CR 10-092 Order Feasibility Report 2011 Street & Utility Improvements•
August 17, 2010
Order Feasibility Report
2011 Street & Utility Improvements
City Project 10-10
Proposed Action
Council Report 2010-092
Staff recommends adoption of the following motion: Move that Council adopt
Resolution 2010-047, Resolution Ordering the Preparation of a Feasibility Report For
2011 Street and Utility Improvements and authorize Mayor and City Manager to enter
into an agreement with Bolton & Menk, Inc. to prepare the report.
This action is the first step in the process of improving selected streets in 2011 and
assessing abutting properties per City assessment policy. A petition to improve any of the
proposed streets has not been submitted to the City.
Overview
The 2011 - 2015 CIP identified street and utility improvements for the year 2011 in the
Central Hopkins. The streets involved in this project are: North Service Drive from 12th
• Avenue to Drillane Road; South Service Road from 11 t Avenue N to dead end west of
16th Avenue N; 0h Street N from 11th to 17th Avenues N; 3rd Street N from 16' to 17'
Avenues N; 10 Avenue N from 2nd Street N to 4th Street N; 15th Avenue N from 2nd
Street N to South Service Drive; 16th Avenue N from 3rd Street N to South Service Drive;
and the alley between 11 th and 10th Avenues S between 6th and 7th Streets S.
•
The first step in proceeding with the 2011 project is ordering a feasibility report. Staff
has selected a qualified consultant to undertake topographic survey work, geotechnical
evaluation and the preliminary engineering report. The cost of these services is $47,781.
Final design and construction observation services will be negotiated separately after the
feasibility report phase and the Council's ordering of the improvement project.
Primary Issues to Consider
• Project background
• Consultant Selection and Fees
• Project schedule
,��J QRBradford, P.E., City Engineer
Supporting Information
• Project location map
• Bolton and Menk, Inc. Proposal
• Resolution 2010-047
Financial Impact: 47,781 Budgeted: Y/N Y Source: Utility Funds, PIR Funds, Special
Assessments Related Documents (CIP, ERP, etc.): 2011-2015 CIP
Notes:
Council Report 2010-092
Page 2
Analysis of Issues
• Project background
These streets were selected for the 2011 improvements in light of their current
pavement condition. The pavement condition indices for the reconstruction areas
in Central Hopkins are generally in the 30's and lower. This portion of the project
will be assessed to adjacent property owners.
Total project budget is $2.225 Million
• Selection of consultant/proposed fees
Staff solicited a proposal from Bolton & Menk, Inc. This consulting firm has
provided exemplary service on the 2005 through the 2010 Street Improvement
Projects and has worked with the City on many other projects. Their familiarity
with Hopkins policies, staff and expectations allows them to hit the ground
running. Staff believes the value of a quality consultant with considerable
Hopkins experience and a proven track record is important to a successful project.
Their close interaction with residents on all of these projects has been a key
• component in our selection of this firm.
The proposed fee of $47,781 includes $8,000 for geotechnical investigations,
which have been directly contracted with the City on previous projects. The cost
compares favorably with comparable projects in other communities and fees
charged by other consultants.
• Project schedule
The Feasibility Report will be presented to Council at their November 16, 2010
meeting. This puts us on a schedule to bid the improvements in late March which
could help secure competitive bids for the project. Construction is anticipated to
begin in May and will continue through September.
0
Council Report 2010-092
• Page Z
Analysis of Issues
• Project background
These streets were selected for the 2011 improvements in light of their current
pavement condition. The pavement condition indices for the reconstruction areas
in Central Hopkins are generally in the 30's and lower. This portion of the project
will be assessed to adjacent property owners.
Total project budget is $2.225 Million
• Selection of consultant/proposed fees
Staff solicited a proposal from Bolton & Menk, Inc. This consulting firm has
provided exemplary service on the 2005 through the 2010 Street Improvement
Projects and has worked with the City on many other projects. Their familiarity
with Hopkins policies, staff and expectations allows them to hit the ground
running. Staff believes the value of a quality consultant with considerable
Hopkins experience and a proven track record is important to a successful project.
Their close interaction with residents on all of these projects has been a key
• component in our selection of this firm.
The proposed fee of $47,781 includes $8,000 for geotechnical investigations,
which have been directly contracted with the City on previous projects. The cost
compares favorably with comparable projects in other communities and fees
charged by other consultants.
