CR 11-092 Adopt Resolution Supporting 2012 Hennepin YOuth Sports Grant ApplicationG\TY OF
• NOPKINS
September 29, 2011 Council Report 2011-092,
Adopt Resolution Supporting 2012 Hennepin Youth Sports Grant Application
Proposed Action.
Staff recommends adoption of the following motion: Move that Council adopt Resolution
2011-053 supporting the application for a 2012 Hennepin Youth Sports Grant to upgrade
ballfield #3 at Maetzold Field.
Overview.
This year the Hopkins Area Little League (HALL) received a national safety award that
included a gift of a standard little league field MUSCO lighting system valued at $55,000.
Staff has worked with the Park Board and HALL representatives to develop a grant
application package for a project to convert field #3 at Maetzold Field to a third little league
field. Currently this field is used for HALL practice and T -ball games, Hopkins -Minnetonka
Babe Ruth (HMBR) League practice, and Co-ed softball league play on Wednesday early
evenings. The HMBR league predominantly uses school district fields and has only been
using Maetzold Field #3 for the past three years. The Hopkins -Minnetonka Recreation Dept.
feels that the loss of the one night for softball can be made up on other fields. By upgrading
the existing field #3 to little league standards with lighting, HALL will be able to expand its
program and tournament play at Maetzold Field. Maetzold Field will become an expanded
youth oriented baseball complex. The grant application is due by October 14, 2011.
Primary Issues to Consider
Key elements of the proposed ball field upgrade project
Supporting information.
• Resolution 2011-053
• Grant applicatio documents
a -.
v�
Steven J. Stadler, PublicWorks Director
Financial Impact: $7,700 Budgeted: Y/N N Source: 2012 Forestry budget
Related Documents (CIP, ERP, etc.):
is Notes:
Council Report 2011-092
Page 2
Analysis of Issues
Project cost & grant request.-
The
equest:The overall project cost is $269,350. The grant request is $206,650.
The in-kind contributions include $55,000 — value of lighting system, and $7,700 for city
planting of trees in the park.
The proposed upgrades planned in the project include:
• Install MUSCO-provided 4 -pole lighting system
• Convert infield from ag-lime to turf
• Change outfield fence from 254' to 220'
• Construct new 10'x20' scorer's booth/storage building
• Install 2 new double bay batters cages
• Electrical work for lighting, scoreboard
• Construct one new dugout
iConstruct stairs and asphalt walkway access from 12th Ave N to concession building
• Irrigation system modifications
• Field grading/drainage work
Project timeline if successful in obtaining the grant:
• Feb -Mar 2012: Complete design documents
• Mar -April: Obtain quotes or bids for 4-5 construction elements
• May -July: Construct improvements
11
• CITY OF HOPKINS
Hennepin County, Minnesota
RESOLUTION NO. 2011-053
RESOLUTION AUTHORIZING FILING OF APPLICATION AND EXECUTION OF AGREEMENT TO
DEVELOP SPORT OR RECREATION FACILITIES UNDER THE PROVISIONS OF THE HENNEPIN
YOUTH SPORTS PROGRAM FOR IMPROVEMENETS AT MAETZOLD FIELD
WHEREAS, Hennepin County, via its Youth Sports Grant Program, provides for capital funds to assist
local government units of Hennepin County for the development of sport or recreation facilities; and
WHEREAS, the City of Hopkins desires to improve Maetzold Field by adding lighting to one existing
ball field, installing two batting cages and a new infield to meet little league standards, and other
improvements (known as Maetzold Field Improvements, hereinafter PROJECT) for the purpose of
expanding the Hopkins -area little league programs and enhancing learning and practice opportunities.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Hopkins:
I. The estimate of the total cost of developing PROJECT shall be $269,348 and the
City of Hopkins (LGU) is requesting $206,648 from the Hennepin Youth Sports
Program and will assume responsibility for an in-kind match requirement of $62,700.
is
II. LGU agrees to own, assume one hundred (100) percent of operation costs for
PROJECT, and will operate PROJECT for its intended purpose for the functional life
of the facilities, which is estimated to be thirty years.
III. LGU agrees to enter into necessary and required agreements with Hennepin County
for the specific purpose of constructing a sport or recreational facility and long-term
program direction.
IV. That the Public Works Director is authorized and directed to execute said application
and serve as official liaison with Hennepin County or its authorized representative.
Adopted by the Hopkins City Council on this 4th day of October, 2011.
M
Eugene J. Maxwell, Mayor
ATTEST:
Kristine A. Luedke, City Clerk
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Exhibit III -A Existing Conditions Date: September 23, 2011
Maetzold Field Site Improvements - City of Hopkins, MN
Drawing File: hAdrawings12011\11-28 - hopkins maetzold field\11-28 maetzold field.dwg Scale: V= 200'
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Exhibit III -B Site Plan
Maetzold Field Site Improvements - City of Hopkins, MN
Date: September 23, 2011
Drawing File: hAdrawings12011111-28 - hopkins maetzold field\11-28 maetzold field.dwg SC " = 100'
Exhibit X. Budget
Below is an itemized projected budget for the Maetzold Field Improvements.
Date: Sept. 23, 2011
#
Improvement Description
Est. Cost
1
Removals -fencing
2,975.00
2
Removals - agg-lime
1,387.50
3
Removal - shed (conflicts with location of new scorer booth) 1
750.00
4
Earthwork operations (erosion control, stripping, stockpiling, respreading, fine grading)
4,275.00
5
Topsoil import
3,750.00
6
Clay pitcher's mound / batter's box / bases
1,250.00
7
8' wide concrete staircase with handrailing on both sides
9.600.00
8
Bituminous trails - 8' wide
5,126.00
9
Concrete adjustments for accessibility to existing restroom entrances
1250.00
10
4' high chainlink ballfield fencing
7.800.00
I 1
6' high chainlink ballfield fencing - replaced dugout area
2,160.00
12
Corrugated safety cap rail for foulline and outfield fencing
1,380.00
13
2 Foulpoles
1,600.00
14
Dugout canopies
5,500.00
15
10'x20' Scorer booth with storage
10,500.00
16
2 new double batting cages (total of 4) with age lime ground surfacing
24,000.00
17
ground surface for batting cages - synthetic carpet over bituminous base
13,000.00
18
irrigation modifications for ballfield turf and agglime area adjustments
7,500.00
19
New scoreboard
12,000.00
20
Musco "structure green" 4 pole light system for ballfield
55,000.00
21
Installation of musco light poles
13,200.00
22
Electrical service upgrades and distribution to new improvements
20,000.00
23
Sod restoration (within field)
5,850.00
24
Seed restoration (outside of field)
900.00
25
IShade tree plantings
7,700.00
Subtotal
$215.478.50
Est. Project Administration Fees (surveying, testing, permitting, design, surveying, const. oversight)
$32,321.78
10% contingency
$21,547.85
Total estimated project cost
$269,348.13
Local Contributions and Grant Request
Overall estimated project cost as defined in table above $269,348.13
Less Lighting HALL in-kind contribution -$55,000.00
Less City ort, ins in-kind contribution for trees -$7.700.00
Total Grant Request $206,648.13