CR 11-054 Joint Powers Agreement - Police DepartmentJune 21, 2011 Council Report 2011-054
State of Minnesota Joint Powers Agreement with the City of Hopkins on Behalf
of Its City Attorney and Police Department.
Proposed Action
Staff recommends adoption of the following motion: Move to adopt Resolution 2011-
030 approving the State of Minnesota Joint Powers Agreement with the City of Hopkins
on Behalf of its City Attorney and Police Department.
Overview
The Hopkins Police Department has been a part of a joint powers agreement in the
past the State of Minnesota, Department of Public Safety, Bureau of Criminal
Apprehension concerning the Internet Crimes Against Children Task Force (ICAC).
The term for this new agreement will be effective June 1, 2011 and will expire on May
31, 2012. The pact allows members from the Hopkins Police Department to receive
support from the State of Minnesota and over eighty law enforcement agencies to
• address internet crime and related issues in our community.
0
Primary Issues to Consider
• If the State of Minnesota Is sued for any reason concerning this
agreement, the City of Hopkins could also be part of that law suite.
Supporting Information
• Multi -Agency Law Enforcement Joint Powers Agreement for Minnesota
Internet Crimes Against Children Task Force.
• Council Resolution 2011-030.
r _
Michael J. Reynolds
Chief of Police
Financial Impact: $_0 Budgeted: Y/N Source:
Related Documents (CIP, ERP, etc.):
Notes:
• City of Hopkins
Hennepin County, Minnesota
RESOLUTION NO. 2011-030
WHEREAS, the City of Hopkins on behalf of its Prosecuting Attorney and Police
Department desires to enter into Joint Powers Agreement with the State of
Minnesota, Department of Public Safety, Bureau of Criminal Apprehension
to use systems and tools available over the State's criminal justice data
communications network for which the City is eligible. The Joint Powers
Agreement further provide the City with the ability to add, modify and
delete connectivity, systems and tools over the life of the agreement and
obligates the City to pay the costs for the network connection.
NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Hopkins as
follows:
1. That the State of Minnesota Joint Powers Agreements by and between the State
of Minnesota acting through its Department of Public Safety, Bureau of Criminal
Apprehension and the City of Hopkins on behalf of its Prosecuting Attorney and
• Police Department, are hereby approved. Copies of Joint Powers Agreement
are attached to this Resolution and made a part of it.
2. That the Police Chief, Michael J. Reynolds, or his or her successor, is
designated the Authorized Representative for the Police Department. The
Authorized Representative is also authorized to sign any subsequent
amendment or agreement that may be required by the State of Minnesota to
maintain the City's connection to the systems and tools offered by the State.
3. That the City Attorney, Law Firm of Steiner & Curtiss, P. A, 1011 1St Street South
#400, Hopkins, MN 55343, or their successor, is designated the Authorized
Representative for the Prosecuting Attorney. The Authorized Representative is
also authorized to sign any subsequent amendment or agreement that may be
required by the State of Minnesota to maintain the City's connection to the
systems and tools offered by the State.
4. That Gene Maxwell, the Mayor for the City of Hopkins and Jim Genellie, the
Acting City Manager, are authorized to sign the State of Minnesota Joint Powers
Agreements.
Adopted by the City Council of the City of Hopkins this 21 st day of June, 2011.