• Project schedule
The Feasibility Report will be presented to Council at their November 16, 2010
meeting. This puts us on a schedule to bid the improvements in late March which
could help secure competitive bids for the project. Construction is anticipated to
begin in May and will continue through September.
•
• BCS!—TSN 8 I�✓1 N IAC , INC
Consulting Engineers & Surveyors
• 12224 Nicollet Avenue • Burnsville, MN 55337
Phone (952) 890-0509 • Fax (952) 8908065
www.bolton-menk.com
August 6, 2010
Mr. John Bradford, P.E., City Engineer
City of Hopkins
1010 1" Street South
Hopkins, MN 55343
Re: Proposal for Professional Engineering and Surveying Services
2011 Street and Utility Improvements Topographic Survey & Feasibility Study
City of Hopkins, Minnesota
Dear Mr. Bradford:
We are pleased to offer you our proposal for professional engineering and surveying services for
the feasibility phase of the City of Hopkins' 2011 Street and Utility' Improvements. This proposal
is based on information received from you during our conversation and site visit on July 21, 2010.
Based on a preliminary review of the project area, and the City's CIP we estimate that the
construction costs for these improvements will be approximately $1.4M.' Our proposed fee for
• the topographic survey and feasibility phase of this project is $39,781. Upon our completion of
the feasibility study, we will have a firm understanding of the required final design work for the
project and can offer the City a separate proposal for final design and construction' phase services.
This proposal has been prepared in the form of our standard agreement. Upon your review and
approval of this agreement, please sign each copy of the agreement, and return them both to our
office. I will return a fully executed copy to you.
Thank you, again, for allowing Bolton & Menk Inc. to submit this proposal for your
consideration. If you have any questions regarding this proposal or would like to discuss any of
its details, please ''do not hesitate to call me. We truly appreciate our continued working
relationship' with the City of Hopkins.
Sincerely,
BOLTON & MENK, INC.
Sarah E.,Rippke, P.E. V
Project Engineer
CC: Mark D. Kasma, P.E., Burnsville Office Manager
Marcus A. Thomas, P.E., Principal Engineer
Enclosures
•
DESIGNING FOR A BETTER TOMORROW
Rnitnn k Menk is nn arninl nnnnrtnnity amnlnvar
• AGREEMENT FOR PROFESSIONAL SERVICES
TOPOGRAPHIC SURVEY AND FEASIBILITY STUDY
2011 STREET AND UTILITY IMPROVEMENTS
CITY OF HOPKINS, MINNESOTA
This Agreement, made this 6"' day of August, 2010, by and between CITY OF HOPKINS, 1010 1St Street
South, Hopkins, MN 55343, hereinafter referred to as CLIENT, and BOLTON & MENK, INC., 12224
Nicollet Avenue, Burnsville, MN 55337, hereinafter referred to as CONSULTANT.
WITNESS, whereas the CLIENT requires professional services in conjunction with 2011 STREET AND
UTILITY IMPROVEMENTS — TOPOGRAPHIC SURVEY AND FEASIBILITY STUDY and whereas
the CONSULTANT agrees to furnish the various professional services required by the CLIENT.
NOW, THEREFORE, in consideration of the mutual covenants and promises between the parties hereto,
it is agreed:
SECTION I - CONSULTANT'S SERVICES
A. The CONSULTANT agrees to perform the various Basic Services in connection with the proposed
project as described in Exhibit I.
0B. Upon mutual agreement of the parties hereto, Additional Services may be authorized as described
in Exhibit I or as described in Paragraph IV. B.
SECTION II - TFIE CLIENT'S RESPONSIBILITIES
A. The CLIENT shall promptly compensate the CONSULTANT in accordance with Section III of this
Agreement.
B. The CLIENT shall place any and all previously acquired information in its custody at the disposal
of the CONSULTANT for its use. Such information shall include but shall not be limited boundary
surveys, topographic surveys, preliminary sketch plan layouts, building plans, soil surveys,
abstracts, deed descriptions, tile maps and layouts, aerial photos, utility agreements, environmental
reviews, and zoning limitations. The CONSULTANT may rely upon the accuracy and sufficiency
of all such information in performing services unless otherwise instructed, in writing, by CLIENT.
C. The CLIENT will guarantee access to and make all provisions for entry upon both public and
private portions of the project and pertinent adjoining properties.
D. The CLIENT will give prompt notice to the CONSULTANT whenever the CLIENT observes or
otherwise becomes aware of any defect in the proposed project.
