Agenda - HRA•
HOPKINS HRA SPECIAL MEETING
March 15, 2011
7:15 p.m.
I. CALL TO ORDER
II. CONSENT AGENDA
ITEM 2011-04 Write off of Old HRA Debt, adopt HRA
Resolution 474
ITEM 2011-05 Write off of Old Checks, adopt HRA Resolution
475
ITEM 2011-06 Depreciation Report Update, adopt HRA
Resolution 476
ITEM 2011-07 Name Acting Executive Director for HRA, adopt
HRA Resolution 477
Recommendation: approve consent agenda
Board Action:
III. NEW BUSINESS
ITEM 2011-03 HRA Budget 4-1-11 to 3-31-12
Recommendation: adopt HRA Resolution 473
Board Action:
IV. ADJOURNMENT
• Board Action:
MARCH
APRIL
S
M
T W T
F
S
S
M
T W T
F
S
MAXWELL
1 2 3
4
5
1
2
BRAUSEN
6
7
8 9 10
11
12
3
4
5 6 7
8
9
HALVERSON
13
14
15 16 17
18
19
10
11
12 13 14
15
16
ROWAN
20
21
22 23 24
25
26
17
18
19 20 21
22
23
YOUAKIM
27
28
29 30 31
24
25
26 27 28
29
30
GETSCHOW
ELVERUM
•
HOPKINS HRA SPECIAL MEETING
March 15, 2011
7:15 p.m.
I. CALL TO ORDER
II. CONSENT AGENDA
ITEM 2011-04 Write off of Old HRA Debt, adopt HRA
Resolution 474
ITEM 2011-05 Write off of Old Checks, adopt HRA Resolution
475
ITEM 2011-06 Depreciation Report Update, adopt HRA
Resolution 476
ITEM 2011-07 Name Acting Executive Director for HRA, adopt
HRA Resolution 477
Recommendation: approve consent agenda
Board Action:
III. NEW BUSINESS
ITEM 2011-03 HRA Budget 4-1-11 to 3-31-12
Recommendation: adopt HRA Resolution 473
Board Action:
IV. ADJOURNMENT
• Board Action:
�ca
City of Hopkim
March 10, 2011
HRA Report 2011-04
Rent Register Write off for Fiscal Year Ending 03/31/2011
Proposed Action
Staff recommends adoption of the following motion: Adopt Resolution 474, authorizing
the HRA staff to write off bad debts as uncollectible.
Overview
The HRA currently has three tenant accounts with uncollectible balances. Each, resident
moved out with a balance due for rent. To clear the books for fiscal year ending
03/31/2011, the HRA Board must approve a resolution clearing this amount from the
books.
Primary Issue to Consider
• What are the dollar amounts to be written off?
Account Number Amount to be written off
205 $236.00
400.00 $304.00
404.7 $262.00
602.20 $125.00
• Can the HRA still attempt to collect the debt from the past tenants?
The HRA has filed a claim against these past tenants with a bad debt over
$25.00 using the. Minnesota Revenue Recapture Act. This act allows housing
authorities to collect debts by intercepting income and property tax refunds. The
program administered by the State of Minnesota has been very successful in
.returning funds to the HRA.
Supporting Information
• HRA Resolution 474
Alternatives
The HRA has the following alternatives regarding this issue:
1. Approve the action as recommended by staff.
2. Continue for further information.,:
StacyUnowsky Public Housing Manager
n
HOUSING AND REDEVELOPMENT AUTHORITY
IN AND FOR THE CITY OF HOPKINS
Hennepin County, Minnesota
RESOLUTION NO. 474
RESOLUTION AUTHORIZING THE WRITE OFF OF UNCOLLECTIBLE
DEBT FROM PAST PUBLIC HOUSING RESIDENTS
WHEREAS, the Housing and Redevelopment Authority In and For the City of
Hopkins, Minnesota, (the "Authority") desires to clear the books by writing off tenant
accounts as uncollectible; and
WHEREAS, the Authority will file a claim with the State of Minnesota
Department of Revenue for all debts exceeding $25.00.
NOW, THEREFORE, BE IT RESOLVED that the Authority Board of
Commissioners hereby authorizes the write-off of uncollectible debt from tenant accounts
205, 400.00, 404.7, and 602.20, totaling $927.00, from the books.
0 Adopted this 15th day of March 2011.
Chair
ATTEST:
Executive Director
•
•
0
March 10, 2011
-ca
City of Hopkins
HRA Report 2011-05
Public Housing Write -Off of Outstanding Checks
Proposed Action
Staff recommends adoption of the following motion: Adopt Resolution 475, approving
the write-off of Outstanding Uncashed Checks for the period ending 3/31/11.
With approval of this motion, staff will officially write off the uncashed checks that are
still outstanding on the HRA Bank Reconciliation.
Overview
The HRA is required by the Department of Housing and Urban Development (HUD) to
review the Bank Reconciliation Worksheet and write off ahy.uncashed checks. These
checks were written by the HRA to .various sources and have never been cashed. This
process cleans up the general accounting for the HRA. HUD also requires this to be
done by resolution. A copy of the resolution is sent to our fee accountants to complete
the removal from the Bank Reconciliation.
Primary Issue to Consider
What checks. are to be written off?
