AgendaHOPKINS CITY COUNCIL
Preliminary Agenda
Tuesday, July 6, 2010
7:30 Dm
I THIS PRELIMINARY AGENDA IS SUBJECT TO CHANGE I
UNTIL THE START OF THE CITY COUNCIL MEETING
Schedule: 7:25 pm - HRA Meeting
7:30 pm - City Council Meeting
Work Session after Close of Regular City Council Meeting
1_ CALL TO ORDER
II. OPEN AGENDA - PUBLIC COMMENTS/CONCERNS
(Public must fill out a Speaker Request Form. Three minute limit for each person)
III. OATH OF OFFICE
1. Police Chief Mike Reynolds
IV. PRESENTATION
1. Raspberry Festival
2. Minnesota Association Government Communicators (MAGC) Award; Genellie
3. 2009 Financial Statement and Audit; Harkess (Memo)
V. CONSENT AGENDA
1. Minutes of the June 15, 2010 City Council Meeting
2. Minutes of the June 15, 2010 Council Work Session after the City Council
Meeting
3. Minutes of the June 22, 2010 Council Work Session Meeting
4. Ratify Checks for the Month of June; Harkess (Memo)
5. Approve a Temporary Liquor License for Church of St. Joseph, Fall Festival;
Obermaier (CR2010-066)
6. Approve Antenna Site Lease Agreements - Blake and Moline Water Tower;
Stadler (CR2009-068 and CR2009-069)
7. Approve First Amendment to Amend to Cooperative Agreement with Nine Mile
Creek Watershed District, City Project No. 2006-05; Bradford (CR2010-064)
8. Miscellaneous License for Approval; Obermaier
9. Authorize Out -Of -Town Travel; Genellie (CR2010-070)
QUESTIONS OR COMMENTS? ASK THE CITY! Call (952) 939-1421
Ask the City is the City of Hopkins voice message system)
VI. NEW BUSINESS
1. Approve a Liquor License for Pizza Luce VI Inc., dba as Pizza Luce, 210 Blake Rd
North; Obermaier (CR2010-067)
2. Adopt Resolution 10-33, Approving Ordinance 10-1024, Rezoning the Property at
7630 Excelsior Boulevard from 1-2, General Industrial, to Business Park for First
Reading; Anderson (CR2010-062)
3. Approve Resolution 2010-034, 2010-035 and 2010-036, Approving Applications to
Minnesota Department of Employment and Economic Development (DEED) for
transit Improvement Area Designation for the Future Downtown Hopkins, Shady
Oak Road and Blake Road LRT Stations; Beard (CR2010-063)
4. Approve 2011-2015 Capital Improvement Plan (CIP); Harkess (CR2010-060)
5. Approve 2011-2015 Equipment Replacement Plan (ERP); Harkess (CR2010-059)
6. Approve Decertification of TIF District 2-1; Harkess (CR2010-058)
VII. ADJOURN
A regular meeting of the Hopkins City Council was held on June 15, 2010, in the Council
Chambers of the Hopkins City Hall.
Present were Mayor Maxwell and Council Members Youakim, Brausen, Rowan, and
Halverson. Also, present were staff members Getschow, Genellie, Stadler, Elverum, Bradford,
and City Attorney Jerry Steiner.
CALL TO ORDER
Mayor Maxwell called the meeting to order at 7:35 p.m.
OPEN AGENDA - PUBLIC COMMENTS AND CONCERNS
There were none.
III. OATH OF OFFICE
1. Police Reserves
2. Kyle Skiermont to the Park Board
3. Aaron Kuznia to the Zoning and Planning Commission
4. Doug Datta to the Zoning and Planning Commission
5. Andrea Kloehn Naef to the Zoning and Planning Commission
Acting Police Chief Tony Hanlin called the Police Reserve Officers up. The Officers gave the
oath of office. Family members pinned their badges. The oath of office was administered to
Mr. Skiermont for the Park Board and then to Mr. Datta and Ms. Kloehn Naef for the Zoning
and Planning Commission.