E. The CLIENT shall designate a liaison person to act as the CLIENT'S representative with respect to
• services to be rendered under this Agreement. Said representative shall have the authority to
transmit instructions, receive instructions, receive information, interpret and define the CLIENT'S
policies with respect to the project and CONSULTANT'S services.
Public Standard Agreement (2004 Form) VER. 6/22/2006
Page 1 of 9
• F. The CLIENT shall provide such legal, accounting, independent cost estimating and insurance
counseling services as may be required for completion of the consultant services described in this
agreement.
L�
•
G. The CLIENT will obtain any and all regulatory permits required for the proper and legal execution
of the project.
Public Standard Agreement (2004 Form) VER. 6/22/2006
Page 2 of 9
•
•
SECTION III - COMPENSATION FOR SERVICES
A. FEES.
1. The CLIENT will compensate the CONSULTANT in accordance with the following schedule
of fees for the time spent in performance of Agreement services.
Schedule of Fees
Classification Hourly ates
Principal Engineer/Surveyor
$120-180/Hour
Associate Engineer/Surveyor
$95-140/Hour
Project/Design Engineer
$55-130/Hour
Licensed Surveyor
$70-130/Hoar
Project Surveyor
$50-100/Hour
Senior Technician
$55 -120/1 -lour
Technician
$40-100/Hour
Clerical
$30-85/Hour
GPS/Robotic Survey Equipment
$45 -60/1 -lour
2. Total cost for the services itemized tinder Section I.A (Basic Fee) shall not exceed $39,781.
Itemization of this cost is as shown in the attached DETAILED WORK PLAN and PROJECT
FEES tables.
3. In addition to the foregoing, CONSULTANT shall be reimbursed at cost plus an overhead fee
(not -to -exceed 10%) for the following Direct Expenses when incurred in the performance of the
work.
a. CLIENT approved outside (facilities not owned by CONSULTANT) computer services.
b. CLIENT approved outside professional and technical services.
C. Outside reproduction and reprographic charges.
d. Expendable field supplies and special field equipment rental.
e. Other costs for such additional items and services that the CLIENT may require the
CONSULTANT to provide to fulfill the terms of this Agreement.
4. Additional services as outlined in Section I.B will vary depending upon project conditions and
will be billed on an hourly basis at the rate described in Section III.A.1.
B. The payment to the CONSULTANT will be made by the CLIENT upon billing at intervals not
more often than monthly at the herein rates.
Public Standard Agreement (2004 Form)
Page 3 of 9
VER. 6/22/2006
r 1
U
SECTION IV - GENERAL
A. STANDARD OF CARE
Professional services provided under this Agreement will be conducted in a manner consistent with
that level of care and skill ordinarily exercised by members of the Consultant's profession currently
practicing under similar conditions. No warranty, express or implied, is made.
B. CHANGE IN PROJECT SCOPE
In the event the CLIENT changes or is required to change the scope of the project from that
described in Section I and/or the applicable addendum, and such changes require Additional
Services by the CONSULTANT, the CONSULTANT shall be entitled to additional compensation
at the applicable hourly rates. The CONSULTANT shall give notice to the CLIENT of any
Additional Services, prior to furnishing such additional services. The CLIENT may request an
estimate of additional cost from the CONSULTANT, and upon receipt of the request, the
CONSULTANT shall furnish such, prior to authorization of the changed scope of work.
C. LIMITATION OF LIABILITY
CONSULTANT shall indemnify, defend, and hold harmless CLIENT and its officials, agents and
employees from any loss, claim, liability, and expense (including reasonable attorneys' fees and
• expenses of litigation) arising from, or based in the whole, or in any part, on any negligent act or
omission by CONSULTANT'S employees, agents, or subconsultants. In no event shall CLIENT
be liable to CONSULTANT for consequential, incidental, indirect, special, or punitive damages.
CLIENT shall indemnify, defend, and hold harmless CONSULTANT and its employees from any
loss, claim, liability, and expense (including reasonable attorneys' fees and expenses of litigation)
arising from, or based in the whole, or in any part, on any negligent act or omission by CLIENT'S
employees, agents, or consultants. In no event shall CONSULTANT be liable to CLIENT for
consequential, incidental, indirect, special, or punitive damages.