Check Number Dollar Amount
11167 $ 37.49
11360 $ 71.91
11884 $322.00
Supportina Information
• HRA Resolution 475
Alternatives
The HRA has the following alternatives regarding this issue:
1. Approve the action as recommended by staff.
2. Continue for further information.
Stacy Unowsky, Public Housing Manager
•
HOUSING AND REDEVELOPMENT AUTHORITY
IN AND FOR THE CITY OF HOPKINS
Hennepin County, Minnesota
RESOLUTION NO. 475
RESOLUTION AUTHORIZING THE WRITE-OFF OF UNCASHED,
OUTSTANDING CHECKS
WHEREAS, the Housing and Redevelopment Authority In and For the City of
Hopkins, Minnesota, (the "Authority") operates a Low Rent Public Housing Program;
and
WHEREAS, the Authority, as a requirement of the Department of Housing and
Urban Development (HUD), finds it necessary to review and remove old, outstanding
checks from Bank Reconciliation; and
WHEREAS, the Authority has prepared a list of the checks to be removed by the
end of the fiscal year ending 3/31A 1.
NOW, THEREFORE, BE IT RESOLVED that the Authority Board of
Commissioners hereby authorizes the removal of outstanding, uncashed checks listed on
the Bank Reconciliation.
Adopted this 15th day of March 2011.
ATTEST:
Executive Director
Chairman
•
March 10, 2011
-OC*
City of Hopkins
HRA Report 2011-06
Public Housing Depreciation Report Updates
Proposed Action
Staff recommends adoption of the following motion: Adopt Resolution 476, approving
the revisions to the Public Housing Depreciation Report for the period ending 3/31/11.
With approval of this motion, staff will officially change the Depreciation Report -for the
upcoming fiscal year end.
Overview
The HRA is required by the Department of Housing and Urban Development (HUD) to
review the Depreciation Report annually. When equipment or purchases are added to
the.report it requires revision; however, if anything is to be removed from the report it
requires action by HRA and a Board Resolution. The HRA equipment needing to be
officially removed is located in the Non -dwelling Equipment area. The other two items
were no longer applicable. This updated report is generally included in the files during
the audit for the HRA Public Housing Program.
Primary Issue to Consider
• Which items are being removed?
Prow Plow New plow purchased in 2006
Retaining Wall Sold 20th Ave Land
Glass/Installation Harmon Windows Replaced in 2010
Supporting Information
Depreciation Report dated 01/28/2011
HRA Resolution 476
Alternatives
The HRA has the following alternatives regarding this issue:
1. Approve the action as recommended by staff.
2. Continue for further information.
Stacy Unowsky, Public Housing Manager
•
HOUSING AND REDEVELOPMENT AUTHORITY
IN AND FOR THE CITY OF HOPKINS
Hennepin County, Minnesota
RESOLUTION NO. 476
RESOLUTION UPDATING THE PUBLIC HOUSING
DEPRECIATION REPORT
WHEREAS, the Housing and Redevelopment Authority In and For the City of
Hopkins, Minnesota, (the "Authority") operates a Low Rent Public Housing Program;
and
WHEREAS, the Authority, as a requirement of the Department of Housing and
Urban Development (HUD), finds it necessary to review and revise the Depreciation
report annually; and
WHEREAS, the Authority has reviewed and proposes the updating of the
Depreciation Report for fiscal year ending 3/31/11.
• NOW, THEREFORE, BE IT RESOLVED that the Authority Board of
Commissioners hereby authorizes the revision of the Depreciation Report for the fiscal
year ending March 31, 2011.
Adopted this 15'' day of March 2011.
ATTEST:
Executive Director
0
Chair
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City of Hopkins
March 11, 2011 HRA Report 2011-07
APPOINT ACTING EXECUTIVE CO -DIRECTORS FOR THE HOPKINS
HOUSING & REDEVELOPMENT AUTHORITY
Proposed Action
Staff recommends adoption of the following motion: Adopt Resolution 477 to
appoint Stacy Unowsky and James Genellie as Acting Executive Co -Directors for
the Hopkins Housing & Redevelopment Authority, beginning March 16 2011
and ending when a new City Manager/Executive Director is hired.
With this action, it is understood that Stacy Unowsky will represent the HRA as
Acting Executive Director for public housing matters, and James Genellie for all
other activities.
Overview
With my resignation, the HRA will need to appoint an acting Executive Director.
• The public housing program is entering into a period of significant report
submittal requirements and only Stacy Unowsky and I are currently entered in to
HUD's LOCS system of computer report submittal. Timing does not allow for Mr..
Genellie to be approved through the LOCS system in time for the required
submittals, so a joint appointment is being recommended.
There will be no wage increases associated to this action.
Primary Issues to Consider
The duties that will be performed by Stacy Unowsky as Acting Executive Director
are those that she is either currently performing or represent actions approved by
the HRA. When a permanent City Manager is hired, she/he will become the
Executive Director of the HRA and be approved through the LOCS system.
