Memo - 2012 Hennepin Youth Sports Grant ApplicationPublic Works Department
Memorandum
To: Honorable Mayor and Members of the City Council
Copy: Mike Mornson, City Manager
From: Steven J. Stadler, Public Works Director
Date: September 15, 2011
Subject: 2012 Hennepin Youth Sports Grant Application
This year the Hopkins Area Little League (HALL) received a national safety award that
included a gift of a standard little league field MUSCO lighting system valued at
$55,000. Staff is working with the Park Board and HALL representatives to develop a
grant application package for a project to convert field #3 at Maetzold Field to a third
little league field. Currently this field is used for HALL practice and T -ball games,
Hopkins -Minnetonka Babe Ruth (HMBR) League practice, and Co-ed softball league
play on Wednesday early evenings. The HMBR league predominantly uses school
district fields and has only been using Maetzold Field #3 for the past three years. The
Hopkins -Minnetonka Recreation Dept. feels that the loss of the one night for softball
can be made up on other fields. The revenue loss from the softball league use is
$1,500. By upgrading the existing field #3 to little league standards with lighting HALL
will be able to expand its program and tournament play at Maetzold Field. Maetzold
Field will become an expanded youth oriented baseball complex.
The proposed upgrades planned in the project include:
• Install MUSCO-provided 4 -pole lighting system
• Convert infield from ag-lime to turf
• Change outfield fence from 254' to 220'
• Construct new 10'x20' scorer's booth/storage building
• Install new double bay batters cage outside of left field fence
• Electrical work for lighting, scoreboard
• Construct one new dugout
• Construct stairs and asphalt walkway access from 12th Ave N to concession
building
• Irrigation system modifications
• Field grading/drainage work
• Plant trees where needed
The preliminary estimate of total project cost is $225,000. As mentioned, the donated
lighting system would be a $55,000 contribution to the project and HALL anticipates
that Hopkins Honda will be donating a new $5,000 scoreboard. Therefore, the grant
request would be $165,000.
The local landscape architectural firm of Brauer & Associates is assisting in putting
together the required graphics and cost estimates.
The grant application is due on October 14, 2011. Staff anticipates bringing the
completed grant application and supporting City Council resolution to the October 4
Council Meeting.
Exhibit III -A Existing Conditions Date: September 16, 2011
Maetzold Field Site Improvements - City of Hopkins, MN
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2nd Street North
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3rd Street North
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Maetzold Field
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1st Street North
Drawing File: h:\drawings\2011\11-28 - hopkins maetzold field\11-28 maetzold field.dwg
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0 50' 100' 200' 400'
Scale: V= 200'
Exhibit III -B Site Plan
Maetzold Field Site Improvements - City of Hopkins, MN
t
remove existing batting
cage & restore turf t
2 new batting cages
new outfield fencing
and warning track
for 220' outfield
infield adjustments:
• turfed infield
Date: September 16, 2011
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• agg-lime baselines renovate field to
• irrigation accommodated
modifications 220' little league
,x new shade tree plantings ---�
new canopy for dugout
new l Ox20 scorer
booth with storage area
soC
new bituminous
trail connections
3
concrete adjustments
for accessibility to
restroom entrances
new shade tree
plantings
existing
field
Drawing File: h:\drawings\2011\11-28 - hopkins maetzold field\11-28 maetzold field.dwg
new
scoreboard
new -
lighting
system
L new dugout with
canopy - replacement
of fence to correct
drainage problem
r
r
new trail access
to city sidewalk
existing concrete staircase
field with handrails
restore turf in area
of old warning track
and fencing
0 25' 50' 100' 200'
Scale: V= 100'
Exhibit X. Budget
Below is an itemized projected budget for the Maetzold Field Improvements.
# Improvement Description
1 Removals - fencing
2 Removals - agg-lime
3 Removals - batting cage (salvage reusable fencing materials)
4 Removal - shed (conflicts with location of new scorer booth)
5 Earthwork operations (erosion control, stripping, stockpiling, respreac
6 Topsoil import
7 Pitcher's mound /batter's box /bases
8 8' wide concrete staircase with handrailing on both sides
9 Bituminous trails - 8' wide
10 Concrete adjustments for accessibility to existing restroom entrances
11 4' high chainlink ballfield fencing
12 6' high chainlink ballfield fencing
13 Corrugated safety cap rail for foulline and outfield fencing
14 JIFoulpoles
15 Dugout canopies
16 10'x20' Scorer booth with storage
17 new double batting cages with agg-lime ground surfacing
18 ground surface for batting cage - synthetic carpet over bituminous base
19 irrigation modifications for ballfield turf and agglime area adjustments
20 New scoreboard
21 Musco "structure green" 4 pole light system for ballfield
22 Installation of Musco light poles
23 Electrical service upgrades and wiring
24 Sod restoration (within field)
25 Seed restoration (outside of field)
26 Shade tree DlantinQs
fine
Subtotal
Est. Project Administration Fees (surveying, testing, permitting, design, surveying, const. oversight)
10% continQenev
Total estimated project cost
K•IDOCS12011111-28 Hopkins Maetzold Fieldlmaetzold field master plan cost est.xls
Date: Sept. 16, 2011
Est. Cost
2,975.00
1,387.50
2,500.00
750.00
4,275.00
3,750.00
1,250.00
9,600.00
5,126.00
1,250.00
7,800.00
2,160.00
] ,380.00
1,600.00
5,500.00
10,500.00
9,000.00
6,500.00
7,500.00
0.00
55,000.00
13,200.00
0.00
5,850.00
900.00
7,700.00
$164,478.50
$24,671.78
$16,447.85
$205,598.13
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