Nothing contained in this Agreement shall create a contractual relationship with or a cause of action
in favor of a third party against either the CLIENT or the CONSULTANT. The CONSULTANT'S
services under this Agreement are being performed solely for the CLIENT'S benefit, and no other
entity shall have any claim against the CONSULTANT because of this Agreement or the
performance or nonperformance of services provided hereunder. The CLIENT agrees to include a
provision in all contracts with contractors and other entities involved in this project to carry out the
intent of the paragraph.
D. INSURANCE
The CONSULTANT agrees to maintain, at the CONSULTANT'S expense, statutory worker's
compensation coverage.
. The CONSULTANT also agrees to maintain, at CONSULTANT'S expense, general liability
insurance coverage insuring CONSULTANT against claims for bodily injury, death or property
damage arising out of CONSULTANT'S general business activities (including automobile use).
Public Standard Agreement (2004 Form) VER, 6/22/2006
Page 4 of 9
MThe liability insurance policy shall provide coverage for each occurrence in the minimum amount
of $1,000,000.
During the period of design and construction of the project, the CONSULTANT also agrees to
maintain, at CONSULTANT'S expense, Professional Liability Insurance coverage insuring
CONSULTANT against damages for legal liability arising from an error, omission or negligent act
in the performance of professional services required by this agreement, providing that such
coverage is reasonably available at commercially affordable premiums. For purposes of this
agreement, "reasonably available" and "commercially affordable" shall mean that more than half of
the design professionals practicing in this state in CONSULTANT'S discipline are able to obtain
coverage. The professional liability insurance policy shall provide coverage for each occurrence in
the amount of $1,000,000 and annual aggregate of $1,000,000 on a claims -made basis.
Upon request of CLIENT, CONSULTANT shall provide CLIENT with certificates of insurance,
showing evidence of required coverages.
E. OPINIONS OR ESTIMATES OF CONSTRUCTION COST
Where provided by the CONSULTANT as part of Exhibit I or otherwise, opinions or estimates of
construction cost will generally be based upon public construction cost information. Since the
CONSULTANT has no control over the cost of labor, materials, competitive bidding process,
weather conditions and other factors affecting the cost of construction, all cost estimates are
opinions for general information of the CLIENT and the CONSULTANT does not warrant or
guarantee the accuracy of construction cost opinions or estimates. The CLIENT acknowledges that
costs for project financing should be based upon contracted construction costs with appropriate
contingencies.
F. CONSTRUCTION SERVICES
It is agreed that the CONSULTANT and its representatives shall not be responsible for the means,
methods, techniques, schedules or procedures of construction selected by the contractor or the
safety precautions or programs incident to the work of the contractor.
G. USE OF ELECTRONIC/DIGITAL DATA
Because of the potential instability of electronic/digital data and susceptibility to unauthorized
changes, copies of documents that may be relied upon by CLIENT are limited to the printed copies
(also known as hard copies) that are signed or sealed by CONSULTANT. Except for
electronic/digital data which is specifically identified as a project deliverable by this
AGREEMENT or except as otherwise explicitly provided in this AGREEMENT, all
electronic/digital data developed by the CONSULTANT as part of the PROJECT is acknowledged
to be an internal working document for the CONSULTANT'S purposes solely and any such
information provided to the CLIENT shall be on an "AS IS" basis strictly for the convenience of
the CLIENT without any warranties of any kind. As such, the CLIENT is advised and
acknowledges that use of such information may require substantial modification and independent
verification by the CLIENT (or its designees). Provision of electronic/digital data, whether
required by this Agreement or provided as a convenience to the Client, does not include any license
of software or other systems necessary to read, use or reproduce the information. It is the
Public Standard Agreement (2004 Form) VER. 6/22/2006
Page 5 of 9
• responsibility of the CLIENT to verify compatibility with its system and long-term stability of
media. CLIENT shall indemnify and hold harmless CONSULTANT and its Subconsultants from
all claims, damages, losses, and expenses, including attorneys' fees arising out of or resulting from
third party use or any adaptation or distribution of electronic/digital data provided under this
AGREEMENT, unless such third party use and adaptation or distribution is explicitly authorized by
this AGREEMENT.
