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City of Hopkins - 2004 Budget• October 14, 2003 Overview 2004 INITIAL BUDGET DISCUSSIONS The City of Hopkins is continuing the process of establishing the 2004 general fund program budgets. Each division within the city will bring forward its 2004 program designs. The city council reviews with the division managers, finance and the city manager, the goals and objectives for the programs and together we decide on approprations for 2004. The goal is to ensure the cities priorities and objectives are being met and the funding sources and expenditures are reasonable and available. This evening we will examine 2004 bugets for Council, Administration, Finance, Legal, Community Services, Activity Center and Public Works. Each division is asked to describe their programs and how they will look in 2004. Capital Outlay Office Furniture and Equipment Total Expenditures Indirectly Funded Amount CITY OF HOPKINS - 2004 BUDGET CITY COUNCIL BUDGET General Fund Revenues and Expenditures Projected Actual Actual Actual Budget Budget Percent Revenue and Expenditure 2001 2002 2003 2003 2004 Change Highlights Revenues Contributions and Donations $ $ $ - $ Expenditures Salaries, Wages and Benefits Salaries and Wages 24,400 24,400 24,400 24,400 24,400 Fringe Benefits 1,867 2,097 1,879 1,879 1,879 Materials, Supplies and Services Professional & Technical Services 14,376 11,890 8,516 13,500 9,300 - 31.11% Operations 41,410 30,627 32,425 55,080 43,780 - 20.52% City Support Services 7,987 8,574 8,305 8,470 8,905 5.14% Supplies and Materials 13,395 5,376 4,226 8,410 8,410 46 103,435 82,964 - 79,751 111,739 96,674 - 13.48% 103,435 82,964 79,751 111,739 96,674 - 13.48% The City Council Department is made up of two programs. They are Council Activity and Health and Welfare. Mayor and Council Audit & consulting Post, print, train & misc. Occupancy, insurance Office supplies & equip. • • Revenues Miscellaneous Expenditures Salaries, Wages and Benefits Salaries and Wages Fringe Benefits Materials, Supplies and Services Professional & Technical Services Utilities and Maintenance Operations City Support Services Supplies and Materials Capital Outlay Office Furniture and Equipment Equipment Allocation Total Expenditures Reimbursed Expenditures Net Total Expenditures Indirectly Funded Amount $ CITY OF HOPKINS - 2004 BUDGET ADMINISTRATIVE SERVICES BUDGET Revenues and Expenditures Projected Actual Actual Actual 2001 2002 2003 265,494 307,853 268,255 295,553 253,153 - 14.35% Four & one -half full time employees 70,652 84,973 74,481 81,445 69,105 - 15.15% Health, dental, life, FICA, PERA 7,215 2,400 30,505 8,039 12,343 5,885 3,252 27,697 13,467 12,112 3,383 5,513 23,416 10,945 4,608 • Budget 2003 $ - $ 8,190 5,175 48,639 13,556 9,005 Budget 2004 5,135 5,304 5,304 5,000 2,274 3,465 - 57.69% 4,105 - 20.68% 23,580 - 51.52% 8,321 - 38.62% 8,680 -3.61% Percent Change 401,783 460,544 395,904 466,563 372,683 - 20.12% (95,188) (104,088) (103,625) (95,033) (100,033) 306,595 356,456 292,279 371,530 272,650 - 26.61% 306,595 356,456 292,279 371,530 272,650 - 26.61% The Administrative Services Department is made up of nine programs. They are Administration, Legislation, Agenda, Personnel, Capital Improvement Plan, Wellness and Information Services. 