AgendaHOPKINS CITY COUNCIL
FINAL AGENDA
Tuesday, June 15, 2010
7:30 am
THIS FINAL AGENDA IS SUBJECT TO CHANGE
UNTIL THE START OF THE CITY COUNCIL MEETING
Schedule: 7:30 pm - City Council Meeting
Work Session after Close of Regular City Council Meeting
1_ CALL TO ORDER
11. OPEN AGENDA - PUBLIC COMMENTS /CONCERNS
(Public must fill out a Speaker Request Form. Three minute limit for each person)
III. OATH OF OFFICE
1. Police Reserves
2. Kyle Skiermont to the Park Board
3. Aaron Kuznia to the Zoning & Planning Commission
4. Doug Datta to the Zoning & Planning Commission
5. Andrea Kloehn Naef to the Zoning & Planning Commission
IV. CONSENT AGENDA
1. Minutes of the June 1, 2010 City Council Meeting
2. Minutes of the June 1, 2010 Council Work Session after the City Council
Meeting
3. Minutes of the June 8, 2010 Council Work Session
4. Approve Miscellaneous Licenses; Obermaier
5. Approve 2010 Sergeant's Contract; Genellie (CR2010 -053)
6. Appoint Election Judges for 2010 State Primary; Obermaier (CR2010 -057)
7. Refer Ordinance 10 - 1021 to Zoning & Planning Commission: Anderson
(Memo)
8. Approve Second Reading of Ordinance 10 -1022 Rezoning 7900 Excelsior
Boulevard from 1 -2, General Industrial, to Business Park; Anderson (Memo)
Vote: Youakim Brausen Rowan Halverson Maxwell
QUESTIONS OR COMMENTS? ASK THE CITY! Call (952) 939 -1421
Ask the City is the City of Hopkins voice message system
V. PUBLIC HEARING
1. Adopt Assessment Roll and Award of Bid for 5th Street South Reconstruction
Project, City Project 08 -07; Bradford (CR2010 -055)
Vote: Youakim Brausen Rowan Halverson Maxwell
VI. NEW BUSINESS
1. Approve Final Plans /Order Bids, 2nd Street North Sanitary Sewer Improvements,
Lift Station # 1, City Project 04 -13; Bradford (CR2010 -056)
Vote: Youakim Brausen Rowan Halverson Maxwell
2. Approve First Reading of Ordinance 2010 - 1023 Revision Regarding Off -Sale
Liquor Hours; Genellie (CR2010 -054)
Vote: Youakim Brausen Rowan Halverson Maxwell
VII. ADJOURN
Vote: Youakim Brausen Rowan Halverson Maxwell
QUESTIONS OR COMMENTS? ASK THE CITY! Call (952) 939 -1421
Ask the City is the City of Hopkins voice message system
A regular meeting of the Hopkins City Council was held on June 1, 2010, in the Council
Chambers of the Hopkins City Hall.
Present were Mayor Maxwell and Council Members Youakim, Brausen, Rowan, and
Halverson. Also, present were staff members Getschow, Genellie, Elverum, Anderson,
and City Attorney Jerry Steiner.
CALL TO ORDER
Mayor Maxwell called the meeting to order at 7:30 p.m.
OPEN AGENDA - PUBLIC COMMENTS AND CONCERNS
There were none.
III. PRESENTATION
1. CERT Graduation
Fire Chief Dale Specken explained that this is the fourth CERT class to graduate. The
City received a grant in 2007 to conduct the classes. There are currently 75 trained
members. The members assist with disaster aid by conducting damage assessments,
assisting with medical triage and assist with traffic control. They are trained to aid other
cities if needed. The class consists of an eight week program with the last class
consisting of a simulated disaster.
Fire Chief Specken announced the graduates and gave them their certificates. The
Council gave each member a copy of the History of Hopkins. The Mayor thanked the
graduates for taking the time to obtain the training.