H. REUSE OF DOCUMENTS
Drawings and Specifications and all other documents (including electronic versions of any
documents) prepared or furnished by CONSULTANT pursuant to this AGREEMENT are
instruments of service in respect of the Project and CONSULTANT shall retain exclusive
ownership and property interest therein whether or not the Project is completed. The
CONSULTANT shall be deemed the author of these documents and shall retain all common law,
statutory and other reserved rights including the copyright. CLIENT may make and retain copies
for information and reference in connection with the use and occupancy of the Project by CLIENT
and others; however, such documents are not intended or represented to be suitable for reuse by
CLIENT or others on extensions of the Project or on any other project. Any reuse by CLIENT or
any other entity without written verification or adaptation by CONSULTANT for the specific
purpose intended will be at CLIENT'S sole risk and without liability or legal exposure to
CONSULTANT and CLIENT shall indemnify, defend and hold harmless CONSULTANT from all
claims, damages, losses and expenses including attorney's fees arising out of or resulting therefrom.
Any such verification or adaptation will entitle CONSULTANT to further compensation at rates to
• be agreed upon by CLIENT and CONSULTANT.
PERIOD OF AGREEMENT
This Agreement will remain in effect for the longer of a period of two years or such other explicitly
identified completion period, after which time the Agreement may be extended upon mutual
agreement of both parties.
J. PAYMENTS
If CLIENT fails to make any payment due CONSULTANT for services and expenses within thirty
days after date of the CONSULTANT'S invoice, a service charge of one and one-half percent
(1.5%) per month or the maximum rate permitted by law, whichever is less, will be charged on any
unpaid balance. In addition after giving seven days' written notice to CLIENT, CONSULTANT
may, without waiving any claim or right against the CLIENT and without incurring liability
whatsoever to the CLIENT, suspend services and withhold project deliverables due under this
Agreement until CONSULTANT has been paid in full all amounts due for services, expenses and
charges.
K. TERMINATION
• This Agreement may be terminated by either party for any reason or for convenience by either party
upon seven (7) days written notice.
Public Standard Agreement (2004 Form) VER. 6/22/2006
Page 6 of 9
•
In the event of termination, the CLIENT shall be obligated to the CONSULTANT for payment of
amounts due and owing including payment for services performed or furnished to the date and time
of termination, computed in accordance with Section III of this Agreement.
L. CONTINGENT FEE
The CONSULTANT warrants that it has not employed or retained any company or person, other
than a bona fide employee working solely for the CONSULTANT to solicit or secure this Contract,
and that it has not paid or agreed to pay any company or person, other than a bona fide employee,
any fee, commission, percentage, brokerage fee, gift or any other consideration, contingent upon or
resulting from award or making of this Agreement.
M. NON-DISCRIMINATION
The provisions of any applicable law or ordinance relating to civil rights and discrimination shall be
considered part of this Agreement as if fully set forth herein.
The CONSULTANT is an Equal Opportunity Employer and it is the policy of the
CONSULTANT that all employees, persons seeking employment, subcontractors, subconsultants
and vendors are treated without regard to their race, religion, sex, color, national origin, disability,
age, sexual orientation, marital status, public assistance status or any other characteristic protected
by federal, state or local law.
N. CONTROLLING LAW
This Agreement is to be governed by the law of the State of Minnesota.
O. DISPUTE RESOLUTION
CLIENT and CONSULTANT agree to negotiate all disputes between them in good faith for a
period of 30 days from the date of notice of dispute prior to proceeding to formal dispute resolution
or exercising their rights under law. Any claims or disputes unresolved after good faith
negotiations shall first be submitted to mediation utilizing the Minnesota District Court Rule 114
Roster. Disputes not resolved by mediation shall then be submitted to arbitration in accordance
with provisions of the Construction Industry Arbitration Rules of the American Arbitration
Association. CONSULTANT and the CLIENT agree to require an equivalent dispute resolution
process governing all contractors, sub -contractors, suppliers, consultants, and fabricators concerned
with this project.
P. SURVIVAL
All obligations, representations and provisions made in or given in Section IV of this Agreement
will survive the completion of all services of the CONSULTANT under this Agreement or the
termination of this Agreement for any reason.
•
Public Standard Agreement (2004 Form) VER. 6/22/2006
Page 7 of 9
•
Q. SEVERABILITY
Any provision or part of the Agreement held to be void or unenforceable under any law or
regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and
binding upon CLIENT and CONSULTANT, who agree that the Agreement shall be reformed to
replace such stricken provision or part thereof with a valid and enforceable provision that comes as
close as possible to expressing the intention of the stricken provision.
Public Standard Agreement (2004 Form) VER. 6/22/2006
Page 8 of 9
• SECTION V - SIGNATURES
THIS INSTRUMENT embodies the whole agreement of the parties, there being no promises, terms,
conditions or obligation referring to the subject matter other than contained herein. This Agreement may
only be amended, supplemented, modified or canceled by a duly executed written instrument signed by
both parties.
