore E-commerce for utility customers
2. Assist customers with utility billing issues and questions — change of service, change of ownership, etc.
3. Promote automatic payment options to increase usage of automatic payment.
REVENUES:
Current Services
EXPENDITURES:
Salaries/Wages/Benefits
Materials, Supplies & Services
Reimbursed Expenditures
NET TAX AND GENERAL
REVENUESUPPORTED
PERSONNEL:
Number of FTE positions
2010 BUDGET
66
FY 2009
FY 2010
Approved
Approved Percent
Bu
Budp-et Chun p-
$3,000
$3,500 16.7%
89,517 986 1.4%
19,023
20,O 12 5.2%
(.105,731)
(107,298) 1.5%
($191)
$0 - 100%
1.65 1.65
CITV OF HOPKINS -2010 BUDGET
LEGAL BUDGET
Revenues and Expenditures
Projected
Actual Actual Actual Budget Budget Percent
2007 2008 2009 2009 2010 Change
Revenues
Court Fines 124,476 111,046 83,141 115,000 115,000
]--'xpenditures
Materials, Supplies and Services
Professional &Technical Services 145,'942 137,507 120,105 130,000 135,000 3.85%
Operations 625 625 625 - -100.00%
Total Expenditures 146,567 138.132 120.105 130,625 135.000 3.35%
Indirectly Funded Amount 22,091 27,086 36,964 15,625 20,000 28.00%_
The Legal Department is made up of two programs. They are Legal
Counsel and Prosecution.
67
WArSIS LOU N I k1k 61
FUND 101 — GENERAL FUND
PROGRAM- Legal
PROGRAM SUMMARY
The Legal department represents the City in court, at City Council meetings and direct contact with staff and the
general public. The firm of Steiner & Curtiss is retained on a fee per hour basis. They respond to legal summons
and/or initiate action on behalf of the City. Written and oral inquiries are made by staff, council, citizens and other
interested parties. The city engages other law firms when necessary.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2010
1. Prosecute the rights of the City.
2. Prosecute violators of the law.
3. Obtain quality legal representation for the City
FY 2009
FY 2010
Approved
Approved Percent
Bu t
Budeet Chaniz
REVENUES: $115,000
$115,000 V0
EXPENDITURES:
Materials, Supplies & Services 1:30,625 1 X5,000
NET TAX AND GENERAL
REVENUE SUPPORTED ($15,625) ($205000) 28'V4)
The City contracts with a legal firm to represent the City.
City Legal Costs
$140,000 -
$120,000 -
$100,000 -
$80,000 - 0 Legal Service
$60,000- P ros ecuti o n
$40,000-
$20,000
$0-
2004 2005 2006 2007 2008 2009
20lOBUDGET
68
CITY OF HOP IN - 2010 BUDGET
The Municipal Building Department consists of'bui Iding maintenace.
69
MUNICIPAL BUILDINC
Revenues
and Expenditures
Projected
Actual
Actual
Actual
Budget
Budget
Percent
2007
2008
2009
2009
2010
Change
Revenues
Sale of Fixed Assets
2,502
$ 5,077
2,520
$ 2,400
2,500
Expenditures
Salaries, Wages and Benefits
Salaries and Wages
94,718
99,615
77,317
90..812
86,848
-4.370
Yo
Fringe Benefits
33,004
9,032
36,309
33,25 "3
40,433
2 1.5 90yo
Materials, Supplies and Services
Professional & Technical Services
1 " 32.�2 5 9
32,237
32,844
42,000
42,000
Utilities and Maintenance
124,195
127,252
115,458
149,500
144,500
-3.34%
Operations
1,350
3,662
407
2,800
2,800
City Support Services
12,273
14.998
13,164
1 .' ). 194
12,453
-5.6217"0'
Supplies and Materials
17,348
11,006
12,974
16950
16,950
Capital Outlay
Buildings & Structures
5,225
8,497
Office Furniture and Equipment
Total Expenditures
320.372
306.298
288.473
348.509
345.984
-0.7211
Reimbursed Expenditures
(38,000)
(40,000)
(40,000)
(40,000)
(40,000)
Net Total Expenditures
282,372
266298
248,473
;08,509
305,984
-0.820%,
Indirectly Funded Amount
279.870
261.222
245.953
306.109
303,484
-0.860
The Municipal Building Department consists of'bui Iding maintenace.
69
CITY OF HOPKINS
FUND 101 — GENERAL FUND
PROGRAM- Municipal Building — Maintenance
PROGRAM SUMMARY
The Building Maintenance Department of Public Works is responsible for the maintenance and repair of all City
Buildings. The Municipal Budget covers City Hall and the Police Department. In house maintenance personnel and
contractual custodial services maintain these buildings and equipment.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2010
1. Solicit Grant for offsetting costs of City Hall Boiler Upgrades.
2. Continuation of Green Initiatives within City Hall.
3. Energy upgrades to City Hall Boilers.
City Hall at I I" & First St
Capital Outlay
Reimbursed Expenditures
NET TAX AND GENERAL
REVENUESUPPORTED
PERSONNEL:
Number of FTE positions
0 0 -0%
(40,000) (40,000) W.6
$306409 $303,784 -.910/4)
1,45 1.45
City Utility Costs
$600,000 -
$500,000
$400,000 ETelephone
$300,000 - [:]Electric
$200,000 EjGas
$100,000
$0
2003 2004 2005 2006 2007 2008 2009
2010 BUDGET
70
FY 2009
FY 2010
Approved
Approved
Percent
Bu
Budi!et
1("hanz
REVENUES:
Charges for service
2,400
2-, 5 0 0
4.2%
EXPENDITURES:
Salaries/Wages/Benefits
124,065
127,281
2.6%
Materials, Supplies & Services
224,744
21,91P003
-2.6%
Capital Outlay
Reimbursed Expenditures
NET TAX AND GENERAL
REVENUESUPPORTED
PERSONNEL:
Number of FTE positions
0 0 -0%
(40,000) (40,000) W.6
$306409 $303,784 -.910/4)
1,45 1.45
City Utility Costs
$600,000 -
$500,000
$400,000 ETelephone
$300,000 - [:]Electric
$200,000 EjGas
$100,000
$0
2003 2004 2005 2006 2007 2008 2009
2010 BUDGET
70
CITV OF HOPKINS - 2010 BUDGET
COI%,]N,l UN [TV SERVICES SUMNIARV BUDGET
Revenues and Expenditures
Projected
Actual Actual Actual Budget Budget Percent
2007 2008 2009 2009 2010 Chance
Revenues
Licenses 98,243 $ 41,770 41,075 46,800 43,000 -8.12%
Permits 405,116 394,491 485,289 435,765 300,720 -30.99%
Current Services 175,008 140,391 172,420 106,450 67,950 -36.17%
Expenditures
156,600
466.37%
6,400
Salaries, Wages and Benefits
79.06%
16,605
23,860
Salaries and Wages
468,171
493,086
520,270
Fringe Benefits
118,536
94,681
159,059
Materials, Supplies and Services
247.08%
819,365
947,439
Professional & Technical Services
127,591
154,140
137,578
Utilities and Maintenance
11,046
11,119
12,315
Operations
14,805
21,330
13,951
City Support Services
42,990
44,736
44,366
Supplies and Materials
13,633
17,831
9,716
Capital Outlay
Office f=urniture and Equipment
11,248
6,437
Equipment Allocation
6,729
4,659
5,534
Total Expenditures
814,749
848,019
902,790
Reimbursed Expenditures
(58,500)
(61,000)
(617000)
Net Total Expenditures
756,249
787,020
841,790
Indirectly Iunded Amount
77,882
210,367
143,007
The Community S ery i c e department i s made up of four main programs. Whey are
Reception, Assessing., Inspections, and City Clerk.
71
562,664 531,162 -5.60%
154,228 160,963 4.37%1
27,650
156,600
466.37%
6,400
11,460
79.06%
16,605
23,860
43.69%
44,081
44,827
1.69%
5,940
12,330
107.58%
1,797
6,237
247.08%
819,365
947,439
15.63%
(6 1,000)
(61,000)
758,365
886,439
16.89%
169,350 474,769 180.35%
CITY OF HOPKINS
FUND 101 — GENERAL FUND
PROGRAM- Community Services — Receptionist
PROGRAM SUMMARY
The Receptionist program of the Community Services Department answers calls at main switchboard and route
calls to various departments. Directs walk-in customers to the appropriate department. Sales of Hop -A -Ride tickets,
dog licenses and parking permits occur in this
program. Receipts are accepted for payment of FY 2009 FY 2010
building permits and utility bills. The program also Approved Approved Percen t
provides clerical and secretarial services to other Budi!et B L'banae
departments.
MAJOR OBJECTIVES TO BE ACCOMPLISHED
IN 2010
1 . Improve dog licensing procedures
2. Update Receptionist Procedure manual
PROGRAM- Community Services —Assessing
Materials, Supplies & Services
NET TAX AND GENERAL
REVENUE SUPPORTED
PERSONNEL:
Number of FTE positions
$45,893 $46,576 1.51%
1.45 1.45
PROGRAM SUMMARY
The Assessing Department assists property owners with Homestead classification and works with Hennepin County
on property valuations. The department also prepares special assessment rolls and responds to property owner
concerns and questions.
MAJOR OBJECTIVES TO BE ACCOMPLISHED
IN 2010
1. Prepare special assessment rolls for
certification on taxes.
2. Assist property owners with property related
issues.
3. Maintain the Property and Contact
Information in the Incode system.
The C% Print Av_v_Pv_v_mPnt CIP& iv
-
EXPENDITURES:
Sa lari es/ Wages/Ben fits
Materials, Supplies &
Reimbursed Expenditures
80,810 82,336 [.()ql-.
110,478 109,729 -.7Q (,
(24,000) (24,000) 0%
NET TAX AND GENERAL
REVENUE SUPPORTED $1669288 $167,065 .511/4)
PERSONNEL:
Number of FTE positions
F
available to assist with property tax and
assessing related questions.
2010 BUDGET
7 2
CITY OF HOPKINS
FUND 101 — GENERAL FUND
PROGRAM- Community Services — City Clerk
PROGRAM SUMMARY
The City updates the City Code as new
ordinances are passed, takes minutes at the City
Council meetings and transcribes them using a
computer. Business licenses applications are
reviewed prior to issuance. The City Clerk is also
the purchasing officer of the city.
MAJOR OBJECTIVES TO BE ACCOMPLISHED
IN 2010
1 Ensure that historical documents, minutes
and agendas, are available through the Web
site.
2. Make applications and forms available on the
Web site.
3. Maintain best price for highest quality
standard.
4. Manage use of purchase requisitions and
purchase orders.
REVENUES:
EXPENDITURES:
Salaries/Wages/Benefits
Materials, Supplies & Services
Reimbursed Expenditures
NET TAX AND GENERAL
REVENUE SUPPORTED
13ERSONNEL:
N Ll nnber of FTE positions
FY 2009
FY 2010
Approved
Approved Percent
Bud,zet
B ("hanee
$11,500
$11,500 () q I(")
45,600 37,127 -18.611 (')
7,233 7,162 - I q�)
.,
(25,000) (25, 0q
000)
$16,333 $7,789 -52.3%
0.5 0.4
PROGRAM- Community Services — Records Management
PROGRAM SUMMARY
The Records Management program of the Community Services Department reviews City records to ensure that
necessary documents are retained and outdated documents are disposed.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2010
1. Continue to transfer permanent records to electronic storage and integrate with the Web site.
2. Work with IT to establish procedures for the retention or disposal of e-mails.
REVENUES:
EXPENDITURES:
Salaries/Wages/Benefits
Materials, Supplies & Services
Reimbursed Expenditures
NET TAX AND GENERAL
REVENUE SUPPORTED
PERSONNEL:
Number of FTE positions
2010 BUDGET
7 ')
FY 2009 FY 2009
Approved Approved Percent
Bu Budizet Chaniz
$0 $0 -%
27,067 29,306
11,716 11,758 -.40.
(12,000) (12,000) 00-0
$26,783 $29,064 8. :� 1 V4)
0.5 0."35
CITY OF HOPKINS
FUND 101 — GENERAL FUND
PROGRAM- Community Services — Elections
PROGRAM SUMMARY
The Elections program of the Community Services Department provides supervision of elections, registers voters,
and certifies election results. All state and federal legislation is reviewed, judges are trained, equipment and polling
places are prepared. After elections ballots are counted and the results certified to the County and State of
Minnesota. Throughout the year citizens are registered to vote.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2010
1 . Recruit and Train Election Judges and prepare election materials for the 2010 Presidential Election,
2. Continue to work with Hennepin County City Clerks to update the Election Judge Manual.
EXPENDITURES:
Sri laj-ies/Wages/Benefits
Materials, Supplies & Services
NET TAX AND GENERAL
REVENUE SUPPORTED
PERSONNEL:
N Ll mber of FTE positions
'1-6, q000�v 10MOV
FY 2009 FY 2009
Approved Approved Percent
Bum B Chant!
8,000 0 -100%
27,798
32,356 16.4%
15,405
27,249 76.9%
$35,203
$59.,605 69.3 IV4)
- 0.3
0,35
Nope
2010 BUDGET
74
CITY OF HOPKINS
FUND 101 — GENERAL FUND
PROGRAM- Community Services — Building Code Inspection
PROGRAM SUMMARY
The Building Code Inspection program of the Community Services Department inspects all new or remodeled
buildings to insure they meet the minimum requirements of the state building code. The process begins with easily
accessible customer service at the inspections counter and continues with plan review; permit issuance, inspection
of UU"Z)UUUL1U" P"C1WVZ) C1HU CAH 1bbUC:tHU%-, of C1
certificate of occupancy.
MAJOR OBJECTIVES TO BE ACCOMPLISHED
IN 2010
1. Continue to train on Incode and fine tune the
program for best use and close out aging
permits.
2. Work with Assessing, Engineering and other
departments on creating joint filing system
and share property information on Incode-
3. Cross train building staff on Housing
Inspections in order to do them when time
allows.
PROGRAM- Community Services — Fire Code Inspection
PROGRAM SUMMARY
The Fire Code Inspection program of the
Community Services Department inspects existing
buildings from time to time to insure they are
maintained safe in accordance with the minimum
safety standards provided in the state fire code. A
percentage of commercial and large multiple
residential buildings are inspected yearly for fire
code violations to insure these structures are
maintained safe for their occupants. The focus is
on more hazardous occupancies.
MAJOR OBJECTIVES TO BE ACCOMPLISHED
IN 2010
1 Continue the fire prevention inspection
program.
2. Implement new fire code software.
REVENUES:
EXPEN DITU RES:
Salaries/Wages/Benefits
FY 2009 FY 2010
Approved Approved Percent
tit
Bud,zet Budi!et Chanim
$1,500 $3,000 100%
$43,779 $36,251 16.9%
Materials, Supplies & Services 610 515 -15.6%
NET TAX AND GENERAL
REVENUE SUPPORTED $42,889 $34.,036 -20.6%
PERSONNEL:
NHI'llbel' of F -FE positions .51 .41
2010 BUDGET
7-5
FV 2009
FV 2010
Approved
Approved
Percent
Budget
Budut
h a nz
REVENUES:
$333,800
$123,500
10.
-6,1
EXPENDITURES:
Salanes /Wages[ Benefits
205,592
201,796
-.4%
Materials, Supplies & Services
67,517
65,320
-3.2%
NET TAX AND GENERAL
REVENUE SUPPORTED
($63,69 1)
$1141,616
326(Vo
PERSONNEL:
Number of FTE positions
2.50
2.45
PROGRAM- Community Services — Fire Code Inspection
PROGRAM SUMMARY
The Fire Code Inspection program of the
Community Services Department inspects existing
buildings from time to time to insure they are
maintained safe in accordance with the minimum
safety standards provided in the state fire code. A
percentage of commercial and large multiple
residential buildings are inspected yearly for fire
code violations to insure these structures are
maintained safe for their occupants. The focus is
on more hazardous occupancies.
MAJOR OBJECTIVES TO BE ACCOMPLISHED
IN 2010
1 Continue the fire prevention inspection
program.
2. Implement new fire code software.
REVENUES:
EXPEN DITU RES:
Salaries/Wages/Benefits
FY 2009 FY 2010
Approved Approved Percent
tit
Bud,zet Budi!et Chanim
$1,500 $3,000 100%
$43,779 $36,251 16.9%
Materials, Supplies & Services 610 515 -15.6%
NET TAX AND GENERAL
REVENUE SUPPORTED $42,889 $34.,036 -20.6%
PERSONNEL:
NHI'llbel' of F -FE positions .51 .41
2010 BUDGET
7-5
111 WAIII5412 LOU N I k1k 61
FUND 101 — GENERAL FUND
PROGRAM- Community Services — Heating and Plumbing Code Inspection
PROGRAM SUMMARY
The Heating and Plumbing Code Inspection
program of the Community Services
Department inspects new and remodeled
buildings for heating and plumbing compliance.
The process begins with easily accessible
customer service at the inspections counter and
continues with plan review; permit issuance,
inspection of construction phases. Become
familiar with new gas, mechanical and energy
code.
MAJOR OBJECTIVES TO BE
ACCOMPLISHED IN 2010
1 Continue to learn and fine tune new
permit system software.
2. Work and communicate with other City
departments.
REVENUES:
EX PEN DITU RES:
Salaries/Wages/Benefits
FY 2009
FY 2010
Approved
Approved
ot
Bud,zet
Bue
$102,000
$73,000
79,042
8.11
J,752
Materials, Supplies & Services 4,890 4,862
NET TAX AND GENERAL
REVENUE SUPPORTED ($18,9068) $15,614
PERSONNEL:
Number of FTE positions .99 1.04
PROGRAM- Community Services — Housing Inspection
Percent
Charlae
2 IS
-.4',
6.0q.'(')
_.7q
186'V4)
PROGRAM SUMMARY
The Housing Inspection program of the Community Services Department inspects all existing buildings from time to
time to insure they are maintained safe in accordance with city housing code. Rental properties are inspected every
five years to identify hazards to the occupants and FY 2009 FY 2010
to insure buildings are well maintained and to
improve on the city's housing stock. Homes being Approved Approved Percent
sold in the community must be evaluated. A Budt!et Budzet Chaniz
listing of certified evaluators for the Truth in
Housing program are maintained. Home sales REVENUES: $101,865 $94.100 -7.6q.()
are monitored to insure compliance.
MAJOR OBJECTIVES TO BE ACCOMPLISHED
IN 2010
1. Continue to tweak rental licensing program.
Train other inspection staff to inspect 1& 2
family rental units part time as time allows.
2. Implement new rental licensing software in
the best way possible.
3. Educate property owners on the new Rental
Inspection Point System.
EXPENDITURES:
Salaries/Wages/Benefits 112,896 118.46 5 4. 9
Materials, Supplies & Services 5,915 6,1:8 3.8%
NET TAX AND GENERAL
REVENUE SUPPORTED $16,946 $30,503 8 o°4)
PERSONNEL:
Number of FTE positions 1.68 1.7
2010 BUDGET
76
CITY OF HOPKINS
FUND 101 — GENERAL FUND
PROGRAM- Community Services — Restaurant and Hotel Inspection
PROGRAM SUMMARY
The Restaurant and Hotel Inspection program
of the Community Services Department
contracts with a health inspector to make
regular inspections of restaurants and food REVENUE S:
establishments.
MAJOR OBJECTIVES TO BE
ACCOMPLISHED IN 2010
1 Complete all required inspections and
respond to complaints in a prompt
manner.
EXPENDITURES:
Salaries wages/Benefits
Materials, Supplies & Services
NET TAX AND GENERAL
REVENUESUPPORTED
PERSONNEL:
Number of FTE positions
FY 2009
FY 2010
Approved
Approved Percent
Pt
Bud,zet
Bum Chanze
$29,000
$29,000 W-0,
3,722
3,860
20,533
19,336 -5.8%
($4,745)
($5,804) 22.3 (Vu
.06
.06
PROGRAM- Community Services — Miscellaneous Community Inspection
PROGRAM SUMMARY
The Miscellaneous Community Inspection program of the Community Services Department responds to general
nuisance complaints from Hopkins citizens. Track responses to citizens and results of the complaint.
MAJOR OBJECTIVES TO BE ACCOMPLISHED 1201N 0
1. Continue with spring and fall sweeps and respond to citizen complaints in a prompt and courteous manner.
2. Implement new "Call Center" customer service/complaint software.
3. Cross train staff so they can fill in when Community inspector is gone so we are able to provide prompt
professional service.