IV. CONSENT AGENDA
1. Minutes of the June 1, 2010 City Council Meeting
2. Minutes of the June 1, 2010 City Council Work Session
3. Minutes of the June 8, 2010 City Council Work Session
4. Approve Miscellaneous Licenses (Memo)
5. Approve Sergeant's Contract (CR2010-053)
6. Appoint Election Judges for 2010 State Primary (CR2010-057
7. Approve the Referral of Ordinance 2010-1021 to the Zoning and Planning
Commission (Memo)
8. Approve Second Reading of Ordinance 2010-1022, Rezoning 7900 Excelsior
Boulevard from 1-2, General Industrial, to Business Park (Memo)
Council Member Rowan moved and Council Member Brausen seconded a motion to approve
the Consent Agenda. A poll of the vote was as follows: Council Member Youakim, aye;
Council Member Brausen, aye; Council Member Rowan, aye; Council Member Halverson, aye;
Mayor Maxwell, aye. The motion carried unanimously.
V. PUBLIC HEARING
June 15, 2010 City Council Meeting Minutes Page 1
1. Adopt Assessment Roll and Award of Bid for 5t" St S Reconstruction Project, City
Project 08-07 (CR2010-055)
The bid opening for the 5t" St S reconstruction project was held on May 12, 2010. The low bid
was $891,127.06. This amount includes $173,830.66 of City of Minnetonka expense to mill
and overlay K -Tel Dr. The assessment hearing was ordered at the May 18, 2010 City Council
Meeting. The assessment hearing begins the process of levying of assessments against
benefiting properties. A notice of the Hearing was published and mailed to all affected
property owners. No written objections contesting the proposed assessments have been
submitted.
Mr. Bradford reviewed the appeal procedure, appeals received, project costs and
assessments, bid tabulation, agreement with Minnetonka, and the project schedule.
The total cost of the project is $1,600,000 with $432,852.67 being assessed against the
properties. The assessment is set at $114.25 per front -foot. This is 38% less than original
estimates. Staff recommended an interest rate of 5% over 15 years.
A joint powers agreement is being negotiated with the City of Minnetonka on the payment of
their portion for K -Tel Dr. The City Attorney is working with staff to draft the agreement.
Mayor Maxwell opened the public hearing at 7:50 p.m.
Dan Murphy, Finn Holdings, 1515 5t" St S, questioned how assessments were assigned.
There are several owners at 1515 5t" St S and not all units are of equal size, but the
assessment would assign an equal amount to each of them.
Mr. Bradford explained that in the past with similar situations, the assessment was made
against the association and the association determined how much each member paid. The
City could use this method in this situation. In that case, the City Council would adopt the
assessment roll without the properties at 1515 5t" St S. A new hearing would be scheduled for
those properties.
Council Member Brausen moved and Council Member Rowan seconded a motion to close the
public hearing. The public hearing was closed by unanimous consent at 8:04 p.m.
Council Member Rowan moved and Council Member Brausen seconded a motion to adopt
Resolution 2010-029, Resolution Adopting the Assessment Roll, 5t" St S Reconstruction
Project, City Project 08-07, with the removal of those properties at 1515 5t" St S and ordered a
Public hearing to be held on those properties on July 20, 2010; and adopt Resolution 2010-
030, Resolution for Award of Bid, 5t" St S Reconstruction Project, City Project 08-07. A poll of
the vote was as follows: Council Member Youakim, aye; Council Member Brausen, aye;
Council Member Rowan, aye; Council Member Halverson, aye; Mayor Maxwell, aye. The
motion carried unanimously.