IN WITNESS WHEREOF, the patties hereto have caused this Agreement to be executed in their behalf.
CLIENT: City of Hopkins, Minnesota CONSULTANT: Bolton & Menk, Inc.
Mark D. Kasma, Burnsville Office Manager
Marcus A. Thomas, Principal Engineer
Date Date
•
Public Standard Agreement (2004 Form) VER. 6/22/2006
Page 9 of 9
• EXHIBIT I
TOPOGRAPHIC SURVEY AND FEASIBILITY STUDY
2011 STREET AND UTILITY IMPROVEMENTS
CITY OF HOPKINS, MINNESOTA
A. BASIC SERVICES
In accordance with the City of Hopkins 2010 Capital Improvements Plan, the City has
designated the following streets for rehabilitation in 2011:
1. 3`d Street North (southern segment), 15th Avenue North to 17th Avenue North.
2. 3`d Street North (northern segment), 15th Avenue North to 16th Avenue North.
3. 4th Street North, 12th Avenue North to 17t1' Avenue North.
4. 14th Avenue North, 2°d Street North to 4th Street North.
5. 15th Avenue North, 2"d Street North to South Service Drive.
6. 16th Avenue North, 3`d Street North to South Service Drive.
7. South Service Drive.
8. North Service Drive, MN Highway 7 to (approximately) 400 ft east of 12th
Avenue North.
9. Alley extending south, approximately 400 feet, from 6th Street South between
• 10`h and 11th Avenues South.
Bolton & Menk, Inc. will complete a topographic survey and feasibility study for
proposed improvements within the project area. A description of our proposed services is
detailed as follows:
Task 1: Topographic Survey and Mapping
Bolton & Menk, Inc. will complete a topographic survey of the existing conditions along
the above-mentioned streets. Two levels of topographic survey will be completed, right-
of-way (ROW) to right-of-way and back -of -curb (BOC) to back -of -curb. The majority of
the streets will be surveyed from ROW to ROW and will include all visible features such
as, but not limited to, pavements, curb lines, manholes, catch basins, valves, sidewalks,
turf areas, driveways, power poles, trees, gardens, mailboxes, retaining walls, etc. All
underground utility information will be located and described per available as-builts, field
markings, and private utility map information. Manhole reports will also be completed
for located manholes and catch basins. Right-of-way will be illustrated based on found
field monumentation and plat information received from the City.
Based on a site visit, and discussions the City, it was decided the existing curblines along
4th Street North, 16th Avenue North, and 15th Avenue North, south of 4th Street North are
in good condition overall and, if utility improvements are not required, can remain in
place. With this assumption this proposal includes topographic survey from BOC to BOC
• along these streets. The survey will include all visible features such as, but not limited to,
pavements, curb lines, manholes, catch basins, and valves. All underground utility
City of Hopkins 1 August 6, 2010
• information will be located and described per available as-builts, field markings, and
private utility map information. Manhole reports will also be completed for located
manholes and catch basins.
Task 2: Feasibility Study and Report
The preparation of the feasibility study will include the assembly of existing information
from the City of Hopkins and a review meeting with City Staff to discuss the existing
street and utility conditions and needs for improvements. This task will also include
preliminary engineering and design of the proposed improvements, a review and
discussion of the final geotechnical report, one neighborhood meeting, and two City
Council meetings.
Bolton & Menk, Inc. will collect all available information relating to the project and
adjacent areas from the City of Hopkins including street and utility as-builts, pavement
maintenance reports, sewer videos and logs, utility maintenance reports, and streetlight
wiring diagrams. The review of the existing utilities will be initiated by a meeting with
the City of Hopkins Engineering and Public Works Staff. The purpose of this meeting is
to receive input from the City's Staff regarding their opinions of any necessary
improvements. We will also prepare a neighborhood survey form for distribution by the
City and will review the results of the surveys for discussion at the neighborhood meeting
and for inclusion in the feasibility report where applicable.
. A geotechnical report prepared by the City's geotechnical consultant, AET, Inc., will
serve as the basis of our pavement evaluation. The evaluations, analyses, and
recommendations of this report will be summarized for inclusion into the final feasibility
study. AET, Inc. has prepared a separate proposal for the City to consider.
n
U
Bolton & Menk, Inc. will prepare itemized cost estimates for the proposed improvements
throughout the project area and will utilize these estimates along with plat information to
prepare a preliminary assessment roll for the project.
