CR 10-124 Approve Eng. Agreement-2011 Excelsior Blvd/Hwy 169 EVP Signal Retrofit Project 10-08•
City of Hopkins
November 16, 2010 Council Report 2010-124
Approve Engineering Agreement
2011 Excelsior Blvd/Hwy 169 EVP Signal Retrofit
City Project 10-08
Proposed Action
Staff recommends adoption of the following motion: Move that Council adopt
Resolution 2010-074, Resolution Approving Engineering Agreement for EVP Signal
Retrofit.
Overview
The 2011 - 2015 CIP identified as a necessary improvement, the traffic signal upgrades at
Excelsior Boulevard at the Hwy 169 Ramps to include Emergency Vehicle Preemption
(EVP). EVP allows Fire and Police vehicle to pass intersections more quickly and safely
by sensing the approaching emergency vehicle and switching the light to green. Total
project cost for this improvement is approximately $40,000.
• Engineering services are proposed to be completed by SRF Consulting Group, Inc in the
amount of $10,500. SRF has worked in Hopkins, successfully completed the signal
installation work at Jackson Avenue and St. Louis Street near Excelsior Crossings.
is
We anticipate construction of the improvement in the spring of 2011. Public disruption is
minimal for this type of construction.
Supportine Information
• Project Location Map
• SRF Proposal
• Resolution 2010-074
hn R. Bradford, P.E., City #ngmeer
Financial Impact: 40,000 Budgeted: Y/N Y Source: PIR Funds
Related Documents (CIP, ERP, etc.): 2011-2015 CIP
Notes:
• • •
S. N, S,
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\CIP Map as of 6-28-2010
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® CONSULTING GROUP, INC. MINNEAPOLIS
FARGO
ENCINFFRS I PI -ANN[ -'RS I DESIi;NERS MADISON
September 14, 2010
Mr. John R. Bradford, PE
City Engineer
CITY OF HOPKINS
City Hall
1010 First Street South
Hopkins, Minnesota 55343
SUBJECT: PROPOSAL FOR EXCELSIOR BOULEVARD AT THE
TH 169 RAMPS EVP RETROFIT
Dear Mr. Bradford:
Based on your request, we are pleased to submit this proposal to provide design and construction
engineering services for Emergency Vehicle Preemption (EVP) retrofit at two existing traffic
signal systems. We understand the two intersections to be:
• Excelsior Boulevard (CSAR 3) at the TH 169 East Ramps
• Excelsior Boulevard (CSAR 3) at the TH 169 West Ramps
SCOPE OF SERVICES
We propose to carry out the work described as follows:
Design
1, Obtain the two existing traffic signal system intersection layouts and field wiring
diagrams from the appropriate agencies.
2. Coordinate any signal cabinet modifications that might be necessary in order to
accommodate EVP with the operating agencies.
3. Perform a site review to identify in the field any issues that might affect the design.
4. Screen existing plans and add proposed EVP hardware and wiring to the existing
intersection layouts and wiring diagrams.
5. Prepare preliminary plans, special provisions, and engineer's estimate, and submit to the
City of Hopkins, Hennepin County and Mn/DOT for review. Concurrently prepare front-
end specifications, including bidding documents and submit to the City for review.
6. Assess agency review comments, and incorporate into final plans and special provisions.
7. Prepare final plans, specifications, and engineer's estimate, and submit to the City,
County and Mn/DOT for approval.
www.srfconsul ting. com
One Carlson Parkway North, Suite 150 ( Minneapolis, MN 55447-4443 1 763.475.0010 Fax: 763.475.2429
An Equal Opportunity Employer
0
C7
Mr. John R. Bradford, PE
City of Hopkins - 2 - September 14, 2010
Bidding Assistance
1 Assist the City in preparation of an. advertisement of bids. Ensure that the Ad for Bids
is placed in the City's desired publications.
2. Attend the bid opening.
3. Prepare a bid tabulation and recommendation of award.
Construction Administration and Inspection
I . Obtain all necessary permits from Hennepin County and Mn/DOT.
2. Attend the pre -construction conference.
3. Administer construction contract, including field inspection. Prepare pay estimates.
4. Upon substantial completion of construction, prepare a punchlist of items to be addressed
by the Contractor prior to final payment.
5. Arrange and attend final inspection.
E. Prepare record drawings and submit to the City. This will include one set of full size
mylar plans and an electronic set of plans in TIFF format.
ASSUMPTIONS
1. Existing signal plans will be readily available, and will accurately depict field conditions.
2. Design can be performed without field survey. If any of the reviewing agencies
requires that a field survey be conducted to determine the need for advance detection, this
will be considered out -of -scope work.
SCHEDULE
We will complete this work within a mutually agreed-upon time schedule.
BASIS OF PAYMENT/BUDGET
We
propose that we be reimbursed for our services on an hourly basis for the actual time
expended. Other direct project expenses, such as printing, supplies, reproduction, etc., will be
billed at cost, and mileage will be billed at the current allowable IRS rate for business miles.
E
Mr. John R. Bradford, PE
City of Hopkins - 3 - September 14, 2010
Based on our understanding of the project and our scope of services, we estimate the cost of
our services to be $10,500, which includes both time and expenses.
Invoices are submitted on a monthly basis for work performed during the previous month.
Payment is due within 30 days.
CHANGES IN THE SCOPE OF SERVICESADDITIONAL SERVICES
It is understood that if the scope or extent of work changes, the cost will be adjusted accordingly.
Before any out -of -scope work is initiated, however, we. will submit a budget request for the
new work and will not begin work until we receive authorization from you.
NOTICE TO PROCEED
A signed copy of this proposal or a separate letter of authorization, either mailed or faxed to
our office, will serve as our notice to proceed. Our fax number is 763-475-2429.
We. sincerely appreciate your consideration of this proposal and look forward to working With
you on this project. Please feel free to contact us if you have any questions or need additional
information.
Sincerely,
SRF CONSULTING GROUP, INC.
Name
Adrian S. Potter, PE, PTOE
Associate Tide
Date
George M. Stuerapfig, PE, PTOE
Principal
ASP/GMS/bls
This cost proposal is valid for a period of 90 days. SRF reserves the right to adjust
its cost estimate after 90 Ways firom the date of this proposaL
SRF No. P10616
K:I.,9gi,tols',PROIIOSALVII06J6—&colsio,,Bl,d—EVP 091410.doc
CITY OF HOPKINS
Hennepin County, Minnesota
RESOLUTION NO. 2010-074
RESOLUTION APPROVING ENGINEERING AGREEMENT
EXCELSIOR BLVD/HWY 169 EVP SIGNAL RETROFIT, PROJECT NO. 04-08
WHEREAS, the Capital Improvement Plan adopted by the City Council includes this
project as a necessary improvement; and
WHEREAS, the City Council deems it appropriate and expedient to make such
improvements, and
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Hopkins,
Minnesota:
1. Such improvement is necessary, cost-effective, and feasible.
2. SRF Consulting Group, Inc. is hereby designated as the engineer for this
improvement. The engineer shall prepare plans and specifications for the making
is of such improvement.
Adopted by the City Council of the City of Hopkins this 16th day of November, 2010.
ATTEST:
Terry Obermaier, City Clerk
•
Eugene J. Maxwell, Mayor