Gene Maxwell, Mayor
ATTEST:
Terry Obermaier, City Clerk
Contract No. DPS -M-0513
• Minnesota Internet Crimes Against Children Task Force
Multi -Agency Law Enforcement Joint Powers Agreement
This Multi -Agency Law Enforcement Joint Powers Agreement, and amendments and
supplements thereto, ("Agreement") is between the State of Minnesota, acting through its
Commissioner of Public Safety, Bureau of Criminal Apprehension ("Grantee"), empowered to
enter into this Agreement pursuant to Minn. Stat. § 471.59, Subd. 10 & 12, and City of Hopkins,
acting through its Hopkins Police Department located at 1010 First Street South, Hopkins, MN
55343, ('Undersigned Law Enforcement Agency"), empowered to enter into this Agreement
pursuant to Minn. Stat. § 471.59, subd. 10,
Whereas, the above subscribed parties have joined together in a multi -agency task force intended
to investigate and prosecute crimes committed against children and the criminal exploitation of
children that is committed and/or. facilitated by or through the use of computers, and to disrupt
and dismantle organizations engaging in such activity; and
Whereas, the undersigned agencies agree to utilize applicable state and federal laws to prosecute
criminal, civil, and forfeiture actions against identified violators, as appropriate; and
Whereas, the Grantee is the recipient of a federal grant (attached to this Agreement as Exhibit A)
disbursed by the Office of Juvenile Justice and Delinquency Prevention ("OJJDP") in
• Washington, D.C. to assist law enforcement in investigating and combating the exploitation of
children which occurs through the use of computers by providing. funding for equipment,
training, and expenses, including travel and overtime funding, which are incurred by law
enforcement as a result of such investigations; and
Whereas, the OJJDP Internet Crimes Against Children ("ICAC") has established a Working
Group of Directors representing each of the existing ICAC Task Forces to oversee the operation
of the grant and sub -grant recipients; and the State of Minnesota, acting through its
Commissioner of Public Safety, Bureau of Criminal Apprehension has designated Donald
Cheung as the Commander of the Minnesota ICAC Task Force.
Now Therefore, the parties agree as follows:
1. The Undersigned Law Enforcement Agency approves, authorizes, and enters into this
Agreement with the purpose of implementing a three -pronged approach to combat Internet
Crimes Against Children: prevention, education and enforcement; and
2. The Undersigned Law Enforcement Agency shall adhere to the Minnesota ICAC Task Force
Program Standards contained in Exhibit B attached to this. Agreement, in addition to
complying. with applicable Minnesota state and federal laws in the performance of this
Agreement, including conducting undercover operations relative to ICAC, ; a list of Regional
• ICAC Task Force, Minnesota State Affiliate Agency and Training & Technical Assistance
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Contract No. DPS -M-0513
• Program contact information is contained in Exhibit C attached to this Agreement; and
3. Exhibits A and B are incorporated into this Agreement and made a part thereof. In the event
of a conflict between this Agreement and the Exhibits, the terms of the Exhibits prevail; and
4. The Undersigned Law Enforcement Agency and the Grantee agree that each party will be
responsible for its own acts and the results thereof to the extent authorized by law and shall
not -be responsible for the acts of any others and the results thereof. The Grantee's liability
shall be governed by the provisions of the Minnesota Tort Claims Act, Minnesota Statutes,
Section 3.736, and other applicable law. The Undersigned Law Enforcement Agency's
liability shall be governed by the provisions of the Municipal Tort Claims Act, Minnesota
Statutes, Section 466.01 - 466.15, and other applicable law; and
5. All members of the Undersigned Law Enforcement Agency shall continue to be employed
and directly supervised by the same Law Enforcement Agency employer which currently
employs the member performing Minnesota ICAC Task Force assignments; and all services,
duties, acts or omissions performed by the member will be within the course and duty of that
employment, and therefore, are covered by the Workers Compensation programs of that
employer; will be paid by that employer and entitled to that employer's fringe benefits; and
6. The Undersigned Law Enforcement Agency must first submit a written request for funds and
receive approval for the funds from the Grantee to receive any funds from the Grantee; and
• 7. The Undersigned Law Enforcement Agency must supply original receipts to be reimbursed
on pre -approved requests. Approved reimbursement will be paid directly by the Grantee to
the Undersigned Law Enforcement Agency within 30 days of the date of invoice, with
payment made out to the City of Hopkins and mailed to the Hopkins Police Department,