Rick
is
utive Director
. HOUSING AND REDEVELOPMENT AUTHORITY
IN AND FOR THE CITY OF HOPKINS
Hennepin County, Minnesota
RESOLUTION NO. 477
RESOLUTION AUTHORIZING THE APPOINTMENT OF
ACTING EXECUTIVE CO -DIRECTORS FOR THE HRA
WHEREAS, the Housing and Redevelopment Authority In and For the City of
Hopkins, Minnesota, (the "Authority") operates a Low Rent Public Housing Program;
and
WHEREAS, the Housing and Redevelopment Authority In and For the City of
Hopkins, Minnesota, (the "Authority") also undertakes redevelopment activities and
facilitates meetings of the Hopkins Housing and Redevelopment Authority Board; and
WHEREAS, the Authority, as a requirement of the Department of Housing and
Urban Development (HUD), requires an Executive Director or Acting Executive Director
for the Public Housing Program. With the resignation of Rick Getschow, the HRA will
• need to appoint an Acting Executive Director; and
WHEREAS, the public housing program is entering into a period of significant
reporting requirements and only Rick Getschow and Stacy Unowsky are currently
entered in to HUD's LOCS system of computer report submittal. Timing does not allow
for James Genellie, the Acting City Manager, to be approved through the LOCS system
in time for the required submittals, so a joint appointment is being recommended.
NOW, THEREFORE, BE IT RESOLVED that the Authority Board of
Commissioners hereby authorizes that Stacy Unowsky and James Genellie be named
Acting Executive Co -Directors for the HRA. Stacy Unowsky will represent the HRA as
Executive Director for public housing matters, and James Genellie will act as Executive
Director for all other HRA activities.
Adopted this 15th day of March 2011.
Chairman
ATTEST:
0 Executive Director
City of Hopkins
March 10, 2011 HRA Report 2011-03
Public Housing Operating Budget
Proposed Action
Staff recommends adoption of the following motion: Adopt Resolution 473, approving
the Operating Budget for the period ending 3/31/12.
With approval of this motion, staff will submit the Operating Budget documents to HUD
for their review, adjustment and approval.
Overview
Each year the NRA is required by the Department of Housing and Urban Development.
(HUD) to develop and approve a budget for the'operation of the 76 units of Hopkins
HRA -owned Public Housing at. Dow Towers. HUD currently distributes Operating
Subsidy based on the calendar rather than the HRA fiscal year. In addition.to preparing
the fiscal year budget, HUD annually requests the submission of the Operating Subsidy
Calculation. The earned subsidy used for the calculation is an estimate. We will submit
the Operating Subsidy information on the SAGIS system with assistance from our Fee
Accountant. When Congress determines the amount of funding for public housing
programs we will be notified of the actual amount. The Operating Budget is for our use
as a guide during our budget year; however, HUD requires the Budget to be reviewed
and approved by resolution.
Supporting Information
Calculation of Operating Budget Forms HUD -52564
HRA Resolution 473
Alternatives
The HRA has the following alternatives regarding this issue:
1. Approve the action as recommended by staff.
2. Continue for further information.
Stacy Unowsky, Public Housing Manager
0
�perating Budget
U.S. Department of Housing
Description
(1)
"OMB Approval No. 2577-0026 (exp. 9130/2006)
IEstimates
❑or Actual
Current Budget yr.
2011
PUM
t3)
and Urban Development
Requested Budt at Estimates
PHA/IHA Estimates HUD Modifications
Amount Amount
(to nearest $10) PUM (to nearest $10)
(5) 6) C71
Homebuyers Monthly Payments for:
010 7710 Operating Expense
Office of Public and Indian Housing
0.00
See page four for instructions and Public reporting burden statement
e. T e of Submission
b. Fiscal Year Ending c.
No, of months (check one)
d. T e of HUD assisted profect(s)
X Original Revision No.:
03/31/12
X 12 mo. Otho, (sp
01
X PHAiIHA Owned Rental Housing
e. Name of Public Housing Agency/Indian Housing Authority (PHA/IHA)
02
IHA Owned Mutual Help Homeownership
HOPKINS HOUSING AUTHORITY
3.84
03
PHA/IHA Leased Rental Housing
f. Address (city, State, zip code)
090 3190 Noridwelling Rental
D4
PHAIIHA Owned Turnkey III Homeownership
10101ST STREET
0
05
H PHA/IHA Leased Homeownership
HOPKINS, MN 55343
269.54
245,820
110
g. ACC Number
h. PAS/LOCCS Project No.
I. HUD Field Office
C-942
MN07800112M
0
MINNEAPOLIS
J. No. of DwellingUnits s1k.No.
of UnR onths
MNo, of Projects
16.45
18.64
17,000
130 Total Rental Income sum of lines 100, 110, and 120
Available
279.06
288.16
262,820
Operating Expenditures -Administration:
140 1 4110 lAdministradve Salaries
76
9 12
ONE
80,010
145 41i045Administrative Benefits
,
Line
No.
Acct.
No.
Description
(1)
Actual
Last Fiscal
Yr.
2010
PUM
(2)
IEstimates
❑or Actual
Current Budget yr.