REVENUES:
EXPENDITURES:
Salaries/Wages/Benefits
Materials, Supplies & Services
NET TAX AND GENERAL
REVENUE UPPP TED
PERSONNEL:
Ntimber of FTE positions
2010 BUDGET
77
FY 2009
FY 2010
Approved
Approved Percent
Bum
B Chanee
$350
$350 0%
$48,413 $56,153 16%
3,008 2,987 -.7%
$515071 $58,790 15.1%
Revenues
Intergovernmental
Licenses
Court Fines/Forfeitures
Penalties
Current Service
1iscellancous
Expenditures
Salaries, Wages and Benefits
Salaries and Wages
Fringe Benefits
Materials, Supplies and Services
Professional & Technical Services
Utilities and Maintenance
Operations
City SLIPport Services
Supplies and Materials
Capital Outlay
Office Furniture and Equipment
Equipment
Total Expenditures
Indirectly Funded Amount
CITY OF GP 11 - 2010 [1 GET
POLICE BUDGET
Revenues and Expenditures
Actual Actual Actual Buket Budszet Percent
$ 215,564 $
221,937 $
290,633
$ 204,500 $
215,215
5.24%
139,263
87,647
84,601
100,000
100,900
0.90%
66,174
57,364
23,985
45,000
20,000
-55.56%
2,109
1,460
2,199
3,500
2,500
-8.70%
47,706
117,974
36,231
43,000
43,500
1.16%
31)516
4,964
1,106
1,000
500
-50.00%
2,590,653 2,808,154
755,823 932,410
106,009
90,175
128,908
109,386
65,748
88,780
136,828
129,689
156,639
159,559
2,744,390
2,751,936
2,746,819
-0.19%
928,393
931,514
997,222
7.05%
98,216
112,750
110,350
-2.13%
106,250
137,470
135,720
-1.27%
129,567
89,-321
84,848
-5.01%
129,740
134,359
122,674
-8.70%
159,543
170,095
168,545
-0.91%
3,948,008 4,323,274 4,296,099 4,327,445 4,366,178 0.90%
1 1 , " 6 1
3,4731)676 3,831,927 3,857,344 3,930,445 -)98-315-3, 1.35%
78
CITY OF HOPKINS
FUND 101 — GENERAL FUND
PROGRAM- Police —Administration
PROGRAM SUMMARY
The Administration program of the Police Department provides 24-hour staffing of police and support services to
enhance the delivery and supervision of emergency and non -emergency services to the community.
MAJOR OBJECTIVE TO BE ACCOMPLISHED IN 2010
1. Engage City employees and community in the Joint Community Police Partnership (JCPP) program.
2. Continue to develop individual employee work plans to integrate community policing goals.
11
-1, Continue to seek grant funding and administer grants awarded.
4. Administer JCPP program and personnel
FY 2009
FY 2010
Approved
Approved Percent
Buck et
Budaet C
EXPENDITURES:
Sa I ari es /W age s/Benefits $376,009
$383,528 2.0%
Materials.. Supplies & Services 1024)156
96,728 -5.3%
Capital Outlay - -
NET TAX AND GENERAL
REVENUE SUPPORTED $478365 $480.1256 .4'Vo
PERSONNEL:
Number of FTE positions 3.15 3.15
11S
11%
17
2010 BUDGET
79
CITY OF HOPKINS
FUND 101 — GENERAL FUND
PROGRAM: Police — Patrol
PROGRAM SUMMARY
Work with citizens to improve the quality of life by implementing effective prevention strategies to reduce crime and
improve traffic safety.
MAJOR OBJECTIVES TO BE FY 2009 FY 2010
ACCOMPLISHED IN 2010 Approved Approved Percent
Bud,zcLt Bum Chanue
Bum
1 Engage officers in the Joint Community
Police Partnership (JCPP) program. REVENUES: $260,000 $241,015 -7. '30
2. Continue the Neighborhood Officer EXPENDITURES:
program. Sa I ari es/Wages/ Benefits 2,014,577 ,
202.2,069 .4%
3. Utilize monies obtained from DWI
forfeitures to fund special DWI
enforcement projects. Materials, Supplies & Services 273,670 2.71 ,1384 -.8%
4. Support the Hopkins Police/Fire
Department Chaplain program. Capital Outlay 0 0 0Q,
5. Provide leadership training for senior
officers for advancement opportunities NET TAX AND GENERAL
within the department. REVENUE SUPPORTED $2,028,247 $2,0521438 11.211/4
6. Partner with other agencies to improve
traffic and safety around LRT trail system. PERSONNEL:
Number of FTE positions 20.45 20.5
PROGRAM: Police — Heat Team
PROGRAM SUMMARY
The High-risk entry and tactics team (HEAT team) of the Hopkins Police Department is part of a 5 city tactical
consortium that provides tactical and rescue operations in situations posing a high-risk to civilians and/or
department personnel. The members of the consortium train together and provide support during high-risk events.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN
2010
1. Continue to maintain a strong working relationship
with other consortium members.
FY 2009 FY 2010
Approved Approved Percent
Bi net Budeet Clhanze
EXPENDITURES:
Salaries/Wages/Benefits $50,709 $52,515 ".6'
Materials, Supplies & Services 20,339 19,540 3. 9 %
Capital Outlay 0 0 10
NET TAX AND GENERAL
REVENUE SUPPORTED $71,048 $72,055 1. 4'0/4)
PERSONNEL:
Number of FTE positions 0.55 0.55
2010 BUDGET
80
CITY OF HOPKINS
FUND 101 — GENERAL FUND
PROGRAM: Police — Reserves
PROGRAM SUMMARY
The Hopkins Police Reserve Unit provides civilian volunteers with exceptional training to assist the police
department with civic events, surveillance details, extra patrol and other duties as necessary.
MAJOR OBJECTIVES TO BE ACCOMPLISHED
N21
1 Engage Reserve members in the Joint
Community Police Partnership (JCPP)
program.
2. Continue to utilize trained Reserve personnel to
respond to medical emergencies and other
calls for service.
3. Conduct recruitment processes to achieve 25
members.
4. Continue leadership training for Reserve
Command Staff.
PROGRAM: Police — Investigations
Materials, Supplies & Services
NET TAX AND GENERAL
REVENUE SUPPORTED
PERSONNEL:
Number of FTE positions
$32,183 $32,183 4.6%
0,.2 0.2
PROGRAM SUMMARY
The Investigations Division of the Police Department conducts follow-up investigations on criminal activity that has
occurred in Hopkins.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2010
1. Continue liaison with the County Attorney's office.
2. Provide ongoing training opportunities for the
investigation and prosecution techniques FY 2009 FY 2010
regarding identity theft. Approved Approved Percent
3. Continue rotating patrol officers into the B Ch n=
investigator position.
4. Conduct tobacco and liquor compliance REVENUES: $75,000 $75,600 .8%
checks.
5. Coordinate anti -graffiti efforts with neighboring EXPENDITURES:
communities. Salaries/Wages/Benefits $405,206 $414,179 2.2%
Materials, Supplies & Services 78,124 75,244 3 ).7%
Capital Outlay 0 0 0Q.,j
NET TAX AND GENERAL
REVENUE SUPPORTED $408,330 $413,823 1.4'V4)
PERSONNEL:
Number of FTE positions 3.85 3.8
2010 BUDGET
8 1
CITY OF HOPKINS
FUND 101 — GENERAL FUND
PROGRAM: Police — Metro Drug Task Force
PROGRAM SUMMARY
The NW Metro Drug Task Force is a multi -
jurisdictional unit that conducts investigations of illegal
drug activity by developing suspect information from
citizens, utilizing confidential informants, search
warrants, surveillance and other covert activities. The
Hopkins Police Department provides one investigator
to this unit.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN
2010
1 Continue to identify and investigate illegal drug
activity.
PROGRAM: Police — Pawn Shop Management
REVENUES:
EXPENDITURES:
Salaries/Wages/Benefits
Materials, Supplies & Services
NET TAX AND GENERAL
REVENUE SUPPORTED
PERSONNEL:
Number of FTE positions
FY 2009
FY 2010
Approved
Approved Percent
Brit
Budget Chan
$20,000
$20100 0%
99,676
101.916 2.3%
1,520
1 ,258 -17,2%
$81,196
$83,9174 2.4°)
.95
.95
PROGRAM SUMMARY
The Pawn Shop Management program of the Police Department maintains computerized records of pawnshop
transactions as required by City ordinance, checks transactions for the presence of reported stolen property and
assists other departments in recovering stolen property located in Hopkins pawnshops.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2010
1. Conduct. at least one random inventory and compliance check.
REVENUES:
EXPENDITURES:
Salaries/Wages/Benefits
Materials, Supplies & Services
NET TAX AND GENERAL
REVENUE SUPPORTED
PERSONNEL:
Number of FTE positions
2010 BUDGET
FY 2009
FY 2010
Approved
Approved Percent
Bu
Budp-et Chang
$13,000
$13,500 3.8%
3,198 3,229 1.0%
156 145 -7.10'()
($9,646) ($10.,126) 5.OtV4)
0.05 0.05
11 WArSIS LOU N I k1k 61
FUND 101 — GENERAL FUND
PROGRAM- Police —Outreach/Police Services Liaison
PROGRAM SUMMARY
The Police Services Liaison is responsible for presenting and coordinating outreach and crime prevention programs
including Neighborhood Watch, National Night Out, Crime -free Multi -housing and classroom instruction of Project
Alert. In addition, the Police Services Liaison administers the alarm program, nuisance property program, review
and revisions of various ordinances and grant research, application and administration and is the staff liaison to
SLIP, One Voice, HB A, Rental Community Engagement Program and other committees.
MAJOR OBJECTIVES TO BE ACCOMPLISHED
IN 2010
1 Increase participation in Crime Free Multi -
Housing program.
2. Increase participation in the Neighborhood
Watch program.
3. Partner with businesses and neighborhoods
to reduce crime.
4. Coordinate information sharing with city staff
regarding graffiti.
5. Coordinate efforts with Joint Community
Police Partnership (JCPP) Community
Liaison.
PROGRAM: Police — Dispatch
PROGRAM SUMMARY
The Hopkins Police Department Public Safety Communications Center receives, processes and dispatches calls for
service for Police, Fire, EMS and Public Works; operates an E-911 Public Safety Answering Point (PSAP) that
handles enquiries from the public and other agencies, receives, enters, modifies and queries information from a
variety of information systems including computer-aided dispatch (CAD), state, national and local databases, and
operates a state of the art 800 MHz digital radio system.
MAJOR OBJECTIVES TO BE ACCOMPLISHED
IN 2010
1 Identify relevant job related training for
dispatchers.
REN" EN UES:
EXPENDITURES:
Salaries/Wages/Benefits
FY 2009
FY 2009
FY 2010
Approved Pei -cent
B
Approved
Approved
Percent
B
Bu.
C' h a n o e
Uft—
REVENUES:
$9,000
$8,500
-5.6"'0
EXPENDITURES:
Salaries/Wages/Benefits
56,404
64q 168
13.8%
Materials, Supplies & Services
13,091
1, 2, 152
-7.2%
NET TAX AND GENERAL
REVENUE SUPPORTED
$56,934
S67,820
12.1'V4)
PERSONNEL:
Number of FTE positions
0.85
0.85
PROGRAM SUMMARY
The Hopkins Police Department Public Safety Communications Center receives, processes and dispatches calls for
service for Police, Fire, EMS and Public Works; operates an E-911 Public Safety Answering Point (PSAP) that
handles enquiries from the public and other agencies, receives, enters, modifies and queries information from a
variety of information systems including computer-aided dispatch (CAD), state, national and local databases, and
operates a state of the art 800 MHz digital radio system.
MAJOR OBJECTIVES TO BE ACCOMPLISHED
IN 2010
1 Identify relevant job related training for
dispatchers.
REN" EN UES:
EXPENDITURES:
Salaries/Wages/Benefits
FY 2009
FY 2010
Approved
Approved Pei -cent
B
Bu Chanee
$20,000
$24,000 20%
.' '
409,906 431,086 _ 5 �'-)o 0
Materials, Supplies & Services 61,887 66,618 7.6%
NET TAX AND GENERAL
REVENUESUPPORTE D $451,793 $473,704 4.9'0/4)
PERSONNEL:
Number of FTE positions 6 6
2010 BUDGET
11 WArSIS LOU N I k1k 61
FUND 101 — GENERAL FUND
PROGRAM: Police — Support Services
PROGRAM SUMMARY
This division of the Police Department provides the public, police personnel and other law enforcement agencies
with in-person, mail and telephone requests for service, documents or records; enters, modifies, queries and
manages a variety of databases; processes information and generates state and federal mandated reports,
transcribes and processes reports and correspondence and maintains records in accordance with state and local
guidelines.
MAJOR OBJECTIVES TO BE ACCOMPLISHED III 2010
1, Annual records retention purge.
9
Process q H1-jr)AnrzA MIA requests.
EXPENDITURES:
Sal aries/Wages/Ben eft ts
Materials, Supplies & Services
FY 2009 FY 2010
Approved Approved Pei -cent
Budget Budget (1, 11 a 11 ae
$224,078 $240,143 -1. 6 0"c')
9,123 8,956 -1.8(),
NET TAX AND GENERAL
REVENUE SUPPORTED $253,201 $249,099 -1.6%
PERSONNEL:
Number of FTE positions 3.95 3.95
PROGRAM- Police — Systems Management
PROGRAM SUMMARY
The Systems Management program of the Police Department is under the supervision of the city's IT department
who oversees the maintenance of all police computer system networks, and state communications interfaces.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2010
1. Work to integrate the police department network with the city's network.
2010 BUDGET
8 4
FY 2009
FY 2010
Approved
Approved
Percent
ludet
B
Chant!
EXPENDITURES:
\4aterials, Supplies & Services
$75,413
$67,668
10.3%
NET TAX AND GENERAL
REVENUE SUPPORTED
$75,433
$67,668
10.3 IV4)
PERSONNEL:
Number of FTE positions
0
2010 BUDGET
8 4
CITY OF HOPKINS - 2010 BUDGET
85
FIRE BUDGET
Revenues and Expenditures
Proj ected
Actual
Actual
Actual
Budget
Budget
Percent
2007
2008
2009
2009
2010
Change
Revenues
Licenses & Permits
2.860
4.835
2.270
5,300
5,300
State Aid
91.987
76.022
74.989
107,000
85M00
-20.56'0'
Federal Grant
County Grant
4.000
Administrative Citations
600
Current Service
14.5,70
5.156
73.637
10.000
6M00
-40.0010,
Donations
1.150
1.650
Miscellaneous
122
310
83
110.689
86.322
152.629
126.900
96,300
-24.110
Expenditures
Salaries, Wages and Benefits
Salaries and Wages
343.385
356,151
342.573
334.106
335,195
0. 3 3'0'
Fringe Benefits
168.099
157,346
140.725
187.173
169,770
-9.30°0'
Materials. Supplies and Services
Professional & Technical Services
12.696
9.085
11,597
11.730
10.327
-11.96"
Utilities and Maintenance
52.754
5 )'.325
53.429
46.925
43,550
-7.19°
Operations
69.763
79.367
48.812
66.5 ' 0
67,772
1.87'°
City Support Services
74.987
88.329
73.240
75.186
77.823
3.510
Supplies and Materials
102.098
98.994
98.752
89.271
90.079
0.9110,
Capital Outlay
Equipment
Total Expenditures
823,782
842,597
769,128
810.921
794,517
-2.02,
Indirectly Iunded Amount
713,093
756.275
616,499
684,021
698.217
2.08a
The Fire Department is made up of two programs. 'They are
Fire Prevent ion/Suppression
and Emergency Preparedness.
85
11 WA1115412 LOU N I k1k 61
FUND 101 — GENERAL FUND
PROGRAM- Fire — Fire Department
PROGRAM SUMMARY
The Fire Department includes Emergency Medical Services (EMS), Fire Prevention/Suppression programs. The
EMS program supports the Police Department in managing responses to medical emergencies. The Fire
Department responds to all life threatening situations and when there are no police officers available to respond.
Fire suppression is the response to all fires, hazardous materials, special hazards and special rescue incidents in
the city and fire prevention is the enforcement of
the fire code, and the review and inspection of
new construction. It also provides for public
education and files reports with the State Fire
Marshall on department activity, property loss or
death due to fire emergencies.
MAJOR OBJECTIVES TO BE ACCOMPLISHED
IN 2010
1. Develop action steps and timelines to
accomplish long range planning goals for
fulltime employee.
2. Develop Long Term Strategic Plan for the
Hopkins Fire Department.
3. Develop a marketing plan and or strategy for
department.
4. Continue and establish public education for
the citizens of Hopkins.
5. Research increasing /changing fire inspection
fees
PROGRAM- Fire — Emergency Preparedness
EXPENDITURES:
Salaries/Wages/Benefits
FY 2009 FY 2010
Approved Approved Percent
Bum B Chanue
$520,208 $50-3'898 -3. 1 q
Materials, Supplies & Services 285,036 284,768 l q 0
Capitai Outlay
NET TAX AND GENERAL
REVENUE SUPPORTED
PERSONNEL:
Number of FTE positions
Volunteer Firefighters
$6825344 $692,166 1.40/4)
1
1.2 1.
35 135
PROGRAM SUMMARY
The Emergency Preparedness program provides the community with preparedness, mitigation, response, and
recovery from natural and technological disasters including acts of terrorism. The emergency preparedness
program is designed to provide training for all employees through partnerships with the Federal Emergency
Management Agency, Minnesota Division of Emergency Management, and Hennepin County Emergency
Preparedness. Training is accomplished through mock drills and simulated emergency situations, along with
specC1 Sze I CA " ng.
MAJOR OBJECTIVES TO BE
ACCOMPLISHED IN 2010.
1 . Prepare for all city Disaster drill that will
involve all departments within the city and
partner and involve the school district in
exercising the emergency operations plan.
2. Establish information source for residents
to prepare for disasters.
2010 BUDGET
8 6
FY 2009
FY 2010
Approved
Approved
Percent
Budget
Budget
Chanize
REVENUES:
$4,000
$0
- 10 ()q.(,)
EXPENDITURES:
Salaries/Wages/Benefits
$ 1,071
1,067
-.4%
Materials, Supplies & Services
4,606
4,784
1 0
9
NET TAX AND GENERAL
REVENUESUUP ORTED
$1,677
$5.,851
248.9%)
PERSONNEL:
Number of FTE positions
-
2010 BUDGET
8 6
Revenues
licenses and Permits
Intergovernmental
Charges For Services
Other Miscellaneous
Sales of Fixed Assets
Expenditures
Salaries, Wages and Benefits
Salaries and Wages
Fringe Benefits
Materials, Supplies and Services
Professional &Technical Services
Utilities and Maintenance
Operations
City Support Services
Supplies and Materials
Capital Outlay
Buildings & Improvements
Equipment
Total Expenditures
Reimbursed Expenditures
NetTota,l Expenditures
Indirectly Funded Amount
CITY OF HOP1S - 2010 [1 GET
11102,718
PtJBIJC WORKS BUDGET
1,119,578
1,127,116
1,115,265
-1.05%
Revenues and Expenditures
421,155
436,621
427.448
463,411
Projected
177,845
212,020
183,468
Actual
Actual. Actual
B Lidget
Budget
Percent
2007
2008 2009
2009
2010
Change
10,645
15,645 $ 10,549
8,070
9,490
17.60%
111,626
106,726 120,300
112,000
120,000
7.14%
1,476
4,952 3,030
1,200
2,250
87.50%
1J44
2,102 3,548
2,200
2,100
-4.55%
511
1,400
6,777
7,035
11102,718
1,171,997
1,119,578
1,127,116
1,115,265
-1.05%
398,691
421,155
436,621
427.448
463,411
8.41%
177,845
212,020
183,468
199,750
177,800
-10.99%
437,060
385,880
355,290
448,600
425,300
-5.19%
10,682
6,070
19,815
15,130
15,730
3.97%
140,652
141,559
154,944
158,153
168,369
6.46%
325,970
'108,281
229,180
291,250
318,600
9.39%
632
2,500
6,777
7,035
6,000
-100.00%
2 600 395 2 653 997 2 499 528 2 675 947 2 684 475 032%
(541,1331)
(460,137)
(512,325)
(536,000)
(538,000) 0.37%
29,059,264
2,193,860
1,987,203
29,139,947
2,146,475 0.31%
1933 862
2, 06 -3 0 -3 5
1 849776
2016477
2012635 -0.19%1
The Public Works Department is made up of eight programs. They are Buildings,
Equipment Services, Administration, Engineering, Streets, Snow Removal, Parks
and Tree Service.
87
CITY OF HOPKINS
FUND 101 — GENERAL FUND
PROGRAM- Public Works — Buildings
PROGRAM SUMMARY
The Building Maintenance Department of Public Works is responsible for the maintenance and repair of all City
Buildings. The public works buildings budget covers the entire public works complex. The buildings and equipment
are maintained by in house maintenance personnel and the custodial duties by a contract cleaner.