IV. REPORTS - COMMITTEES /COMMISSIONS
1. Zoning and Planning Commission
Kathy Newcomb reported that the Commission discussed three items. The first item of
discussion was the zoning amendment of the sign ordinance. The Commission decided
to amend the ordinance to allow electronic changing signs to change every 20 minutes
and recommend approval. The other items of discussion were the rezoning of 8098
Excelsior Blvd and 7900 Excelsior Blvd to Business Park. The Commission
recommended approval of both. They continued discussion on mixed uses and elected
Bob Hatlestad as Chair and Pat Beddor as Vice Chair.
V. CONSENT AGENDA
1. Minutes of the May 18, 2010 City Council Meeting
2. Minutes of the May 18, 2010 City Council Work Session
June 1, 2010 City Council Meeting Minutes Page 1
3. Minutes of the May 25, 2010 City Council Work Session
4. Miscellaneous Licenses for Approval (Memo)
5. Ratify Checks for the Month of May (Memo)
6. Proclamation for the Girl Scouts
7. Approve the 2010 Growers Market (Farmers) Annual Agreement (CR2010-
051)
8. Appoint Kyle Skiermont to the Park Board (Memo)
9. Appoint Linda Flynn to the Park Board (Memo)
10. Appoint Aaron Kuznia to the Zoning and Planning Commission (Memo)
11. Appoint Doug Datta to the Zoning and Planning Commission (Memo)
12. Appoint Andrea Kloehn Naef to the Zoning and Planning Commission (Memo)
13. Approve Second Reading of Ordinance 2010 -1020, Compliance Checks and
Inspections (Memo)
14. Approve Ordinance 2010 -1019 for Second Reading (Food Code), Approve
the Summary of Ordinance 2010 -1019, and Order the Summary Published
and Posted at the Hopkins Library (Memo)
15. Approve Temporary 3.2 Beer License for St. John the Evangelist Church —
fundraiser for Ataxia Foundation (CR2010 -052)
Council Member Rowan moved and Council Member Brausen seconded a motion to
approve the Consent Agenda. A poll of the vote was as follows: Council Member
Youakim, aye; Council Member Brausen, aye; Council Member Rowan, aye; Council
Member Halverson, aye; Mayor Maxwell, aye. The motion carried unanimously.
VI. NEW BUSINESS
1. Adopt Resolution 2010 -027, Approving Ordinance 2010 -1021, Rezoning of
8098 Excelsior Blvd (Jacobs Trading) to Business Park (CR2010 -050)
The new Comprehensive Plan has changed the zoning districts of some sites that are
different from the current zoning ordinance. The City will now go through a process to
rezone these sites. One site is the current Jacob's Trading site located at 8098
Excelsior Blvd, formerly the Rainbow site. The Zoning and Planning Commission
recommended approval
Council Member Rowan moved and Council Member Halverson seconded a motion to
adopt Resolution 2010 -027, approving Ordinance 2010 -1021, rezoning the property at
8098 Excelsior Blvd from 1 -2, General Industrial to Business Park for first reading. A
poll of the vote was as follows: Council Member Youakim, aye; Council Member
Brausen, aye; Council Member Rowan, aye; Council Member Halverson, aye; Mayor
Maxwell, aye. The motion carried unanimously.
June 1, 2010 City Council Meeting Minutes Page 2
2. Adopt Resolution 2010 -028, Approving Ordinance 2010 -1022, Rezoning of
7900 Excelsior Blvd (Ugrets Building) to Business Park (CR2010 -050)
The new Comprehensive Plan has changed the zoning districts of some sites that are
different from the current zoning ordinance. The City will now go through a process to
rezone these sites. One site is the former Kunz Oil site located at 7900 Excelsior Blvd.
The Zoning and Planning Commission recommended approval.