1010 First Street South, Hopkins, MN 55343.
The Undersigned Law Enforcement Agency shall maintain accurate records pertaining to
prevention, education, and enforcement activities, to be collected and forwarded monthly to
the Minnesota ICAC Task Force Commander or his designee for statistical reporting
purposes; and
9. The Undersigned Law Enforcement Agency shall participate fully in any audits required by
the OJJDP. In addition, under Minn. Stat. § 16C.05, subd. 5, the Undersigned law
Enforcement Agency's books, records, documents, and accounting procedures and practices
relevant to this Agreement are subject to examination by the Grantee and/or the Minnesota
State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end
date of this Agreement; and
10. The Undersigned Law Enforcement Agency shall make a reasonable good faith attempt to be
represented at any scheduled regional meetings in order to share information and resources
• amongst the multiple entities; and
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Contract No. DPS -M-0513
11. The Undersigned Law Enforcement Agency shall be solely responsible for forwarding
information relative to investigative targets,to the Child Pornography Pointer System (CPPS)
pursuant to the OJJDP guidelines; and
12. The Undersigned Law Enforcement Agency shall provide the Minnesota ICAC Task Force
Commander in a timely manner all investigative equipment that was acquired through OJJDP
grant funding; in the event that future federal funding is no longer available, the Undersigned
Law Enforcement Agency decides to dissolve its binding relationship with the Minnesota
ICAC Task Force and the State of Minnesota Department of Public Safety, or the
Undersigned Law Enforcement Agency breaches the Agreement.
13. That the Grantee may reimburse, the Undersigned Law Enforcement Agency for the
following duties:
A. investigations by the Undersigned Law Enforcement Agency under this agreement should
be conducted in accordance with the OJJDP ICAC Task Force Program Standards
contained in Exhibit B, and concluded in a timely manner. The Undersigned Law
Enforcement Agency will only be reimbursed by the Grantee for overtime hours inclusive
of fringe benefits of actual hours and/or actual expenses incurred related to performing
Minnesota ICAC Task Force assignments and/or training approved by the Minnesota
ICAC Task Force Commander through the term of this agreement or until all Federal
• funds under the OJJDP grant have been expended, whichever comes first.
B. The Grantee has a TOTAL Expense Budget of $320,000.00 that was approved under the
OJJDP Internet Crimes Against Children ("ICAC") Grant for investigative hours and
expense reimbursement. The Undersigned Law Enforcement Agency participating in the
Minnesota ICAC Task Force investigations will be reimbursed by the Grantee for actual
costs as defined in Clause 13, Section A., to the extent such actual costs have been
reviewed and approved by the Minnesota ICAC Task Force Commander.
14. Any amendment to this Agreement must be in writing and will not be effective until it has
been executed and approved by the same parties who executed and approved the original
agreement, or their successors in office.
15. The Undersigned Law Enforcement Agency and the Grantee may terminate this Agreement at
any time, with or without cause, upon 30 days' written notice to the other party.
16. Terms of this agreement:
This Agreement shall be effective on the date the Undersigned Law Enforcement Agency
obtains all required signatures under Minn. Stat. § 16C.05, Subd. 2, and shall remain in
effective through May 31, 2012, unless terminated or canceled. Nothing in this Agreement
shall otherwise limit the jurisdiction, powers, and responsibilities normally possessed by an
employee as a member of the Undersigned Law Enforcement Agency.
Page 3 of 4
1. Undersigned Law Enforcement Agency
Undersigned Law Enforcement Agency certifies that the appropriate
person(s) have executed the Agreement on behalf of the Undersigned
Law Enforcement Agency and its jurisdictional government entity as
required by applicable articles, laws, by-laws, resolutions, or ordinances.
By and Title
Undersigned Law Enforcement Agency
Title:
City of Hopkins
Title:
City of Hopkins
Mayor or Board Chair
City of Hopkins
2. Department or Public Safety,
Bureau of Criminal Apprehension
Name:
Signed:
Title:
(With delegated authority)
3. Commissioner of Administration
By and Title
MN Department of Administration
(With delegated authorty)
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Contract No. DPS -M-0513
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