CR 10-045 Accept bids, Declare Cost to be assessed and Order Assessment Hearing - 5th Street South Reconstruction132�
i City of Kopkim
May 18, 2010
Council Report 2010-045
ACCEPT BIDS, DECLARE COST TO BE ASSESSED AND
ORDER ASSESSMENT HEARING
5TH STREET SOUTH RECONSTRUCTION
CITY PROJECT No. 08-07
Proposed Action
Staff recommends approval of the following motion: adopt Resolution 2010-22, accepting bid
for 5th Street S. Reconstruction Project; Resolution 2010-23, Declaring Cost to be Assessed and
This action continues an assessable project for street upgrading.
Overview
The bid opening for the 5th Street S. Reconstruction Project was held on May 12, 2010. The low
• bid was $891,127.06, which includes $173,830.66 to mill and overlay K -Tel Drive in
Minnetonka. The City of Minnetonka is paying that expense. The Hopkins portion of the project
is approximately $64,000 less than the final engineer's estimate. In all, 5 bids were opened
indicating a competitive construction market. Assessment calculations will be prepared based on
the low bid submitted by Valley Paving Incorporated. Staff recommends accepting the bids and
ordering an assessment hearing for the project on June 15, 2010 followed by award of bid.
Primary Issues To Consider
• Results of bid opening
• Project costs and assessment interest rate
• Schedule
• Recommendation
Supporting Information
• Abstract of Bids
•
Resolutions: 2010-022, 20 0-023, 2010-024, 2010-025
Jo Bradford, P.E.
• City Engineer
Financial Impact: 987,000 Budgeted Y/N Y Source:S.A. PIR, Cl, UtilitFunds
Related Documents (CIP, ERP, etc.): CIP, Feasibilily Study
Notes:
•
•
Primary Issues To Consider
• Results of Bid Opening
Valley Paving, Inc.
Harddrives
Northwest Asphalt
Midwest Asphalt
Kuechle Underground
$897,127.06
$962,423.16
$968,531.99
$996,695.10
$1,060,783.85
All bids were submitted with required bid security made by qualified contractors. Valley
Paving, Inc. is a reputable and responsible contractor and has completed similar projects in
Hopkins.
• Project costs and assessment interest rate
Based on the low bid, 25% overhead costs (engineering, admin, legal), and a 10%
construction contingency the total estimated project cost is $1,160,000. The Hopkins
portion of this cost is $969,000. The assessable amount is calculated based on 70% of the
assessable roadway costs of $618,360.95. The total amount to be assessed on this project
is $432,852.67.
Staff recommends applying an annual interest rate of 5% to this assessment. This interest
rate is based on recent bonding rates received by the City and is scheduled to be reviewed
every 3 years. Staff also recommends adopting a 15 year term for the assessment as
discussed at previous Council Meetings. The following table shows the anticipated
assessment rate.
Feasibility Assessment Rate Current Proposed Assessment Rate
$185.82 per FF $114.25 per FF
• Schedule
Accept Bids and Order Assessment Hearing May 18, 2010
Assessment Hearing/Award Contract June 15, 2010
Begin Construction June 2010
Construction Complete October 2010
\\Lisa\engineering\Council Reports\2010\CR2010-045 Accept Bids Order Hearing 5th St S Recon.doc
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CITY OF HOPKINS
HENNEPIN COUNTY, MINNESOTA
RESOLUTION 2010-022
RESOLUTION ACCEPTING BID
WHEREAS, pursuant to an advertisement for bids for the improvement of 5th Street South be-
tween 11th Avenue and the westerly corporate limits, bids were received, opened and tabulated
according to law, and the following bids were received complying with the advertisement:
Valley Paving, Inc. $897,127.06
Harddrives $962,423.16
Northwest Asphalt $968,531.99
Midwest Asphalt $996,695.10
Kuechle Underground $1,060,783.85
AND WHEREAS, it appears that Valley Paving, Inc. of Shakopee, MN is the lowest responsible
bidder,
NOW THEREFORE, BE IT RESOLVED by the City Council of Hopkins, Minnesota, that:
1. The mayor and city manager are hereby authorized and directed to enter a contract with Valley
Paving, Inc. of Shakopee, MN in the name of the city of Hopkins for the improvements noted
above according to the plans and specifications therefore approved by the city council and on
file in the office of the city clerk.
2. The city clerk is hereby authorized and directed to return forthwith to all bidders the deposits
made with their bids, except that the deposits of the successful bidder and the next lowest bid-
der shall be retained until a contract has been signed.
Adopted by the City Council this 18th day of May, 2010.