MAJOR OBJECTIVES TO BE ACCOMPLISHED FY 2009 FY 2010
IN 2010 Annrnvg1r1 AnnrnvPr1 Pprppnt
1. Maintain PW building to assure a safe and
comfortable environment for all City
employees at the lowest cost to the taxpayer.
Materials, Supplies & Services 81,712 7 x,825 -9.7%
Capital Outlay 2,500 0 -100%
'
Reimbursed Expenditures (70,000) (70,000) oq.
NET TAX AND GENERAL
REVENUE SUPPORTED $49,704 $39,561 -20.4%
PERSONNEL:
Number of FTE positions 0.4 0.4
PROGRAM- Public Works — Equipment Services
PROGRAM SUMMARY
The Equipment Services program of the Public Works Department provides maintenance and repair of all City
vehicles and equipment. Equipment Services is responsible for writing specifications and the purchasing of City
Vehicles. It also is in charge of the disposal of surplus vehicles and equipment. It is the goal of Equipment Services
to provide a quality and cost effective service to all cities departments for all their equipment needs.
MAJOR OBJECTIVES TO BE ACCOMPLISHED FY 2009 FY 2010
IN 2010 Approved Approved Percent
1. Continue aggressive maintenance and repair B Chanue
of all city equipment. REVENUES: 3100 S 150 -500"o
2. Purchase of New Bucket Truck, 1 Ton Dump,
Refuse Truck, Skid Steer Loader, Tank EXPENDITURES:
Replacement on Water Truck, Swap Loader
and Large Turf Mower. S a I ari es/ Wages/B enefits 187,675 199,613 6,40-� ()
Materials, Supplies & Services 16,514 18,320 10.9q"o
Capital Outlay 3,500 0 - I () ()q.(,)
Reimbursed Expenditures 14-3j, ' 00'(')
NET TAX AND GENERAL
REVENUE SUPPORTED $64,389 $74,783 16.1%
PERSONNEL:
Number of FTE positions 2.35 2.35
2010 BUDGET
SS
WAIII5412 LOU N I k1k 61
FUND 101 — GENERAL FUND
PROGRAM- Public Works — Administration
PROGRAM SUMMARY
The Administration program of the Public Works Department provides administrative direction, control and support
by the Public Works Director, reception and clerical for the following Public Works Department divisions:
Engineering Services; Building Services; Equipment Services; Parks/Forestry & Streets./Traffic; Water and Sewer
Utilities; Solid Waste Management and Facility Management.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2010
I 6DUULHWt.VbL I 1C;tHbRWC:1y kLFN I ) P1C;tHH1Hy.
protect city interests and position Hopkins for
Federal funding to mitigate LRT station
impacts
2. Continue to analyze and respond to
opportunities to save energy and be more
environmentally conscious while improving
service quality and efficiency.
3. Complete aggressive 2009 program of street
& utility system improvements.
4. Implement new "Call Center" customer
service/complaint tracking program.
PROGRAM- Public Works — Engineering
FY 2009
FY 2010
Approved
Approved
Percent
Bu
Budget
("hane
EXPENDITURES:
Salaries/Wages/Benefits $156,687
$155,482
-2.00,()
Materials, Supplies & Services 15,954 15,982 .2%
Reimbursed Expenditures
NET TAX AND GENERAL
REVENUE SUPPORTED
PERSONNEL:
Number of FTE positions
(148,000) (148,000) 0 °(,
$26,641 $23,464 -11.9%
1.4 1.35
PROGRAM SUMMARY
The Engineering Division of the Public Works Department provides engineering services for the City. The
Engineering Division provides drafting, surveying, layout, design and other engineering services for the City, as well
as maintenance and updating of base maps, as-builts, and other miscellaneous map updating projects. This
division also acts as the primary liaison to consultants involved with construction projects.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2010
1 Continue to develop utility maps in digitized
format and apply to GIS program.
2. Continue field survey and inventory of utility
system for GIS application.
3. Complete Well No. 1 upgrades.
4. Oversee implementation of the City's Capital
Improvement Plan.
REVENUES:
EXPENDITURES:
Salaries/Wages/Benefits
FY 2009 FY 2010
Approved Approved Percent
Budeet B h a n a e
$ 8,100 $ 8,100 ()q.,()
172,243 174,629 1.4%
Materials, Supplies & Services 27,631 28,037 1.5%
Reimbursed Expenditures (65,000) (65,000)
NET TAX AND GENERAL
REVENUE SUPPORTED $12(1,774 S129,566 2.20/4)
PERSONNEL:
NLIIIIbCl� 01'F -1-F. positions 1.77 1.77
2010 BUDGET
WA1115412 LOU N I k1k 61
FUND 101 — GENERAL FUND
PROGRAM- Public Works — Streets and Alleys
PROGRAM SUMMARY
The Streets Division of the Public Works Department provides maintenance of 55 miles of streets, 30 miles of alleys
and 10 parking lots (including parking ramp) within the City for convenient day-to-day use. Also provides street
lighting, traffic signs and signals, and sidewalk repair. Maintenance includes activities such as sweeping, patching,
seal coating and curb repair. Major maintenance is scheduled on a 6 year, maintenance district rotation basis.
Routine mill/patching/paving is accomplished throughout the City during the summer season.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2010
1 Street maintenance utilizing pavement management support information that includes prep seal coat areas and
contractual crack sealing.
2. Spring sweeping as weather permits, Mainstreet sweeping every three weeks, residential sweeping (spring,
summer and once in the fall).
3. Continued maintenance of storm water drainage systems.
4, Inspect and repair all defective sidewalks in district
5. Preventative patching, repairs to bituminous roadways.
6. Maintain sign and signal change outs, inventory signs, upgrade traffic controls and signals as required.
7. Mall maintenance including flags, refuse, decorations and banners, and streetlight painting.
FY 2009
FY 2010
Approved
Approved Percent
Budaet
Bud2et C 11 a 110, e
REVENUES: Sl 12,270 121,990 8.8q,'c')
EXPENDITURES:
38 4,0 60 - 0 ) 363,95,4,-('
Sal aries/Wages/Benefits 11 16 1
Materials, Supplies & Services 616,509 585,442 -5.0%
Capital Outlay 1,500 0 - 100%
Reimbursed Expenditures (110,000) (112,000) 1. 8 0/,'o'
NET TAX AND GENERAL
REVENUE SUPPORTED $780,549 $716t627 -8.2'Vo
PERSONNEL:
Number of FTE positions 4.65 4.65
2010 BUDGET
M
WArSIS LOU N I k1k 61
FUND 101 — GENERAL FUND
PROGRAM- Public Works —Snow & Ice Removal
PROGRAM SUMMARY
The Snow & Ice Removal program of the Public Works Department provides snow and ice control services of 55
miles of streets, 33 miles of alleys and 9 parking lots (including parking ramp) and economic development
properties within the city for convenient day-to-day use, and to provide safe travel and parking conditions.
MAJOR OBJECTIVES TO BE ACCOMPLISHED
IN 2010
1. Complete plowing/sanding operations of all city
streets, alleys, parking lots and parking ramp
with 10 hours.
2. Complete snow removal operations in
downtown areas/ramp/parking lots in efficient
manner to meet parki ng/traff ic flow demands.
3. Increase snow/ice maintenance activities on
residential streets.
4.
5. Utilize snow emergency policy to maximize
safety and snow removal efforts, while
minimizing resident conflicts.
PROGRAM: Public Works — Park Maintenance & Improvements
PROGRAM SUMMARY
The Parks division of the Public Works Department provides for the maintenance of developed parks and grounds
adjacent to public buildings and right-of-ways, including, seedling, fertilizing and mowing of grass, maintenance of all
athletic fields and general playgrounds and maintenance of Shady Oak Beach. Maintenance of Co. Rd 3 median
flowers and irrigation is provided. Maintenance of picnic facilities and trails, trash and rubbish removal from parks is
also included. Open skating and hockey areas are included. Open skating and hockey areas are provided from
December through February for outdoor recreational purposes.
MAJOR OBJECTIVES TO BE ACCOMPLISHED
IN 2010
1. Continue grounds maintenance of all parks
including Shady Oak 'Beach, plus City Hall, 4
well houses, Public Works garage and all
other City owned right-of-way.
2. Provide open skating and hockey at the
following parks: Valley, Harley Hopkins,
Oakes, Central, Interlachen., open skating
only at Hilltop and Burnes.
3. Expand Excelsior Boulevard landscaping-,
begin maintenance activities (mowing,
irrigation, snow removal) utilizing the
Sentence to Serve (STS) program.
REVENUES:
EXPENDITURES:
Salaries/Wages/Benefits
FY 2009 FY 2010
Approved Approved Percent
Bum Bu Illinee
$3,000 $3,600 210 q , l
$366,637 $408,430 11.4%
0,
Materials, Supplies & Services 199,978 208,037 4.0//6
NET TAX AND GENERAL
REVENUE SUPPORTED
PERSONNEL:
Number of FTE positions
2010 BUDGET
K
$5635615 $616,467 8.8%
5.07 5.09
FY 2009
FY 2010
Approved
Approved
Percent
iu
Bu
Change
REVENLJES:
$ 0
$ 0
0%
EXPEN DITU RES:
Salaries/Wages/Benefits
116,04:3
114,754
-1.1%
Materials, Supplies & Services
64,645
90,506
40%
NET TAX AND GENERAL
REVENUE SUPPORTED
$181,688
$205,260
13.0%
PERSONNEL:
Number of FTE positions
1.2
1 .2 8
PROGRAM: Public Works — Park Maintenance & Improvements
PROGRAM SUMMARY
The Parks division of the Public Works Department provides for the maintenance of developed parks and grounds
adjacent to public buildings and right-of-ways, including, seedling, fertilizing and mowing of grass, maintenance of all
athletic fields and general playgrounds and maintenance of Shady Oak Beach. Maintenance of Co. Rd 3 median
flowers and irrigation is provided. Maintenance of picnic facilities and trails, trash and rubbish removal from parks is
also included. Open skating and hockey areas are included. Open skating and hockey areas are provided from
December through February for outdoor recreational purposes.
MAJOR OBJECTIVES TO BE ACCOMPLISHED
IN 2010
1. Continue grounds maintenance of all parks
including Shady Oak 'Beach, plus City Hall, 4
well houses, Public Works garage and all
other City owned right-of-way.
2. Provide open skating and hockey at the
following parks: Valley, Harley Hopkins,
Oakes, Central, Interlachen., open skating
only at Hilltop and Burnes.
3. Expand Excelsior Boulevard landscaping-,
begin maintenance activities (mowing,
irrigation, snow removal) utilizing the
Sentence to Serve (STS) program.
REVENUES:
EXPENDITURES:
Salaries/Wages/Benefits
FY 2009 FY 2010
Approved Approved Percent
Bum Bu Illinee
$3,000 $3,600 210 q , l
$366,637 $408,430 11.4%
0,
Materials, Supplies & Services 199,978 208,037 4.0//6
NET TAX AND GENERAL
REVENUE SUPPORTED
PERSONNEL:
Number of FTE positions
2010 BUDGET
K
$5635615 $616,467 8.8%
5.07 5.09
FUND 101 —GENERAL FUND
PROGRAM- AM- Public Works — Tree Maintenance & Forestry
P R o G ISA M SUMMARY
The Forestry Division of the Public Works !Department provides for the maintenance of all trees. Through the
utilization of arboricultural practices, all trees on public property will be maintained in an acceptable condition or
removed as necessary to allow for a healthy environment for the urban forest along with providing safe passage for
pedestrian and vehicular traffic. Through utilization of tree inspectors residents will be consulted on tree related
problems and advised to the solutions. Reforestation of the urban forest is also an activity of this division.
MAJOR BJE TIVE TO BE ACCOMPLISHED IN 2010
1. Trim 12% of trees on city boulevards.
2. Replace trees on city property that were lost in 2009
. Remove all diseased, dead, dying trees on public property,
4. Provide for prompt customer service on requests for trimming and tree consultation
2010 BUDGET
92
Fly' 2009
FY 2010
Approved
Approved
Percent
Bum
I�11_
Chang
EXPENDITURES:
Salaries/Wages/Benefits
$ 13:x,177
S 1261PO72
-5.3%
%
Materials, Supplies & Services
89,940
85,650
-4.8%
Capital Outlay
o
o
- 10 0q,
NET TAX AND GENERAL
REVENUE SUPPORTED
$223,117
$211,722
-5.1%
PERSONNEL:
Number of FTE positions
1.86
1.86
2010 BUDGET
92
CITY OF HOPKINS - 2010 BUDGET
RECREATION BUDGET
Revenues and Expenditures
Projected
Actual Actual Actual
2007 2008 2009
Budget Budget Percent
2009 2010 Change
Kevenues
Miscellaneous
$ 25
Expenditures
Salaries, Wages and Benefits
Salaries and Wages
35,313
37,5734
34,657
47,277
44,097
-6.73°x°"
Fringe Benefits
4,354
4,945
5,144
5.,426
5,637
3. 8 90y`
Materials, Supplies and Services
Operations
157,014
157,594
161,118
160,720
146!)706
-8.72°
Supplies and Materials
188
159
1,550
1,200
-22.58°
Total Expenditures
196,681
200,460
201,078
214,973
197,640
-8.06°x`
Indirectly Funded Amount
196,656
200.460
201,078
214,973
197,640
-8.060
The Recreation Department is made up offive main pol grams. They are Playground,
Ice Rink, Park Services, Joint Recreation and Skate Park.
93
11 WArSIA LOU N I k1k 61
FUND 101 — GENERAL FUND
PROGRAM- Recreation — Playgrounds
PROGRAM SUMMARY
The popular summer playground program is provided to children at 11 locations throughout the cities of Hopkins
and Minnetonka. Activities include outdoor games, arts and crafts, a tiny tots program, and a summer adventure
club. The summer concludes with a carnival attended by children from all the playground sites.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2010
1 To develop, promote and provide quality recreational opportunities in anticipation of and in response to the
needs and interests of the Hopkins -Minnetonka community.
PROGRAM- Recreation — Ice Rink Program
EXPENDITURES:
Sa lari es/ 'ages/Benefits
NET TAX AND GENERAL
REVENUE SUPPORTED
PERSONNEL:
Number of Part-time positions
FY 2009
FY 2010
Approved
Approved Percent
l ud
Budget ("hanoe
Uft
$2 1.74E $19,722 -9.3%
$21,748 $19,722 -9.3(!/4)
PROGRAM SUMMARY
Supervised outdoor ice rinks are provided at 14 locations throughout the cities of Hopkins and Minnetonka. Each
site is staffed with rink attendants from mid-December thru mid-February dependant on weather conditions. Ice
rinks are available for general skating, hockey and broomball. Approximately 30 staff are hired and trained to
supervise the outdoor ice rink program.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2010
1. To provide quality customer service and facilities to ice rink users.
2010 BUDGET
94
FY 2009
FY 2010
Approved
Approved Percent
Bum
B Chanue
EXPENDITURES:
Salaries/Wages/Benefits
$13,800
$12,475
NET TAX AND GENERAL
REVENUE StJPP10RTED
$13,800
S, 12,47 5 -9.6'V4)
PERSONNEL:
Number of Part-time positions
30
30
2010 BUDGET
94
11 WArSIS LOU N I k1k 61
FUND 101 — GENERAL FUND
PROGRAM- Recreation — Park Service
PROGRAM SUMMARY
The Recreation Department hires and trains attendants to supervise park services at both Burnes and Valley Parks.
Attendants manage picnic reservations, maintain restroom facilities, provide recreational equipment and keep
overall site clean for park users.
MAJOR OBJ ECTIVES TO BE ACCOM PLISHED I N 2010
1 , To provide quality customer service and facilities to park users.
PROGRAM- Recreation — Joint Recreation
PROGRAM SUMMARY
Programs for all ages are provided through the Joint Recreation division. Youth classes are offered in over 15
areas of interest including tennis, golf, swimming, ball skills, and arts & crafts. Youth sports leagues are offered
in basketball and soccer. Adult classes are offered in several areas of interest, and team sports are offered in
soccer, softball, basketball, volleyball, hockey, broomball and football. In addition, the joint recreation division
oversees the operation of Shady Oak Beach, attended by over 40,000 people each summer.
MAJOR OBJECTIVES TO BE ACCOMPLISHED
IN 2010
1. To develop, promote and provide quality
recreational opportunities in anticipation of
and in response to the needs and interest of
the Hopkins -Minnetonka community.
2. Complete designs and, specifications for the
Shady Oak Beach Community Play Area.
• Hopkins-Minnebnka
2RECREAiION SERVICES
FY 2009
FY 2010
Approved
Approved
Approved
Percent
B ("hanue
Bud i!et
B
Chanyze
EXPENDITURES:
$159,000
$145,000 -8.8%
NET TAX AND GENERAL
Sa I aries/W ages/ Benefits
12,000
12,311
2.6%
Materials, Supplies & Services
500
500
OQ, 0
NET TAX AND GENERAL
90
90
REVENUE SUPPORTED
$112�500
$12,811
2. 6 "/4)
PERSONNEL:
Number of Part-time positions
4
4
PROGRAM- Recreation — Joint Recreation
PROGRAM SUMMARY
Programs for all ages are provided through the Joint Recreation division. Youth classes are offered in over 15
areas of interest including tennis, golf, swimming, ball skills, and arts & crafts. Youth sports leagues are offered
in basketball and soccer. Adult classes are offered in several areas of interest, and team sports are offered in
soccer, softball, basketball, volleyball, hockey, broomball and football. In addition, the joint recreation division
oversees the operation of Shady Oak Beach, attended by over 40,000 people each summer.
MAJOR OBJECTIVES TO BE ACCOMPLISHED
IN 2010
1. To develop, promote and provide quality
recreational opportunities in anticipation of
and in response to the needs and interest of
the Hopkins -Minnetonka community.
2. Complete designs and, specifications for the
Shady Oak Beach Community Play Area.
• Hopkins-Minnebnka
2RECREAiION SERVICES
2010 BUDGET
FV 2009
FV 2010
Approved
Approved Percent
Budget
B ("hanue
EXPENDITURES:
Materials, Supplies & Services
$159,000
$145,000 -8.8%
NET TAX AND GENERAL
REVENUE SUPPORTED
$1159�000
$145,000 -8.8%
PERSONNEL:
Number of Part-time positions
90
90
2010 BUDGET
11 WAIII5412 LOU N I k1k 61
FUND 101 — GENERAL FUND
PROGRAM- Recreation —Overpass Skate Park
PROGRAM SUMMARY
The Overpass program provides skate boarders, bikers, and inline skate athletes, 10 years of age or older, with a
safe, fun, and challenging place to gather and practice their sport. The Overpass creates a healthy recreational
opportunity primarily for youth, and young adults. The Overpass is a seasonal operation, and one of only a few tier II
aggressive skate parks in the state of Minnesota. This unique park attracts a regional population in addition to
serving the residents of Hopkins.
MAJORR OBJ ECTIVES TO BE ACCOM PUSHED IN 2010
1. To operate the park under a contractual operating agreement with 3rd Lair Skate Parks.
2. To operate the park with favorable fees for resident and community partners.
3. To increase the number of Hopkins resident users and partner community (Minnetonka and St. Louis Park)
resident users.
3d�aiR
OVERPASS
2010 BUDGET
96
FY 2009
FY 2010
Approved
Approved
Percent
Brid t
Chani
EXPENDITURES:
Salaries/Wa es/Benefits
9
S 5,155
S 5.216
i .4Q./
Materials, Supplies & Services
2,770
2,406
- I I
NET TAX AND GENERAL
REVENUE SUPPORTED
$7,925
$7,632
-3.7' )
PERSONNEL:
Number of FTE positions
0.05
0.05
3d�aiR
OVERPASS
2010 BUDGET
96
CITY OF HOPKINS - 2010 BUDGET
ACTIVITY CENTER BUDGET
Rcvcnucs and Expenditures
The Activity Center Department is made up of two programs. They are
Community Use and Maintenance. Due to budget constraints, the center
is closed on Fridays unless there is a special event.
