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AgendaHOPKINS CITY COUNCIL FINAL AGENDA Tuesday, September 21, 2010 7:30 pm THIS FINAL AGENDA IS SUBJECT TO CHANGE UNTIL THE START OF THE CITY COUNCIL MEETING Schedule: 7:30 pm - City Council Meeting Work Session after Close of Regular City Council Meeting 1_ CALL TO ORDER 11. OPEN AGENDA - PUBLIC COMMENTS/CONCERNS (Public must fill out a Speaker Request Form. Three minute limit for each person) III. PRESENTATION 1. Proclamation for Keith Scott- Oak Ridge Country Club; Wade Miller 2. Adopt -A -Highway (Clean-up by Citizens Academy Class of 2010) Presentation; Norman Tiegen 3. Presentation of Blue Star Award; Getschow IV. CONSENT AGENDA 1. Minutes of the September 7, 2010 City Council Meeting 2. Minutes of the September 7, 2010 Council Work Session after the City Council Meeting 3. Minutes of the September 14, 2010 City Council Work Session 4. Approve Revised Investment Policy; Harkess 5. Approve Resolution for Joint Purchase of Uniform Supplies; Specken 6. Approve Resolution for Fire Lanes at Concord USA, 500 2nd Ave South; Specken 7. Proclamation for Keith Scott - Oak Ridge Country Club; Maxwell Vote: Youakim V. NEW BUSINESS Brausen Rowan Halverson Maxwell 1. Approve Resolution 2010-059, Increasing the Established Fees for Rental License Registration Fees and Rental Re -Inspections per City Code Section 407; Kearney Vote: Youakim Brausen Rowan Halverson Maxwell 2. Approve Resolution 2010-064, Authorizing Execution of Contract for TOD (Transit -Oriented Development) Grant from Hennepin County; Beard QUESTIONS OR COMMENTS? ASK THE CITY! Call (952) 939-1421 Ask the City is the City of Hopkins voice message system) c; m Im Vote: Youakim Brausen Rowan Halverson Maxwell ADJOURN Vote: Youakim Brausen Rowan Halverson Maxwell QUESTIONS OR COMMENTS? ASK THE CITY! Call (952) 939-1421 Ask the City is the City of Hopkins voice message system) C� A regular meeting of the Hopkins City Council was held on September 7, 2010, in the Council Chambers of the Hopkins City Hall. Present were Mayor Maxwell and Council Members Brausen, Rowan, and Halverson. Also, present were staff members Getschow, Genellie, Harkess, Elverum, Bradford, and City Attorney Jerry Steiner. I. CALL TO ORDER Mayor Maxwell called the meeting to order at 7:37 p.m. II. OPEN AGENDA - PUBLIC COMMENTS AND CONCERNS There were none. III. PRESENTATION 1. Proclamation for the VFW's 90th Anniversary Mayor Maxwell read a proclamation congratulating VFW Post 425 on its 90th Anniversary. Commander John Suckerman thanked the City Council and spoke about the many community activities which the VFW promotes. He then presented a check to Captain Tony Hanlin for the Hopkins Police Department. 2. Presentation by the Intercongregation Communities Association (ICA) Food Shelf Cathy Maes, Executive Director of ICA, gave an update on the work of the ICA. The need for its services is increasing throughout the western suburbs. In 2010 900 Hopkins' households received services as opposed to 800 in 2008. Hopkins' households represent about 60% of ICA's clients. 3. Presentation of the Government Finance Officers Association (GFOA) Budget Award Finance Director Christine Harkess explained that the Award is based on the substance of the budget, its organization, how well it communicates the City's finances, and its usefulness as a financial planning document. This is the 9th year in a row in which the City has received this award. IV. CONSENT AGENDA 1. Minutes of the August 17, 2010 City Council Work Session 2. Minutes of the August 17, 2010 City Council Meeting 3. Minutes of the August 17, 2010 Council Work Session after the City Council Meeting 4. Minutes of the August 24 City Council Work Session 5. Approve Miscellaneous Fee Increases; (CR2010-081) M 6. Approve Winter Use Permit for Regional Trails; (CR2010-102) 7. Ratify Checks Used for the Month of August 2010 8. Appoint Election Judges for the General Election 9. Adopt Resolution_ to Order a Public Hearing for Miscellaneous Assessments; (CR2010-100) Council Member Brausen moved and Council Member Halverson seconded a motion to approve the Consent Agenda. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Rowan, aye; Council Member Halverson, aye; Mayor Maxwell, aye. The motion carried unanimously. V. NEW BUSINESS 1. Approve the Preliminary 2011 Tax Levy and Budget; (CR2010-094) Christine Harkess explained the process and described the proposed levy and budget. The City is required to certify a proposed tax levy and submit it to the county by September 15. The City is also required to hold a meeting where the council discusses the budget and public comments are taken. This can be at a regularly scheduled council meeting. Staff is suggesting December 7, 2010 as an appropriate date to discuss the budget. This will allow us to take into consideration comments from the public prior to adopting the budget on December 21 st The City is proposing a total tax levy increase of $212,729 or 2.14%. The total tax levy of $10,138,414 includes levies for the general fund, PERA increase, MVHC unallotment and bonded debt. The Council discussed the preliminary budget as well as fiscal disparities and tax increment districts. Council Member Rowan moved and Council Member Youakim seconded a motion to approve Resolution 2010-049 approving the proposed 2011 tax levy, debt service levies at levels under those required in the bond covenants, proposed 2011 general fund budget, and set budget meeting dates. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Rowan, aye; Council Member Halverson, aye; Mayor Maxwell, aye. The motion carried unanimously. 2. Approve Resolution, Authorizing Issuance of General Obligation Improvement Bonds, Series 2010A; (CR2010-097) Dave Callister, Ehlers and Associates, appeared before the Council to explain this item. The City of Hopkins has the authority to issue permanent improvement revolving (PIR) bonds to pay for street improvements within the city. The last PIR bond issue was done in 2007. From 2007 through 2010 the city has undergone over $3.5 million in street improvements which were financed by past bond proceeds, special assessments and fund balance. 7 M. A A, After evaluation of the PIR Fund cash flow, impact on the tax levy and future needs staff is proposing a bond issue of $2.710 million. Due to low interest rates as a result of current market conditions this is an excellent opportunity to sell bonds. In addition to bonding for new money staff is recommending the refinancing of the 2003A General Obligation (GO) PIR Bonds, 2003A Storm Sewer Revenue Bonds and the 2002A GO Tax Increment Bonds (TIF 2-11) for a total interest savings of $199,000. Council Member Halverson moved and Council Member Brausen seconded a motion to adopt Resolution 2010-052, providing for the sale of $2,710,000 G.O. Improvement Bonds, Series 2010A and $2,680,000 G.O. Refunding Bonds, Series 2010B. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Rowan, aye; Council Member Halverson, aye; Mayor Maxwell, aye. The motion carried unanimously. 3. Approve Resolution, Authorizing the Redemption. of Callable General Obligation Tax Increment Refunding Bonds, Series 2005A, in Tax Increment District 2-1; (CR2010-096) The City of Hopkins issued General Obligation (G.O.) Tax Increment Refunding Bonds, Series 2005A in 2005. The one remaining serial bond issued for Tax Increment District (TIF) 2-1 is callable. The cost of calling the final bond is $205,000. TIF District 2-1 has the capacity to call this bond in 2011. The savings of interest on this bond is $7,175. This TIF District has been decertified, all developer obligations paid and this is the final obligation of this TIF District. Council Member Youakim moved and Council Member Rowan seconded a motion to adopt Resolution 2010-051 authorizing the redemption of callable General Obligation Tax Increment Refunding Bonds, Series 2005A in Tax Increment District 2-1. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Rowan, aye; Council Member Halverson, aye; Mayor Maxwell, aye. The motion carried unanimously. 4. Approve Resolution, Authorizing the Redemption of Callable Taxable General Obligation Housing Improvement Bond, Series 1995, for the Meadow Creek Condominium Project; (CR2010-095) The City of Hopkins issued Taxable General Obligation Housing Improvement bonds, Series 1995 in 1995. Seven serial bonds issued are callable. The cost of calling one of the callable bonds is $85,000. The debt service fund for these bonds has the capacity to call the bond this year and continue having available funds for future debt and interest payments. This will be the final call for these bonds as they will now be fully matured. This action will result in an increase in funds available for improvements to the Meadow Creek Condominiums. Council Member Brausen moved and Council Member Halverson seconded a motion to adopt Resolution 2010-050 authorizing the redemption of callable Taxable General Obligation Housing Improvement Bond, Series 1995, for the Meadow Creek Condominium project. A poll of the vote was as follows: Council Member Brausen, aye; Council 3 Member Rowan, aye; Council Member Halverson, aye; Mayor Maxwell, aye. The motion carried unanimously. 5. Adopt Resolution to Order Assessment Hearing for 2009-2010 Street & Utility Improvements, City Project 08-10; (CR2010-101) City Engineer John Bradford explained this item. Construction for this project was , conducted in 2009 and 2010 in the Park Ridge Neighborhood and substantially completed in August of this year. Assessments were delayed until October 2010 to allow residents to plan for the costs given the economic situation in the country. The total project cost is $2,137,150 and total Assessments are $525,488.26. The street portion of the assessment is on a unit basis for the residential properties and is capped at $5,613.60. Commercial properties are assessed at $97.96 per front foot. Water and Sanitary Sewer service work is assessed at 50% of the actual cost for installing the services to each property. Properties where the service lines were 10 replaced within 10 years were exempted from having their service lines replaced. The proposed assessment rate is 5% over a 15 year period. The rate is based on the bonding interest rate the City received on its recent bond issuance. The Council previously indicated that 15 year assessments were appropriate given the economic environment. The proposed date for the Assessment Hearing is October 5th, 2010 at 7:30 p.m. Council Member Rowan moved and Council Member Youakim seconded a motion to adopt Resolution 2010-056 declaring cost to be assessed and ordering preparation of assessment roll; and Resolution 2010-057 ordering assessment hearing, 2009 Street and Utility Improvement project, City Project 08-10. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Rowan, aye; Council Member Halverson, aye; Mayor Maxwell, aye. The motion carried unanimously. 6. Approve Memorandum of Understanding (MOU) with the Minnehaha Watershed District; (CR2010-093) Kersten Elverum, Economic Development Director explained that in May 2009, the City of Hopkins adopted a small area plan for the Blake Road Corridor in order to guide redevelopment. One of the recommendations of the plan was to enhance and connect green and open spaces. The implementation strategies to achieve this goal include property acquisition south of the existing Cottageville Park to connect more fully to Minnehaha Creek. City staff has been in discussions with the Minnehaha Creek Watershed District (MCWD) regarding a collaborative effort to achieve our mutual goals around this strategy. The opportunity to purchase a key parcel, 427/429 Blake Road, presented itself and the MCWD and the City of Hopkins entered into the option agreement to purchase the property. It was done with the understanding that the MCWD would acquire the property and the City would make and maintain the storm water improvements on the property, as well as expand on our planning work to incorporate a greater vision for the Creek. The agreement addresses these expectations of the MCWD. The funds for the City of Hopkins share of the storm water improvements would be paid from the storm water utility fund. 4 R The project should result in an improved park for the residents of this area as well as an access point for Minnehaha Creek. It could also act as a catalyst for future development. Mark Ten Eyck and Dick Miller of the MCWD appeared before the Council. They said the District is very excited about this project. Council Member Youakim moved and Council Member Brausen seconded a motion to approve the Cooperative Agreement between the Minnehaha Creek Watershed District and the City of Hopkins for the Cottageville Park Storm Water Management and Park Improvement Project and the Memorandum of Understanding for Corridor Planning for the Minnehaha Creek Corridor. A poll of the vote was as follows: Council Member Brausen, aye; Council Member Rowan, aye; Council Member Halverson, aye; Mayor Maxwell, aye. The motion carried unanimously. VI. ADJOURN There being no further business, Council Member Halverson moved and Council Member Rowan seconded a motion to adjourn the meeting. The meeting was adjourned by unanimous consent at 9:08 p.m. Respectfully Submitted, Jim Genellie, Assistant City Manager COUNCIL MEMBERS ATTEST: Eugene J. Maxwell, Mayor 5 Page 1 September 7, 2010 MINUTES OF THE CITY COUNCIL WORK SESSION AT CONCLUSION OF THE REGULAR CITY COUNCIL MEETING Tuesday, September 7, 2010 Mayor Maxwell called the meeting to order at 9:20 pm. Present were Mayor Maxwell and Council Members Brausen, Halverson, Rowan, Youakim and City Manager Rick Getschow. OTHER: • City Manager Getschow stated that Hopkins in Motion is scheduled for Saturday, September 11 th. The Council members are encouraged, if possible, to stop by the city booth. • Mayor Maxwell stated that at some point in time it may be a good idea to have Fraser at a City Council meeting to promote their new apartment development project. • City Manager Getschow stated that the Fire Department had received a grant to install interactive smart boards in the Fire Hall, Police Department and the Raspberry Room downstairs. This improved technology will be able to allow the city to better utilize the boards in these rooms for training and meeting purposes. • Council discussed the tour of development projects that will occur at the Work Session of September 14th. It was decided that the electronic sign discussion would be moved to September 28th and that discussion would occur with the Planning and Zoning Commission on that evening. With no further business, a motion was made by Brausen, seconded by Youakim to adjourn the meeting. The motion passed unanimously. The meeting was adjourned at 10:00 pm. cm� Ea m Page 2 Rick Getschow, Secretary CITY COUNCIL ATTEST: Eugene J. Maxwell, Mayor September 7, 2010 Page 1 MINUTES OF THE CITY COUNCIL WORK SESSION City Council Tour of Redevelopment Projects Tuesday, September 14, 2010 The meeting was started at 5:00 p.m. Present were Mayor Maxwell and Council members Kristi Halverson, Rick Brausen, Cheryl Youakim, Bruce Rowan, Hopkins City Manager Rick Getschow, Director of Planning & Economic Development Kersten Elverum, Community Development Coordinator Tara Beard, Cornerstone Group, Klodt Inc. Group and Dominium Group. Dominium: The tour started at 5:30 pm and everyone met at 808 Berry Street in St. Paul, Minnesota. The Dominium representatives led the tour of the property. Klodt Inc.: The tour started at 6:30 p.m. and everyone met at Hiawatha Flats which is located at 3625 East 43rd Street in Minneapolis. The Klodt representatives led the tour of the property. Cornerstone Group's Proposal: The tour started at 7:30 pm at Kensington Park which is located at 7600 Lyndale Ave South. The Cornerstone representatives led the tour of the property. Meeting adjourned at 8:30 p.m. Debbie Sperling, Secretary CITY COUNCIL ATTEST: Eugene J. Maxwell, Mayor VTOLM Mmj