Eugene J. Maxwell, Mayor
Terry Obermaier, City Clerk
\\Lisa\engineering\Resolutions\2010\R2010-022 Bid Acceptance 5th Street S Recon.doc
•
CITY OF HOPKINS
HENNEPIN COUNTY, MINNESOTA
RESOLUTION 2010-023
RESOLUTION DECLARING COST TO BE ASSESSED, AND ORDERING
PREPARATION OF PROPOSED ASSESSMENT
WHEREAS, costs have been determined for the improvement of 5th Street South between I Ith
Avenue South and the westerly corporate limits, and the bid price for such improvement is
$897,127.06, and the expenses incurred or to be incurred in the making of such improvement
amount to $179,324.10 so that the total cost of the improvement will be $1,159,569.87.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Hopkins, Minnesota, that:
1. The portion of the cost of such improvement to be paid by the city is hereby declared to
be $726,717.20 and the portion of the cost to be assessed against benefited property own-
ers is declared to be $432,852.67.
2. Assessments shall be payable in equal annual installments extending over a period of 15
years, the first of the installments to be payable on or after the first Monday in January,
• 2011, and shall bear interest at the rate of 5 percent per annum from the date of the adop-
tion of the assessment resolution.
0
The city clerk, with the assistance of the city engineer, shall forthwith calculate the proper
amount to be specially assessed for such improvement against every assessable lot, piece
or parcel of land within the district affected, without regard to cash valuation, as provided
by law, and he shall file a copy of such proposed assessment in his office for public in-
spection.
4. The clerk shall upon the completion of such proposed assessment, notify the council
thereof.
Adopted by the City Council this 18th day of May, 2010.
Terry Obermaier, City Clerk
\\Lisa\engineering\Resolutions\2010\R2010-023 Prepare Assessments 5th St S Recon.doe
Eugene J. Maxwell, Mayor
. CITY OF HOPKINS
HENNEPIN COUNTY, MINNESOTA
RESOLUTION 2010-024
RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT
WHEREAS, by a resolution passed by the council on May 18, 2010 the city clerk was directed
to prepare a proposed assessment of the cost of improving 5th Street South between 11th Avenue
South and westerly corporate limits,
AND WHEREAS, the clerk has been directed to complete the proposed assessment and put it on
file in her office for public inspection,
NOW, THEREFORE, BE IT RESOLVED by the City Council Hopkins, Minnesota, that:
1. A hearing shall be held on the 15th day of June, 2010 in the city hall at 7:30 p.m. to pass
upon such proposed assessment and at such time and place all persons owning property af-
fected by such improvement will be given an opportunity to be heard with reference to such
assessment.
2. The city clerk is hereby directed to cause a notice of the hearing on the proposed assessment
• to be published once in the official newspaper at least two weeks prior to the hearing, and
she shall state in the notice the total cost of the improvement. She shall also cause mailed
notice to be given to the owner of each parcel described in the assessment roll not less than
two weeks prior to the hearings.
3. The owner of any property so assessed may, at any time prior to certification of the assess-
ment to the county auditor, pay the whole of the assessment on such property, with interest
accrued to the date of payment, to the assessment clerk, except that no interest shall be
charged if the entire assessment is paid within 30 days from the adoption of the assessment.
He may at any time thereafter, pay to the assessment clerk the entire amount of the assess-
ment remaining unpaid, with interest accrued to December 31 of the year in which such
payment is made. Such payment must be made before November 15 or interest will be
charged through December 31 of the succeeding year.
Adopted by the council this 18th day of May, 2010.
Eugene J. Maxwell, Mayor
• Terry Obermaier, City Clerk
\\Lisa\engineering\Resolutions\2008\R2010-024 Set Assessment Hearing 5th St S Recon.doc
CITY OF HOPKINS
HENNEPIN COUNTY, MINNESOTA
RESOLUTION 2010-025
RESOLUTION RELATING TO PARKING RESTRICTIONS
5TH STREET SOUTH FROM 11TH AVENUE SOUTH TO
THE WESTERLY CORPORATE LIMITS
CITY PROJECT 08-07
WHEREAS, THIS RESOLUTION was passed this 18th day of May, 2010, by the City of
Hopkins in Hennepin County, Minnesota. The Municipal corporation shall hereinafter be called
the "City",
WITNESSETH:
WHERAS, the "City", has planned the improvement of 5th Street South, State Aid Route
No. 132-354 from 11th Avenue South to the westerly corporate limits; and
WHEREAS, the "City" will be expending Municipal State Aid Funds on the
improvements of this Street; and
• WHEREAS, this improvement does not provide adequate width for parking on both
sides of the street; and approval of the proposed construction as a Municipal State Aid Street
Project must therefore be conditioned upon certain parking restrictions.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Hopkins,
Minnesota, that the "City" shall ban the parking of motor vehicles on the north side of 5th Street
South, State Aid Route No. 132-354 from 11th Avenue South to the westerly corporate limits at
all times.
Adopted by the City Council of the City of Hopkins, Minnesota, this 18th day of May, 2010.
Eugene J. Maxwell, Mayor
ATTEST:
Terry Obermaier, City Clerk