97
Projected
Actual
Actual
Actual
Budget
Budget
Percent
2007
2008
2009
2009
2010
Change
Revenues
Charges for Services
56,412
55.224
51,243
56.000
55,300
-1,25°
Contributions
5,722
8.905
11.656
7.000
4.200
-40.00%
Total Revenues
62,134
64,128
62.899
63.000
59.500
-5.56%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages
139,327
166,516
161.758
172.119
171,815
-0.18%
Fringe Be ne fit t s
35.646
55540
48,267
50.960
53,006
4.01%
Materials. Supplies and Services
Professional & Technical Services
29.229
28510
14,970
22.600
20.400
-9.7.3%
Utilities and Maintenance
37,154
34,244
29,173
44.300
37.700
-14.90%
Operations
11084
11,061
8.861
12,100
12,100
City Support Services
7.662
10,838
10,863
8.330
10,997
32.02%
Supplies and Materials
16.740
20,567
11776
18.000
17,000
-5.56%
Capital Outlay
Buildings & Structures
Off -ice Furniture and Equipment
8.028
Total Expenditures
276,842
335.304
285.668
328.409
323,018
_1.64%
Indirectly Funded ,Amount
214,708
271.176
222.769
265,409
263,518
-0.71%
The Activity Center Department is made up of two programs. They are
Community Use and Maintenance. Due to budget constraints, the center
is closed on Fridays unless there is a special event.
97
CITY OF HOPKINS
FUND 101 — GENERAL FUND
PROGRAM- Activity Center — Programming
PROGRAM SUMMARY
The Activity Center Community Use program of the Public Works Department provides a facility for residents to use
for active or passive activities. Staff coordinates all users of the Activity Center. The Hopkins Activity Center also
implements and coordinates the Seasoned Adult Program, which is geared towards the over 50 Hopkins population.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2010
1.. Market the Hopkins Activity Center to the over
50 Hopkins population. FY 2009 FY 2010
2. Promote the Hopkins Buy a Brick program. Approved Approved Percent
3. Increase partnerships with businesses, civic B E'h a n a e
organizations, school district and faith
community. REVENUES: $63,000 $6-3j'000 0%
4. Work closely with the Hopkins Raspberry
Festival to promote events for the over 50 EXPENDITURES:
population. Sal aries/Wages/Ben efits 206,138 207,758 .8%
Materials, Supplies & Services 56,809 56,636 -.3%
Capital Outlay 0 0 0%
ETT X AND GENERAL
REVENUE SUPPORTED $199,947 $201,394 .7'V4)
PERSONNEL:
Number of FTE positions
PROGRAM- Activity Center — Maintenance
PROGRAM SUMMARY
The Building Maintenance Department of Public Works is responsible for the Maintenance and repair of all City
Buildings. The Activity Center maintenance Budget covers the Hopkins Activity Center. In house maintenance
personnel and part time cleaning personnel maintain this Building.
MAJOP 0RjF:r-T1VF:-q TO BEA MMPLi-qwr-n
IN 2010
1. Upgrade of existing AC Controls and
Ventalation.
FY 2009 FY 2010
Approved Approved Percent
Bu Bud2et 1("han2
EXPENDITURES:
S a I a ri es/Wages/B enefits $16,941 $17,063 .7%
Materials, Supplies & Services 48,521 44,961 -7.%
Capital Outlay 0 0 0%
NET TAX AND GENERAL
REVENUE SUPPORTED $65,462 $625,024 5.20/1
PERSONNEL:
Number of FTE positions
2010 BUDGET
98
CITY OF HOPKINS-2010 BtJDGET
99
PLANNING Bt)DGEIT
Revenues and Expenditures
Projected
Actual
Actual
Actual
Budget
Budget
Percent
2007
2008
2009
2009
2010
Change
Revenues
Permits and Licenses
$ 1,190
1,095
840
1,000
1,000
Charges for Services
6,000
2,650
627
3,300
2,050
-37.88%
Total Revenues
7,190
3,745
1,467
4300
3,050
-29.07%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages
85,643
75,747
75,331
78,1018
92,378
18.41%
Fringe Benefits
11,858
22,642
25,299
25,753
32,379
25.73%
Materials, Supplies and Services
Professional & Technical Services
21,106
25,132
140
2,300
2,255
-1.96%
Utilities and Maintenance
136
137
250
200
200
Operations
5,813
5,981
3,421
11,700
10,700
-8.55%
City Support Services
1,169
975
996
1,135
975
-14.10%
Supplies and Materials
3,062
2,559
2,891
2,800
2,800
Total Expenditures
128,787
13;,173
108,328
121,906
141,687
16.23%
Reimbursed Expenditures
(18,778)
(20,000)
(20,000)
(20,000)
(20,000)
Net Total Expenditures
110,009
113,173
88,328
101,906
121,687
19.41%
Indirectly Funded Amount
102,819
109,428
86,861
97,606
118,637
21.55%
The I "ianning and Economic Development Department
is made up of thee programs. They are 7oning
Activities & Enforcement, Sign & Fence Permits
and NfiscellaneOLLS
Planning,
99
CITY OF HOPKINS
FUND 101 — GENERAL FUND
PROGRAM- Planning & Community Development — Zoning Activities & Enforcement
PROGRAM SUMMARY
The Zoning Activities & Enforcement Program of the Planning & Economic Development Department provides
administration and enforcement of locally approved Zoning Ordinance and Comprehensive Plan,
MAJOR OBJECTIVES TO BE ACCOMPLISHED FY 2009 FY 2010
IN 2010 Approved Approved Percent
1. Develop mixed use zoning district Bu("hanim
2. Adopt design guidelines and standards for I
Mainstreet from 12 th Avenue to Shady Oak REVENUES: $3,300 $21PO50 -37.9%
Road
3. Research and develop a policy to ensure that EXPENDITURES:
new developments have a pedestrian-friend�ly Salaries/Wa es/Benefits $68,878 $68.866 1.5%
design �iz
Materials, Supplies & Services
Reimbursed Expenditures
NET TAX AND GENERAL
REVENUE SUPPORTED
PERSONNEL:
Number of FTE positions
PROGRAM- Planning & Community Development — Sign and Fence Permits
16,860
15,748 -6.601(*j
(20,000)
(20,000) 00.(')
$61,438
$62,564 1.811/4)
0.75
0.71)
PROGRAM SUMMARY
The Sign and Fence Permits Program of the Planning & Economic Development Department provides
administration and inspection of signs and fences.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2010
1. Process permit requests in a timely and expedient manner
REVENUES:
EXPENDITURES:
Sal aries/Wages/Benefits
Materials, Supplies & Services
NET TAX AND GENERAL
REVENUE SUPPORTED
PERSONNEL:
N umber of FTE pos it i o n s
FY 2009
FY 2010
Approved
Approved Pet -cent
Budeet
Budi!et Chanue
$ 1,000
$1,000 00,
$9,598 $9,746 1.5Q.0
415 335 -19.3%
$%0 13 $9,081 Syn
(). I () 0.10
2010 BUDGET
100
WA1115412 LOU N I k1k 61
FUND 101 — GENERAL FUND
PROGRAM- Planning & Community Development — Miscellaneous Planning
PROGRAM SUMMARY
The Miscellaneous Planning program of the Planning & Community Department prepares various planning
documents and reports necessary to ensure orderly development/redevelopment of City.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2010
1. Provide staff assistance to Planning Commission
2010 BUDGET
FY 2009
FY 2010
Approved
Approved
Percent
Budy.et
Bud
Chany,
EXPENDITURES:
Salaries/Wages/Benefits
$26,295
$46,145
75.5%
Materials, Supplies & Services
860
847
-1.5%
NET TAX AND GENERAL
REVENUE SUPPORTED
$27,155
$46,992
73.1(1/4)
PERSONNEL:
Number of FTE positions
0.35
0.5
2010 BUDGET
CITY OF HOPKINS - 2010 BUDGET
STATE CHEMICAL ASSESSMENTBUDGET
Special Revenue Fund 203 Revenues and Revenues and Expenditures
Projected
Actual Actual Actual BudR,et Budaet Percent]
Revenues
Intergovernmental $
80,118
110,563
85,525
45,000 $
45,000
Refunds & Reimbursements
4,203
Total Revenues
80,118
110,563
89,728
45,000
45.000
Fxpen ditures
Salaries, Wages and Benefits
Salaries and Wages
45,706
75,784
50,045
24,336
37,200
52,86qe,,0
Materials, Supplies and Services
Professional &Technical. Services
2,3) 81
2,465
2,505
2,000
2,000
Utilities and Maintenance
766
1,977
3,050
2,000
-
-100.00%
Operations
5,316
19,910
26,799
8,975
-
-100.00%
City Support Services
4,324
4,319
4,085
4,189
4,432
5,80%
Supplies and Materials
10,165
21,016
67,728
3,500
6,360
81,71
Capital Outlay
Computers
17,973
Other Fquipment
14,549
1,914
Total Expenditures
83,207
127,3)85
172,185
45,000
49,992
11.090"0
Excess (deficiency) of revenue over
expenditures
(3,089)
(16,821)
(82,457)
(4,992)
The State Chemical Assessment is supported by state aid for the purpose
of chemical assessment training and activity for the State or Minnesota.
102
WA1115412 LOU N I k1k 61
FUND 203 — CHEMICAL ASSESSMENT TEAM FUND
PROGRAM- State Chemical Assessment Team
PROGRAM SUMMARY
The State Chemical Assessment Team program provides emergency response for assessment of chemical
hazards for the State of Minnesota and maintenance of state owned equipment for emergency response and
training of personnel. Responding as requested by the State Duty Officer to the counties of Hennepin, Scott,
Carver, McLeod and Renville. The State of Minnesota will reimburse the City for up to $45,000 per year for the
training of personnel, maintenance of equipment, and purchase of supplies and equipment.
MAJ OR OBJ ECTIVES TO BE ACCOMPU SHED IN 2010
1. To bring all Team Members from a Technician Level to the highest level attainable, Specialist.
2. To restructure and redefine chemical assessment team to meet the needs of the state, city and team members
needs.
III' I. V V N U E S:
EXPENDITURES:
Salaries./Wa�es/'Benefits
g
FY 2009
FY 2010
Approved
Approved Percerit
B Chana
$45,000
$45,000
$24,336 $37,200 52.9%
Materials, Supplies & Services 20,664 12,792 -38.1
Capital Outlay
NET SOt.jR(-"E (USE) OF
FUND BALANCE
PERSONNEL:
Number of FTE positions
e
oq.
0 0
$ - ($4,992) -11/4)
0 0
2010 BUDGET
a
CITY OF HOPKINS - 2010 BtJDGET
ECONOMIC AND COMMUNITY DEVELOPMENTBUD GET
Special Revenue Fund 204 Revenues and Expenditures
Projected
Actual ACt Ltal Actual Budget Budget Percent
RevenUeS
Property Taxes
19,745
$ 28,568
47,837
50,000
75,000
56.78%
Intergovernmental
5,000
6,986
Interest earnings
46,052
23,868
(890)
20,000
8,000
-998.88%
Charges for services
18,474
16,724
14,432
13,000
6,000
-58.43%
Miscellaneous
18,865
27,721
13,141
12,000
-8.68%
Total Revenues
108,135
96,881
81,506
83
101,000
Expenditures
Salaries, Wages and Benefits
Salaries and Wages
178,017
112,680
114,851
124,012
119,687
-3.49%
Fringe Benefits
(24,571)
41,866
43,583
44,948
48,202
7.24%
Materials, Supplies and Services
Professional & Technical Services
23,108
28,584
15,712
45,350
30,100
-33.63%
Utilities and Maintenance
236
441
3
J07
300
300
Operations
2,902
5,814
15,197
7,000
6,400
-8.57%
City Support Services
26,905
30,494
29,184
29,353
30,724
4.67%
Supplies and Materials
3,599
1,471
791
2,600
1,600
-38.46%
Capital Outlay
land Acquisition
697,098
Other Improvements
-
Total Fxpenditures
210,196
221,350
916723
253,563
237,013
-6.53%
ReimbUrsed Expenditures
(37,500)
(37,500)
(37,500)
(37,500)
(40,000)
6.67%
Net Total Expenditures
172,696
183,850
879,223
216,063
197,013
-8.82%
Operating Transfer In (Out)
(461,000)
(61,000)
(61,000)
(61,000)
(61,000)
Excess (deficiency) of Revenues over
Expenditures
(525,561)
(147,969)
(858,717)
194,063)
(157,013)
-19.09%
The Fconomic Development Fund was established
to fund development and
redeveloment opportunities. Sources are derived from loans, grants and tax levy.
104
CITY OF HOPKINS
FUND 204 — ECONOMIC DEVELOPMENT FUND
PROGRAM- Project Development and Coordination
PROGRAM SUMMARY
Undertake development activities not directly funded by specific project budgets. Meet with developers., property
owners and business tenants to review possible redevelopment/development activities. Recruit desirable
businesses to locate in Hopkins. Explore developer incentives aimed at promoting sustainability and active living.
MAJOR OBJECTIVES TO BE ACCOMPLISHED FY 2009 FY 2010
IN 2010 Approved Approved Percent
1 Monitor incomelexpenditure of Economic Budyet Iudet Chan2
Development fund.
2. Prepare program budget. REVENUES: $78,000 $97,000 24.3%
3. Facilitate redevelopment projects as directed
by the City Council.
EXPENDITURES:
Salaries/Wages/Benefits $69,234 $71,581 3.4%
Materials, Supplies & Services 39,038 281WO -28.2%
Operating Transfer Out
NET USE (SOURCE)
OF FUND BALANCE
PERSONNEL:
Number of FTE positions
61,000 61,000
$91,272 $63,601 -3(1.3" )
.70 .70
PROGRAM- Tax Increment Financing Program
PROGRAM SUMMARY
Undertake miscellaneous development activities funded through tax increment districts. Administer all districts.
MAJUK UBJEL; I IVE5 To BE AUGUMPL15HED
IN 2010
1 Ensure districts are meeting legal and
statutory requirements.
2. Continue to monitor all districts.
3. Coordinate development activities within
districts.
2010 BUDGET
105
FY 2009
FY 2010
Approved
Approved
Percent
Bud,zet
Budget
khant!
REVENUES:
$ -
$ -
-q,
EXPENDITURES:
Salaries/Wages/Benefits
$48,219
$48,032
1.7%
Materials, Supplies & Services
13,895
11
13,983
0.6%
Reimbursed Expenditures
(37,500)
(40,000)
6.70/,'0'
NET USE
OF FUND BALANCE
$24,614
$235015
-6.5"V4)
PERSONNEL:
Number ol'I'l-E positions
.50
.50
2010 BUDGET
105
WArSIS LOU N I k1k 61
FUND 204 — ECONOMIC DEVELOPMENT FUND
PROGRAM- Community Development Activity
PROGRAM SUMMARY
Promote the City of Hopkins by building on assets, including the small town feel, walkability and Hopkins as a
destination. Explore ways to enhance the sense of place through public art and directional signage.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2010
1. Work towards the Council -approved goals and objectives.
2. Continue liaison role for City between both HBC A and Twin West Chamber.
3. Work with Marketing Task Force to implement year four of the Think Hopkins marketing plan.
REVENUES:
EXPENDITU'RJES:
Sal aries/Wages/Benefi is
FY 2009 FY 2010
Approved Approved Percent
B Budget Change
$5,000 $4,000 -20%
$51,507 $47,276 -8.2%
.11 1
Materials, Supplies & Services a '670 27,121 -14.4 0
NET USE OF FUND
BALANC'E
PERSONNEL:
N lumber of FTE positions
$78,177 $70,397 - 10.6% �
0.55 0.55
Think
is
1i %P
Hop ins.Com
Business 0 Education -Arts
2010 BUDGET
106
CITY OF HOP1S - 2010 BUDGET
Fxpenditures
Materials, Supplies and Services - -
Professional &Technical Services - -
Capital Outlay
land. Purchases - -
Total Expenditures - -
Net Revenues $ 6,995 $ 6,527 $ 3,765 $ 5,800 5,800
The Rreal. Estate Purchases and Sales Fund records acquisitions and deposition
of property with the proceeds used to improve city buildings.
107
Percent I
It VA 1, ESTATE
PURCHA SES AlD SALES B 11 DG ET
Special Revenue Fund 205
Revenues
and Expenditures
Projected
Actual
Actual Actual
Budget
Budget
2007
2008 2009
2009
2010
Revenues
Miscellaneous
$ 3,700
3,700 3,700
$ 3,700
3,700
Interest
3,295
2,827 1,415
2,100
2,100
Total Revenues
6,995
6,527 5,115
5,800
5,800
Fxpenditures
Materials, Supplies and Services - -
Professional &Technical Services - -
Capital Outlay
land. Purchases - -
Total Expenditures - -
Net Revenues $ 6,995 $ 6,527 $ 3,765 $ 5,800 5,800
The Rreal. Estate Purchases and Sales Fund records acquisitions and deposition
of property with the proceeds used to improve city buildings.
107
Percent I
WA1115412 LOU N I k1k 61
FUND 205 —REAL ESTATE PURCHASES & SALES FUND
PROGRAM- Real Estate Purchases & Sales
PROGRAM SUMMARY
Undertake miscellaneous real estate activities for the city.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2010
1. Continue to promote and advertise the sale of surplus lots to achieve the maximum sale price.
FY 2009 FY 2010
Approved Approved Percent
Budget 13 Change
o
REVENUES: $5,800 $5,800 q.
F-XPENDBTU RES:
'Materials, Supplies & Services $0 $0 OQ
NETSOURC'E
OF FUND BALANCE $5,800 $5,800 01vo
PERSONNEL:
Number of FTE positions 0 0
SALE
44
2010 BUDGET
108
CITY OF HOPKINS - 2010 BUDCET
aures
Materials, Supplies and Services
Profiessional & Technical Services
TIF DISTRICT 1-2 BUDGET
743
593
500
1.000
Revenues and Expenditures
Operations
550
700
Special Revenue Fund 211
775
2,000
158.06'
Capital Outlay
Projected
Actual Actual Actual
Budget
Budget
Percent
75.000
2007 2008 2009
2009
2010
Chan e
'en ues:
76,368
76.275
78,000
2.26'
Tax Increment
48,663 50,124 52.174
50.000
$ 55,000
10.0000
Interest
3,968 4,608 2.290
1.000
1500
50.000
Transfers In
76,275
78,000
2.26'
F x ces s (deli c I en cry) of Revenues
aures
Materials, Supplies and Services
Profiessional & Technical Services
645
743
593
500
1.000
100.00,
Operations
550
700
775
775
2,000
158.06'
Capital Outlay
TIF projects
75,000
75,000
75000
75.000
75,000
Total Expenditures
76,195
76,443
76,368
76.275
78,000
2.26'
Transfers out for debt
Total Expenditures
76,195
76,443
76,368
76,275
78,000
2.26'
F x ces s (deli c I en cry) of Revenues
over E x pen di t ure s
(23,564)
(21,712)
(21.904)
(25,275)
(21,500)
14.94
The Tax Increment District 1-2 Fund is the redevelopment of former Suburban Chevrolet
property. The tax increment district is located in the Central Business District. The fund
records the use of tax increment receipts.
109
WArSIS LOU N I k1k 61
FUND 211 — TAX INCREMENT DISTRICT 2-1 FUND
PROGRAM- Redevelopment within Central Business District
PROGRAM SUMMARY
Redevelopment activity of property in the CBD, north and south of Mainstreet between 11 th and 12th Avenues.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2010
1. Assist in preparation of program budget and other required documentation.
2. Prepare required State Auditor Annual Reports.
W
2010 BUDGET
FY 2008
FY 2009
Approved
Approved
Per
Bum
B
11 a n a e
REVENUES:
$51,000
$56,500
10.8"
EXPENDITURES:
Materials, Supplies & Services
$ 76,275
$ 78,000
2.'3)%
NET SOURC'E (USE) OF
FUJND BALANCT
($25,275)
($21,500)
16.4 (Vo
PERSONNEL:
Numbei- of FTF positions
0
0
W
2010 BUDGET
CITY OF HOPKINS - 2010 BUDGET
Indirectly Funded Amount
(2,677) (3) (14,067) 0
The Para Transit fund accounts for the receipt of grants and rider fees and the
expenditures for the Hop -A -Ride program. The program is being taken over by the Met Council
e ITective.March 1, 20 10. This will end Hopkins involvement with the program.
PARA T.AN SIT BUDGET
Revenues and Expenditures
Special Revenue Fund 212
Projected
Actual
Actual
Actual
Budget
Budget
Percent
2007
2008
2009
2009
2010
Change
Revenues
State Grant
83,793
97,016
91,766
101,522
13,082
-87,11%
Paratransit Fares
13,867
16,561
10,641
16,000
1,300
-91,88%
Total Revenues
97,659
113,577
102,407
117,522
14,382
-87,76%
Expenditures
Salaries, Wages and Benefits
Salaries and Wages
13,518
14,047
13,918
14,360
4,786
-66.67%
Fringe Benefits
4,546
4,562
4,771
4,833
846
-82.50%
Materials, Supplies and Services
Professional & Technical Services
95,845
99,509
95,147
104,830
8,715
-91.69%
Operations
39
190
52
220
35
-84.09%
City Support Services
2,388
2,632
2,586
2,706
-
-100.00%
Total Expenditures
116,336
120,941
116,474
126,949
14,382
-88.67%
Transfer In from general Funds
(16,000)
(7,361)
(9,427)
-
-100.00%
Indirectly Funded Amount
(2,677) (3) (14,067) 0
The Para Transit fund accounts for the receipt of grants and rider fees and the
expenditures for the Hop -A -Ride program. The program is being taken over by the Met Council
e ITective.March 1, 20 10. This will end Hopkins involvement with the program.