2011
PUM
t3)
PUM
(4)
Requested Budt at Estimates
PHA/IHA Estimates HUD Modifications
Amount Amount
(to nearest $10) PUM (to nearest $10)
(5) 6) C71
Homebuyers Monthly Payments for:
010 7710 Operating Expense
0.00
020 1 7712 Earned Home Payments
0.00
030 L7T1a 1 Nonroutine Maintenance Reserve
0.00
Operating Receipts
070 3110 Dwelling Rental
249.89
256.58
263.51
240,320
Deo 3120 Excess Utilities
3.84
6.03
6.03
6.500
090 3190 Noridwelling Rental
0.00
0
00 Total Rental Income sum of lines 070, 080, and 090
253.73
262.61
269.54
245,820
110
3610
Interest on General Fund Investments
0,00
0.00
0
120
3690
Other income
16.59
16.45
18.64
17,000
130 Total Rental Income sum of lines 100, 110, and 120
270.32
279.06
288.16
262,820
Operating Expenditures -Administration:
140 1 4110 lAdministradve Salaries
74.22
89.96
87.73
80,010
145 41i045Administrative Benefits
12.08
16.45
13.71
12,500
150 4130 1 Legal Expense
0.48
1.10
3.84
3,500
160 4140 Staff Training
1.42
2.74
2.74
2,500
170 4150 Travel
0.40
0.88
0.881
800
180 4170 Accounting Fees
2.77
4.39
4.39
4,000
190 4171 Auditing Fees
0.00
5.48
5.48
5,000
200 4190 Office Expense
16.30
16.45
9.87
9,000
200 4192 lAdveritsing & Marketing
0.00
0.00
0.11
100
200 4194 1 Other Admin Expense
1.01
5.48
1.21
1,100
210 JTGtal lAdministrative Expense sum of line 140 thru line 200
108.68
142.93
129.95
118,510
Tenant Services:
220 4210 1 Salaries
0.00
0
225 42104$ Tenant Services Benefits
0.00
230 4220 Recreation, Pubfications and Other Services
0.00
240 4230 Contract Costs. Training and Other
0.00
250 Total Tenant Services Expense sum of lines 220, 230, and 240
0.00
0.00
0.00
0
Utilities:
260 4310 lWater
3.91
3.95
4.28
3,900
270 4320 Electricity
33.41
33.44
36.73
33,500
280 4330 Gas
20.61
24.67
19.19
17,500
290 4340 Fuel
0.00
0.00
0
300 4390 Other Utilities Expense
7.65
6.03
0.00
0
310 4391 Garbage Removal
8.50
10.96
9.32
8 500
320 Total Utilities Expense (sum of line 260 thru line 3101
74.nR
79 05
69.62
93 4n
•
-- - form HUD -52564(3/95)
Previous editions are obsolete Page 1 of 3 ref. Handbook 7475.1
650 Total O rattn Ex endrtures
Prior Year Adjustments:
560 601D Prior Year AdustrnentsAffectrn ResidualRecei is
Other Expenditures:
570 Deficien in Residual Recei is at End of Preceding Fiscal Yr.
680 Total Operating Expenditures, including prior year adjustments and
other enditures One 550 lus or minus line 560 lus line 570 381.
590 Residual Receipts (or Deficit) before HUD contributions and
royjglon for r2flng reserve line 130 minus line 560 (110.
HUD Contributions:
600a8010 Basle Annual Contribution Earned -Leased Pro'ects:Current Year
610rior YearAd'u0620Basic Annual Contribution linesou lusorminusline610 133
_ ..___ ,-__...Yr.(befone Year-end ad')
670Total Year -End Ad ustmentsfOther (plus or minus lines 640 thru ssa
680 8020 Total ti Sutxd current ear ne 630 plus or minus line 6
690 Total HUD Contributions sum of lines 62o and 680
700 Residual Receipts (or Deficit) (sum of line 590 plus line 690)
50.73406
71.67) (115
00
RR6 i 1
0.00
133.86
133.86
2.2.93
(93 fi4)i (47.70
0
N
0
on Jan 28, 1
form HUD -52564(3195)
ref. Handbook 7475.1
Page 2 of 3
Previous editions are obsolete
Fiscal Year Ending
Name of PHAAHA
HOUSING AUTHORITY
03/31/12
HOPKINS
Actual
XX Fstimates
Last Fiscal
❑ or Actual
HUD Modifications
Yr. cuRe,neua9ciyr.
2010
2011
Amount Amount
Line
Md.
PUM
PUM
PQM
(to ne re t $10) PUM (to nearest $10)
No.
No. Description
(2)
(3)
(4).