48 General Fund Revenue and Expenditure Highlights Audit and other consulting services Equip. maint., tele. & cell phone Post., print, train, picnic & misc. Space and occupancy, insurance Office supplies and small equipment - 54.52% Equipment allocation 5.26% Charges to other funds for services Revenues Miscellaneous Expenditures Salaries, Wages and Benefits Salaries and Wages Fringe Benefits Materials, Supplies and Services Professional & Technical Services Utilities and Maintenance Operations City Support Services Supplies and Materials Capital Outlay Office Furniture and Equipment Equipment Allocation Total Expenditures Reimbursed Expenditures Net Total Expenditures Indirectly Funded Amount CITY OF HOPKINS - 2004 BUDGET FINANCE BUDGET Revenues and Expenditures Projected Actual Actual Actual 2001 2002 2003 $ 4,500 $ 54 Budget 2003 Budget 2004 2,915 $ 2,775 $ 2,400 $ 3,000 24,727 25,626 11,754 11,754 9,659 The Finance department is made up of nine programs. They are Benefit Administration, Budgeting, Cash Management, Debt Management, General Accounting, Payroll, Risk Management, Tax Increment Finance Reporting and Utility Billing. Percent Change 7,578 1,369 2,152 2,910 2,235 - 23.20% 10,434 11,423 10,826 10,755 10,990 2.19% 7,331 6,347 9,068 10,572 8,445 - 20.12% 8,064 8,277 8,315 8,374 8,347 -0.32% 6,114 9,663 9,037 4,989 7,000 40.31% 138,389 150,500 130,686 155,991 154,496 - 0.96% General Fund Revenue and Expenditure Highlights 189,208 200,114 209,417 224,699 232,389 3.42% Four full time employees 48,706 59,892 55,988 62,194 63,956 2.83% Audit, consulting & other Software maint & telephone Post, print, advtg, train, & misc. Space and occupancy, ins. Office supplies and small equip Lateral file cabinet - 17.82% Computer software allocation 302,162 322,711 316,558 336,247 343,021 2.01% (159,273) (169,296) (183,097) (177,856) (185,525) 4.31% Chargebacks for acctg serv. 142,889 153,415 133,461 158,391 157,496 -0.57% • • Revenues Court Fines Indirectly Funded Amount CITY OF HOPKINS - 2004 BUDGET LEGAL BUDGET Revenues and Expenditures Projected Actual Actual Actual Budget Budget Percent 2001 2002 2003 2003 2004 Change $ 73,850 $ 92,870 $ 105,794 $ 90,000 $ 100,000 11.11% Expenditures Materials, Supplies and Services Professional & Technical Services 97,037 112,749 123,783 123,500 122,825 -0.55% Legal services Operations 480 450 480 480 Memberships Total Expenditures 97,517 112,749 124,233 123,980 123,305 -0.54% 23,667 19,879 18,439 33,980 23,305 - 31.42% The Legal Department is made up of two programs. They are Legal Counseling and Prosecution. 60 General Fund Revenue and Expenditure Highlights • • Revenues Miscellaneous Expenditures Salaries, Wages and Benefits Salaries and Wages Fringe Benefits Materials, Supplies and Services Professional & Technical Services Utilities and Maintenance Operations City Support Services Supplies and Materials Capital Outlay Equipment Allocation Total Expenditures Indirectly Funded Amount COMMUNITY SERVICES - RECEPTIONIST BUDGET Revenues and Expenditures Projected Actual Actual Actual Budget 2001 2002 2003 2003 4,102 41 193 1,189 597 846 55,055 55,055 CITY OF HOPKINS - 2004 BUDGET 48,087 47,448. 40,833 29,635 35,932 21.25% Two part-time employees 6,301 42 121 1,200 714 878 56,704 56,704 6,290 109 60 1,214 200 272 48,978 48,978 4,760 1,244 200 543 36,382 36,382 Budget 2004 The Receptionist program handle all incomming calls and greets customers 5,647 18.63% 160 1,196 200 -3.86% 271 - 50.09% 43,406 19.31% 43,406 19.31% Percent Change Revenue and Expenditure Highlights Consulting and other Comp & vehicle maint & telephone Post, print, adver, training, and misc. Space and occupancy, insurance Office supplies and small equipment Computer & equipment allocation Revenues Miscellaneous Expenditures Salaries, Wages and Benefits Salaries and Wages Fringe Benefits Materials, Supplies and Services Professional & Technical Services Utilities and Maintenance