CITY OF HOPKINS
FUND 212 — PARATI ANSIT FUND
PROGRAM- Hop- -Ride
PROGRAM SUMMARY
Provide Paratransit services for residents of Hopkins. This service is a shared ride service within the City of
Hopkins.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2010
1. Provide service within budget constraints.
2. Transition the program to Met Council control effective March 1, 2010,
REVENUES:
EXPENDITURES:
Salaries/Wages/Benefits
FY 2009 FY 2010
Approved Approved Percent
Bum Bu Change
12 6,949 $22,640 -82.2%
$19,193 $5,632 -70.1
Materials, Supplies & Services 107,756 8,750 -91.9"n
NET SOURCE (USE) OF
FUND BALANCE $0 $8m258 -IV4)
PERSONNEL:
Number of FTE positions .2 0
HOP -A -RIDE
CITY OF HOPKINS
1
r-
2010 BUDGET
1 1,2
CITY OF HOPKINS - 2010 BUDGET
HOUSING REHABILITATION BUDGET
Revenues and Expenditures
Special Revenue Fund 213 Projected
Actual Actual Actual Budget Budget Percent
2007 2008 2009 2009 2010 Chance
Kevenues
Intergovernmental
Interest Farnings
Miscellaneous
Total Revenues
Expenditures
Salaries, Wages and Benefits
Salaries and Wages
Fringe Benefits
Materials, Supplies and Services
Professional &Technical Services
Operations
City Support Services
Supplies and Materials
Total Fxpendiftires
Excess (deficiency) of Revenues
over Expenditures
41,158 26, 3 12 8,662 301J000 20,000 -33.33%
40 51
411J158 2 6,3) 52 8V713 30,000 20.,000
46,708
52,633
54,997
53,669
54.,597
1.73%
5,398
20,001
18,212
18,501
19,804
7.04%
2,009
2,344
1,152
3,660
3,160
-133.66%
980
368
204
4,350
3,850
-11.49%
15,006
15,309
15,550
15,943
16,571
3.94%
1,383 I I
1,418
851
1,150
1,150
7 1,4 83
92,073
90,966
97,273
99,132
1.91%
(30,325) (65,721) (82,253) (67,273) (79,132) 17.63%1
The Housing Rehabilition fund accounts for funds received from past grants. The funds
are used ror administration of the housing rehabilitation programs.
113
CITY OF HOPKINS
FUND 213 — HOUSING REHABILITATION FUND
PROGRAM- Housing Grants - Special Projects
PROGRAM SUMMARY
Promotion and development of housing programs and activities for City property owners and residents. Staff
support of housing programs such as 15' Time Home Buyer Mortgage Program, Image Awards, Housing
Improvement Areas and Livable Communities Program. Monitor foreclosures and recommend actions as
necessary. Assist in implementation of the multi -family engagement pilot project.
MAJOR OBJECTIVES TO BE ACCOMPLISHED FY 2009 FY 2010
IN 2010- Approved Approved Percent
1. Continue promotion and support of various Bum B than 2e
Dousing programs.
2. Investigate funding for East End/Blake Road REVENUES: $ $
redevelopment, including Hennepin County
Transit Orientated Development (TOD) EXPENDITURES:
program and Met Council Livable Salaries/Wages/Benefits $27,481 $28,319
Communities Demonstration Account,
Materials, Supplies & Services
NET USE OF FUND
BALANC'E
PERSONNEL:
Numbler of FTE positions
PROGRAM- Rehab Administration
11,750 11,630 - 1.09"o
$39,231 $39,949 1.8'Vo
.3 .3
PROGRAM SUMMARY
Coordinate meetings of the Hopkins Apartment Managers Association. Serve as the City representative to SCI
and other community committees and collaborative efforts.
MAJOR OBJECTIVES TO BE ACCOM PUSHED I N 2010 -
1. UUMINue to promote City of MUPKIrlb VISM]
statement goals and objectives through
collaborative efforts with outside
groups/agencies.
REVENUES:
EXPENDITURES:
Salaries/Wages/Benefits
Materials, Supplies & Services
NET USE OF FUND
BALANI -'E
PERSONNEL:
Nurnbei• ofFtE positions
2010 BUDGET
114
FY 2009 FY 2010
Approved Approved Percent
B Budget hange
$0 $0 V'o
$13,199
$13,656 3.5%
5,758
5,9613' 3.6%
$185957
$19,619 3.5%
.15
.15
CITY OF HOPKINS
FUND 213 — HOUSING REHABILITATION FUND
PROGRAM- Housing Program
PROGRAM SUMMARY
Provide referrals to Housing Rehabilitation Loan/Grant programs. Monitor opportunities for new funding sources.
Provide ongoing loan servicing support.
MAJOR OBJECTIVES TO BE ACCOM PUSHED IN 2010 -
1. Investigate new funding options for housing improvement programs, especially in the areas of energy-saving,
sustainable improvements.
REVENUES:
FY 2009 FY 2010
Approved Approved Percent
B Bu Chanze
$130,000 $20,000 -3:"J.3%
EXPENDITURES:
Salades/Wages/Benefits 31,490 32,426 3.0%
Materials, Supplies & Services
NET SOURCE (USE) OF
FUND BALANCE
PERSONNEL:
Number of FTE positions
7,595 7,364 -3.0%
$ (9,085) $ (19,790) 117.8%
.4 .4
2010 BUDGET
1 15
Special Revenue Fund 214
Revenues
Court Fines
Leased Parking
Interest Earned
Federal Grant
Total Revenues
Expenditures
Salaries, Wages and Benefits
Salaries and Wages
Fringe Benefits
Materials, Supplies and Services
Proressional &Technical Services
Utilities and Maintenance
Operations
City Support Services
Supplies and Materials
Capital OLItla�
Other Improvements
Total Fxpenditures
Excess (deficiency) of Revenues
over Expenditures
CITY OF HOPKI NS - 2010 BUDGET
PARKING BUDGET
35,158
35,249
38,799
Revenues and Expenditures
3.98%
6,147
6,197
5,971
Projected
6,627
-1.41%
Actual Actual
Actual
Budget
Budget Percent
2007 2008
2009
2009
2010 Change
$ 18,492 $ 13,983
16,227
20,000
20,000
58,31-5 54,851
391)054
58,000
58,000
13,799 9,056
3,119
7,500
7,500
90,606 77,890
58,400
85,500
85,500
35,904
35,158
35,249
38,799
40,342
3.98%
6,147
6,197
5,971
6,721
6,627
-1.41%
2,846
5,298
2,546
4,650
4,650
14,958
18,689
13,909
18,650
16,650
-10.72%
629
939
390
1,000
1 NO
17,706
18,399
18,670
20,328
19,740
-2.89%
3,737
3,903
5,739
4,750
4,750
13,466
1,650
10,000
13,000
30.00%
95,394
K233
82,474
104,898
106,759
1.77%
(4,788) (12,343) (24,074) (19,398) (21,259) 9.59%
The Parking Fund records the receipt orparking permits and parking fines. The revenues are used
to offset the maintenance cost of the parking lots and parking ramp and to fund the parking enforcement
officer.
116
CITY OF HOPKINS
FUND 214 — PARKING FUND
PROGRAM- Parking Enforcement
PROGRAM SUMMARY
Manage and enforce parking rules and regulations. Ensure that parking is available for customers and parking rules
are followed.
MAJOR OBJECTIVES TO BE ACCOMPLISHED
IN 2010
1 Monitor the effects of current parking
enforcement efforts and recommend changes
as needed.
2. Continue to accurately account for fine
revenues that result from parking
enforcement.
REVENUES:
EXPENDITURES:
Salaries/Wages/Benefits
FY 2.009
FY 2010
Approved
Approved Percent
Bu
Bu et 11 a 11 a e
$20,000 $20,000 -33.3%
$41,336 $4:3,1 5 6 4.4%
Materials, Supplies & Services 16,61.91-1 17,069 2.7%
NET USE OF FUND
BAI,AN(-"E
PERSONNEL:
Number of FTE positions
($37,948) ($40.,225) 3.9('/4)
PROGRAM- Parking Operations
PROGRAM SUMMARY
Implement and manage parking recommendations by the City Council and the Parking Committee and follow-up on
any questions by the general public. Provide information to the Parking Committee and the City Council on items of
operation. Manage the parking as to provide the most convenient parking for customers.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2010
1. Update parking brochure and map.
2. Promote marketing plan for permit parking and municipal ramp.
I Review funding options for future maintenance of
public lots.
4. Maintain and improve public parking lots as
needed.
5. Work with Public Works Department to complete
analysis of public parking lots
EXPENDITURES:
Salaries/Wages/Benefits
Materials, Supplies & Services
NET SOURCE OF FUND
BALANCIT
PERSONNEL:
Number of FTE positions
2010 BUDGET
117
FY 2009
FY 2010
Approved
Approved Percent
Budizet
Budi!et Chanu
$65,500
$65,500 0%
4,184 3,813 - .9 �)
1,67 '13 1,728 3.3%
$59,643 $59,960 0. 45� 1 vo
.15 .15
CITY OF HOPKINS
FUND 214 — PARKING FUND
PROGRAM- Parking Ramp
PROGRAM SUMMARY
Proper handling of all matters related to the operation and administration of the leased parking system for the ramp.
Implement recommendations by the City Council and the Parking Committee and follow-up on any questions by the
general public. Provide information to the Parking Committee and the City Council on items of operation. Manage
the parking as to provide the most convenient parking for customers.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2010
1. Review funding options for future maintenance of parking ramp.
2. Maintain and improve parking ramp as needed.
EXPENDITURES:
Materials, Supplies & Services
Capital Outlay
NET USE OF FUND
BALANCE
PERSONNEL:
Number of FTE positions
FY 2009
FY 2010
Approved
Approved Percent
Biu hanl!
$31,093 $ 27,993 -10%
10,000 13,000 30%
$4 1 093 $40,993 41.2'!/o
2010 BUDGET
its
CITY OF HOPKINS - 2010 BtIDCET
nditures
Salaries, Wages and Benefits
Salaries and Wages
COMMUNICATIONS BUDGET
10,206
10,745
9,476
25,290
Revenues and Expenditures
Fringe Benefits
2,581
2,597
2,407
Special Revenue Fund 217
7,522
163.18%
Materials, Supplies and Services
PrqJected
Professional & Technical Services
40,759
29,613
Actual Actual
Actual
Budget
Budget
Percent
3,052
2007 2008
2009
2009
2010
Change
nues
14,626
14,909
17,220
16,200
17,200
Franchise Fees
226,602 S 203,285
151,624
170,000
200,000
17.650
Interest Earned
17.419 13.633
4,650
12.880
5.000
-61.180%
Total Revenue
244,021 216,918
156,274
182880
205,000
12.100
nditures
Salaries, Wages and Benefits
Salaries and Wages
10,144
10,206
10,745
9,476
25,290
166.880 0
Fringe Benefits
2,581
2,597
2,407
2,858
7,522
163.18%
Materials, Supplies and Services
Professional & Technical Services
40,759
29,613
19,868
30,350
30,1350
IJ ti I i ti es and Maintenance
3,052
10,121
496
500
-100.00"°/
Oo peratiolls
14,626
14,909
17,220
16,200
17,200
6,17°
City Support Services
10,920
11,743
11,201
11,280
12,400
9.93%
Supplies and Materials
594
5,810
696
822
750
Yo
-8.800
Capital Outlay
Office Furniture and Equipment
31,714
58,588
45,000
20,000
-55.56" 0'
Transfer Out
86.920
86,920
86,920
86.920
86.920
Total Expenditures
169,596
203,634
208,141
2013.406
200,4132
-1.460//0
Excess (deficiency) of Revenues
over Expenditures
74.425
13,284
(51.867)
(20.526)
4.568
0/
-122.26 1
The Communication Fund (flormerly known as the Cable fund) records the City's share of a five city joint
venture cable TV franchise administered under the Southwest Suburban Cable Commission.
119
CITY OF HOPKINS
FUND 217 — COMMUNICATIONS FUND
PROGRAM: Communication and Cable Liaison
PROGRAM SUMMARY
Provide two-way communication between the City and its residents, employees and businesses; its civic, service,
and fraternal organizations; and other communities and government agencies. Written, verbal and visual
communication tools.
MAJOR OBJECTIVES TO BE ACCOMPLISHED
N21
1. Upgrade lighting in Council Chambers.
2. Achieve goal of 500 subscribers for
Connections.
3. Analyze use of social media, Facebook,
Twitter, etc., as alternate methods of
communicating with residents.
PROGRAM- Newsletters
REVENUES:
F.X111ENDITURES:
Salaries/ Wages/Benefits
Materials, Supplies & Services
Capital Outlay
Transfer Out
NET SOt.JR(-"E (USE) OF
FUND BALANC'E
PERSONNEL:
Number of FTE positions
FY 2009 FY 2010
Approved Approved Percent
Judi Bud Chant!
$146,880 $165,000 12.3%
$12,334
$32,812 166%
21,881
16.1 31 4.9%
45,000
10.000 55.6%
86,920
86,920 0%
($12,752) $9,137 171.6'V4)
.1 .25
PROGRAM SUMMARY
Provide newsletter for the City and its residents, employees and businesses; its civic, service, and fraternal
organizations; and other communities and government agencies.
MAJOR OBJ ECTIVES TO BE ACCOM PLISHED I N 2010
1. Analyze methods of increasing newsletter distribution to rental properties.
EXPENDITURES:
Materials, Supplies & Services
NET (USE) OF
FUND BALANC'E
13ERSONNEL:
Number of FTE positions
FY 2009 FY 2010
Approved Approved Percent
B Bu "han e
8.101
13,707 14'8-30 - �Tj
$13,707 $14,830 8.2%
2010 BUDGET
0
11 WArSIS LOU N I k1k 61
FUND 217 — COMMUNICATIONS FUND
PROGRAM: Web and Messaging
PROGRAM SUMMARY
Provide communication for the City and its residents, employees and businesses; its civic, service, and fraternal
organizations; and other communities and government agencies through a web site. Also maintain the Razzle (now
called te Ask the City") line. Written, verbal and visual communication tools.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2010
1. Begin implementation of interactive forms on web site.
���INFCTIOIVS
A WEEKLY UPDATE FROM THE CITY OF HOPKINS
,- &mrwnew --, I r Rffj&xv -� I - 11winfff
For aats, entextairkmemt, shopping & chning.
tiLwelopment arvi more un Hoplcqns, viffit...
Ho 'ns 1-bam Phots Think
QHopkins.cc�*n
Ask , -b, City ffov"o Wdat"5 aVQuick Links
Comments, questions, "Hopkins In Motion" Event Set For Job OPPDrtuniiieB riEw Online Billing
concerns? Let u5 knew. Saturday, September 12 Curreni Development
Gurve
Repo rt 2 P ath o le
Save the date Far a new, r-om m u n ity-wide City Council Goals
Calemdn event full of energy and 2CWtV; both fun City Docu meni Arcm Kees 9uy A 9n
dc
See City Eve ntB.IN e etin Q B and imAgaratrig! Enjoy We music, walking Brush PICK up Meet Go n structo u i i
See Comrnunihl F-yerk F2 tours, grealTood, dancing. Bouja and Hou 5 e h a I d Hazardous HonKInS HICORMS
more... 0 Waste Collection Eveni Recreational Fires
City Considers Online Utility
V=Toursoak Billing—What Do You Think?
I ro Center for the A.�
In an effort io go green. Hopkins is IIP 91,F31-Hopl
consIderIng onlIne Willng Tor utIlIty Ulls.
The City annually sends out nearly 40,D00
Raper bills. Let u5 Knowwhat you chink by
2010 BUDGET
FY 2009
FY 2010
Approved
Approved
Permit
Bu
B
`1-1a [10, e
REVENUES:
136,000
$ 40NO
11.1%
EXPENDITURES:
Materials, Supplies & Services
$30,067
$29,739
-1. oe(')
NET SOURC'E (USE) OF
FUND BALANC'E
$5,933
$10,261
72.9!/4)
PERSONNEL:
NL]rnbei- of FTE positions
0
0
���INFCTIOIVS
A WEEKLY UPDATE FROM THE CITY OF HOPKINS
,- &mrwnew --, I r Rffj&xv -� I - 11winfff
For aats, entextairkmemt, shopping & chning.
tiLwelopment arvi more un Hoplcqns, viffit...
Ho 'ns 1-bam Phots Think
QHopkins.cc�*n
Ask , -b, City ffov"o Wdat"5 aVQuick Links
Comments, questions, "Hopkins In Motion" Event Set For Job OPPDrtuniiieB riEw Online Billing
concerns? Let u5 knew. Saturday, September 12 Curreni Development
Gurve
Repo rt 2 P ath o le
Save the date Far a new, r-om m u n ity-wide City Council Goals
Calemdn event full of energy and 2CWtV; both fun City Docu meni Arcm Kees 9uy A 9n
dc
See City Eve ntB.IN e etin Q B and imAgaratrig! Enjoy We music, walking Brush PICK up Meet Go n structo u i i
See Comrnunihl F-yerk F2 tours, grealTood, dancing. Bouja and Hou 5 e h a I d Hazardous HonKInS HICORMS
more... 0 Waste Collection Eveni Recreational Fires
City Considers Online Utility
V=Toursoak Billing—What Do You Think?
I ro Center for the A.�
In an effort io go green. Hopkins is IIP 91,F31-Hopl
consIderIng onlIne Willng Tor utIlIty Ulls.
The City annually sends out nearly 40,D00
Raper bills. Let u5 Knowwhat you chink by
2010 BUDGET
Special Revenue Fund 219
Revenues
Intergovernmental
Leases and Rentals
Concessions & Merchandise Sales
Donations & Contributions
Private Foundation Grants
Interest
Miscellaneous
Total Revenues
CITY OF HOPKINS - 2010 BtJDCET
Expenditures
DEPOT BtIDGET
Salaries, Wages and Benefits
59,204
Salaries and Wages
x,124
Revenues and Expenditures
17,711
Materials, Supplies and Services
-2.580
Professional & Technical Services
Projected
Utilities and Maintenance
9,627
Operations
Actual
Actual Actual
Budget
Budget
Percent
2007
2008 2009
2009
2010
Change
1,200
$
2,772
$ 4,000
1.980
547121
53,287 52,326
52,500
52,500
-45.710
667
847 552
800
500
3
-1)7.50%
1,750
5,251 2,905
5,000
4.000
-20.00OYO
62,125
35,000 20,000
405000
40,000
4,514
3,111 588
2,000
1,000
6.713
6,599 8.568
6.000
8.000
=1.090
104,095 84.93'9
106-300
110.000
3.48%
Expenditures
55,282
Salaries, Wages and Benefits
59,204
Salaries and Wages
x,124
Fringe Benefits
17,711
Materials, Supplies and Services
-2.580
Professional & Technical Services
66,234
Utilities and Maintenance
9,627
Operations
7,577
City Support Services
2.520
Supplies and Materials
4,447
Capital Outlay
60,590
55,282
67,431
59,204
-12.200
20,369
15,474
17,711
17,254
-2.580
16,451
9,821
11,250
7,250
-35.560
12,051
12,199
16200
13.260
-18.150
9,128
8788
195100
19,900
4.190
2,731
2,771
2,772
2,827
1.980
12,442
4,462
7,000
3,800
-45.710
Improvements 7.774 8.067 15513 10.000 8.000 -20.000
Total Expenditures 101,197 141,828 124,310 151,464 131,495 -1 3.18 03z(
Excess (deficiency) of Revenues
over expenditures 29,393 (37,734) (39,371) (45,164) (21,495) -52.41° 1
The Depot Coffee House Fund accounts ]or the operations of the coffee house
business and teen cener operations. Addional grant funds support these operations.
122
WA111541;1111111 LOU N I k1k 61
FUND 219 —DEPOT FUND
PROGRAM- Teen Center
PROGRAM SUMMARY -
Depot Mission
To p ro vide a place of co mmun ity and learning in wh is student involvement and
youth development are encouraged in a chemically -free environment
Depot staffing and programs are funded primarily through contractual coffee house operations, admission fees,
rentals, gifts and grants. The Depot programs are intended to offer youth creativity and leadership opportunities,
strengthening their involvement in community activities, and nurturing their growth and development as citizens
through interaction with peers, the public, and community partners. The Depot Board and The Partners Advisory
Team, consisting of students, community members, community business partners, City, Hopkins School District,
and Three Rivers Park District representatives, guide and support site and programming decisions.. The
facility/grounds serve as a Trailhead for Three Rivers Park District.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2010
1 . Provide chemical free, enjoyable environment for teens.