The results of the feasibility study including descriptions of the existing infrastructure,
proposed improvements, estimated costs, preliminary assessment roll, and proposed
project schedule will be detailed in a written report and presented at a neighborhood
meeting and at a City Council meeting. We will also attend a second City Council
meeting for the purpose of holding a Public Hearing.
City of Hopkins 2 August 6, 2010
tThe following is our preliminary schedule for the 2011 Street & Utility
Improvements:
Council Orders Preparation of Feasibility Report ..................................... August 17, 2010
Survey Work.................................................................... August 23 — September 17, 2010
Preparation of Feasibility Report .................................. September 20 — November 5, 2010
Present Feasibility Report /Order Public Hearing ................................November 16, 2010
Conduct Public Hearing /
Order Final Plans & Specifications .......................................... December 21, 2010
Preparation of Final Plans & Specifications .................. December 22 — February 25, 2011
Approve Final Plans & Specifications /
Authorize Advertisement for Bids .................................................... March 1, 2011
Bid Opening..................................................................................Week of March 28, 2011
Council Accepts Bids / Order Assessment Hearing ....................................... April 5, 2011
• Conduct Public Assessment Hearing /
Adopt Assessment Roll / Award Bid ................................................... May 3, 2011
(anticipatesrno need for 30 -day appeal period)
Construction.................................................................................. May 15 -September 2011
•
B. ADDITIONAL SERVICES
Consulting services performed other than those authorized under Section I.A. shall be
considered not part of the Contract Services and may be authorized by the CLIENT as
additional services. Additional Services consist of those services which are not generally
considered to be Contract Services; or exceed the requirements of the Contract Services;
or are not definable prior to the commencement of the project; or vary depending on the
technique, procedures or schedule of the project contractor. Additional services may
consist of the following: .
1. All other services not specifically identified in Section A.
City of Hopkins 3 August 6, 2010
ax
a
O
• O
3w
W A
W
W
•
F
R O
T N
MIN
M N
N V
N N
7 O
N
O
o0
00
OD
d
U
m
E
N O
P N
tin
O
w'�i
v
u1
LW
00
O
GO
y N
F
0
T
oo
O oo
M a
O
pppp
R
❑�
N
a
N
Z
a
G
C �
W
F� 'E'q
.-• N
M
N N
N N
N N
N oo
��
M
a\
A.
T
N N
d'
N N
N
a` w
o
9
-
c
o
U
�y
ti
U
N
n
V
ji y
a4
r?
U
4I
r�i °� X
�
O�
L a
d
►�
3 X
d
N ��..
�
O
O O F
O
�Co
'° a
9
h
3 m
9 E
U civ 0.01 3
F
01 O
F
Q
f*,
;9 a
a: a
w 'E
9 el
�.
�z
b
� N
M 7
�M1
O
.-� N
M 'd'
✓1 �D
t� W
Q\
F� F �
N
[V N
lV N
fV N
N N
N
vagi
•
H
C]
I
0
S
S
S
o
0
0
0
0
0
o
s
s
s
S
e
O
rn
O
�o
m
00
o
C
0,
I�
ao
�/1
o
O
O
d'
fV
tV
T
00
o.
o
ao
m
o
a0
O
T
N
R
0\
G
F„
M
cs
c5
cs
N
c9
Ci
cs
O
�
m
c9
N
w
N
N
w
M
c9
�
vi
�
aM
Vi
p
o
0
o
g
o
8
S
s
s
s
0
s
0
0
0
0
c
p
0
0
0
0
0
o
o
0
0
0
�
b9
Y3
U
po
S
S
S
S
o
8
S
s
s
o
s
s
s
s
s
o
c
3
v
b9
fA
b9
�
T'
v1
�
p
O
O
O
8
S
S
O
00
0
0
G
0
p
N
O
O
O
O
O
O
OO
O
O
O
O
O
O
00
O
O
O
O
�'
F
O
O
O
O
S
S
C
S
O
O
O
O
O
O
S
S
8
O
p
O
O
O
8
O
S
S
O
O
O
O
8
p
�
po
O
O
O
C
O
O
O
O
O
C
O
O
V!