Operations City Support Services Supplies and Materials Capital Outlay Office Furniture and Equipment Equipment Allocation Total Expenditures Reimbursed Expenditures Net Total Expenditures Indirectly Funded Amount COMMUNITY SERVICES - ASSESSING BUDGET Revenues and Expenditures Projected Actual Actual Actual 2001 2002 2003 $ 628 $ 469 $ 128 $ 300 $ 350 134.38% 159,255 164,684 161,900 169,438 72,770 43,931 44,958 43,514 47,464 20,749 - 56.28% 1,280 4,613 8,464 6,270 2,551 801 4,927 6,835 6,456 762 399 2,840 2,938 229,603 232,361 229,603 232,361 CITY OF HOPKINS - 2004 BUDGET 900 4,532 5,085 6,494 806 Budget 2003 300 4,575 8,050 6,550 2,000 1,356 2,710 224,585 241,087 (18,832) 205,753 241,087 Budget 2004 56,850 3,975 2,250 6,505 600 1,336 228,975 231,892 205,625 240,787 144,123 The Assessing department is made up of four programs. They are Assessing Information, Homestead Information, Property Valuation and Special Assessments. Percent Revenue and Expenditure Change Highlights - 57.05% - 13.11% - 72.05% -0.69% - 70.00% - 50.70% 165,035 - 31.55% (20,562) 144,473 - 40.07% - 40.15% Three full time employees Prop. valuation consultant Computer maint. & teleph. Post., prt, advr., trn, & misc. Space & occup., insurance Off. supp. & small equip. Comp. & equip. allocation CITY OF HOPKINS - 2004 BUDGET COMMUNITY SERVICES - INSPECTIONS BUDGET Revenues and Expenditures Projected Actual Actual Actual Budget Budget Percent 2001 2002 2003 2003 2004 Change Revenues Licenses $ 32,275 $ 30,084 $ 69,992 $ 31,500 $ 69,960 122.10% Permits 241,791 332,485 412,403 324,500 326,500 0.62% Current Services 67,430 122,173 151,271 45,000 100,000 122.22% Miscellaneous - - - Expenditures Salaries, Wages and Benefits Salaries and Wages 252,003 264,956 281,520 279,347 295,362 5.73% Five full time employees Fringe Benefits 63,160 64,820 70,984 79,849 85,318 6.85% Materials, Supplies and Services Professional & Technical Services 19,423 17,199 16,562 25,300 25,300 Utilities and Maintenance 2,274 5,372 7,009 6,232 6,255 0.37% Operations 13,259 11,496 12,058 14,231 14,231 City Support Services 7,404 7,628 24,468 24,544 76,067 209.92% Supplies and Materials 5,300 6,141 2,624 6,730 6,730 Capital Outlay Office Furniture and Equipment 5,000 Equipment Allocation 4,535 4,694 2,711 5,421 2,670 - 50.75% Computer and equipment allocation Total Expenditures 367,358 387,305 417,936 441,654 511,933 15.91% Indirectly Funded (Earned) Amount 25,862 (97,437) (215,730) 40,654 15,473 - 61.94% The Inspections department is made up of six programs. They are Building Code Insp., Fire Insp., Heating and Plumbing Insp., Housing Insp., Restaurant & Hotel Insp. and Miscellaeous Community Inspections. General Fund Revenue and Expenditure Highlights increased rental fees projected plan check fees Health Inspector & other consulting Computer maint. & telephone Post, print, adver., train, & misc. Space & occup, insurance, Admin Office supplies and small equipment Revenues Licenses Charges for Services Expenditures Salaries, Wages and Benefits Salaries and Wages Fringe Benefits Materials, Supplies and Services Professional & Technical Services Utilities and Maintenance Operations City Support Services Supplies and Materials Capital Outlay Office Furniture and Equipment Equipment Allocation Total Expenditures Reimbursed Expenditures Net Total Expenditures Indirectly Funded Amount COMMUNITY SERVICES - CITY CLERK BUDGET Revenues and Expenditures Actual 2000 $ 6,430 $ 77 41,412 24,033 434 335 2,732 1,805 1,434 CITY OF HOPKINS - 2004 BUDGET Actual Budget 2001 2002 6,355 $ 6,601 $ 1,394 9,213 47,034 13,660 5,984 180 1,925 1,535 2,227 1,220 1,148 73,405 73,693 (23,499) (21,500) 49,906 52,193 46,841 13,201 915 154 2,554 1,618 1,826 544 67,653 (21,500) . 