2. Increase onsite youth development programming and opportunities.
3. Support additional youth -initiated programs and events.
4. Expand the sphere of influence of the Depot in arts community, Hopkins High and Jr High Schools and teen
environmental groups.
5. Launch activities for "Depot on the (love", focusing on benefits of and opportunities for biking throughout our
community.
6. Complete agreements with Three Rivers Park District and the Regional Railroad Authority to transfer the site
landlord role to Three Rivers Park District to facilitate future site improvements.
2010 BUDGET
FY 2009
FY 2010
Approved
Approved
Percent
Budget
Budget
Change
REVENUES:
$106,300
$110,000
13J. 5 %
EXPENDITURES:
Sal aries/Wages/ Benefits
$8 5 J 42
$76,458
-10-20'
Materials, Supplies & Services
56,322
47,037
-16.5%
Capital Outlay
10,000
8.000
2 0%
NET SOUR C'E (USE) OF
FUND BALANCE
($45,164)
($21,495)
-52.4%)
PERSONNEL:
Number of FTE positions
2
1.5
2010 BUDGET
I Special Revenue Fund 221
KeVCnUeS
'rax Increment
Interest
'notal Revenues
Expenditures
Materials, Supplies and Services
Professional &Technical Services
Operations
Capital Outlay
TIF projects
Total Expenditures
Transfers out nor debt
Total Expenditures
Excess (deficiency) or Revenues
over Expenditures
CITY OF HOPKINS - 2010 BUDGET
TIF DIST RICT24 BUDGET
Revenues and Expenditures
Projected
Anti i.ql A ot i i.ql Aot i in]
Budget Budget Percent
2009 2010 chan�c
111111M11111111116 111111M
406,657 424,484 377,000 1,000 1,000
2,273
2,313
2,933
2,400
3,000 25.0W,'O
17,253
15,444
10,601
10,848
10,848
184,748
198,522
170,588
204,274
216,278
184,122
13,248
13,848 4.53%
215,000
214,000
213,000
212,000
212,000
419,274
430,278
397,122
225,248
225,848 0.27%
12,617)
(5,794)
(20,122)
(224,248)
(224,848) 0.27/�"0
The Tax Increment 2-1 Fund is the redevelopment of an office/warehouse within
the project area. The fund records the use of tax increment receipts.
124
CITY OF HOPKINS
FUND 221 — TAX INCREMENT 2-1 FUND
PROGRAM- Improvement of County Road 3 and former Minneapolis Moline,
PROGRAM SUMMARY
Coordinate redevelopment activity of former Minneapolis Moline property on 11 th Av., south of Excelsior Boulevard.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2010
1 . Assist in preparation of program budget and other required documents.
2. Prepare required annual State Auditor report.
REVENUES:
EXPENDITURES:
Materials, Supplies & Services
Capital Outlay
V
Transfer Out — Debt Service
NET SOURCE (USE) OF
FUND BALANCE
PERSONNEL:
Number of FTE positions
FY 2009
FY 2010
Approved
Approved Percent
B
B Chant!
'$.377.000
$1,000 -99.7%
$13,001 $ I'J11�
'848 -6.5%
170,588 0 0%
2
111000 -.5% 1 "'j. 0 0 0
($19,589) ($224,848) 1048% �
2010 BUDGET
Special Revenue Fund 226
Revenues
Tax Increment
Interest
M iscellaneous
Total Revenues
Expenditures
Materials, Supplies and Services
Professional &Technical Services
Operations
Capital Outlay
TIF projects
Total Expenditures
Transfers out for debt
Total Fxpenditures
CITY OF HOP1S - 2010 BUDGET
TIF DIST RICT2-6 BUDGET
389
398
600
Revenues and Expenditures
-33.33%
550
845
860
860
Projected
74.42%
943
1, 234
Actual Actual
Actual
Budget
B udget
Percent
2007 2008
2009
2009
2010
Change
8,340 $ 8,420
8,764
10,000
10,400
4.00%
661 394
201
500
350
-30.00%
10,684 10,604
10,292
9,024
8,624
-4.43%
19,685 19,418
19,257
19,524
19,374
-0.77%
393
389
398
600
400
-33.33%
550
845
860
860
1,500
74.42%
943
1, 234
1,258
1,460
30.14%1
1,900
943 1,234 1,258 1,460 1,900 30.14%1
Excess of Revenues over Expenditures 18,742 18,184 17,999 18,064 17,474 -3.27%1
The Tax Increment 2-6 Fund is the handicapped housing development.
The funds records the use of tax increment receipts.
126
CITY OF HOPKINS
FUND 226 — TAX INCREMENT 2-6 FUND
PROGRAM- Sonoma Handicap Housing Project
PROGRAM SUMMARY
Coordinate redevelopment of northwest corner of 5th Avenue and Excelsior Boulevard.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2010
1. Assist in preparation of program budget and other required documents.
2. Prepare required annual State Auditor report.
REVENUES:
EXPENDITURES:
Materials, Supplies & Services
NET SOt.JR(-"E OF FUND
BALANCE
PERSONNEL:
Number of FTE positions
FY 2009
FY 2010
Approved
Approved Percent
B C 1.1 a 110, e
$19,524 $19,374 -0.80'()
$ 1,460 $ 1,900 30.1%
$18,064 $175474 -03.3(014)
2010 BUDGET
CITY OF HOPKINS - 2010 BUDGET
TIF DIST RICT2-9 BUDGET
Revenues and Expenditures
Special Revenue Fund 229
Expenditures
Materials, Supplies and Services
Professional & Technical Services
Operations
Transfers out for debt
Total Fxpenditures
Excess (del ciency) of Revenues
1,445
1,508
1,202
Projected
1,500 -16.67%
2,856
2,987
Actual
Actual
Actual
Budget
Budget Percent
133,000
2007
2008
2009
2009
2010 Change
Revenues
1391)196 0.85%1
Tax Increment
141,346
$ 139,338
$ 151,172
$ 155,000
160,000 3.23%
Intergovernmental - Mkt Value Credit
10,559
10,333
9,614
10,500
10,500
Development Fees
Interest
13,100
9,801
3,960
4.000
4,000
Total Revenues
165,005
159,472
164,746
169..500
174,500 2.95%
Expenditures
Materials, Supplies and Services
Professional & Technical Services
Operations
Transfers out for debt
Total Fxpenditures
Excess (del ciency) of Revenues
1,445
1,508
1,202
1,800
1,500 -16.67%
2,856
2,987
3,227
3,227
4,696 45.52%
134,000
133,000
133,000
133,000
133,000
138,301
137,495
137,429
138,027
1391)196 0.85%1
over Expenditures 26,704 21,977 27,317 31,473 35,304 12.17%
The Tax Increment District 2-9 is the Oaks of Mainstreet development. This fund
records the use of tax increments and bond proceeds. Residential homes kvere
built and sold to improve the overall area.
128
CITY OF HOPKINS
FUND 229 —TAX INCREMENT 2-9 FUND
PROGRAM- Redevelopment Area —Oaks of Mainstreet.
PROGRAM SUMMARY
Coordinate redevelopment activity on southeast corner of Shady Oak Road and Mainstreet.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2010
1. Assist in preparation of program budget and other required documents.
2. Prepare required annual State Auditor report.
2010 BUDGET
iso .
FY 2009
FY 2010
Approved
Approved
Percent
Rude
Bud a
Chanz
REVENUES:
$169,500
$174,500
2.9%
EXPENDITURES:
Materials, Supplies & Services
5,027
6,196
23.3%
Transfer Out — Debt Service
133,000
1330 0
0Q' -
NET SOURCT (USE) OF
FUND BALANCIT
$31,473
$35,304
12.2'0/4)
PERSONNEL:
Number of FTE positions
0
0
2010 BUDGET
iso .
Special Revenue Fund 231
Revenues
kix Increment
Interest
Miscellaneous
Total Revenues
I '\Penditures
Materials, Supplies and Services
Professional &Technical Services
Operations
Capital Outlay
TIF projects
Transfers out
Total Expenditures
F\cess (deficiency) of Revenues
over Expenditures
CITY OF HOP1S - 2010 BUDGET
TIF DISTRICT 2-11 BUDGET
Revenues and Expenditures
Projected
Actual
Actual
Actual
Budget
Budget
Percent
2007
2008
2009
2009
2010
Change
351,330
$ 466,611
772,288
$ 550,000
$ 600,000
9.09%
120,580
12,957
3,195
40,000
5,000
-87.50%
45,248
37,265
3,006
517,158
516,833
778,489
590,000
605,000
2.54%
139,378
38,965
5,357
2,500
2,500
24,153
25,244
30,428
30,428
33,026 8.54%
2,098,265
688,000
188,000
188,000
2,188,000
188,000 -91.410/(o
2,949,796
252,208
226,755
2,220,928
223,526 -89.94%
(2,432,637) 264,624 551,704 (1,630,928) 351,474 -123.39%1
The Tax Increment District 2-11 fund is the SuperValu and Super Value North Annex redevelopment.
This fund records the use of tax increments and bond proceeds.
130
CITY OF HOPKINS
FUND 231 — TAX INCREMENT 2-11 FUND
PROGRAM- Redevelopment Area — North Annex Property
PROGRAM SUMMARY
Coordinate and review development and redevelopment activity.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2010
1. Assist in preparation of program budget and other required documents.
2. Prepare required annual State Auditor report.
3. Work with Opus to coordinate redevelopment project.
REVENUES:
EXPENDITURES:
Materials, Supplies & Services
Capital Outlay
Transfer Out — Debt Service
NET SOURCE (USE) OF FUND
BALANCE
PERSONNEL:
Number of FTE positions
ISuper Valu Development I
FY 2009
FY 2010
Approved
Approved Percent
Budget
Bu et (" 11 a 11 a e
$590,000
$605,000 2.50'0
$ 32,928 $ 35,526 7.Q("r
2, 188,000 188,000 -91.Vl-io �
($156305928) $169,874 110.4% �
4W
L IL
IExcelsior Crossings Development
2010 BUDGET
Special Revenue Fund 232
Revenues
Tax Increments
Interest
Development Fees
Other Miscellaneous
Trans Fer In
Total Revenues
Fxpenditures
Materials, Supplies and Services
Professional &Technical Services
Operations
Capital Outlay
TIF Projects
Total Expenditures
Excess of Revenues
over Expenditures
CITY OF HOPKINS - 2010 BUDGET
TIF 1-3 5TH AVENUE FLAT;
Revenues and Expenditures
34,371 144,384 85,786 6,975 7,850 12.54%
2,000,000 -100.00%
34,371 1,44,384 85,786 2,006,975 7,850 -99.61%
(34,575) $ (20,786) $ 6,199 $ 25 $ (5,450) -21900.
TIF 1-3 is the redevelopment of a block within the downtown district.
The fund records the costs and reimb UrS ement of project expenses.
132
Projected
Actual
Actual
Actual
Budget
Budget
Percent
2007
2008
2009
2009
2010
Change
386
$ 1,785
1,986
2,000
$ 2,400
20.00%
(591)
(1,574)
(2,521)
123,387
92,520
5,000
-
2,000,000
-100.00%
(204)
123,598
91,985
2007,000
2,400
-99,88%
34,371 144,384 85,786 6,975 7,850 12.54%
2,000,000 -100.00%
34,371 1,44,384 85,786 2,006,975 7,850 -99.61%
(34,575) $ (20,786) $ 6,199 $ 25 $ (5,450) -21900.
TIF 1-3 is the redevelopment of a block within the downtown district.
The fund records the costs and reimb UrS ement of project expenses.
132
CITY OF HOPKINS
FUND 232 — TAX INCREMENT 1-3 FUND
PROGRAM- Redevelopment Area —6'h & Mainstreet
PROGRAM SUMMARY
Redevelopment of property between Fifth and Sixth Avenues, north of Mainstreet into mixed-use condo & retail
property.
MAJOR OBJECTIVE TO BE AC COM PLISHED IN 2010
1. Assist in preparation of program budget and other required documents.
2. Prepare required annual State Auditor report.
3. Work with developer on implementation of project.
REVENUES:
EXPENDITURES:
Materials, Supplies & Services
Capital Outlay
Transfer Out — Debt Service
NET SOURCE OF FUND
BALANCE
PERSONNEL:
Number of FTE positions
FY 2009 FY 2010
Approved Approved Percent
Budget B (" h a nz
$2,007,00 $400 -99.9%
-) 2 �
$6,975 $ 7,850 12.5%
2,000,000 0 -100%
$ 25 51 450) -99.6%
0 0
Aarch JUDS
HOPKINS MAIN SI REET RESIDPINITIA1 CAMPUS liR3 istvl Rendum[slte Plan
I Hgp6.nl. M111ata
2010 BUDGET
Proposed Fifth
Avenue Flats project
I I
Special Revenne Ftind 233
Revenues
Tax Increments
Interest
Development Fees
Transfers In
Total Revenues
*"neo4uures
Materials, Supplies and Services
Professional &1'eomuoal Services
onxmtimmo
Capital Outlay
TIF Projects
Total Fxrxmuuums
Excess urRevenues
U
over Expenditures
CITY OF HOPKuNm'zooBUDGET
T1 /'4 NIARKETPLACE I I
Revenues and Expenditures
zo 2,27 19,610 1,97 2,850 4*.30*1
900,000
900,020 2,273 19,6 10 1,975 2,850 ------- -------- ---------- -------- -------- omU
The Tax moremcn t Distri ct wpuouismerede.ounmcn t o f s everal mouksurnmuownmvn
business district into uhousing and retail development.
This fund records the tax increment revenues.
134
Projected
Actual
»umu
»umu
Budget
nu4gm
Percent
20072008
2009
2009
2010
� 5.053
516
$
$ 2.000
\.zno
'40.
)w
117
(ws)
9oo
--------
----------
--------
--------
---------
905..167
633
(143)
2.000
1.200
^U
-4o.00.`~
zo 2,27 19,610 1,97 2,850 4*.30*1
900,000
900,020 2,273 19,6 10 1,975 2,850 ------- -------- ---------- -------- -------- omU
The Tax moremcn t Distri ct wpuouismerede.ounmcn t o f s everal mouksurnmuownmvn
business district into uhousing and retail development.
This fund records the tax increment revenues.
134
CITY OF HOPKINS
FUND 233 —TAX INCREMENT 1-4 FUND
PROGRAM- Redevelopment Area —Marketplace 11
PROGRAM SUMMARY
Redevelopment of property between Marketplace and Main into mixed-use condo & retail property.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2010
1. Assist in preparation of program budget and other required documents,
2. Prepare required annual State Auditor report.
3. Work with developer on implementation of project.
REVENUES:
EXPENDITURES:
Materials, Supplies & Services
Capital Outlay
Transfer Out — Debt Service
NET SOtJR(-"E OF FUND
BALANCE
PL RSO N N L L:
N Ll i-nber of FTE positions
FY 2009
FY 2010
Approved
Approved Percent
Biu
Biu Chan e
2X0
$ 1 ,200 -40%
1,975 -,850 44.
0 0 O
- - 0%
$ 25 1.9650) -x8.:5 'V4)
Proposed Marketplace & Main project
70 2010 BUDGET
1-)�
Special Revenue Fund 250
Revenues
Current Services
Intergovernmental Revenue
Grants
Interest
Charges for Service
Other Revenues
Transfers In
Total Revenues
Operating Expenses
Salaries, Wages and Benefits
Salaries and Wages
Fringe Benefits
Materials, Supplies and Services
Professional & Tech n i ca I Services
Utilities and Maintenance
Operations
City Support Services
Supplies and Materials
Interest Expense
Capital outlay
Equipment
Total Expenses
Excess (deficiency) of Revenues
over Expenditures
CITY OF HOPKINS - 2010 BtJDCET
ARTSCENTER
280,357
277,775
292,915
291,113
Revenues and Expenditures
70,329
80,399
78,514
79,700
8 3.84 13
Projected
9,410
78,781
120,611
Actual Actual
Actual
Budget
Budget
Percent
2007 2008
2009
2009
2010
Change
$ 29".998 328,632
� 3.
309,196
S 332,722
328.551
-1.25
50.000 25,000
13,489
50.000
11,359
13,980
23.070
3,500
5.000
8.800
76.0007/6
198
-6.380
9,949
12,502
147
5,783
-100,000x'
1,070 218,650
112,444
160,300
324,750
102.5900`o
147.920 147.920
147,920
147,920
147,920
493,186 720,541
573.060
695,942
810,021
16.39°r'
247,040
280,357
277,775
292,915
291,113
0
-0.620.
70,329
80,399
78,514
79,700
8 3.84 13
5.20°0.
9,410
78,781
120,611
102,960
183,075
77.810
76,028
70,602
71,411
82,160
78,860
-4.020
2,525
66,078
49,922
49,830
92,130
84.890
102,758
13,489
13,451
11,359
13,980
23.070
13,722
37,468
30,111
35,650
33,375
-6.380
9,949
12,502
147
5,783
-100,000x'
1.525 8.661
533,285 648,337 641,942 660,357 776,376 17.5
(40,099) 72,204 (68,882) 35,1585 33,645 -5.450/4
The Arts Center accounts for the maintenance, operation, programming and promotion ofthe
Hopkins Center for the Arts
136
III WA1115412 LOU N I k1k 61
FUND 250 — ARTS CENTER FUND
PROGRAM- Facility Operations and Programming & Promotions
PROGRAM SUMMARY
The goal of this program is to engage and involve residents, and enhance the lives of our citizens through
managing, maintaining, scheduling, programming, promoting, and utilizing the Arts Center as a focal point for arts,
education, and community gathering.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2010
1 . Develop collaborative efforts with tenants, partners, business community, and residents that meet City Strategic
Plan goals, while enhancing the sustainability of the Arts Center.
2. Work with The Friends of the Hopkins Center for the Arts to increase the diversity and number of members &
volunteers engaged in Arts Center events & activities.
3. Establish a viable weekday concert series (Take Five Tuesday) targeting new audiences and new business
community partnerships.
4. Implement and promote an organics recycling program within the Arts Center that diverts organics from event
and daily operations waste.
5. Operate a budget to maximize revenues.
1 ')'7
FV 2009
FV 2010
Approved
Approved
Percent
Bud
B
Chne
REVENUES:
$695,942
8 10.02- 1
16.4%
EXPENDITURES:
Salaries/Wages/Benefits
$372,615
$374,956
.6%
Materials, Supplies & Services
286,942
4011)420
39.5%
Capital Outlay
0
0
-100%
NET SOUR ( -1'E OF FUND
Center
BALA.N(-"E
$ 35,585
$ 33,645
-5.5%
PERSONNEL:
6,550
7,000
N Ll inber of FT'E positions
4.05
4.05
1 ')'7
SELECTED WORK
Actual
2008
Actual
2009
Budget
2010
INDICATORS
1. Total visits to the Arts
212000
203 100
210000
Center
2. Number on Art Center
6,508
6,550
7,000
MEN,
mailing list
RISC -
3. Friends membership total
400
420
450
_0
2010 BUDGET
1 ')'7
CITY OF HOPKINS - 2010 BUDGET
EQUIPMENT REPLACEMENT BU`DGET
Revenues and Expenses
Internal Service Fund 602
Projected
Actual Actual Actual Budget Budget Percent
2007 2008 2009 2009 2010 Ch]ane
Kevenues
Current Services
Intergovernmental Revenue
Interest Earnings
MiscellatieOLES
Total revenues
Operating Expenses
Materials, Supplies and Services
Professional & Technical Services
Utilities and Maintenance
City Support Services
Total Operating Expenses
Non-operating expenses
Total Fxpenses
Net Income (Loss)
Capital
287,125 287,127 287,463 $ 287,500 $ 292,868 1.87%
12,154
57,967 37,377 13,871 50,000 25,000 -50.00%
18,472 16,150 68,373 20,000 18,000 -10.00%1
363,564 352,808 369,707 357,500 335,868
30,648
2,000
2,000
2,000
2,000
16,290
11,821
11,614
17,040
17,400
2.11%
9,183
8,289
10,202
10,202
179
5.84%
56,121
22,110
233, 8 16
29,242
Jo., 198
'1
3
-).27%
496,960
405,639
416,351
4W000
405,000
1.25%
553,080
427,749
440,167
429,242
435,198
1.39%
(189,516) (74,942) (70}460) (71,742) (99,330) 38.45%
363,415 1,109,014 359,100 359,100 387,500
The Equipment Replacement fund is an internal service fund. It accounts for the
acquisition ofmachinery and equipment. User charges are billed to the various
departments.