Council Member Youakim moved and Council Member Brausen seconded a motion to
adopt Resolution 2010 -028, approving Ordinance 2010 -1022, rezoning the property at
7900 Excelsior Blvd from 1 -2, General Industrial to Business Park for first reading. A
poll of the vote was as follows: Council Member Youakim, aye; Council Member
Brausen, aye; Council Member Rowan, aye; Council Member Halverson, aye; Mayor
Maxwell, aye. The motion carried unanimously.
3. Adopt Resolution 20100026A, Recommending Denial of Proposed Ordinance
2010 -1015, Amending the Sign Ordinance to Allow Electronic Changing
Signs to Change every 20 Minutes (CR2010 -048)
City Planner Nancy Anderson explained that since the last time this item appeared
before Council, staff completed more research on what other cities in the area allow.
Most allow changing electronic signs every 20 minutes. At the Zoning and Planning
Commission a discussion about lot frontage was held. The Zoning and Planning
Commission decided to remove the frontage limits. The proposed ordinance would
allow an electronic sign that would change every 20 minutes in B -3 zoning districts
where the site abuts a State or County road. The Zoning and Planning Commission
recommended approval.
The Council discussed safety issues and the locations where the signs would be
allowed with the changes. The Council Members concluded that they would not like to
see electronic changing signs, one after the other, along State and County roads.
There was some discussion on how to limit the use of the signs. They agreed that they
would like to start over with the ordinance and study the use carefully, but need more
time to do that. The applicant agreed to extend the item until the October 5 City
Council Meeting.
Council Member Rowan moved and Council Member Halverson seconded a motion to
continue the item until the October 5 City Council Meeting. A poll of the vote was as
follows: Council Member Youakim, aye; Council Member Brausen, aye; Council
Member Rowan, aye; Council Member Halverson, aye; Mayor Maxwell, aye. The
motion carried unanimously.
VII. ADJOURNMENT
June 1, 2010 City Council Meeting Minutes Page 3
There being no further business, Council Member Brausen moved and Council Member
Halverson seconded a motion to adjourn the meeting. The meeting was adjourned by
unanimous consent at 8:40 p.m.
Respectfully Submitted,
Terry Obermaier, City Clerk
COUNCIL MEMBERS
ATTEST:
Eugene J. Maxwell, Mayor
June 1, 2010 City Council Meeting Minutes Page 4
Page I June 1, 2010
MINUTES OF THE CITY COUNCIL WORK SESSION
AT CONCLUSION OF THE REGULAR CITY COUNCIL MEETING
Tuesday, June 1st, 2010
Mayor Maxwell called the meeting to order at 8:45 pm. Present were Mayor Maxwell
and Council Members, Brausen, Halverson, Youakim, Rowan and City Manager Rick
Getschow.
OTHER:
Council member Youakim asked about the Emergency Management drill
That the city will be conducting with the Hopkins School district. City Manager
Getschow stated that the drill is scheduled for the daytime of August 9 The
City Council is invited to attend but there also will be a tabletop exercise with the
City Council at a later date.
City Council discussed a potential new policy or ordinance for extending the off -
sale liquor hours as discussed with the liquor store owners at a previous work
session. A first reading or an ordinance extending the times that the stores can be
open will be on the June 15 agenda.
• City Manager stated that the Glen Lake Optimist Police Reserve Banquet will be
on Wednesday, June 9th
City Manager Getschow stated that the invitations for the Fire Department Annual
Banquet have gone out.
With no further business, a motion was made by Brausen, seconded by Rowan to adjourn
the meeting. The motion passed unanimously. The meeting was adjourned at 9:30 pm.