t)
Ordinary Maintenance and Operation:
84.83
92.12
93,96
85,690
330
4410 Labor
12.99
17.75
10.96
10,000
335
441.1 Maintenance Benefits
1812
2412
21,93
20,000
340
4420 Materials
18.73
21.93
16.45
15,000
350
4430 Misc contract Costs
0.00
0.55
0.55 1500
350
4432 Hestin & Coolin Contracts0
00
0.33
0.00
0
350
4433 Snow Removal Contracts
8.35
9.87
4.93
4,500
350
4434 Elevator Maintenance Contracts
1.83
2 52
2.19
2,000
350
4435 Landscaoe & Grosuxis Contracts
10.81
7.13
8.28
7,550
350
4436 Unit Turnaround Contracts
1.06
2.19
1.10
1,000
350
4437 Electrical Contracts
2.81
3.29
4.39
4,000
350
4438 Piumbin Contracts
2.39
3.29
1.10
1,000
35p
4439 Extermination Contracts
0.00
0.55
0.00
0
350
1 4440 JJanriorial Contracts
0.80
1.61
0.55
500
350
1 4441 Routine Maintenance Contracts
162.77
187.26
166.38
151,740
360
Total Ordina Mahttenanre & opweraton Expense. lines 330 to 350
General Expense:
13.94
16.45
16.45
15,000
410
4510 insurance - Pr
6.82
8.77
7.68
7,000
410
4511 Insurance - Liabifi
519
6.03
5.48
5000
410
4512 Insurance - Work Comp
0.46
0.55
0.60
550
410
4513 insurance - Other
8.98
9.14
10.00
9,120
420
4520 Pa eats in Lieu of Taxes
0.00
430
4530 Terminal Leave P menti
0.33
0.55
0.55
500
•
450
4570 Collection Losses
0.00
460
4590 Other General Ex ense
35.72
41.49
40.76
37,170
470
Total General ense sum of fines 410 to 460450.73
406M
370,82 00
480
Total Routine Ex ense sum of lines 210, 250, 320, 360, 400, and 470
381.25
50.73
406.60
370 820.00
sum of lines 500 and 540
650 Total O rattn Ex endrtures
Prior Year Adjustments:
560 601D Prior Year AdustrnentsAffectrn ResidualRecei is
Other Expenditures:
570 Deficien in Residual Recei is at End of Preceding Fiscal Yr.
680 Total Operating Expenditures, including prior year adjustments and
other enditures One 550 lus or minus line 560 lus line 570 381.
590 Residual Receipts (or Deficit) before HUD contributions and
royjglon for r2flng reserve line 130 minus line 560 (110.
HUD Contributions:
600a8010 Basle Annual Contribution Earned -Leased Pro'ects:Current Year
610rior YearAd'u0620Basic Annual Contribution linesou lusorminusline610 133
_ ..___ ,-__...Yr.(befone Year-end ad')
670Total Year -End Ad ustmentsfOther (plus or minus lines 640 thru ssa
680 8020 Total ti Sutxd current ear ne 630 plus or minus line 6
690 Total HUD Contributions sum of lines 62o and 680
700 Residual Receipts (or Deficit) (sum of line 590 plus line 690)
50.73406
71.67) (115
00
RR6 i 1
0.00
133.86
133.86
2.2.93
(93 fi4)i (47.70
0
N
0
on Jan 28, 1
form HUD -52564(3195)
ref. Handbook 7475.1
Page 2 of 3
Previous editions are obsolete
•
Name of PHA/IHA Fiscal Year Ending
HOPKINS HOUSING AUTHORITY _ 03131112y
Estimates I HUD
Part I - maximum uperau"Ll lumvp YC — F Isw-
740 2827 PHAiIHA-Leased Housing -Section 23 or 10(c)
comments
PHA! IHA Approval Name
Title
Signature Date
Field Office Approval Name
lltie
Signature Date
form HUD -52584(3195)
Previous editions are obsolete Page 3 of 3 ref. Handbook 7475.1
Part It -Provision for and Estimated or Actual Operating Reserve at Fiscal Year End
780
Opelong Reserve at End of Previous Fiscal Year - Actual for FYE (date):
790
Provision for Operating Reserve - Current Budget Year (check one)
fX Estimated for FYE
Actual for FYE
800
Operating Reserve at End of Current Budget Year (check one)
QX Estimated for FYE
E] Actual for FYE
N/A
810
Provision for Operating Reserve - Requested Budget Year Estimated for FYE
0
Enter Amount from line 700
820
Operating Reserve at End of Requested Budget Year Estimated for FYE
0
AM
Sum of lines 800 and 810
30
Cash Reserve Requirement- 25 % Of line 480
0
comments
PHA! IHA Approval Name
Title
Signature Date
Field Office Approval Name
lltie
Signature Date
form HUD -52584(3195)
Previous editions are obsolete Page 3 of 3 ref. Handbook 7475.1
Operating Budget
Schedule of Administration
Expense Other Than Salary
U.S. Department of Housing
and Urban Development
Office of Public and Indian Housing
01MB Approval No. 2577-9026 (Exp_ 9/30/2006)
Public Reporting Burden for this collection of information is estimated to average 1 hour per response, including the time for reviewing instructions, searchin
existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may not conduct
or sponsor, and a person is not required to respond to, a collection of information unless that collection displays a valid OMB control number .
This information is required by Section 6 (c)(4) of the U.S. Housing Act of 1937. The information is the operating budget for the low-income housing progr
and provides a summary of proposed budgeted receipts and expeditures, approval of budgeted receipts and expenditures, and justifications of certain specific(
amounts. HUD reviews the information to determine if the operating plan adopted by the P1 -IA and the amounts are reasonable and that the PHA is in compli
with nrnrednrPe nrecerihed by Hi1D. Resnonses are reauired to obtain benefits. This information does not lend itself to confidentiality.