138
CITY OF HOPKINS
FUND 602 — EQUIPMENT REPLACEMENT FUND
PROGRAM- Equipment Replacement
PROGRAM SUMMARY
Coordinate and review twenty-year equipment
replacement plan on an annual basis. The
objective of this fund is to stabilize the required
funding on an annual basis while enabling the
fund to purchase scheduled equipment
replacement without issuing bonds.
MAJOR OBJECTIVES TO BE ACCOMPLISHED
IN 2010
1. Update 5 -year Equipment Replacement Plan -
2. Analyze future needs.
3. Review revenue structure to accommodate
equipment needs as identified in the long-
range 20 -year plan.
F,XPENDITURES:
Materials, Supplies & Services
Depreciation
Debt Service
NET SOURCE (USE)
OF EQUITY
Caplial Purchases
1:11y1 SC
ol'FTE positions
244
2010 BUDGET
I -(.)
CITY OF HOPKINS - 2010 BUDGET
The Water fund is a utility enterprise. The operations of water pumps, wells
and distribution are recorded here.
140
WATER BUDGET
Revenues and Expenses
Enterprise Fund 703
Projected
Actual
Actual
Actual
Budget
Budget
Percent
2007
2008
2009
2009
2010
Change
[�C\Cnues
Current Services
1,078,948
1,136,765
1,271,364
1 , -") X9,80 0
1,399,000
2.13%
Permits
4,050
743
1,495
2,000
2,000
Interest Earnings
14,651
(5,974)
(6,458)
11,000
-100.00%
Miscellaneous
53,551
51,103
66,579
48,000
71,000
47.92%
Total Revenues
1,151,199
1,182,637
1,332,980
1,430,800
1,472,000
2.88%
Operating Expenses
Salaries, Wages and Benefits
Salaries and Wages
242,519
289,514
266,972
191,373
167,988
-12.22%
Fringe Benefits
102,519
108,363
99,388
93,640
91,159
-2.65%
Materials, Supplies and Services
Professional & Technical Services
33,869
72,138
41,848
41,800
41,800
Utilities and Maintenance
325,096
31 1,258
177,202
205,200
205,200
Operations
6,451
9,414
9,946
21,450
21,650
0.93%
City Support Services
193,473
217,470
216,146
217,236
230,000
5.88%
Supplies and Materials
62,744
66,760
72,333
65,500
75,500
15.27%
Depreciation
206,364
209,441
191,467
209,000
209,000
Total Operating Expenses
1,173,034
1,784,358
1,075,302
1,045,199
1,042,297
-0,28%
Non-operating expenses
112,727
105,941
102,055
102,170
94,738
-7,27%
Total Expenses
1,285,761
1,390,299
1,177,357
1,147,369
1,137,035
-0,90%
Net Income {Loss)
(134,562)
(207,662)
155,623
283,431
334,965
18.18%
The Water fund is a utility enterprise. The operations of water pumps, wells
and distribution are recorded here.
140
CITY OF HOPKINS
FUND 703 —WATER FUND
PROGRAM- Pumps &Wells
PROGRAM SUMMARY
The Pumps & Wells program of the Water Utility
Fund provides maintenance to the City's water
well pumping system so that a continued supply of
potable water is furnished to water customers at
the most reasonable cost. Water supply must be
maintained at proper levels, as well as bacterial
free. Metering devices are also maintained.
MAJOR OBJECTIVES TO BE ACCOMPLISHED
IN 2010
Produce water supply sufficient to meet the needs
of 17,000 people.
1. Flush and check all hydrants annually.
2. Check all wells each day.
3. Test samples each month to ensure safe
water supply.
4. Well # 1 emergency generator installation &
valve up grade.
5. 'Upgrade water treatment plant and Well #4
by providing emergency standby power
kll;f
t-'apa y
FY 2009 FY 2010
Approved Approved Percent
Bud get Budget hang
_0%
$101,439 -11.2%
474,430 4.11%
($563,883' ($573,869) 11.77"Vo
PROGRAM: Water Distribution
PROGRAM SUMMARY
The Water Distribution program of the Water Utility Fund provides maintenance to the City's water system so that a
continued supply of potable water is FY 2009 FY 2010
furnished to water customers at the most
reasonable cost. Water supply must be Approved Approve Percent
maintained at proper levels, as well as Bu Budget C
bacterial free. Metering devices are also
maintained. OPERATING REVENUES: $1,369,800 $1,399,00 `?.1
MAJOR OBJECTIVES TO BE OPERATING EXPENSES:
ACCOMPLISHED IN 2010 Salaries/Wages/Benef"tts $170,8136 $157,708 -7.68%
Produce water supply sufficient to meet
the needs of 17,000 people.
1. Flush and check all hydrants annually. Materials, Supplies & Services '13114,480 3 0 8,720 -1. %
2. Test samples each month to ensure
safe water supply. Operating Income (Loss) 939,484 1,003,572 6.8%
3. Ensure all affected customers are
given adequate notice of all scheduled NON-OPERATING REVENUES: 55,000 71,000 29.1%
water shut offs, both by the city and NON-OPERATING EXPENSES: 102,170 94,7 38 -7.3%
contractors.
44. Reduce copper levels at taps to
corn ply with Safe [Drinking Wate r Act. NET INC'OME (LOSS) $273,431 $331,965 22.5%
5. Complete one fifth of residential meter
upgrade program Construction: 54 131 0 0 0 474,200 - 12. 7
6. Start Fire Hydrant head up grade to PERSONNEL:
Storz connection Number of FTE positions 2.11 1.8
2010 BUDGET
141
CITY OF HOPKINS - 2010 BtJDGET
SANITARY SEWER 131119GET
Revenues and Expenses
Projected
Professional & Technical Services
Actual
Actual
actual
Budget
Budget
Percent
l
2007
2008
2008
2009
2010
Change
Revenues
1,044,476
1,075,833
11,108,576
1,121,675
1,172,304
4.51%
Current. Services
$ 1,394,441
1,453,243
1,579,718
1,767,000
1,938,000
9.68%
13ermits
13,435
5,109
355
8,000
8,000
Interest Earnings
11,207
(3,378)
(7,326)
6,000
-
-100.00%
Miscellaneous
19,799
16,122
18,645
16,000
18,000
12.50%
Total Revenues
1,438,882
1,471,096
1,591,392
1,797,000
1,964,000
9.2910
Operating Expenses
1,834,002
1,797,936
1,779,945
1,965,132
1999,771
1.76%
Salaries, Wages and Benefits
(395,120)
(326,840)
(188,553)
(168,132)
(35,771)
-78.72%
Salaries and Wages
155,678
165,630
175,847
240,113
207,014
3,78%
Fringe Benefits
46,071
57,512
65,812
831)211
93,902
12,85%
Materials, Supplies and Services
Professional & Technical Services
75,133
49,680
25,609
51,100
51,100
Utilities and Maintenance
21,586
30,511
26,807
70,550
70,550
Operations
1,044,476
1,075,833
11,108,576
1,121,675
1,172,304
4.51%
City Support Services
255,885
210,365
177,316
182,183
188,601
3.52%
Supplies and Materials
10,315
18,632
21,604
25,800
25,800
Depreciation
174,858
139,774
128,374
140,500
140,500
Total Operating Expenses
1,784,002
1,747,936
1,72 ,945
1,915,132
1,949,771
1. 8 1 %
Non-operating expenses
50,000
50,000
50,000
50,000
50,000
Total Expenses
1,834,002
1,797,936
1,779,945
1,965,132
1999,771
1.76%
Net Income (Loss)
(395,120)
(326,840)
(188,553)
(168,132)
(35,771)
-78.72%
The Sanitary Sewer fund is a utility enterprise.
The operations of the
Lift Stations and the
Collection/Disposal process is recorded here.
142
CITY OF HOPKINS
FUND 707 —SEWER FUND
PROGRAM- Lift Stations FY 2009 FY 2010
PROGRAM SUMMARY Approved Approved Percent
Bud2i't
The Lift Stations program of the Sewer et 11311daet Charlae
Utility Fund provides maintenance and
repairs to the City's sanitary sewer lift
OPERATING REVENUES: $ 1 767,000 S 1,9 -1, S..000 9.7 T')
station system. The system is comprised
of 7 sanitary sewer lift stations that pump OPERATING EXPENSES:
sewage to the Metro Sewer System for Salaries/Wages/Benef-its $179,945 $173,148 33. S
disposal.
MAJOR OBJECTIVES TO BE Materials, Supplies & Services 259,529 252,355 -2.8%
ACCOMPLISHED IN 2010 Operating Income (Loss) 1,327,526 1,512,497 13.9%
1 Mechanically clean 33% of sanitary
sewer lines in the City.
2. Check daily the operation of sanitary NON-OPERATING 1,000 0 _10W.10
sewer lift stations and repair as NON-OPERATING EXPENSES: 0 0 oql.j
needed.
3. Inform neighborhoods prior to NET INCOME (LOSS) $1,328,526 $1,512,497 -1 . (!/o
scheduled sanitary sewer line
maintenance. PERSONNEL:
4. Verify accuracy and implement new N L11'11 bel• o 11--l- E positions 2.2 1.87
utility mapping system.
5 Replace pump at Lift Station # 2
PROGRAM- Collection & Disposal
PROGRAM SUMMARY
The Collection & Disposal program of the
Sewer Utility Fund provides maintenance to
the City's sanitary sewer system. The
system is comprised of sewers., manholes.,
and lift stations so that sewage may be
transported to the Metro Sewer System for
disposal.
MAJOR OBJECTIVES TO BE
ACCOMPLISHED IN 2010
1 Mechanically clean 33% of sanitary
sewer lines in the City plus monthly
checks of manholes in problem areas.
2. Inform neighborhoods prior to
scheduled sanitary sewer line
maintenance.
3. Verify accuracy and implement new
utility mapping system.
4 Repair or replace manhole cover &
casting as needed
OPERATING REVENUES:
OPERATING EXPENSES:
Sal arts/Wages/ Benefits
Materials,, Supplies & Services
Operating Income (Loss)
NON-OPERATING, REVENUES:
NON-01"FRATING EXPENSES:
NET INCOME (LOSS)
Construction
PERSONNEL:
Number of FTE positions
2010 BUDGET
14')
FY 2009
FY 2010
Approved
Approved Percent
Budi!et
Budget C
$24,000
$241,000 0%
$143,379
$127,768 -10.9%
1,332,279
1,396,500
4.8%
(1,451,658)
(1,524,268)
5.0%
5,000
0
-100.0%
50,000
50,000
0%
$(11496,658)
$(1,5441268)
3.4%
150,000
340,000
126%
1,88 1.57
CITY OF HOPKINS - 2010 BUDGET
REFUSE BUDGET
Revenues and Expenses
Enterprise Fund 717 Projected
Actual Actual Actual, Budget Budget Percent
Revenues
Current Services
672,812
688,494
7961)263
831,530
837,030
0.66%
County Grant
21,920
24,776
24,581
23,000
23,500
2.17%
Interest Earnings
14,992
8.,410
3,739
12,500
6,000
-52.00%
Miscellaneous
19,410
24V776
25,367
12,000
6,500
-45.83%
Total Revenues
729,133 ---76,456
849 ,950
879,030
n,0110
87-3 -3-0.+68%
Operating Expenses
Salaries, Wages and Benefits
Salaries and Wages
189,547
166,131
179,960
238,191
240299
0.89%
Fringe Benefits
71,643
56,645
61,246
81,840
91,913
12.31%
Materials, Supplies and Services
Professional &Technical Services
106,210
108,853
110,423
113987
1161)850
2.51%
Utilities and Maintenance
30,539
49,163
28,547
41,700
31,900
-23.50%
Operations
122,975
135840
116,223
146,000
144,430
-1.08%
City Support Services
127,498
147,687
158,642
163,589
165,686
1.28%
Supplies and Materials
38,328
57,122
37,178
49,000
43,600
-11.02%
Depreciation
45,500
47,079
43533
46A00
47,500
2.37%
Total Operating Expenses
732,239
768,520
735,752
880,707
882,178
0.17%
Non-operating expenses
25,000
254000
25,000
25A0
25,000
Total Expenses
757,239
793,520
760,752
905707
907,178
0.160
Net Income (Loss)
(28,106)
(47,064)
89,198
(26,677)
(34,148)
28.01%
The Refuse fund is a utility enterprise. The operations
of bulk collections, yard
waste, recycling, brush service and refuse disposal are recorded here.
144
CITY OF HOPKINS
FUND 717 — REFUSE FUND
PROGRAM- Bulk Collection
PROGRAM SUMMARY
The Bulk Collection program of the Refuse Utility
Fund provides bulk item pickup for larger items,
which are scheduled on a call-in basis on
Thursdays throughout the year. A bulk item drop
off event is provided twice per year (spring & fall).
MAJOR OBJECTIVES TO BE ACCOMPLISHED
IN 2010
1. Review and expand user fee based system
(Council Approval Required)
2. Improve drop off procedures and increase
efficiency at our bi-annual drop offs.
PROGRAM- Yard Waste/Leaf Collection
PROGRAM SUMMARY
The Yard Waste/Leaf Collection program of the Refuse Utility Fund provides yard waste and leaf collection weekly
mid-April through November with a rear load refuse truck or 1 -ton truck. (Subject to change upon Council review.)
A free drop-off site is available to Hopkins residents twice a week.
MAJOR OBJ ECTIVES TO BE ACCOM PLISHED IN 2010
1. Continue to explore ways to improve our user fee based system.
�Uuurjuil Approval Kuquu euj
2. Monitor usage of free residential drop off
s ite.
3. Track impact of curbside fee increase.
OPERATING REVENUES:
OPERATING EXPENSES:
Salaries/Wages/Benefits
Materials, Supplies & Services
Operating Income (Loss)
NON-OPERATING REVENUES:
NON-OPERATING EXPENSES:
NET INCOME (LOSS)
PERSONNEL:
Number of FTE positions
2010 BUDGET
1 45
FY 2009 FY 2010
Approved Approved Percent
Budget BudizetC'hang
$15,000 $13,500 -10%
$51,615
FY 2009
FY 2010
50,942
38,582
Approved
Approved
Percent
-11.5%
Bu
Budi!et
Chana
OPERATING REVENUES:
$17,000
$15,000
-11.8%
OPERATING EXPENSES:
0.61
0.62
Sa I aries/ Wages/ Benefits
$15,305
$15,776
3.08%
Materials, Supplies & Services
34,399
30,801
-10.5%
Operating Income (Loss)
(32,704)
(31,577)
'. C)
3 J .5q'
NON-OPERATING REVENUES:
,
04)
NON-OPERATING EXPENSES:
-Q'-()
NET LOSS
($32,704)
($31,577)
3.5%
PERSONNEL:
Number of FTE positions
0.26
0.26
PROGRAM SUMMARY
The Yard Waste/Leaf Collection program of the Refuse Utility Fund provides yard waste and leaf collection weekly
mid-April through November with a rear load refuse truck or 1 -ton truck. (Subject to change upon Council review.)
A free drop-off site is available to Hopkins residents twice a week.
MAJOR OBJ ECTIVES TO BE ACCOM PLISHED IN 2010
1. Continue to explore ways to improve our user fee based system.
�Uuurjuil Approval Kuquu euj
2. Monitor usage of free residential drop off
s ite.
3. Track impact of curbside fee increase.
OPERATING REVENUES:
OPERATING EXPENSES:
Salaries/Wages/Benefits
Materials, Supplies & Services
Operating Income (Loss)
NON-OPERATING REVENUES:
NON-OPERATING EXPENSES:
NET INCOME (LOSS)
PERSONNEL:
Number of FTE positions
2010 BUDGET
1 45
FY 2009 FY 2010
Approved Approved Percent
Budget BudizetC'hang
$15,000 $13,500 -10%
$51,615
$52,379
1.5%
50,942
38,582
-?.4.30,x,
(87,557)
(77,461)
-11.5%
($87,557)
($77,461)
0.61
0.62
CITY OF HOPKINS
FUND 717 — REFUSE FUND
PROGRAM- Recycle
PROGRAM SUMMARY
The Recycle program of the Refuse Utility
Fund provides the recycling coordination for
contract collection (2,990 units) in City
service area and administration in remaining
areas of the City. Recycling materials are
collected single stream no sorting) from a
wheeled recycling cart by a contracted
hauler.
MAJOR OBJECTIVES TO BE
ACCOMPLISHED IN 2010
1 Monitor the Single Stream Recycling
Program and work with residents to
increase the volume of waste recycled.
2. Continue to promote waste abatement
through public awareness campaigns
and educational presentations.
3. Begin preparations for RFP to replace
recycle contract that expires 12/31/2009.
PROGRAM- Brush Service
PROGRAM SUMMARY
The Brush Service program of the Refuse
Utility Fund provides the collection of
curbside brush weekly on a call-in basis on
Tuesdays throughout the year. Free yard
waste/brush drop off is offered two times per
week from mid-May through November.
(Subject to change upon Council review.)
MAJOR OBJECTIVES TO BE
ACCOMPLISHED IN 2010
1 Continue to explore ways to improve our
user fee based system. (Council
Approval Required)
2. Monitor impact of curbside brush pick-up
fee increase on program usage.
1 Continue free residential drop off
system.
Materials, Supplies & Services
Operating Income (Loss)
NON-OPERATING REVENUES:
NON-OPERATING EXPENSES:
NET INCOME (LOSS)
PERSONNEL:
Number of FTE positions
143,523 143,5171",
(48,651) (45,679) 6.1%
2:x,000 23,500 2.2%
($2 5.,6 5 1) ($22,179) 13 . -5 '! /4)
0,41 0,41
2010 BUDGET
146
,FY 2009
FY 2010
Approved
Approved
Percent
,B
B
1Zhanae
OPERATINGREVENUES:
$
OPERATING EXPENSES:
Salaries/Wages/Benefits
$55,880
$55,035
-1.5%
Materials, Supplies & Services
X4,4 8 2
33,556
-2.7%
Operating Income (Loss)
(90,362)
(88,591)
-2.0
NON-OPERATING REVENUES:
NON-OPERATING EXPENSES:
0
NET INCOME (LOSS)
($90,362)
(S881591)
2,0(Vo
PERSONNEL:
Number of FTE positions
0.655
0.655
2010 BUDGET
146
CITY OF HOPKINS
FUND 717 — REFUSE FUND
PROGRAM- Disposal
PROGRAM SUMMARY
The Disposal program of the Refuse Utility Fund provides automated refuse collection. Residential Refuse is
collected from roll out carts with a fully automated truck on one of four designated route days.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2010
1. Continue to improve refuse collection service to our residents.
2. Maintain excellent customer service through monitoring of operations and communicating with residents.
0 P E RA'FI N (IF REVTNUES:
OPERATING EXPENSES:
Salaries/Wages/Benefits
Materials, Supplies & Services
Operating Income (Loss)
NON-OPERATING REVENUES:
NON-OPERATING EXPENSES:
NET INC'OME (LOSS)
Capital Outlay:
PERSONNEL:
Number of FTE positions
ITY 2009 FY 2010
Approved Approved Percent
Budget Budeet ("hanim
$683,520 $683,520 0%
$164,093 $175,350 6.9%
297,330 303,510 2.1%
222,097
204,660
-7.8%
12,500
65000
-52%
25,000
255000
0%
$2095597 $1185,660 -11.4%
10,000 0 -1 ° o
2.175 2.095
2010 BUDGET
147
enterprise Fund 740
xevenues
Current Services
Interest Earnings
Total Revenues
Operating Expenses
Salaries, Wages and Benefits
Salaries and Wages
Fringe Benefits
Materials, Supplies and Services
Professional &Technical. Services
Utilities and Maintenance
City Support SerNices
Supplies and Materials
Depreciation
Total Operating Expenses
CITY OF HOPKINS-2010 BlLJDGET
STO It M SEW E R B 1_1 DG ET
Re -venues and Expenses
Projected
Actual
Actual
Actual
Budget
Budget
Percent
2007
2008
2009
2009
2010
Change
$ 724,778
$ 725,028
$ 800,843
810,140
$ 810,140
1.16%
40, 171
10,209
2,175
22,000
10,000
911.49%
764,950
735, 2,33 8
-7M,018
832,140
820,140
3.63%1
31,434
-1 3-) 3 82
J,-)
25424
,
32,574
32,982
28.12%
10,974
11,037
7,974
10,609
11,556
33.04%
8,546
2,850
2,010
9,000
9,000
347,7 6 %
3,325
3,644
3,439
7,000
7,000
1033,55%
71,985
82,056
80,103
80,709
76,759
0,76%
648
579
890
1,500
1,000
68,60%
183,245
190,091
1 74,589
190,500
1,90,500
310,158
323,639
294,429
331,892
328,797
12,72%
Non-operating expenses
131,320
118,956
n 111
11 1,4J-)
Total Expenses
441,478
442,595
405,862
Net Income
323,471
292,642
397,156
The Storm SeNver fund is a utility enterprise. The reconstruction of storm sewers and
ponding for drainage throughout the city is recorded here.
