CR 10-074 - Award Bid - 2nd St N Sanitary Sewer-.4m
City of Hopkins
August 2, 2010 Council Report 2010-074
AWARD OF BID
Y''D STREET NORTH SANITARY SEWER IMPROVEMENTS
CITY PROJECT 04-13
Proposed Action
Staff recommends the following motion: "Move that Council adopt Resolution 2010-041, Resolution for Award
of Bid, 2nd Street N Sanitary Sewer Improvements, City Project 04-13"
Overview
The bid opening for the 2nd Street N Sanitary Sewer Improvements was held on July 12, 2010. The low bid
was submitted by Dave Perkins Contracting, Inc from Ramsey, MN in the amount of $265,345. We
received 3 bids and all were high, indicating a small difficult project. The low bid is $56,000 over the
engineers estimate. The contractor is a small reliable company with similar experience in the metro area.
Staff is recommending award of the project contract to Dave Perkins Contracting, Inc.
Primary Issues to Consider
■ Agreement with Minnetonka
■ Project costs
Supporting Information
■ Agreement with Minnetonka
■ Award Recommendation Letter
John R Bradford, P.E., City Engineer
Bid tabulation and analysis
Project schedule
■ Resolution 2010-041
Financial Impact: $364,000 Budgeted: Y/N _Yes Source: _ Utility Funds
Related Documents (CIP, ERP, etc.): CIP, Feasibility Report
Notes:
\\Lisa\engineering\Council Reports\2010\CR2010-074 Award Bid 2nd St N San Sewer.doc
Council Report 2010-055
Page 2
ANALYSIS OF ISSUES
• Agreement with Minnetonka:
Because the wastewater from the abandoned lift station will now flow into a trunk sewer owned and
operated by the City of Minnetonka, an agreement with the City accepting that flow was drafted. This
agreement was reviewed by the City Attorney and approved by the City of Minnetonka. The agreement is
attached.
• Project costs:
Based on the low bid, 25% overhead costs (engineering, admin, legal), and a 10% construction contingency
the total estimated project cost is $364,000. This amount is approximately $100,000 above the previous
estimated total project cost. The higher amount is due to the additional mill and overlay added to the project
in addition to the project being small and difficult.
We do not anticipate that rebidding the project would produce lower bids and the condition of the lift station
to be abandoned by the project warrants proceeding as quickly as practicle.
• Bid tabulation and analysis:
Dave Perkins Contracting $265,345.00
Burschville $303,555.07
Kuechle Underground $485,162.00
All bids were submitted with required bid security made by qualified contractors. Dave Perkins Contracting,
Inc. is a reputable and responsible contractor and has completed similar projects in the metropolitan area.
• Project Schedule:
Award Contract
Construction Begins
July 20, 2010
July 2010
Construction Ends October 2010
• = BO L_TON 8L M F= N K ,
Consulting Engineers & Surveyors
12224 Nicollet Avenue • Burnsville, MN 55337
Phone (952) 890-0509 • Fax (952) 890-8065
www.bolton-menk.com
July 14, 2010
Mr. John Bradford, P.E., City Engineer
City of Hopkins
1010 1" Street South
Hopkins, MN 55343
Re: 2 Street North Sanitary Sewer Improvements
City of Hopkins, Minnesota
City Project No. 707-48650-582-413
BMI Project No. T16.101599
Dear Mr. Bradford:
NCS
Bids on the above -referenced project were opened at 10:00 a.m. on July 12, 2010. There were
three (3) bidders for the project; a detailed bid abstract is enclosed. The low bidder on the project
is Dave Perkins Contracting, Inc. out of Ramsey. Their bid amount is $265,345.00.
Dave Perkins Contracting, Inc. is a small, reputable contractor with previous similar experience in
the metro area. Based on their experience and acceptable bid prices, we recommend the City of
Hopkins award the project to Dave Perkins Contracting, Inc.
If you have any questions regarding this award recommendation, please do not hesitate to call.
Sincerely,
BOLTON & MENK, INC. ee-�
Sarah E. Rippke, P.E.
Project Manager
DESIGNING FOR A BETTER TOMORROW
Bolton & Menk is an equal opportunity employer.
ABSTRACT OF BIDS
2nd STREET NORTH SANITARY SEWER IMPROVEMENTS
CITY OF HOPKINS, MINNESOTA
BMI PROJECT NO. T16.101599
1 2 3
Date: 7/13/2010 ENGINEER'S ESTIMATE DAVE PERKINS BURSCHVILLE KUECHLE
ITEM
NO.
ITEM
APPROX.