VI. NEW BUSINESS
June 15, 2010 City Council Meeting Minutes Page 2
1. Approve Final Plans/Order Bids, 2nd St N Sanitary Sewer Improvements, Lift Station
#1, City Project 04-13 (CR2010-054)
The 2007 Comprehensive Utility Plan identifies the replacement of Lift Station 1 at 2nd St N and
21St Ave N to be abandoned and replaced with a gravity sewer to a trunk line in Shady Oak Rd
owned by the City of Minnetonka. The existing Lift Station is obsolete and in need of
replacement. The plans and specifications are complete. Staff is working on an agreement
with the City of Minnetonka to determine how charges will be assessed. Before the agreement
can be completed, Minnetonka wants Hopkins to telescope all of the affected sewer lines.
Sarah Rippke, Bolten and Menk, reviewed the plans and specifications. Mayor Maxwell asked
if the whole street would be resurfaced or just the part that was excavated. Mr. Bradford
answered that it was not in the plans. After discussion, the City Council concurred that the
project should include the mill and overlay of the unaffected portion.
Shady Oak Rd is now scheduled to be reconstructed in 2014. Mr. Bradford stated that this
project could not be delayed until that project.
Mr. Bradford reviewed the schedule. The completion of the project will be determined by the
amount of rain we get. The soils are wet. Dry weather is needed for completion
Council Member Brausen moved and Council Member Youakim seconded a motion to adopt
Resolution 2010-031, Resolution Accepting Plans and Specifications and Authorizing Ad for
Bid, 2nd St N Sanitary Sewer Improvements, Project 04-13. A poll of the vote was as follows:
Council Member Youakim, aye; Council Member Brausen, aye; Council Member Rowan, aye;
Council Member Halverson, aye; Mayor Maxwell, aye. The motion carried unanimously.
2. Approve First Reading of Ordinance 2010-1023, Revision Regarding Off -
Sale Liquor Hours (CR2010-054)
The City has been approached by several off -sale liquor licensees regarding changing the
closing time for off -sale liquor sales. Currently, off -sale liquor establishments must close by
8:00 p.m., Monday through Thursday and 10:00 p.m. on Friday and Saturday. State law
allows off -sale liquor establishments to remain open until 10:00 p.m., Monday through
Saturday. This ordinance would change the closing time from 8:00 p.m. on Monday through
Thursday to 9:00 p.m.
Council Member Youakim moved and Council Member Brausen seconded a motion to approve
Ordinance 2010-1023 for first reading. A poll of the vote was as follows: Council Member
Youakim, aye; Council Member Brausen, aye; Council Member Rowan, nay; Council Member
Halverson, aye; Mayor Maxwell, nay. The motion carried.
VII. ADJOURNMENT
There being no further business, Council Member Halverson moved and Council Member
Brausen seconded a motion to adjourn the meeting. The meeting was adjourned by
unanimous consent at 8:30 p.m.
June 15, 2010 City Council Meeting Minutes Page 3
Respectfully Submitted,
Terry Obermaier, City Clerk
COUNCIL MEMBERS
ATTEST:
Eugene J. Maxwell, Mayor
June 15, 2010 City Council Meeting Minutes Page 4
Page 1
MINUTES OF THE CITY COUNCIL WORK SESSION
Ramsgate Apartments
Tuesday, June 22, 2010
Mayor Maxwell called the meeting to order at 7:05 pm. Present were Mayor
Maxwell and Council members Kristi Halverson, Rick Brausen, Cheryl Youakim,
Hopkins City Manager Rick Getschow, Community Services Director Jim Genellie,
Public Works Director Steve Stadler, Community Development Coordinator Tara
Beard, Director of Planning and Economic Development Kersten Elverum, Blake
Road Corridor Collaborative members Cathy Maes, and Alvero Rivera, Watershed
District reps Mark Ten Eyck, Larry Blackstad, Larry Lasalle, and Tom Lasalle.