Name of Housing Authority:
HOPK)NS HOUSING AUTHORITY
Locality:
HOPKINS, MN
Fiscal Year End:
03/31/12
(1)
Description
(2)
Total
(3)
Management
(4)
Development
(5)
Section 8
(6)
Other _
I
Legal Expense see Special Note in Instruction
3,500
3,500
2
Training (list and rovido justification
2,500
2,500
3
Travel
Trips To Conventions and Meetings list and provide justification
0
800
4
Other Travel:
Outside Area of Jurisdiction
0
5
Within Area of 'urisdiction
0
6
Total Travel
800
800
0
0
0
7
Accounting
4,000
4,000
8
Auditing
5,000
5,000
9
Sundry
Rental of Office Space 4180
0
10
Publications 4194
100
100
11
Membership Dues and Fees 4194
500
500
12
Collection Agent Fees and Court Costs 4194
0
13
Administrative Services Contracts 4194
500
500
14
Other Sundry Expense(provide breakdown 4194
0
100
15
Telephone, Fax, Electronic Communications 4190
4,000
4,000
16
Forms Stationary and Office Supplies 4190
5,000
5,000
17
Advertising & Marketing 4192
1 100
1 100
18
iTotal Sundry
10,200
10,300
0
0
0
Total Administrative Expense Other Than Salaries
26,100
26,100
0
1 0
0
To the best of my knowledge, all of the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate.
Warning: HUD will prosecute falsb claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729, 3802)
Signature of authorized representative & Date:
X
form IIUD-52571(3/95)
Page 1 of 1 ref Handbook 7475.1
•
• Operating Budget U.S. Department of Housing "OMS Approval No, 2577-0026 (Exp. 9130/2006)
Summary of Budget Data and Justifications and Urban Development
Office of Pubic and Indian Housing
Public Reporting burden for this collection of information is estimated to average 45 minutes per response, Including the time for reviewing instructions, searching
existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may not conduct
or sponsor, and a person is not required to respond to, a collection of information unless that collection displays a valid OMB control number.
This Information is required by Section 6 (c)(4) of the U.S. Housing Act of 1937. The information is the operating budget for the low-income housing program
and provides a summary of proposed/budget receipts and expeditures, approval of budgeted receipts and expenditures, and justification of certain specified
amounts. HUD reviews the information to determine. If the operating plan adopted by the pHA and the amounts are reasonable and that the PHA Is in compliance
with procedures perscribed by HUD. Responses are required to obtain benefits. This information does not lend itself to confidantielity.
HOPKINS HOUSING
Dwelling Rental: Explain basis for estimate. For HUD -aided low -rent housing, other than Section 23 Leased housing, state amount of latest available total
H/A monthly rent roll, the number of dwelling units available for occupancy and the number accepted for the same month end. Cite HA policy revisions and
economic and other factors which may result in a greater or lesser average monthly rent roll during the Requested Budget Year. For Section 23 Leased housing,
state the number of units under lease, the PUM lease price, and whether or not the cost of utilities is included. If not included, explain method for payment at
utility costs by HA and/or tenant.
August -10 19,881.00
September -10 20,383.00
Average of previous 6 months rent charged, times 12 October -10 20,267.00
November -10 19,989.00
December -10 19,789.00
January -11 19,849.00
TOTAL 120,158.00
TOTAL.: 240,320
Excess Utilities: (Not "for Section 23 Leased housing.) Check appropriate spaces in item 1, and explain "Other", Under item 2, explain basis for determining
18 excess utility consumption. For example, Gas; individual check meters at OH -100-1, proration of excess over allowances at OH -100-2, eta Cite effective date
of present utility allowances. Explain anticipated changes in allowances or other factors which will cause a significant change In the total amount of excess
utility charges during the Requested Budget Year.
1. Utility Services Surcharged: Gas 1:1 ElectricityKI OtherO (Specty)
2. Comments
5,500
TOTAL: 5,500
Nondwelling Rent: (Not for Section 23 Leased Housing.) Complete Item 1, specifying each space rented, to whom, and the rental terms. For example: Communih
Building Space - Nursery School - $50 per month, eta Cite changes anticipated during the Requested Budget Year affecrmg estimated Non -dwelling Rental Income.
1 Space Rented To Whom Rental Terms
2. Comments
TOTAL: 0
form HUD -62573 (3/95)
Previous Editions are obsolete Page 1 of 4 ref Handbooks 7475.1
r�
u
Intere11 st 11 on Gener11 al Fund Inves11, tm11, ents: 11, State the amount of present General Fund investment and the percentage of the General Fund it represents. Explain
d operating reserves, dwelling rent, operating expenditures, etc., which will affect estimated average monthly
circumstances such as increased or decrease
total investments in the Requested Budget Year. Explain basis for distributions of interest income between housing programs.
ESTIMATED
TOTAL: 0
Other Comments on Estimates of operating Receipts: Give comments on all other significant sources of income which wilt present a clear and understanding
of the I -Ws prospective Operating Receipts situation during the Requested Budget Year. For Section 23 Leased housing explain basis for estimate of utility
charges to tenants. LAUNDRY 3,100
NEXTEL (ANTENNA) 9,770
MISC 4,130
TOTAL: 17,000
Operating Expenditures
Summary of Staffing and Salary Data
Complete the summary of pttomtation below on the basis of information shown on form HUD -52566, Schedule of all Positions and salaries, as follows:
Column (1) Enter the total number of positions designated with the corresponding account line symbol as shown in Column (1), form HUD -52566.