QUANT. UNIT
UNIT PRICE
AMOUNT
UNIT PRICE
AMOUNT
UNIT PRICE
AMOUNT
UNIT PRICE
AMOUNT
1
MOBILIZATION
1 LS
$15,000.00
$15,000.00
$19,000.00
$19,000.00
$15,000.00
$15,000.00
$24,000.00
$24,000.00
2
TRAFFIC CONTROL
1 LS
$2,000.00
$2,000.00
$2,800.00
$2,800.00
$2,500.00
$2,500.00
$8,000.00
$8,000.00
3
CLEAR & GRUB TREE
4 EA
$300.00
$1,200.00
$650.00
$2,600.00
$300.00
$1,200.00
$500.00
$2,000.00
4
REMOVE BITUMINOUS (FULL -DEPTH)
1050 SY
$3.25
$3,412.50
$3.00
$3,150.00
$4.50
$4,725.00
$3.00
$3,150.00
5
MILL BITUMINOUS PAVEMENT (1.5")
690 SY
$2.00
$1,380.00
$7.00
$4,830.00
$7.50
$5,175.00
$7.00
$4,830.00
6
REMOVE CURB & GUTTER
645 LF
$2.50
$1,612.50
$3.00
$1,935.00
$2.25
$1,451.25
$4.00
$2,580.00
7
REMOVE CONCRETE PAVEMENT (DRIVEWAYS/WALK/VALLEY GUTTEI
25 SY
$5.00
$125.00
$10.00
$250.00
$5.00
$125.00
$30.00
$750.00
8
REMOVE CONCRETE RETAINING WALL
50 LF
$10.00
$500.00
$20.00
$1,000.00
$10.00
$500.00
$30.00
$1,500.00
9
REMOVE SEWER PIPE (SANITARY)
465 LF
$4.00
$1,860.00
$10.00
$4,650.00
$5.00
$2,325.00
$12.00
$5,580.00
10
REMOVE MANHOLE (INC. CASTING)
2 EA
$550.00
$1,100.00
$750.00
$1,500.00
$400.00
$800.00
$520.00
$1,040.00
11
REMOVE UTILITY POLE
1 EA
$300.00
$300.00
$350.00
$350.00
$500.00
$500.00
$500.00
$500.00
12
SAWCUT BITUMINOUS PAVEMENT
590 LF
$3.00
$1,770.00
$3.00
$1,770.00
$2.00
$1,180.00
$3.00
$1,770.00
13
SAWCUT CONCRETE PAVEMENT
15 LF
$3.50
$52.50
$5.00
$75.00
$5.00
$75.00
$8.00
$120.00
14
ABANDON EXISTING LIFT STATION
1 LS
$5,000.00
$5,000.00
$3,000.00
$3,000.00
$15,000.00
$15,000.00
$28,000.00
$28,000.00
15
ABANDON EX. SAN. SEWER / FM (4"-8" DIA)(BLOW PIPE W/SAND)
560 LF
$5.00
$2,800.00
$5.00
$2,800.00
$4.00
$2,240.00
$8.00
$4,480.00
16
SALVAGE & REINSTALL LANDSCAPING
1 LS
$500.00
$500.00
$2,500.00
$2,500.00
$6,000.00
$6,000.00
$5,000.00
$5,000.00
17
EXPLORATORY EXCAVATION
4 HR
$800.00
$3,200.00
$175.00
$700.00
$300.00
$1,200.00
$830.00
$3,320.00
18
COMMON EXCAVATION (P)(EV) (STREET)
675 CY
$15.00
$10,125.00
$10.00
$6,750.00
$22.00
$14,850.00
$18.00
$12,150.00
19
TRENCH SUBCUT (2')(EV)
165 CY
$15.00
$2,475.00
$15.00
$2,475.00
$22.00
$3,630.00
$20.00
$3,300.00
20
FOUNDATION ROCK (CV)
150 CY
$55.00
$8,250.00
$46.00
$6,900.00
$35.00
$5,250.00
$35.00
$5,250.00
21
GEOTEXTILE FABRIC FOR TRENCH
740 SY
$4.00
$2,960.00
$2.00
$1,480.00
$2.50
$1,850.00
$4.00
$2,960.00
22
SUBGRADE EXCAVATION
100 CY
$10.00
$1,000.00
$15.00
$1,500.00
$22.00
$2,200.00
$20.00
$2,000.00
23
GRANULAR BORROW (CV)
100 CY
$15.00
$1,500.00
$18.00
$1,800.00
$17.00
$1,700.00
$30.00
$3,000.00
24
TOPSOIL BORROW (LV)
140 CY
$15.00
$2,100.00
$15.00
$2,100.00
$18.00
$2,520.00
$30.00
$4,200.00
25
SELECT GRANULAR BORROW (STREETS)(CV)
435 CY
$20.00
$8,700.00
$18.00
$7,830.00
$17.00
$7,395.00
$25.00
$10,875.00
26
AGGREGATE BASE CL 5 (CV)
300 CY
$25.00
$7,500.00
$23.00
$6,900.00