Blake Road Collaborative Update:
Today the BRCC is a working group of governmental and community organizations
that meet monthly and it is co -lead by two area social service organizations. The
membership to date includes:
Intercongregation Communities Association (ICA): Co -lead Agency
Resource West: Co -lead Agency
Hopkins Police Department
Hopkins Community Development
Hopkins Public Schools/Community Education
Hennepin County Community Services
• Community Action Partnerships of Suburban Hennepin
43 Hoops Basketball Academy
• Shepherd of the Hills Lutheran Church
Knollwood Mall
Twin Cities Local Initiatives Support Corporation (LISC)
Residents and other stakeholders met at 43 Hoops in February to hear about the
new action plan for the Blake Road Corridor Collaborative project. They were there
to find out how to create a safe, improved community that could provide
opportunities to empower youth. After much discussion over time with parents,
schools and students received some clarity that this population wants to work for
safer neighborhoods, and youth want adult -supervised activities. To meet this
challenge, the Hopkins - Minnetonka Joint Recreation Services Department has
agreed to bring programming to Cottageville Park twice a week for children
kindergarten through sixth grade this summer. Plans are being investigated to
expand to include older children.
Page 2
Minnehaha Watershed Memorandum of Understandinq WOU) for Property
Acquisition:
Ms. Elverum stated that the basic conditions of the draft agreement, which are tied
to the acquisition of property by the District, are envisioned as follows:
• Met Council lift station will not be allowed to be located in the flood plain.
• Storm water treatment will be accommodated and paid for by the City of
Hopkins.
• Minnehaha Watershed District will have a role in the park design.
• Additional property acquisition including duplexes will be addressed later.
• City agrees to move beyond Blake Road Small area plan to create a bigger
vision for the area.
It is anticipated that an agreement, in the form of a Memorandum Of
Understanding, will be brought to the Council for consideration in July.
Community Commission Discussion:
Mr. Genellie discussed with the Council the idea of creating a Community
Commission at the City of Hopkins.
Mr. Genellie stated that there would need to be a mission statement along with
goals and objectives. He stated that 5 to 7 people were enough and the
Commission would create a monthly report. Mr. Genellie further stated that the
commission should be focused so that they would identify a task and resolve it in a
timely matter.
The Council was in agreement and suggested to Mr. Genellie to consult with Tsehai
Wodajo and the Multi -Cultural Advisory Committee (MAC) in the Police Department
to see what information she could share on working with the community and
focusing of projects.
Other:
• City Manager Getschow stated that Decoy's is now closed after 10 years of
service.
• City Manager Getschow stated that Hopkins' City Council took the honors for
"Most Steps Walked by a City Council" for the second year in a row. He also
stated that Hopkins won the "highest average steps per participants". The City
of Hopkins residents and employees made a significant improvement from last
year.
Page 3
On a motion by Brausen, and second by Youakim, the meeting was adjourned at
8:35 pm.
Debbie Sperling, Secretary
CITY COUNCIL
ATTEST:
Eugene J. Maxwell, Mayor
Page 1 June 15, 2010
MINUTES OF THE CITY COUNCIL WORK SESSION
AT CONCLUSION OF THE REGULAR CITY COUNCIL MEETING
Tuesday, June 15, 2010
Mayor Maxwell called the meeting to order at 8:30 pm. Present were
Mayor Maxwell and Council Members, Brausen, Halverson, Youakim,
Rowan and City Manager Rick Getschow.
OTHER:
• Council discussed an award for Sergeant Brent Johnson from the
National Elks that will be presented at the July 20th Council meeting.
• City Council discussed getting information out in the newsletter and
on the website about the City considering a no smoking policy in all
City parks as brought to the Council by the youth group
organizations. Following any feedback from the publicity, the
Council could consider a revised policy later this year.
• City Manager stated that the work session the following week will
be conducted at Ramsgate as part of the "Engaging Raspberry
Renter" program.
With no further business, a motion was made by Brausen, seconded by
Rowan to adjourn the meeting. The motion passed unanimously. The
meeting was adjourned at 9:00 pm.
Rick Getschow, Secretary
CITY COUNCIL
ATTEST:
Eugene J. Maxwell, Mayor