Column (2) Enter the number of equivalent full-time positions allocable to HUD -aided housing in management. For example: A HA has three "A -NT' positions
allocable to such housing at the rate of 80%, 70%, and 50% respectively. Thus, the equivalent full-time position is two. (8/10 + 7/10 + 5/10).
Column (3) Enterthe portion of 11011111 salary expenses shown in Column (5) or Column (6), form HUD -52566, allocable to HUD -aided housing in management, other
Ow Section 23 Leaved housing
mn (5) or Column (1m, form 566, allocable to Section 23 Leased housing in management.
Column (4) Enterthe portion of tolal salary expenses shown in Coluolumn (5) or Column (7), form
HUD -52566, allocable to Modernization programs (Comprehensive
Column (5) Enterthe portion of total salary expense shown in C
improvement Assistance Program or comprehensive Grant Program).
Column (6) Enter the portion of total salary expense shown in Column (5) or Column (9), form HUD -52566, allocable to Section 8 Programs.
Note: The number of equivelentfull-time positions and the amount of salary expenses for all positions designated "M" on form HUD -52566 must be equitably
distributed to accourd lines Ordinary Maintenace and Operation- tabor, Extraordinary Maintenance Work Projects, and Betterments and
nuaaaaavaw . — -- -
Account Line
Total Number
of positions
1
Equivalent
Full -Time
Positions
2
HUL1-PdPe❑
ividna cu,
salaryEx
,
enses
Management
3
Section 23 leased
Housing Only
4
Modernization
Programs
Section 8
Program
Admintstration—Nontechnical Salaries 1
Administration --Technical Salaries 1
r
Ord'atary Maintenance and Operation --Labor 1
Utilities—tabor 1
Other (Specify) (Legal. eta) t
E)draofdinery Maintenance Work Projects 2
Betterments and AddWon$ Work Projects 2
.....1
a,. the
1 Carry fbrw to the appropriate Ilne on HUD -52564, the amount of salary expense shown in column (31 on the correnm,,
spvuy --i --- - --
appropi fatetine on HUD -52564 (Section 23 Leased Housing Budget), the amount of salary expense shown in column (4) on the corresponding line above.
2 The amourd of salaryexpense distributed to Extraordinary Maintenance Work Projects and to Betterments and Additions Work Projects is to be Included in the cost
of each individual projeckto be performed by the HA staff, as shown on form HUD -52567. form HUD -52573 (3/95)
4
ref Handbooks 7475.1
Previous Editions we wsdere Page 2 of
•
—"—,y pub¢iwib anu an present positions to be abolished in the Requested Budget Year. Cite prior HUD concurrence in proposed staffing
changes or present justification for such changes. Cite prior HUD concurrence In proposed salary increases for Administration Staff or give justification and
pertinent comparability information. Cite effective date for current approved wage rate (form HUD -52156) and justify all deviations from these rates.
SEE HUD FORM 52566
Travel, Publication, Membership Dues and Fees, Telephone and Telegraph, and Sundry: In addition to "Justification for Travel to Convection and
Meetings" shown on form HUD -52571, give an explanation of substantial Requested Budget Year estimated Increase over the PUM rate of expenditures for
these accounts in the Current Budget Year. Explain basis for allocation of each element of these expenses.
SEE HUD FORM 52571
Utilities: Give an explanation of substantial Requested Budget Year estimated increase over the PUM rate for each utility service In the
Current Budget Year. Describe and state estimated cost of each element of "Other Utility Expense."
Water
3,900
Electricity
33,500
Gas
17,500
Fuel
4,500
Other Utilities
2,000
Garbage
8,500
Electrical
TOTAL:
63,400
•
Ordinary Maintenance & Operation --Materials: Give an explanation of substantial Requested Budget Year estimated Increase over the PUM rate of
expenditures for matters in the Current Budget Year,
GENERAL MAINTENANCE MATERIALS 20,000
TOTAL:
Ordinary Maintenance S Operation—Contract Costs: List each ordinary maintenance and operation service contracted for and give the estimated cost
for each. Cite and justify new contract services proposed for the Requested Budget Year. Explain substantial Requested Budget Year Increases over the PUM
rate of expenditure for Contract Services in the current Budget Year. if LHA has contract for maintenance of elevator cabs, give contract cost per cab.
form HUD -52573 (3195)
Previous Editions are obsolete Page 3 of 4 ref Handbooks 7476.1
Miscellaneous Contracts 15,000
Heating & Cooling
g g
500 Maintenance Travel
Snow Removal
0 Cable TV
Elevator Maintenance
4,500
Landscaping & Grounds
2,000
Unit Turnaround
7.55D
Electrical
1,000
Plumbing
4,000
Extermination
1,000
Janitorial Contracts
0
Routine Maintenance Contracts
500
TOTAL: X36 050
form HUD -52573 (3195)
Previous Editions are obsolete Page 3 of 4 ref Handbooks 7476.1
insurance: Give an expianauvn - —.1— -- --
Budget Year. Cite changes in coverage, premium rates, etc.