46,153 45 Budget 2003 6,600 $ 6,600 6,100 7,050 49,672 13,805 1,820 401 3,119 1,634 1,850 1,086 73,387 (21,600) 51,787 Budget Percent Revenue and 2004 Change Expenditure Highlights 51,186 3.05% 14,275 1,820 • 425 3,124 1,636 1,850 15.57% 3.40% 5.99% 0.16% 0.12% 542 - 50.09% 74,858 (34,000) 40,858 2.00% 57.41% - 21,10% 43,399 44,444 30,339 39,087 27,208 - 30.39% The City Clerk department is made up of four programs. They are Council Administration, Licensing, Purchasing and Records Management. Citation fees One full time employee Offsite records storage & Microfilm Telephone and maintenace Post., print, adver., train., and misc. Space and occupancy, insurance Office supplies and small equipment Computer software - records Computer and equipment allocation Charges for purchasing & records • • Revenues Miscellaneous Expenditures Salaries, Wages and Benefits Salaries and Wages Fringe Benefits Materials, Supplies and Services Professional & Technical Services Utilities and Maintenance Operations City Support Services Supplies and Materials Capital Outlay Office Furniture and Equipment Total Expenditures Indirectly Funded Amount COMMUNITY SERVICES - ELECTIONS BUDGET Revenues and Expenditures Actual 2000 9,114 2,061 12,116 35 1,666 134 961 2,000 28,087 28,087 Actual 2001 - $ 17,250 $ 8,528 1,821 5,561 79 1,315 134 2,296 19,734 2,484 CITY OF HOPKINS - 2004 BUDGET Projected Actual Actual 2002 2003 11,950 2,607 13,505 1,411 871 156 815 31,315 31,300 15 $ 5,000 $ 5,000 $ 8,782 2,042 6,000 1,435 1,361 175 2,305 22,100 17,100 Budget 2003 9,866 2,381 6,000 1,060 2,025 200 2,175 23,707 18,707 The election revenues and expenditures vary depending on the elections in a given year. Budget 2004 10,098 2,507 Percent Change 2.35% 5.29% 14,000 133.33% 1,435 35.38% 1,775 - 12.35% 180 - 10.00% 950 - 56.32% 30,945 30.53% 30,945 65.42% Revenue and Expenditure Highlights Part-time employees Election judges Election machine maint. Post, print, adver, train. Insurance Election supplies Revenues Charges for Services Contributions Expenditures Salaries, Wages and Benefits Salaries and Wages Fringe Benefits Materials, Supplies and Services Professional & Technical Services Utilities and Maintenance Operations City Support Services Supplies and Materials Capital Outlay Buildings & Structures Office Furniture and Equipment Computers Equipment Allocation Total Expenditures Indirectly Funded Amount CITY OF HOPKINS - 2004 BUDGET ACTIVITY CENTER BUDGET Revenues and Expenditures Projected Actual Actual Actual 2001 2002 2003 $ 56,500 $ 62,166 $ 58,999 $ 63,300 $ 63,600 0.47% 20 - - 100 135,817 139,563 142,132 151,464 36,857 35,428 39,218 44,058 44,237 47,608 45,400 43,000 29,620 29,021 27,371 29,220 3,626 2,980 8,516 4,845 3,437 3,702 3,770 2,670 16,650 11,188 15,069 15,580 1,750 794 3,600 3,600 1,852 - 6,265 - 1,063 1,982 1,744 819 1,638 275,828 273,091 292,160 296,075 219,308 210,925 233,161 232,675 64 • Budget 2003 Budget 2004 The Activity Center Department is made up of four programs. They are Community Use, Senior Activities, Teen Programs and Maintenance. Percent Change General Fund Revenue and Expenditure Highlights 140,140 -7.48% Six part-time employees 43,206 -1.93% 34,050 - 20.81% 29,140 -0.27% 9,985 106.09% 4,250 59.18% 15,180 -2.57% Branson trip, instructors & cleaning Equip maint., tele., heat & electricity Post, print, adver., training and misc. Insurance Office supplies and small equipment 858 - 47.62% Computer and network replacement 276,809 -6.51% 213,209 -8.37%