$20.00
$6,000.00
$32.00
$9,600.00
27
CONCRETE DRIVEWAY PAVEMENT (6")
25 SY
$50.00
$1,250.00
$55.00
$1,375.00
$60.00
$1,500.00
$61.00
$1,525.00
28
CONCRETE CURB & GUTTER, DES. B618
280 LF
$15.00
$4,200.00
$17.00
$4,760.00
$18.50
$5,180.00
$24.00
$6,720.00
29
BITUMINOUS CURB
322 LF
$9.00
$2,898.00
$10.00
$3,220.00
$9.60
$3,091.20
$10.00
$3,220.00
30
1 1/2" TYPE MV WEAR COURSE MIXTURE (MVWE45035B)(2360)
160 TON
$59.00
$9,440.00
$80.00
$12,800.00
$82.50
$13,200.00
$95.00
$15,200.00
31
2" TYPE MV NON -WEAR COURSE MIXTURE (MVNW35035B)(2360)
135 TON
$56.00
$7,560.00
$80.00
$10,800.00
$82.50
$11,137.50
$95.00
$12,825.00
32
BITUMINOUS TACK COAT
90 GAL
$3.00
$270.00
$5.00
$450.00
$5.00
$450.00
$5.00
$450.00
33
ADJUST GATE VALVE
3 EA
$250.00
$750.00
$150.00
$450.00
$200.00
$600.00
$300.00
$900.00
34
CONNECT TO EXISTING SANITARY SEWER SERVICE
3 EA
$500.00
$1,500.00
$1,200.00
$3,600.00
$700.00
$2,100.00
$1,000.00
$3,000.00
35
CONNECT TO SANITARY SEWER MANHOLE
2 EA
$500.00
$1,000.00
$1,200.00
$2,400.00
$0.01
$0.02
$3,900.00
$7,800.00
ABSTRACT OF BIDS
2nd STREET NORTH SANITARY SEWER IMPROVEMENTS
CITY OF HOPKINS, MINNESOTA
BMI PROJECT NO. T16.101599
1 2 3
Date: 7/13/2010 ENGINEER'S ESTIMATE DAVE PERKINS BURSCHVILLE KUECHLE
ITEM
NO.
ITEM
APPROX.
QUANT.
UNIT
UNIT PRICE
AMOUNT
UNIT PRICE
AMOUNT
UNIT PRICE
AMOUNT
UNIT PRICE
AMOUNT
45
CASTING ASSEMBLY, SANITARY (NEENAH R -1755-E)
3 EA
$600.00
$1,800.00
$1,350.00
$4,050.00
$1,530.00
$4,590.00
$1,000.00
$3,000.00
46
CASTING ASSEMBLY, SANITARY (NEENAH R-1733)
3 EA
$550.00
$1,650.00
$550.00
$1,650.00
$770.00
$2,310.00
$270.00
$810.00
47
CASTING ASSEMBLY, SANITARY (NEENAH R-1642)
1 EA
$550.00
$550.00
$550.00
$550.00
$600.00
$600.00
$270.00
$270.00
48
BYPASS PUMPING
1 LS
$10,000.00
$10,000.00
$8,000.00
$8,000.00
$2,500.00
$2,500.00
$78,000.00
$78,000.00
49
SEED, MULCH, & FERTILIZE
60 SY
$20.00
$1,200.00
$3.00
$180.00
$5.50
$330.00
$5.00
$300.00
50
SODDING, TYPE LAWN
750 SY
$4.00
$3,000.00
$5.00
$3,750.00
$3.50
$2,625.00
$4.00
$3,000.00
51
DECIDUOUS TREE 8' HT B&B
3 EA
$350.00
$1,050.00
$650.00
$1,950.00
$440.00
$1,320.00
$500.00
$1,500.00
52
CONIFEROUS TREE 8' HT B&B
2 EA
$350.00
$700.00
$650.00
$1,300.00
$550.00
$1,100.00
$600.00
$1,200.00
53
INLET PROTECTION - ROCK BERM/LOG
30 LF
$5.00
$150.00
$10.00
$300.00
$5.50
$165.00
$10.00
$300.00
54
INLET PROTECTION (CATCH BASIN)
1 EA
$500.00
$500.00
$350.00
$350.00
$150.00
$150.00
$400.00
$400.00
55
SILT FENCE, PRE -ASSEMBLED
200 LF
$2.50
$500.00
$3.00
$600.00
$3.00
$600.00
$3.50
$700.00
TOTAL:
$209,420.50
$265,345.00
$303,555.07
$485,162.00
AGREEMENT FOR
SANITARY SEWER SERVICE
THIS AGREEMENT dated July 19, 2010, between the City of Hopkins, a Minnesota
municipal corporation ("Hopkins"), and the City of Minnetonka, a Minnesota municipal
corporation ("Minnetonka").