148
111,681
443,573
388,567
97,439 0.22%
426,236 9.29%
393,904 -2.16%
CITY OF HOPKINS
FUND 740 —STORM SEWER FUND
PROGRAM- Sewer Maintenance
PROGRAM SUMMARY
The Sewer Maintenance program of the Storm Sewer Fund maintains all storm sewer lines and storm inlets to
assure adequate run-off. Creeks and ditches must be monitored to assure proper run-off and weed and pollution
control. This work is done with men and equipment from the Water & Sewer and Street & Sanitation divisions.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2010
1 Continue upgrades of storm water system including catch basin maintenance upgrades and open drainage
ditch maintenance.
2. Continue reviewing overall city storm water drainage system and meet all requirements of city's NPS, Phase
11 SWPPP.
3. Begin construction of watershed -funded Nine Mile Creek stream bank stabilization and habitat enhancement
project.
4. Continue grit chamber cleaning
5. Clean catch basins and inspect for repair.
OPERATING REVENUES:
OPERATING EXPENSES:
Salaries/Wages/Benefits
Materials, Supplies & Services
Opemtlng Income
NON-OPERATING REVENUES:
NON-OPERATING EXPENSES:
N ET I N(_1'O M E
Construction
PERSONNEL:
Number of FTE positions
FY 2009
FY 2010
Approved
Approved Percent
Buet
Budizet ("han2e
$810,140
$810,140 0%
$43,183
$44,538
3.2%
288,709
284,259
-1.5%
478,248
481,343
0.6%
22,000
10,000
-54.5%
111,681
97,439
-12.7%
$388,567
$393,904 1.4%
141,000
264,000 87.2%
.46
.46
2010 BUDGET
141)
Enterprise Fund 747
Revenues
Rental
Interest Earnings
Nliscellaneous
Total Revenues
Operating Expenses
Salaries, Wages and Benefits
Salaries and Wages
Fringe Benefits
Total Salaries and Wages
Materials, Supplies and Services
Professional &Technical Services
Utilities and Maintenance
Operations
City Support Services
Supplies and Materials
Total Materials Supplies & Service
Total Operating Expenses
Non-operating expenses
Total Expenses
Net Income (Loss)
CITY OF HOPKINS - 2010 BUDGET
PAVILION
159,713
158,879
162,784
164,727
1.19%
Revenues and Expenses
49!-329
44,127
43,691
46,791
7.10%
195,321
Projected
203,006
206,475
211,518
Actual
Actual
Actual
B Udget
Budget
Percent
2007
2008
2009
2009
2010
Change
278,926
285,701
286,000
286,000
$ 291,000
1.75%
3,650
3,097
19,652
-
20,893
21,023
180,076
72,944
76,100
76,100
75,650
-0.59%
462,652
_361,742
_36 2,1 �
,66,650
131,218
1.26%
151,214
159,713
158,879
162,784
164,727
1.19%
44,107
49!-329
44,127
43,691
46,791
7.10%
195,321
209M2
203,006
206,475
211,518
2.44%
4,273
5,585
6,478
6,325
6,350
0.40%
82,890
86,848
78,107
82,450
82,400
-0.06%
2,078
1,929
623
2,450
2,200
-10.20%
17,511
19,652
19,473
20,893
21,023
0.62%
20,108
18,228
17,822
19,100
20,750
8.64%
126,860
132,242
122,503
131,218
132,723
1.15%
322,181 341,284 325,509 33703 344,241 1.94%
61,900
67,980
66,795
66,795
66,800 0.01%
384,081
409,264
392,304
404,488
411,041 1.62%
78,570
(47,522)
(30,204)
(42,388)
(44,391) 4.73%
The Pavilion fund is an ice rink enterprise. The operations for the ice arena,
soccer league and dry floor are recorded here.
150
CITY OF HOPKINS
FUND 747 — PAVILION FUND
PROGRAM- Ice, Turf, Dry Floor, & Room Rental
PROGRAM SUMMARY
The rental programs of the Pavilion Fund manages and schedules public use groups and maintenance for the ice
arena/pavilion which will utilize the facility to its maximum potential and generate adequate revenue to offset the
cost of operations.
MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2010
1. Create and market programs, events, and opportunities to increase the community's recreational options.
2. Meet with local athletic associations to gather input and ideas on how we can better serve their needs.
3. Develop and utilize energy saving procedures and equipment. Evaluate environmental impact of current facility
supplies and replace with eco -friendly products where appropriate
4. Operate a budget to maximize revenues.
OPERATING REVENUES:
OPERATING EXPENSES:
Salaries/Wages/Benefits
Materials, Supplies & Services
FY 2009
FY 2010
Approved
Approved Percent
Bud2et
Budaet ("hanze
51,100
$356,150 1.4%
$206,475 $211,51 2.4%
198,013 199,623 0.8%
Operating Income (Loss)
(53,388)
(54,991)
-3.0%
NON-OPERATING REVENUES:
11,000
10,500
-4.5%
NON-OPERATING EXPENSES:
0
0
0%
N FT I N C 0 11 V (LOSS)
($42,388)
($44,491)
-5.0%
Caplial 0L11laN
3,000
0
-1000
111FRSONNEL:
2400
21)134
2,100
N Ll 111 bC 1� o _ I - E positions
2.55
3.05
267
SELECTED WORK INDICATORS
Actual
2008
Actual
2009
Projected
2010
1. Rented prime hours ice
1230
11)201
1,230
2. Rented non -prime hours ice
230
255
250
3. Pavilion leases for summer use
8
12
10
4. Hours ice resurfacer is in use
225
233
230
5. Hours of part-time employment
2400
21)134
2,100
6. Open skate hours
265
267
267
7. Teams for indoor soccer
14
14
16
8. Dry Floor Use Hours
2.52.
401
300
9. Hours compressors in use
4300
4,469
4,400
10. Hours of turf use
479
625
550
11. Hours Of Mezzanine Rental Use
400
495
500
2010 BUDGET
151
CITY OF HOPKINS - 2010 BI-JDET
DEBT SERVICE FUNDS
Revenues and Expenditures
Expenditures
YTD
Bond expenditures
Actual
Actual
Actual
Budget
Budget
Percent
Professional Fees
2007
2008
2009
2009
2010
Change
Revenues
915,
1,425,000
1,645,000
1,645,000
1,68500
2.43%
Property Tax
$ 810,697
1,245,517
1,202,613
1,257,000
$ 1,270,000
1.03%
Special Assessments
266,888
276,195
273,905
273,300
642,460
135.08%
Interest
86,029
29,809
5,709
30,600
16V600
-45.75%
Transfer In
1,089,816
885,119
885,119
884,119
809V 119
Bond Proceeds
11,809,615
2R 2 8 0., 531
2,865,000
2,458,166
2,495,397
1- 5 1 11,0
Total Revenues
14,063,045
2,4-`36.,64l
5,232,346
2,445,019
2,738,179
11.99%
Expenditures
Bond expenditures
Professional Fees
(4,325
1,752
35,403
200
3,155
1477.50%
Principal
915,
1,425,000
1,645,000
1,645,000
1,68500
2.43%
Interest
412,769
850,252
807,766
807,866
801,792
-0.75%
Fiscal charges
6,855
3,527
5,892
5,100
5,450
6.86%
Deposit to escrow account
9,785,120
Transfer Out
1,942,447
Total Expenditures
13,146,516
2R 2 8 0., 531
2,494,061
2,458,166
2,495,397
1- 5 1 11,0
Sources (Uses) of Fund Balance
916,529
156.a 110
2,738,285
(13,147)
242,782
-1 00AM/o
Debt Service runds finance and account for the payment of interest and principal on all
gencral obligation debt othcr than debt issued for an cntcrprise fund.
LJNITrMs.-rA1fF-S0FAMERIGA"45:
STATE OF MEPAMESOTA
COUNTY OF HE N N EPI N
Mo. 1
CITY OF HOPKINS, MN
General Obtigation Bonds, Series 2009A
Taxable General Obligation Housing Improvement Refunding Bonds. Series 2009E
STANDARD & POOR'S
Credit Rating "AA"
HIGHER RATING = LOWER INTEREST COST
4
This El -and 15 h43rrby y,VdSn [,n tht Ci ly Cou - iuil 3,)d Skin of thn Cily 3&F' re -,)r, ni 74:5 1 hn lily !-, gnc:�j fw;3r-,L�;j I nmr,ayemenl j3raeUIMMS• 4
of Hopkiri,S iii recc�grfilkln of SLandard & %or's sEsignme-it of on AA ye-qultjng in healthy gennral fund e.niprvft$, itsla�rhW incAX" jprd
credil raling k) [lie City'S G-1] Bonds. Surivt; 200qA & raxable G 0, wealth Indicators, its growth in prQPcrly vokun dLj* to ift orqg*WQ
Housirici lniprn* rrlent R43fkinding Bonds. Sorinx 2-309B. Infils is nr. md ".alopment eillons. Its proxlrnwty and partic4lpatiGn in the T Clues
uppmde from the. CiLy's pf.3vjnuriling. meo i opolitan ecof-omy. and eta overall low 043M burden.
[)ajud. NovemL3er 17, 2009 Ehlers
AU T H E NTI CATI QN CERTIFICATE PY.-
This is one Df ilie Rer�ogrlilion Bonds dtdivefed bY R
Ehlers Signatums
152
CITY OF HOPKINS
GLOSSARY OF TERMS
Accrual Basis — The basis of accounting under which revenues are recorded when earned and
expenditures are recorded as soon. as they result in liabilities for benefits received, notwithstanding
that the receipt of cash or the payment of cash may take place, in whole or in part,, in another
accounting period.
Adopted Budget — The financial plan of revenues and expenditures for a fiscal year as adopted by
the City Council.
Appropriation — A specific amount of money authorized by the City Council, generally during
adoption of the annual budget, used to make expenditures for specific purposes.
Ad Valorem Tax — Money collected from all the real property within the City based upon the value
of the property.
Annual Budget — The budget authorized by resolution of the City Council for the fiscal year.
Appropriation — Authorization by the City Council to incur obligations and spend City funds.
Appropriations are usually made for fixed amounts and are typically granted for one year.
Assets — Property owned by a government which as a monetary value.
Assessed Valuation — A value established by the City Property Appraiser for all real or personal
property for use as a basis for levying property taxes.
Balanced Budget — A budget in which expenditures are equal to income.
Bond — A written promise to pay a sum of money on a specific date at a specified interest rate as
detailed in a bond resolution.
Bond Proceeds — Funds received from the sale of any bond issue.
Budget — The financial plan for a specific period of time that identified proposed expenditures and
the sources of revenue to pay for them.
Budget Adjustment — A revision to the adopted budget occurring during the affected fiscal year as
approved by the City Council by an amendment or a transfer.
Budget Documents — The official written statement prepared by the Finance Director and
supporting staff, which presents the proposed budget to the legislative body.
Budget Calendar — The schedule of key dates involved in the process of adopting and executing an
adopted budget.
2010 BUDGET
153
CITY OF HOPKINS
Budget Message — The opening section of the budget which provides the City Council and the
public with a general summary of the most important aspects of the budget, changes from the
current and previous fiscal years, as well as the views and recommendations of the City Manager.
CDBG Community Development Block Grant — This fund receives and expends the City's
allocation of the Federal Community Development Block Grant Program money.
Capital Asset — Assets of significant value and having a useful life of several years. Capital assets
are also called fixed assets.
Capital Improvement Program (CIP ) — A five year schedule of capital improvement projects and
the means of financing them. This is a flexible budget document that is used as a planning tool for
needed improvements. Amounts approved in the CIP are considered guidelines and are not
officially adopted as budi4eted amounts until they are incorporated in the operating budget of one of
the City's funds.
Capital Outlay— Expenditures that result in the acquisition of fixed assets that have a value over
1,000 and a useful life greater than one year.
Capital Project Funds — The funds that account for all resources unused for the acquisition or
4
construction of capital facilities, except those financed by Proprietary Funds.
Certified Levy — Total tax levy of aiurisdiction, which is certified to the County Auditor.
Contingency — A budgetary reserve set aside for emergencies or unforeseen expenditures.
Contractual Services — The cost of items related to a contractual agreement. Examples would be
professional services such as legal, engineering, actuarial and consultants.
legal,
Court Fines and Forfeits — Fines imposed on individuals by the courts for various illegal acts
performed within the City.
Debt Service Funds — the funds that account for the payment of principal and interest on
outstanding debt for the City.
Deficit — The excess of expenditures over revenues.
Department — Basic organizational unit of City government,, responsible for carrying out a specific
function.
Depreciation — Expenditures incurred when spreading the cost of an asset over its estimated useful
like rather than deducting the entire cost in the year the asset is purchased.
2010 BUDGET
154
CITY OF HOPKINS
Enterprise Fund — The funds that account for the fin anein g of self-supporting activities of
governmental units and render services to the general public based on user charges.
general
Estimated Market Value — Represents the selling price of a property if it were on the market.
Estimated market value is converted to tax capacity before property taxes are levied.
Expenditure — Decreases in financial resources other than through interfund transfers.
Fiscal Disparities — The program created by the Metropolitan Fiscal Disparities Act which shares
groxN.1h in the commercial -industrial tax base in the seven county metropolitan area. Forty percent
of the value of new commercial -industrial development since 1971 is pooled and redistributed
among the 300 taxing districts to address uneven business development throughout the region.
0 1
Fiscal Year — For budgeting purposes the City's fiscal year is the calendar year.
Fixed Asset — Purchases of a long-term nature, which are to be held and used. Examples would be
land, buildings, machinery, furniture and equipment.
FTE — Equivalent of one employee working fulltime, or 2.080 hours per year. A FTE can be filled
by any number of employees whose combined hours total 2,080 per year.
Fund — A separate accounting entity, with a set of self -balancing accounts for recording the
collection of revenues and the payment of expenditures to carry out a specific function.
Fund Balance — Difference between fund assets and fund liabilities (the equity) in governmental
funds. Fund balances will be classified as reserved or unreserved.
Reserved funds — Legally segregated for specific use. They are not available for
discretionary appropriation due to third party claim or due to the nature of the asset.
Unreserved funds — Designated funds — To establish tentative plans for or restrictions on
the future use of financial resources. Undesis
gnated funds — The funds remaining after
reduction for reserved and designated balances.
GASB (Governmental Accounting Standards Board) — It is the highest source of accounting and
financial reporting guidance for state and local governments.
General Fund — The largest fund in the City, the General Fund accounts for most of the City's
financial resources. General Fund revenues include: property taxes, licenses and permits, local
taxes, service charges and other types of revenues. This is the fund that accounts for the revenues
and expenditures necessary to deliver basic operating services: police, fire, finance, parks, public
works, etc.
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General Obligation Bonds —'When a government pledges its full faith and credit to the repayment
of the bonds it issues, then those bonds are general obligation (GO) bonds. Sometimes the term is
also used to refer to bonds with are to be repaid from taxes and other general revenues.
GF OA (Government Finance Officers Association) — the professional association of state and
local finance officers in the United States who are dedicated to the sound management of
government financial resources. The association sets program standards for the FC 's Certificate
of Achievement for Excellence in Financial Reporting.
Governmental Funds — The General Fund Special Revenue Funds., Debt Service Funds and
Capital Project Funds.
HBCA — Hopkins Business and Civic Association, ensures a strong economic development
cl imate'des promotional activities encourages community involvement and fosters a sense of
provi
community among individuals, civic organizations and businesses
Indirectly Funded Amount — The portion of appropriates not funded by program revenues such as
fees and grants. This portion is funded from shared revenues such as property tax, governmental
revenues or a city-wide fee not directly attributed to any one program.
Interest Earnings — Interest received from the investment of cash in a fund.
Intergovernmental Revenues — Funds received from State or Federal governments in the form of
grants or shared revenues for various activities.
Internal Service Funds — The funds within the Proprietary Fund that account for the financing of
goods or services provided by one department or agency to other departments or agencies of a
government.
IT — Information Technology Department of the city. This department provides computer
technology support to all city departments.
Levy — To impose taxes,, special assessments or service charges.
Licenses — Revenues received by the issuance of various licenses that are granted to various
businesses in the City.
Local Government Aid (LGA) - Money given to the City from the State based on a formula that
was originally designed to provide tax relief and equalization among cities.
LMC — The League of Minnesota Cities is a membership organization dedicated to promoting
excellence in local government. The League serves its more than 800 member cities through
advocacy, education and training, policy development, risk management, and other services.
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LRT — Light Rail Transit, a commuter train system in the Minneapolis/St. Paul metropolitan area.
Major Account Series — Three classifications of expenditures made by the City.
Salaries, Wages and Benefits — Costs relating to employees or temporary help, including
fringe benefits.
Materials, Supplies and Services — Costs relating to articles of non -durable nature, such as
office supplies; professional and
technical services; utilities and maintenance; operations and city support services.
Capital Outlay — Costs of durable goods such as furniture and equipment.
Reimbursed Expenditures — Offset against costs for services provided by one fund to
another fund.
Market Value Homestead Credit (MVHC) — Started in 2002, this is the primary State program for
property tax relief. The State remits a portion of sales and income taxes to local government to
assist in keeping property taxes down.
ICES — Metropolitan Council Environmental Services provides the City with wastewater service.
Miscellaneous Revenue — Funds collected from various sources venerally on a non-recurring basis.
C.
Modified Accrual Basis — Under the modified accrual basis of accounting, revenues are recognized
in the period in which they become available and measurable, and expenditures are recognized at
the time a liability is incurred pursuant to appropriation authority.
Net Assets — The equity associated with general government less liabilities.
Operating Expenditure — Expenditure classifications based upon the types of categories of goods
and services purchased. Typical objects include: personal services (salaries and wages); contracted
services (utilities, maintenance, contracts, travel); supplied and materials; and capital outlay.
Operating Budget — Financial plan for the fiscal year, which authorizes proposed personnel
complements, expenditures and the revenues to finance them.
Penalties — Charges to utility customers caused by late payment of their water, sewer, and refuse
bills.
Permits — Revenue derived from various permits as defined in the City Code, for the performance
of a specific action. For example, building a house.
Personal Services — The cost of salaries and wages paid to employees as well as the fringe benefits
associated with employment (i.e. Social Security, PEVA, health insurance, life insurance, etc.).
Program — Within each Department are several divisions or programs in the City, each charged
with carrying out a specific function.
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Proposed Budget — Budget as submitted by the City Manager to the City Council.
Proprietary Funds — The funds that account for government operations financed and operated in a
manner similar to a private business.
Refuse Service — Revenue incurred from the sale of trash pick-up and disposal, leaf pick-up, yard
waste and recycling to residential customers of the City.
Retained Earnings — An equity account reflecting the accumulated earnings of the City's
Proprietary (Enterprise) Funds.
Sewer Service — Revenue incurred from the sale of sanitary sewer service to customers of the
utility.
Special Assessment — Receipts from assessments placed on property within the City for public
improvements that have benefited that property.
Special Revenue Funds — A fund that accounts for revenues derived from specific taxes or other
earmarked revenue sources.
Storm Sewer Sales — Revenue derived from a storm sewer utility fee assessed property owners
based on the amount of impervious surface on their property. Revenues are used to maintain and
improve the City's storm sewer system.
Tax Capacity — County tax base for the purposes of levying property taxes. Properties are assigned
rates at which their values will be converted into the tax base, (see tax classification rate).
Tax Capacity Rate — Tax rate applied to tax capacity to generate property tax revenue. The rate is
obtained by dividing the property tax levy by the available tax capacity.
Tax Classification Rate — Rates at which estimated market values are converted into the property
tax base. The classification rates are assigned to properties depending on their type.
Tax Increment Financing — Financing tool originally intended to combat severe blight in areas
which would not be redeveloped "but for" the availability of government subsidies derived from
locally generated property tax revenues.
Tax Increments — The value of local taxes collected on a redeveloped or developed property, above
the base year taxes.
TIF — An abbreviation for Tax Increment Financing.
TOIL — Transit Orientated Development
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Transfers — Funds transferred between City funds.
Truth -in -Taxation — Procedures adopted by the 1998 Minnesota Legislature intended to improve
accountability in the adoption of the budget and property tax levy of local governments. These
procedures are revised annually.
Truth -in -Taxation Public Hearing — Statutory requirement for most local governments to hold
public hearings on their proposed budgets and property tax levies.
Water Sales — Revenue earned from the sale of water to customers of the utility.
Wo rkin g Capital — Current assets minus current I i abi I iti e s. This measure i s used as a gauge in
0
determining appropriate fund balances.
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