O
Vi
OO
fA
d W
M1p''
a9
F9
N
iA
�
b9
m
69
M
69
N
b9
69
FA
di
69
fA
b9
N
00
cn
rI
fig
p
O
O
O
O
O
O
O
O
O
O
O
S
S
$
O
O
p
t-0
C ry
p
p
O
O
O
O
O
O
O
op
O
O
O
o
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
p
f9
f9
6�9
fA
69
M
Go
p
o
o
O
O
O
O
o
0
0
0
0
0
0
o
o
O
p
p
pq
q
O
O
O
O
Orn
o
00
O
O
O
h
O
00
O
W
O
W
O
O
O
C
O
h
O
G
O
N
O
V'
O
N
p
N
N
W
�
o
S
S
S
S
S
o
$Soo
S
S
SSS
8
$
d N
N
0
fig
0
(A
0
fA
0
fA
0
(9
�
r
N
c
Vi
o
Vi
as
v
v
a6
h
o
�
v
va
ti
(J .0
tC0
69
Vqa
b9
N
H9
N
fA
Vi
VNI
Vf
M
V9
�
r1
rj
PLWCGr:
w
ti
IQ
e
0
?
V
3
i
j
V
N
N
W
kW.
W
65
a
w
z
H
Fy
R
oa
b
y
d
04
x
pa
v
o
o o
c�7am
o
�j
w
c
3
w
F
U W
H�
U
F�
A
W
a4
a
a4
s�
a
w
a
r�
cC
cov
zH
M
In
O
N
M
9
0
r
O
aA
Q
F F
to
�
O
N
it
N
cV
CV
N
aV
aV
lV
N
N
aV
f-FV�
F
W O z
v a O
r
1 40
10
Q
O
w
z
o Z
0
� � U
i � C
d
Z Z
W_
Y
O
S
N�Qy
`LL
V
NQ
LL
H
Z
cW
G
W w
0 a
YW��WI%_ ma
Nuvd SII1®'I'.L,S "
.l VxNQ.LHNNIIQ a gg��
N
JL _1 E
W
C O N td 30C
z rro. 8V
sm®'I �ss
r
s
ys
U
„
3tdex
a
W'
w
J >�® i H l
o
a
Z
t
t
L
L
L
L
L
+
�
d'
N
h
t
}
[
[
NC
NNC «
a
O
O
O
_
O
O
CL
a
N
N
N
N
N
U
sm®'I �ss
o (Ixaldd
................. _..._........ _.
s
ys
d _ 'on �ooaenowax '-
„
3tdex
., a�O7-9
�� 'Otl x9bttl31u1
tee" g 0 000nrr �
W'
w
J >�® i H l
MUMM,MOM �4.
VNI49
°)bB)133� NlxL'T r`Y
N3 lZ
0 s �" ���� )x LL�
1 xi
3
f—Hole NINE gg W
isl W s •ana xl�
At
u1 1 V
e x z �r� xt51 S' x<St S 3 b I � l
n
F u x1
3 91 s
I) �
F'xNQ.LflNNIId
0 CITY OF HOPKINS
HENNEPIN COUNTY, MINNESOTA
RESOLUTION 2010-047
RESOLUTION ORDERING THE PREPARATION OF A FEASIBILITY REPORT
FOR YEAR 2011 STREET IMPROVEMENTS
WHEREAS, the following streets are in need of reconstruction: North Service Drive
from 12th Avenue to Drillane Road; South Service Road from 11th Avenue N to dead end west
of 16th Avenue N; 4th Street N from 1 lth to 17th Avenues N; 3rd Street N from 16th to 17th
Avenues N; 14th Avenue N from 2nd Street N to 4th Street N; 15th Avenue N from 2nd Street N
to South Service Drive; 16th Avenue N from 3rd Street N to South Service Drive; and the alley
between 11th and 10th Avenues S between 6th and 7th Streets S and
WHEREAS, City staff is requesting that these streets be upgraded under the City's
assessment policy even though no petition for the upgrade has been submitted; and
WHEREAS, the first step in the assessment procedure is the ordering of a feasibility
report.
• NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Hopkins,
Minnesota, that the proposed improvements be referred to the firm Bolton and Menk, Inc. for
study and that they be instructed to report to the Council with all convenient speed advising the
Council in a preliminary way as to whether the proposed improvement is necessary, cost-
effective, and feasible and as to whether it should best be made as proposed or in connection
with some other improvement, and the estimated cost of the improvement as recommended.
Adopted by the City Council of the City of Hopkins, Minnesota, this 17th day of August, 2010.
ATTEST:
Terry Obermaier, City Clerk
0
Eugene J. Maxwell, Mayor