1. Hopkins and Minnetonka are adjacent cities with a common boundary line and
with the power to provide public sewer and water services. Hopkins has requested that the
following property in its jurisdiction be allowed to drain residential sewage into Minnetonka's
sanitary sewer system (the "Park Road West Neighborhood" or the "Neighborhood"), as shown
on attached Exhibit A:
a. the residences on the east side of Shady Oak Road, from 201 to 249 Shady Oak
Road;
b. the residences from 201 to 250 Park Road West; and
c. the residences from 201 to 239 21St Avenue North.
2. All of the residences in the Park Road West Neighborhood are to be served by a
sanitary sewer pipe that is owned and maintained by Hopkins, but all of the sanitary sewer flow
generated by the Neighborhood will discharge to the Minnetonka sanitary sewer system and will
be measured by Metropolitan Council Environmental Services ("MCES"), together with other
sanitary sewer flow of Minnetonka.
3. The parties have agreed that Hopkins will bill the residences in the Park Road
West Neighborhood for sanitary sewer service, on the condition that MCES deducts the sanitary
sewer connections to the Neighborhood residences and the sanitary sewer flow for the
Neighborhood residences from Minnetonka's annual flow allocation volume and adds such
connections and sanitary sewer flow to Hopkins's annual flow allocation volume.
4. MCES will make such allocation volume adjustments if Hopkins and Minnetonka
provide MCES with an executed agreement providing for such allocation volume adjustments.
THEREFORE, the parties agree as follows:
1. Minnetonka will allow the residential sewage from the Neighborhood to drain
into the Minnetonka sanitary sewer system subject to the following conditions.
2. Hopkins will bill the residences in the Park Road West Neighborhood for sanitary
sewer. The sanitary sewer connections to the Neighborhood residences and the sanitary sewer
flow from the Neighborhood residences will be deducted by MCES from Minnetonka's annual
flow allocation volume and added to Hopkins's annual flow allocation volume.
3. Hopkins will report to MCES each of the sanitary connections to the residences in
the Neighborhood. This report will be done through the annual Sewer Use Service submitted by
Hopkins to MCES and will also be reported as unmetered connections to Minnetonka.
4. \This Agreement may be executed in one or more counterparts and all of the
parties' signatures need not appear on any one counterpart, provided all parties have, in fact
executed a counterpart to this Agreement. All counterparts to this Agreement will constitute
only one agreement and each party may rely upon a copy or facsimile signature of any other
party to this Agreement.
Date: CITY OF HOPKINS
By.
Mayor
And
City Manager
Date: CITY OF MINNETONKA
By
Mayor
And
City Manager
2
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44113 2.,
PON
117114200
CITY OF HOPKINS
HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 2010-041
RESOLUTION FOR AWARD OF BID
2nd STREET NORTH SANITARY SEWER IMPROVEMENTS
CITY PROJECT 04-13
BE IT RESOLVED BY THE CITY COUNCIL OF HOPKINS, MINNESOTA, that the
lowest bid of Dave Perkins Contracting. in the amount of $265,345.00 is the lowest
responsible bid for the 2nd Street North Sanitary Sewer Improvements, City Project 04-
13, and the Mayor and City Manager are hereby authorized and directed to enter into a
contract with said bidder for and on behalf of the City;
BE IT FURTHER RESOLVED, that Bolten & Menk, Inc will perform the
construction services for this project and the City Manager is hereby authorized and
directed to enter into a contract with said firm for and on behalf of the City;
BE IT FURTHER RESOLVED, the Agreement For Sanitary Sewer Service with
the City of Minnetonka is approved and the Mayor and City Manager are authorized and
directed to execute said agreement.
Adopted by the City Council of the City of Hopkins, Minnesota, this 2nd day of August,
2010.
Eugene J. Maxwell, Mayor
ATTEST:
Terry Obermaier, City Clerk
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