Rick Getschow, Secretary
ATTEST:
CITY COUNCIL
Eugene J. Maxwell, Mayor
Page 1
MINUTES OF THE CITY COUNCIL WORK SESSION
Raspberry Room
Tuesday, June 8, 2010
Mayor Maxwell called the meeting to order at 6:32 pm. Present were Mayor Maxwell and
Council members Kristi Halverson, Rick Brausen, Cheryl Youakim, Bruce Rowan, Hopkins City
Manager Rick Getschow, Director of Planning & Economic Development Kersten Elverum,
Finance Director Christine Harkess, Facilities Manager Jay Strachota, Public Works Director
Steve Stadler, City Engineer John Bradford, Members of Blake School; John Herman, Roger
Martin, Dan Johnson PE, Troy Miuez.
BLAKE SCHOOL DISCUSSION:
Representatives of the Blake School provided an update to the City Council on the progress
that they are attempting to make to come to an agreement with City for the use of
residential property that they have purchased on Harrison Avenue.
Much of the discussion focused on the storm water and ponding analysis Blake School has
done. They hope to present the city with a proposal that allows for some ponding on the
block while also allowing single - family residential uses to be maintained and improved.
Mayor Maxwell stated that Blake School still has much work to do before a proposal can be
considered by the Council. Also, neighborhood input will be important at a time when a
plan can even be considered.
STAGES LEASE DISCUSSION:
Mr. Strachota discussed the lease agreement between Stages Theatre and the Hopkins
Center for the Arts. He stated that he and Mr. Montilino have agreed to a term to 2027 with
40 weeks in the theater. He stated that weeks returned from the JC Studio will be
reimbursed at a rate of two days occasional user fee per week returned. He stated that
Stages Theatre Company has provided a document that clarifies income sharing on dates
that STC releases their rights to the theater for an occasional user rental. This was left to
interpretation in the original lease and it's important that it's clear in the future lease with
additional theater time going to STC. He also stated that "regular" occasional users will be
grandfathered in and assured space - groups such as Pen Pals, dance companies,
Raspberry Festival, etc... This is critical with STC having more theater time.
Mr. Strachota stated that Stages has also provided a document for the future lease that
clearly spells out their intentions for hours of usage in other rental room which is far more
specific than the information in the original lease and is very helpful.
Mr. Strachota stated that he is striving to negotiate a rent and escalation rate that includes
the additional theater weeks rather than calling out a lease payment amount for 36 weeks
and an add -on amount for the additional 4 theaterweeks.
Page 2
Mr. Strachota stated that the process of negotiating this lease has opened a line of
communication and understanding between STC and the City that did not exist prior to
these negotiations. Stages Theater Company is a very important part of the formula for a
successful Hopkins Center for the Arts and securing the STC as a partner for 15 years helps
promote a successful HCA well into the future.
Council expressed gratitude to Mr. Strachota for all his great work at the Center for the Arts.
A potential lease extension should be placed on a future Council agenda.
CAPITAL IMPROVEMENT PROGRAM (CIP) DISCUSSION:
Ms. Harkess discussed the summary of changes in the 2011-2015 CIP. She also discussed the
cash flow statements by fund, projects summarized by year and funding sours for the years
2011-2015, and individual project sheets regarding projects, justification and funding.
EQUIPMENT REPLACEMENT PROGRAM (ERP) DISCUSSION:
Ms. Harkess stated that the ERP goals are to maintain the integrity, reliability and safety of
city equipment, provide funding for replacement of current equipment as needed and
forecast funding needs and tax implication s to assure strong long -term financial stability.
Ms. Harkess discussed with the council the summary of changes, ERP cash flow analysis, 20
year plan, projects by year, funding source summary, projects by funding source,
department summary, projects by department and individual project sheets.
OTHER:
• City Manager Getschow stated the National League Conference is to be held
from December 1 to December 4 of this year.
• City Manager Getschow stated that the employee picnic is scheduled for August
12th at Valley Park. In case of rain it will be held at the Activity Center.
On a motion by Youakim, and second by Rowan, the meeting was adjourned at 9:55 pm.
Page 3
Debbie Sperling, Secretary
CITY COUNCIL
ATTEST:
Eugene J. Maxwell, Mayor