PROPERTY
LIABILITY
WORK COMP
BOND
AUTO
Emptoyee Benefit Contributions: List all Employee Benefit
for which prior HUD concurrence has not been given
estimated increases in the
TOTAL
Give
ADMIN FICA $ 80,010 X7.65%
MAINTENANCE FICA $ 85,690 X7.65%
ADMIN BEBEFITS
MAINTENANCE BEBEFITS
rate of expenditures for insurance over the Current
15,000
-- j000
--- 5, n 000
-----55D
27,550
fication for all pians to be instituted in the
6,120
6,380
3,440
TOTAL: 22,500
of action Losses: tate 0 number of tenants accounts receivabie to be written off and the number ant amount of all accounts receivable for both
present and vacated tenants as of the month in which the estimate was computed
WRITE OFFS --- 500
TOTAL: 500
Extraordinary Maintenance, Replacement of Equipment and Betterments and Additions: Cite prior HUD approval or give Iustmcaaon x . Gau
work project
ncluudded In t to qRequested
formHD Budget
and for those
need not be rfor future epeated herers which make up the estimate on form HUD -52570. Justifying information
incorporated on or
SM HUD FORM 52567
Contracts: List all �ntracta, other than those listed on page 3 of this form under Ordinary Maintenance & Operation (DMO). Cite the name of the contractor,
type
l of contr ct, co Rg iontr as sand
contract
period.
PUM u tificaE)qpexpendituretion
for bthese condfraots tonherCurrent act lSudget Year
ces d for the requested Budget Year (RBIs.
form HUD -52573 (3195)
ref Handbooks 7475.1
Page 4 of 4
previous Editions are obsarste
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OMB No. 2577-0026
PHA Board Resolution (exp. 10131/2009)
Approving Operating Budget
U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
Real Estate Assessment Center (PIH-REAC)
nformation
to
e 10 minutes per
Previous editions are obsolete Corm I&Mng instructions, /oseac searching existing dataublic reporting den for this sources, gathering landc�tion of 'maintaining l the tdataeneeded, and completing and
response, he collection
the time for reviewing
reviewing the Collection of information' This agency may not collect this information, and you are not required to complete this form, unless it displays a currently
using
valid OMB control number. This informationro ides a suquired mmary helpropoon sedlbudgetedseceopts andcexpendt of 3tureshappro al information
budgeted ed receipts budget
expenditures,
Income public housing program and p ry (PHA)and
wired to obtain benefits. This
and Justification of certain specified amounts. HUD reviews the information to determine if the operating plan adopted by the public housing agency
the amounts are reasonable, and that the PHA is in compliance with procedures prescrbed by HUD. Responses are req
infnrmatinn lube not love iteelf to �q,ronilalihr
PHA Name.
PHA Fiscal Year Beginning:
HRA OF HOPKINS, MN
PHA Code: MN078
4/1/2011 Board Resolution Number: 473
ts Chairperson, I make the
Acting on behalf of theBoard of o the Departmentrs of the of Housingove-named PRA as and Urban Development (HUD) regarding the Bord's following
certification and agreementapplicable): approval of (check one or more as app ): DATE
run
Operating Budgets (for COCC and all Projects) approved by Board
resolution on:
1� 1 Operating Budget submitted to HUD, if applicable, on:
�. Operating Budget revision approved by Board resolution on:
❑ Operating Budget revision submitted to HUD, if applicable, on:
I certify on behalf of the above-named PHA that:
1. All statutory and regulatory requirements have been met;
to meet the working capital needs of its developments;
2. The PHA has sufficient operating reserves
3. Proposed budget expenditure are necessary in the efficient and economical operating of the housing for the
purpose of serving low-income residents;
4. The budget indicates a source of funds adequate to cover all proposed expenditures;
S The PHA will comply with the wage rate requirement under 24 CFR 968.110(c) and (f); and
6. The PHA will comply with the requirements for access to records and audits under 24 CFR 968.325.
1 hereby certify that all the information stated within, as well as any information provided in the accompaniment herewith,
if applicable, is true and accurate.
Warring: HUD will prosecute false claims and statements
U.S.C. 1001,1010,1012.31, U.S.C. 3729 and 3802)
Conviction may result in criminal and/or civil penalties. (18
HUD -52574 (0812005)
Previous editions are obsolete
•
•
0
C
HOUSING AND REDEVELOPMENT AUTHORITY
IN AND FOR THE CITY OF HOPKINS
Hennepin County, Minnesota
RESOLUTION NO. 473
RESOLUTION AUTHORIZING SUBMISSION OF THE
PUBLIC HOUSING OPERATING BUDGET TO HUD
WHEREAS, the Housing and Redevelopment Authority In and For the City of
Hopkins, Minnesota, (the "Authority") operates a Low Rent Public Housing Program;
and
WHEREAS, the Authority, as a requirement of the Department of Housing and
Urban Development (HUD), finds it necessary to prepare and submit an Operating
Budget annually; and
WHEREAS, the Authority has prepared the submission for fiscal year ending
• 3/31/12.
NOW, THEREFORE, BE IT RESOLVED that the Authority Board of
Commissioners hereby authorizes the submission of the Public Housing Operating
Budget for the period beginning April 1, 2011, and ending March 31, 2012.
Adopted this 15th day of March 2011.
ATTEST:
Executive Director
0
Chair