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CR 11-021 Approve Final Plans and Order Bids 2011 Street and Utility Improvements City Project 2010-10
• 132� City of Iiopkim March 15, 2011 Proposed Action Council Report 2011-021 APPROVE FINAL PLANS AND ORDER BIDS 2011 STREET AND UTILITY IMPROVEMENTS CITY PROJECT 2010-10 Staff recommends the following motion: "Move that Council adopt Resolutions 2011-013. Resolution Approving Plans and Specifications and Authorizing Advertisement for Bids; 2011 Street and Utility Improvements, City Project 2010-10." This action continues an assessable project for street upgrading. Overview At its January 4, 2011 Council Meeting, the Hopkins City Council conducted a public hearing concerning street and utility improvements in Central Hopkins and along the North Service Drive. Council authorized the project • to proceed allowing the preparation of plans and specifications. The plans and specifications are substantially complete and staff now seeks final design approval and authorization to continue to the bidding phase of the project. C. Primary Issues to Consider ■ Scope of Improvements ■ Project Schedule ■ Estimated Costs and Funding Supportinz Information ■ Engineer's Estimate ■ Project Plan Sheets ■ Resolution 2011-013 A-Ae4 R. Bradford, P.E. ity Engineer Financial Impact: $1,074,000 Budgeted: Y/N Yes Source: _Special Assessments, MSA, and Utilt funds `Related Documents (CIP, ERP, etc.): CIP and Engr's Estimate Notes: • Council Report 2011-021 Page 2 Analysis of Issues • Scope of Improvements This project includes North Service Drive from the Hwy 7 exit west for approximately 1,600 LF; South Service Drive between 12th and 17th Avenues; 4th Street North between 12th and 17th Avenues, 3rd Street North between 16th and 17th Avenues; 14th Avenue North between 2nd Street North and 4th Street North, 15th Avenue North between 2nd Street North and South Service Drive; and 16th Avenue North between 3rd Street North and South Service drive. The pavement condition index for this area is nearly all below 30, which indicates failed pavement and warrants reconstruction. Proposed street improvements include full reconstruction for all pavements with a combination of new curb and curb repair sections throughout the project area as warranted by the condition of the curb and gutter. Proposed water main improvements include the removal and replacement of valves and hydrants in the area. Additionally, all water services will be replaced from the main to the property line unless they are copper and less than 10 years old. Proposed storm sewer upgrades construction of inlets and storm sewer along 3rd Street North in improve drainage. Additional storm sewer work will take place on 4th Street North and 3rd Street • North between 14th and 15th Avenues North where residents noted drainage issues. Sanitary sewer improvements includes a section of replacement along 14th Avenue North from 4th Street North to the first manhole south of the intersection as well as some spot repairs. The existing pipe has significant root growth and is in need of replacement. Pedestrian facilities include a 6 foot wide concrete sidewalk along the west side of 14th Avenue North from 3rd Street North to the Regional Trail and on the east side of 14th Avenue North from the Regional Trail to approximately 2" Street North. • Project Schedule BidOpening......................................................................April 12, 2011 Present Bids, Order Assessment Hearing......................................April 19, 2011 Assessment Hearing, Award Bid.................................................May 17, 2011 Construction..............................................................June 2011 -Oct 2011 0 • Council Report 2011-021 Page 3 • Estimated Costs and Funding The total project cost of this project based on the engineer's estimate is approximately $2,596,000. The project cost was estimated to be $2,596,881 in the feasibility study. This includes overhead (engineering/administration) costs at 25% and a 10% contingency is built into the unit prices. There is considerable instability in the oil market and this could mean that bituminous prices and construction prices in general could go up unexpectedly. Recent contact with bituminous plants has lead to the prices included in the estimate. The project will be funded through a number of sources utility funds, special assessments, and PIR. Based on the most current estimate the project funding breaks down as follows: • • Recommendations Funding Source Estimated Allocation PIR $955,000 Sanitary Sewer Fund $106,000 Water Fund $332,000 Storm Sewer Fund $151,000 Special assessment $1,052,000 Total $2,596,000 Staff recommends approving plans and specifications for the 2011 Street and Utility Improvements and authorizing advertisements for bids with adoption of resolution 2011-013. 0 • 0 ENGINEER'S ESTIMATE 2011 STREET 6 UTILITY IMPROVEMENTS CITY PROJECT S, MN CITY PR PROJECT NO. 10-10 BMI PROJECT N0.778.102570 2011 STREET 8 UTILITY IMPROVEMENTS r� • n U T it a oil yUy� yy� J N Y1 0) LL C —� X99 oil1-0 o o a ry�»or;nn roegt+;mmr� N3 :nRn npwm ' ♦ pp55 m m m0 Cl Yff Ifl mnlO OION N U) 7 O N�� N mesad ao0� �y fillW -��U I oin eoFd I JLC HY= it. v Z 3s r �� z t i; E` r Wg O z Of li o E -•a _ U N o -��U I oin eoFd I JLC HY= it. 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OB's§.e 3 E I 1 1 1 No W 7e ..111111-0 tly n - � o 8 8 6kC6 /313' B eH `ay TAT 6 G• ♦z''p - I w .. n a a z Cc) y`9LSSfi rc In' �y 4 0000 SLl ]dA MIS ?KA _,a I d Z fO a a � ; r o h f. a0 S N 1wh �/AT I f r n I �U rcq I rv� I Yi, avi �+mom wo r� a � NnaV B1 SS6 x i n o� ti I WOB1fLl Lan _..44458 B8'CS6 M ' O R F sS £S5 ? r to to IP v1 h h r7 N1 lit rn rn m rn m m m rn rn Y 0 CITY OF HOPKINS HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2011-013 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS 2011 STREET AND UTILITY IMPROVEMENTS CITY PROJECT NO. 2010-10 WHEREAS, pursuant to a resolution of the City Council adopted the 4'h day of Januar r 2011, plans and specifications were developed for improvements along 14th, 15"' and 16` Avenues North; 3rd and 4th Streets North; and the South and North Service Drives including concrete curb and gutter installation and storm sewer, sanitary sewer, and water system improvements and all necessary appurtenances, and WHEREAS, plans and specifications for City Project No. 2010-10 hve been prepared by Bolton & Menk, Inc, and have been presented to Council for approval, and NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Hopkins, Minnesota: 0 1. Such plans and specification, a copy of which are attached hereto and made a part hereof; are hereby approved and ordered placed on file in the office of the City Clerk. • 2. The City Clerk shall prepare and cause to be inserted in the official paper and in the Construction Bulletin an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published three times, at least three weeks before date set for bid opening, shall specify the work to be done, shall state that bids will be received by the clerk until 11:00 a.m., on the 12th day of April, 2011, at the City Hall and that no bids shall be considered unless sealed and filed with the clerk and accompanied by a certified check or bid bond, payable to the City of Hopkins, Minnesota for 5% of the amount of such bid. 3. The clerk and city engineer are hereby authorized and instructed to receive, open, and read aloud bids received at the time and place herein noted, and to tabulate the bids received. The Council will consider the bids and award of contract at the regular City Council meeting of May 17, 2011 in the Council Chambers. Adopted by the City Council of the City of Hopkins this 15th day of March, 2011. ATTEST: Deborah L. Sperling, City Clerk By Eugene J. Maxwell, Mayor